GENERAL ACCOUNTING OFFICE FY02-03 SYSTEM REQUESTS
Tier 1: Regulatory, Maintenance or Major New System
Tier 2: Specific Program Corrections
Tier 3: Customer Service
Tier 4: Office Productivity
Tier 5: Process Review
Unit
Unit
Priority
Description
Number
PEOPLESOFT FINANCIAL SYSTEM IMPLEMENTATION
1
General Accounting
1
PeopleSoft Financial System Implementation
Category
Category
Rank
Comments
Major new System
Tier 1
Ongoing support
Major New System
Tier 1
Needed immediately
Major New System
Tier 1
Needed immediately
Major New System
Tier 1
Needed immediately
Major New System
Tier 1
Needed by 6/30/02
Major New System
Tier 1
Needed by 6/30/02
Major New System
Tier 1
Needed by 6/30/02
PEOPLESOFT HRMS IMPLEMENTATION ISSUES
1
General Accounting
1
2
General Accounting
1
3
General Accounting
1
4
General Accounting
2
5
General Accounting
2
6
General Accounting
2
The Peoplesoft HRMS interface with the General Ledger
does not include “after cycle” changes in the form of check
reversals, manual adjustments, and calendar year-end
manual adjustments. These after cycle changes are
reflected in the HRMS but not in the General Ledger.
The HRMS does not provide a benefits report for
calculating Group Life Insurance premium payments.
General Accounting has been “estimating” the monthly
premium payments based on the last flexible benefit
reports generated from the legacy system (September,
2001 Reports). The reporting necessary for Group Life
premium calculation is based on payroll deduction data and
should provide participation totals and insurance coverage.
Wages In Kind entries have not been reflected in the
General Ledger since the HRMS implementation. These
entries are being computed in the HRMS but the
appropriate general ledger entries are not being made.
Entries to accounts 1-1-75-8756-00 and 1-9-34-0000-00600 (flex benefits) need to be adjusted for proper bill
payment and reconciliation. The Employer and Employee
pieces of the flex benefits will need to be broken out, post
employee piece by benefit, and do not post employer piece
to expense/liability.
Benefit Services has created monthly query reports from
the Employee Benefit Data which General Accounting has
used to pay monthly bills for Group Health Insurance,
Disability Insurance, and Dental Insurance. General
Accounting would prefer to receive automatically generated
benefit reports from the HRMS based on report
specifications developed prior to implementation. The
current query reports are not being generated on a timely
basis.
Overtime and shift differential have not been updated to the
General Ledger with the correct object code since
implementation. Total regular, overtime, and shift
differential pay are all posted to accounts with the regular
pay object code.
GENERAL ACCOUNTING OFFICE FY02-03 SYSTEM REQUESTS
Tier 1: Regulatory, Maintenance or Major New System
Tier 2: Specific Program Corrections
Tier 3: Customer Service
Tier 4: Office Productivity
Tier 5: Process Review
Unit
Unit
Priority
Description
Number
7
General Accounting
2
The object code for some of the resident assistants is being
changed from 263 to 269 in the interface with the General
Ledger.
8
2
1-3 State Payroll Report has not been reproduced in the
HRMS. General Accounting uses this report to properly
transfer payroll funds each pay period.
9
2
Greater than $50,000 Salary Report will need to be
produced from the HRMS for the 990 Federal Tax return.
10
2
Employment Profile Report data will need to be accessed
by Institutional Research in order to provide General
Accounting with employee information to calculate
Compensated Absences liability for our annual financial
report.
11
2
General Accounting personnel have requested access to
Peoplesoft Client/Server in order to view employee benefit
profile data. We have not been given access.
Category
Rank
Tier 1
Comments
Needed by 6/30/02
Major New System
Tier 1
Needed by 7/31/02
Major New System
Tier 1
Needed by 9/30/02
Major New System
Customer Service
Tier 3
Needed by 7/31/02
Major New System
Customer Service
Tier 3
Needed by 6/30/02
Category
Major New System