Exchange Club of Muncie records
MSS.289
This finding aid was produced using the Archivists' Toolkit
November 20, 2013
Describing Archives: A Content Standard
Ball State University Archives and Special Collections
Alexander M. Bracken Library
2000 W. University Avenue
Muncie, Indiana, 47306
765-285-5078
libarchives@bsu.edu
Exchange Club of Muncie records MSS.289
Table of Contents
Summary Information ................................................................................................................................. 3
Historical Note............................................................................................................................................... 4
Scope and Contents....................................................................................................................................... 4
Arrangement...................................................................................................................................................4
Administrative Information .........................................................................................................................5
Controlled Access Headings..........................................................................................................................6
Collection Inventory...................................................................................................................................... 8
Series 1: Exchange Club of Muncie records, undated; 1933-2007.........................................................8
Series 2: Exchange Club of Muncie meeting minutes and agendas, 1935-2006.................................. 10
Series 3: Exchange Club of Muncie membership documents, undated; 1921-2006............................. 12
Series 4: Exchange Club of Muncie committees documents, undated; 1992-1995.............................. 13
Series 5: Exchange Club of Muncie correspondence documents, undated; 1926-2006........................14
Series 6: Exchange Club of Muncie events documents, undated; 1953-2006...................................... 15
Series 7: Exchange Club of Muncie photographs, 1921-2007..............................................................16
Series 8: Exchange Club of Muncie newspaper clippings, 1921-2007.................................................16
Series 9: Exchange Club of Muncie publications, 1971-2007..............................................................16
Series 10: Exchange Club of Muncie artifacts, undated; 1930-1990....................................................18
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Exchange Club of Muncie records MSS.289
Summary Information
Repository
Ball State University Archives and Special Collections
Creator
Exchange Club of Muncie. (Muncie, Ind.)
Title
Exchange Club of Muncie records
Date
1921-2007
Extent
3.0 Cubic feet 3 boxes
Language
English
Preferred Citation
Exchange Club of Muncie records, Archives and Special Collections, Ball State University Libraries
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Exchange Club of Muncie records MSS.289
Historical Note
The Exchange Club of Muncie was established on March 7, 1921 by Herold M. Harter with 33 members
on the original roster. For over 75 years, the club has held weekly luncheon meetings to discuss the
planning and hosting of events and philanthropies. With the motto "Unity for Service", the Exchange
Club of Muncie still works to make an impact in the community through fellowship amoung members
and service.
Exchange Clubs can be found throughout the country working towards building and serving the
community. Through a number of annual events, both the National Exchange Club and the local
Exchange Club of Muncie are known for their philanthropic endeavors. These endeavors include events
such as the Youth of the Year award and dedications of the Freedom Shrine on a national level.
The Exchange Club of Muncie also works on more community-focused philanthropic projects like
the Speech and Hearing Award, Sophomore Honors Day, the dedication of Camp Sing-A-Long, and
monetary donations to local foundations.
Scope and Contents
This collection includes documents, minutes, rosters, publications, photographs, newspaper clippings, and
artifacts from the Exchange Club of Muncie in Muncie, Indiana ranging from 1921 to 2007 regarding club
members and activities.
Arrangement
Series 1: Exchange Club of Muncie records, undated; 1933-2007
...Subseries 1.1: Organizational records, undated; 1965-2007
...Subseries 1.2: Presidential records, undated; 1972-1986
...Subseries 1.3: Secretarial records, undated; 1933-2003
...Subseries 1.4: Treasurer`s records, undated; 1935-2006
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Exchange Club of Muncie records MSS.289
Series 2: Exchange Club of Muncie meeting minutes and agendas, 1935-2006
...Subseries 2.1: Meeting minutes: 1935 May-2006 Oct.
...Subseries 2.2: Agendas, undated; 1974-2006
Series 3: Exchange Club of Muncie membership documents, undated; 1921-2006
Series 4: Exchange Club of Muncie committees documents, undated; 1992-1995
...Subseries 4.1: Resolution committee documents, undated
...Subseries 4.2: Child Abuse Prevention Committee documents, undated; 1992-1995
Series 5: Exchange Club of Muncie correspondence documents, undated; 1926-2006
Series 6: Exchange Club of Muncie events documents, undated; 1953-2006
Series 7: Exchange Club of Muncie photographs, 1921-2007
Series 8: Exchange Club of Muncie newspaper clippings, 1921-2007
Series 9: Exchange Club of Muncie publications, 1971-2007
Series 10: Exchange Club of Muncie artifacts, undated; 1930-1990
Administrative Information
Publication Information
Ball State University Archives and Special Collections
Conditions Governing Access
This collection is open for research.
