RHS Site Council
Minutes of the Members and Board of Directors
February 1, 2016
6:30 – 8:30 p.m.
Board members present: Lisa Buesing, Becky Busho, Gary Dion, Heidi Kraemer, and Pam
VanderWiel
Board members absent: none
Members present: John Wollersheim (ex officio), Abbie Doran, Isabel Edgar, Mark Engdahl, Liz
Erickson, Diane Moeller, Kate Molitor, Sarah Monn, Jason Nord, Jim Norris, Jacki Regalado,
Steven Schachel, Patty Zellman
Members absent: Mike Cassano, Jim Norris, Jen Sewpersaud, Jake Greener, Doug Pewowaruk,
Hillary Swanson.
Visitors: Brandon Menne
6:30
Call for new members
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Motion: approve membership of Sarah Monn, Liz Erickson, Mark
Engdahl, and Steven Schachel. Moved by Heidi, seconded by Jacki,
approved unanimously.
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John: Asked that the minutes be changed to reflect who is a member,
denoting absence or presence.
Approval of January 2016 Minutes
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6:41
Minutes were approved without modification by unanimous vote.
(Heidi) Rosemount Benefit Fund Review
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Heidi noted that she had to make a change to last month’s report.
Edited a typographical error to change “December 2016” to
“December 2015”
January fund balance was $71,592.10
Academics =$1,591.40
Arts=$65,257.18
Athletics=$1,827.55
Scholarships=$2,915.97
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6:48
Heidi noted that there had been a $1,500 withdrawal from the
scholarship fund from a graduate of the class of 2014-15. There was
discussion about what happens to scholarships that are not
withdrawn and whether there is a deadline for withdrawal. The
consensus was that graduates who take a year off before college to
enter the military, etc., should not be penalized by not being eligible
for scholarships. Heidi stated that she would ask Lori Martinson to get
a list of pending scholarships, and that she would start tracking them
so that we do not accidentally overcommit scholarship funds.
(Lisa) Parent Leaders Meeting Report
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Lisa toured the Apple Valley High School Fabrication Lab (Fab Lab).
(Isabel) Student Council Report
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6:55
The Sadie Hawkins dance went well.
The Student Council is planning Teacher Appreciation activities.
Planning a community service project.
Voting on president and vice president this week. Other officers will
be chosen later.
(Gary) Site Council Redesign
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Gary stated that he has been working on the business plan.
We need to make amendments to the Articles and Bylaws.
Motion: Amend Section 6 of Bylaws: “parent representative” to state
“parent leader representative” and last sentence of Section 6 of
Bylaws amended to state: “The parent leader representative shall
attend meetings of the Superintendent of Independent School District
196 and report to the Site Council during regularly scheduled
meetings.” Motion by Gary, second by Heidi, approved unanimously.
Motion: Amend Article II, Section 2, last sentence, replace “majority
vote of the board” to “majority vote of the members.” Moved by Lisa,
second by Heidi, unanimously approved.
Motion: Amend Article II, Section 1 to add the sentence: “The
Principal is considered an ex officio member of the Site Council.”
Moved by Lisa, second by Heidi, unanimously approved.
Motion: Amend Article III to add Section 8, as follows: “The
Rosemount High School Principal provides guidance and support, but
the Principal is not eligible to vote on any matters involving access to
or disbursement of funds. The Principal is eligible to vote on any
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7:18
(Gary) Business Plan
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7:50
Gary introduced the Business Plan.
John asked whether we should keep the old Site Council guidelines,
since we now have the Business Plan. Discussion regarding how the
old document can still be of use.
Gary walked through the Business Plan. He noted that the last section
is what changes every year. This year our goal is to establish the nonprofit and fund. We also need committees for fundraising and other
activities.
The question was posed: what are our priority ideas for fundraising?
Consensus was reached that the goal for this year should be: 1) to
make a call for fund aising project ideas and 2) to adopt 2-3 projects.
Heidi indicated that we are not the body that is in charge of the 100
year anniversary, but we are the fiduciary of the funds. We can use
the 100 year anniversary celebration to make a fundraising push.
(Heidi) Fund-raising Committee
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7:56
matters not involving access to or disbursement of funds.” Moved by
Kate, seconded by Steve, unanimously approved.
Motion: To approve filing the Articles and Bylaws, as amended, with
the State. Moved by Gary, seconded by Lisa, unanimously approved.
Heidi said she will look into opening a bank account locally.
John reported that the Eastview Foundation’s board has general
liability and D&O insurance, which costs approximately $750 annually.
Heidi noted that we do not need this insurance until we have moved
the funds from the District’s account.
Heidi stated that we should set some high goals for ourselves. For
example, the challenge for the Eastview Foundation this year is $1
million. We need thoughtful planning and participation for annual
outreach and special events.
The Fund-raising Committee should consist of 4-10 members (3 from
the Site Council).
(Becky) Funding Items for 2015-16
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We have $2,900 in the Scholarship Fund Account.
Becky needs someone to meet with her to discuss funding, how many
scholarships we will offer, in what amount, and the criteria for
applying. We need to give the counsellors this information.
We should also get teacher wish-lists.
8:00
(John) Open Dialogue
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8:21
(John) Exchange
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8:30
John stated that the Superintendent makes decisions about school
closings, etc., when there are issues with the winter weather.
Heidi raised concerns about whether students are receiving the
University of Minnesota’s admissions criteria early enough to ensure
they have the criteria fulfilled by graduation. John indicated that he
will pass the information on the the counsellors.
John provided information about a fight that had occurred in the
lunchroom last month. A general discussion regarding fighting at
school ensued.
Decisions about the 2016-17 capital outlay are made in early
February. We can get a list of teachers whose requests were not
fulfilled. There are three to five times more requests than we have
money.
Adjournment