Data Services Committee
Meeting Minutes
Monday, April 22, 2013
11:00-12:00
Main Library 428
Members:
x Merinda Hensley
x Karen Hogenboom, chair
□ Jenny Johnson
x Lura Joseph
x Joanne Kazcmarek
x Dawn Owens-Nicholson
x Carissa Phillips
□ Sarah Shreeves
x Sarah Williams
□ Maryalice Wu
1. Report on library meetings re data services and next steps (Karen)
Karen has talked to the Collection Development Committee and the Social Sciences Division since our
last meeting. At the CDC, we discussed the data purchase program and the possibility of equipping
subject specialists outside the Data Services Committee to purchase data in their subject areas. Many
committee members expressed reluctance to take on this role, though several initiated individual
conversations after the meeting about their users’ needs for data.
Karen will be attending Social Science Division meetings as a first step in more robustly meeting the
collection and service needs of data users in the Social Sciences. Beth Sheehan in SSHEL is the research
support librarian, among several other roles, and is working with Karen on a data purchase.
2. University archive of administrator’s e-mail messages (Joanne)
Joanne is a member of the Records and Information Management Program (RIMS), which is working
across all three campuses to provide a coordinated approach to managing University records and other
information resources. One component of this work is to work with the campus archivists to identify
records of enduring values such as email communications of senior administrators and select faculty
members and to develop a process by which these communications can be ingested into a digital
archival repository. Procedures will be necessary to identify emails that contain HIPPA and FERPA
information as well as personal e-mails and either exclude those messages or apply appropriate
restrictions on access to them. Questions were raised about emails from third parties that would be
included in a reply from a senior administrator. The emails also need to be stored in a manner that will
allow them to be searched and made available to researchers along with other university records, such
as directories and budget and course information.
3. AtlasTI workshops in library (Karen and Merinda)
ATLAS has two people who are well-trained in AtlasTI and have been teaching workshops there. Dawn
agreed that this workshop could also be offered as part of the Savvy Researcher series.
4. Readme files for 2012 data purchases (Carissa and Karen)
This agenda item was deferred to a later meeting.
5. Announcements
The data we purchased with the Data Purchase Program has been moved to
file://///collections.library.illinois.edu/data.