Conditions Governing Use
Legal title, copyright, and literary rights reside with Archives and Special Collections, Ball State
University Libraries, Muncie, IN. All requests to publish or quote from manuscripts must be submitted to
Archives and Special Collections.
Custodial History
This collection was received by Archives and Special Collections as a donation.
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Exchange Club of Muncie records MSS.289
Custodial History
This collection was received by Archives and Special Collections as a donation from Larry Campbell on
2009/01/09.
Processing Information
Collection processing completed 2011/11/24 by Kelly Richard. EAD finding aid created 2011/11/28 by
Kelly Richard. EAD finding aid revised 2011/11/28 by Bethany Fiechter.
Controlled Access Headings
Corporate Name(s)
• Exchange Club of Muncie. (Muncie, Ind.)
Genre(s)
•
•
•
•
•
•
Correspondence
Documents
Membership cards
Newspapers
Photographs
Publications
Geographic Name(s)
• Muncie (Ind.)
• Muncie (Ind.)--History--20th century--Sources
• Muncie (Ind.)--Photographs--20th century--Sources
Personal Name(s)
• Campbell, Larry W.
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Exchange Club of Muncie records MSS.289
Subject(s)
•
•
•
•
•
•
Civic leaders
Clubs
Committees
Community development
Muncie (Ind.)--History--21st century--Sources
Stoeckel Archives of Local History
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Exchange Club of Muncie records MSS.289
Series 1: Exchange Club of Muncie records, undated; 1933-2007
Collection Inventory
Series 1: Exchange Club of Muncie records, undated; 1933-2007
Subseries 1.1: Organizational records, undated; 1965-2007
Club histories and general information documents, undated
Constitution and bylaws booklets, undated; 1965-2004
Constitution and bylaws typed copies, undated
Proposed amendments and results, 1978 Jan.-1990 June
Club Administration packet, undated
Club Officer's Handbook, 1987-1988
Club Leader's Monthly Planner, 2006-2007
The National Exchange Club Secretary's Kit, 2006 July
Officer duty documents, undated
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Box
Folder
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
Exchange Club of Muncie records MSS.289
Subseries 1.2: Presidential records, undated; 1972-1986
Community information documents, undated
1
10
Box
Folder
1
11
1
12
Box
Folder
1
13
1
14
1
15
1
16
1
17
1
18
1
19
1
20
Subseries 1.2: Presidential records, undated; 1972-1986
Election ballots and reports, undated; 1972-1986
Presidential meeting papers, 1977 Sept.-1978 Sept.
Subseries 1.3: Secretarial records, undated; 1933-2003
Secretarial annual financial reports, 1933-1991
Secretarial monthly financial reports, 1971 Oct.- 1978 Dec.
Secretarial monthly financial reports, 1979 Jan.- 1982 Dec.
Secretarial monthly financial reports, 1983 Jan.- 1988 Dec.
Secretarial monthly financial reports, 1989 Jan.- 1992 Dec.
Secretarial monthly financial reports, 1993 Jan.- 1996 Dec.
Secretarial monthly financial reports, 1997 Jan.- 2003 Sept.
Annual activities reports and summaries, 1973-1990
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Exchange Club of Muncie records MSS.289
Subseries 1.4: Treasurer's records, undated; 1935-2006
Central Indiana District Club Achievement award packet, undated
1
21
Box
Folder
1
22
1
23
1
24
1
25
1
26
1
27
1
28
1
29
1
30
Subseries 1.4: Treasurer's records, undated; 1935-2006
Treasurer's annual reports, 1970-1999
Treasurer's monthly financial reports, 1999 Aug.- 2006 Oct.
Annual financial reports, 1978-2006
Financial audit reports, 1970-1996
Membership dues documents, undated
General receipts, checks, contracts, and invoices, 1953 June- 2005 Sept.
Budgets, undated; 1953-1977
Budgets, 1977-2003
Tax papers, undated
Series 2: Exchange Club of Muncie meeting minutes and agendas, 1935-2006
Subseries 2.1: Meeting minutes, 1935 May- 2006 Oct.
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Exchange Club of Muncie records MSS.289
Subseries 2.2: Agendas, undated; 1974- 2006
Meeting minutes, 1935 May- 1974 Dec.
Meeting minutes, 1975 Jan.- 1977 Dec.
Meeting minutes, 1978 Jan.- 1980 Dec.
Meeting minutes, 1981 Jan.- 1983 Dec.
Meeting minutes, 1984 Jan.- 1988 Dec.
Meeting minutes, 1989 Jan.- 1993 Dec.
Meeting minutes, 1994 Jan.- 1999 Dec.
Meeting minutes, 2000 Jan.- 2006 Oct.
Box
Folder
1
31
1
32
1
33
1
34
1
35
1
36
1
37
1
38
Box
Folder
1
39
1
40
1
41
1
42
Subseries 2.2: Agendas, undated; 1974- 2006
Meeting agendas, undated; 1982 Aug.- 2006 Sept.
Monthly schedule cards, 1974 Jan.- 1980 Dec.
Monthly schedule cards, 1981 Jan.- 1985 Dec.
Monthly schedule cards, 1986 Jan.- 1991 Dec.
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Exchange Club of Muncie records MSS.289
Series 3: Exchange Club of Muncie membership documents, undated; 1921-2006
1
Monthly schedule cards, 1992 Jan.- 2006 June
43
Series 3: Exchange Club of Muncie membership documents, undated; 1921-2006
Membership information documents, undated
Membership promotion documents, undated
Membership applications, undated; 2001-2006
New membership certificates and confirmations documents, undated;
Box
Folder
2
1
2
2
2
3
2
4
2
5
2
6
2
7
2
8
2
9
2
10
1987- 2006
Resignation letters and associated dropped membership forms, undated;
1985 Nov.- 2004 Oct.
Dropped member certificates, forms, and documents, 2002 Aug.- 2006
June
Past presidents rosters, undated
Officer and committee and long membership rosters, undated
General roster documents, undated; 1921 Mar.- 2006 Aug.
Widows of former members rosters, 1958-1991
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Exchange Club of Muncie records MSS.289
Series 4: Exchange Club of Muncie committees documents, undated; 1992-1995
Change of address notifications, undated
Member biographies, undated
Roll ledgers, 1978-2001
2
11
2
12
3
35
Series 4: Exchange Club of Muncie committees documents, undated; 1992-1995
Subseries 4.1: Resolution Committee documents, undated
Resolution procedure documents, undated
A-J memorials, undated
K-Z memorials, undated
Family of deceased corresponce and memorials with newspaper clippings,
Box
Folder
2
13
2
14
2
15
2
16
undated
Subseries 4.2: Child Abuse Prevention Committee documents, undated; 1992-1995
Committee minutes and documents, undated
Public informative documents, undated
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Box
Folder
2
17
2
18
Exchange Club of Muncie records MSS.289
Series 5: Exchange Club of Muncie correspondence documents, undated; 1926-...
Family Protection and Preservation Bureau information packet, undated
Kids: You Can't Beat 'Em! information packet, 1992
The 1993-1994 Annual Report of the National Exchange Club Foundation
2
19
2
20
2
21
2
22
2
23
for the Prevention of Child Abuse, 1993-1994
The National Exchange Club Foundation for the Prevention of Child
Abuse Annual Report, 1994-1995
The National Exchange Club Foundation for the Prevention of Child
Abuse information packet, undated
Series 5: Exchange Club of Muncie correspondence documents, undated; 1926-2006
Exchange club event correspondence, 1926 Apr.- 2000 Jan.
Businesses correspondence, 1953 June- 2003 June
Publicity correspondence, 1976 Apr.- 2003 June
Philanthropy correspondence, 1986 Mar.- 2006 May
National Exchange Club correspondence, undated; 1952 Mar.- 2006 May
Exchange Club members correspondence, undated; 1926 Apr.- 2004 Oct.
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Box
Folder
2
24
2
25
2
26
2
27
2
28
2
29
Exchange Club of Muncie records MSS.289
Series 6: Exchange Club of Muncie events documents, undated; 1953-2006
Exchange Club member memos, undated; 1978- 1996
2
30
Box
Folder
2
31
2
32
2
33
2
34
2
35
2
36
2
37
2
38
2
39
2
40
2
41
Series 6: Exchange Club of Muncie events documents, undated; 1953-2006
Club and social questionnaires, undated
Parties and socials documents, 1974 Mar.- 1998 Apr.
Fall social documents, undated; 1979- 1994
Spring social documents, 1982-1990
Convention documents, 1953-2006
Club anniversary booklets and documents, 1970-1996
Camp Sing-A-Long documents and correspondence, undated
Freedom Shrine documents and booklets, undated
Youth of the Year documents, undated; 1992
Speech and Hearing Awards documents, undated; 1987-1998
Sophomore Honors Day documents and correspondence, undated;
1976-2004
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Exchange Club of Muncie records MSS.289
Series 7: Exchange Club of Muncie photographs, 1921-2007
Sophomore Honors Day data packet, 1991 May 2
2
42
Box
Folder
2
43
2
44
Box
Folder
3
1
3
2
3
3
3
4
Box
Folder
3
5
3
6
Series 7: Exchange Club of Muncie photographs, 1921-2007
Exchange Club events, undated
Exchange Club events, undated
Series 8: Exchange Club of Muncie newspaper clippings, 1921-2007
Member obituary newspaper clippings, undated
Club event newspaper clippings, undated; 1927-1998
Newly elected officers newspaper clippings, 1980 Sept.- 1995 Aug.
Announcements of speakers newspaper clippings, undated; 1945 Sept.1983 Feb.
Series 9: Exchange Club of Muncie publications, 1971-2007
Exchange Education: Know Your American Service Club, undated
The National Exchange Club: Club Leadership Handbook, undated
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Exchange Club of Muncie records MSS.289
Series 9: Exchange Club of Muncie publications, 1971-2007
America's Service Club: The History of the National Exchange Club, 1995
America's Service Club: The History of the National Exchange Club, 2001
The Journal: A Guide to Capturing Your Newspaper's Spotlite!, undated
The National Exchange Club: Program of Service, undated
The National Exchange Club Annual Report: 75th Annual National
3
7
3
8
3
9
3
10
3
11
3
12
3
13
3
14
3
15
3
16
3
17
3
18
3
19
Convention, 1986
Center Development Manual, undated
History of Exchange, undated
The National Exchange Club Public Relations Resource: Target Your
Club's PR Efforts, undated
Exchange Connection, 2005-2006
Exchange Today, 1997 May- 2006 Aug.
The Exchangite, 1971 Feb.- 2004 Feb.
Exchange Club News, 1994 Oct.- 1995 Apr.
The Centralite, 1985 Oct.- 2000 Dec.
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Exchange Club of Muncie records MSS.289
Series 10: Exchange Club of Muncie artifacts, undated; 1930-1990
The Kentuckiana Exchangite, 1971 Mar.- 1984 Sept.
Timely n' Topical, 1984 July/Aug.- 1986 Aug.
Kerry's Pride News, 2001 Aug.
The National Exchange Club: Awards Book, 1981-1982; 2006-2007
Together Toward Tomorrow: 1991-1992 Annual Reports of the National
3
20
3
21
3
22
3
23
3
24
3
25
Box
Folder
3
26
3
27
3
28
3
29
3
30
Exchange Club and the National Exchange Club Foundation for the
Prevention of Child Abuse, 1991-1992
Annual Report 1999-2000-The National Exchange Club Foundation,
1999-2000
Series 10: Exchange Club of Muncie artifacts, undated; 1930-1990
Exchange Club stickers, undated
Scrapbook, 1930-1931
Speech manuscripts, undated
Certificates, undated; 1921-1984
Roll book, 1957-1958
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Exchange Club of Muncie records MSS.289
Series 10: Exchange Club of Muncie artifacts, undated; 1930-1990
Membership certificate, undated
Framed certificate, 1988-1990
Attendance award, 1971
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3
31
3
32
3
33