Office of Academic
& Student Services
FY11 Annual Presentation
March 8, 2011
Academic & Student Services
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Recruit high achieving, motivated, and diverse learners
Retain students by supporting learning inside and
outside of the classroom
Provide information to support effective institutional
decision making
Format
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FY11 Accomplishments & Productivity
FY12 Priorities
FY12 Budget Enhancements
Academic & Student Services
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In response to the delay in state funding, the Office of
Academic & Student Services
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Eliminated 1 FT position & 1 GA
Suspended computer replacement program
Suspended professional development travel
Limited travel to recruitment and essential trips to Macomb
FY11 Accomplishment and Priorities
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Review and adapt best admissions and marketing practices at peer and
benchmark institutions
Continue to engage innovative agreements with the community colleges
that foster student recruitment and retention
Establishing new undergraduate and graduate programs, and working with
staff on the Quad Cities Campus regarding feasibility and needs studies;
logistical arrangements; and recruitment, retention and advisement issues
Receiving President’s Cabinet approval, publishing and implementing policies
and procedures related to the new Quad Cities Student Handbook
Exploring and implementing administrative opportunities for increased
public service and community engagement
Supporting economic and economic development activities associated with
the development around Riverfront Campus and within the City of Moline
Developing and annually monitoring/refining enrollment goals for all
undergraduate and graduate programs delivered on the Quad Cities
Campus
Implementing dual enrollment agreements and evaluating program
effectiveness
Staff Changes
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- Dana Ros, Admissions Counselor
- Kassie Daly, Admissions Counselor
- Carmen Sandoval, Student Activities (3/4)
- Seth Knappen, Customer Service Representative II
Staff Accomplishments
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In December 2010, Dr. Sonia Sharma passed the
Examination for Professional Practice of Psychology
(EPPP). This allows her to be an independent licensed
psychologist.
FY11 Accomplishment and Priorities
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Review and adapt best admissions and marketing practices at peer
and benchmark institutions [ongoing]
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OASS Staff contacted 6 Peer Institutions and 5 Branch Campuses
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Staffing, recruitment activities, marketing activities, and budget
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Emphasized collaboration with local community colleges with specific
references to academic advising
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Larger campuses said ‘we used to be your size until we added freshmen’
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A large portion of campus admissions budgets went to associated costs for
direct mailings to target students.
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Notable shift away from high-cost print media.
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Emphasized a message of ‘campus awareness’ rather than ‘register now’
strategies.
FY11 Accomplishment and Priorities
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Continue to engage innovative agreements with the
community colleges that foster student recruitment and
retention [ongoing]
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Effective December 2010 advisors began meeting with students at
Black Hawk College and Scott Community College
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Advisors rotate so an advisor is at the community college every
week
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Continue to partner with community college recruitment staff
FY11 Accomplishment and Priorities
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Establishing new undergraduate and graduate programs, and
working with staff on the Quad Cities Campus regarding
feasibility and needs studies; logistical arrangements; and
recruitment, retention and advisement issues. [completed]
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Social Work
Broadcasting
Childcare
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Forty-seven (15%) students responded that they would definitely use
the child care center. Cross tabbing responses suggests that there is
strong demand for child care services for approximately 75 children.
FY11 Accomplishment and Priorities
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Receiving President’s Cabinet approval, publishing and
implementing policies and procedures related to the new
Quad Cities Student Handbook [completed]
FY11 Accomplishment and Priorities
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Exploring and implementing administrative opportunities for
increased public service and community engagement [ongoing]
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Quad Cities Community Engagement Consortium
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Includes all Quad Cities colleges and universities
Emphasis on service learning
Inaugural event rescheduled for April 15
FY11 Accomplishment and Priorities
Supporting economic and economic development activities
associated with the development around Riverfront Campus and
within the City of Moline [ongoing]
In October, WIU-QC partnered with Renew Moline, Black
Hawk College, and Trinity College of Nursing and Health
Sciences to conduct a student housing assessment
Analysis indicated a market of between 156 and 474 students
with the primary market being 18-24 year olds and a
secondary market for 25-44 year olds.
FY11 Accomplishment and Priorities
Developing and annually monitoring/refining enrollment goals for
all undergraduate and graduate programs delivered on the Quad
Cities Campus [ongoing]
Total Headcount Enrollment – Fall 2010
On-Campus
Off-Campus
1500
1450
1400
1350
1,371
1,370
1,392
32
40
39
1331
1331
1360
Fall 2006
Fall 2007
Fall 2008
1,413
61
1,361
84
1300
1250
1200
1150
1352
1277
1100
1050
1000
Fall 2009
Fall 2010
Undergrad Headcount Enrollment
On-Campus
Off-Campus
1000
WIU-QC Record!
900
800
700
600
730
678
682
702
23
11
32
45
614
655
671
670
685
Fall 2006
Fall 2007
Fall 2008
Fall 2009
Fall 2010
632
18
500
400
300
200
100
0
QC Undergraduate Applications
Applied
Accepted
Enrolled
400
350
358
370
300
303
312
205
203
250
200
150
285
234
198
133
247
213
159
243
184
288
256
203
100
50
0
2005
2006
2007
Fall Semester
2008
2009
2010
Graduate Headcount Enrollment
On-Campus
Off-Campus
1000
900
800
700
739
692
710
711
16
21
29
717
676
689
682
Fall 2006
Fall 2007
Fall 2008
Fall 2009
22
631
39
600
500
400
300
592
200
100
0
Fall 2010
QC Graduate Applications
Applied
Accepted
Enrolled
400
350
300
349
286
250
200
201
299
225
154
150
274
210
159
300
231
156
293
213
152
100
50
0
2006
2007
2008
Fall Semester
2009
2010
Declining Graduate Programs
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Undeclared/Unclassified
M.S.Ed in Reading
M.S.Ed in Elementary Education
(-49 students)
(-34 students)
(-14 students)
All other QC graduate programs increased, maintained,
or had only slight decreases (<3) in enrollment.
FY11 Accomplishment and Priorities
Implementing dual enrollment agreements and evaluating
program effectiveness
On February 24, 2011, the president approved a change in
the undergraduate catalog that allows the Quad Cities
campus to admit freshmen.
Admitting Freshmen
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Undergraduate catalog
“…applicants to WIU-Quad Cities who have earned 60
or more semester hours (90 quarter hours) of college
work will be considered for admission”(p.23)
Allows students to dual enroll with a community college or
supplement with online instruction.
VERY IMPORTANT: WIU-QC will not be offering general
education courses. 100 and 200 major courses only
Admitting Freshmen
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Students can dual enroll in the following undergraduate majors:
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General Studies
Liberal Arts & Sciences
Engineering
Accounting
Management
Marketing
Supply Chain Management
RPTA
LEJA (in progress of final approval)
Elementary Education (in progress of final approval)
Other Programs not currently available in dual enrollment format
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Information Sciences (new curriculum being approved by IBHE)
Nursing
Manufacturing Engineering Technology
Admitting Freshmen
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Removing the 60 credit hour requirement give student
several benefits:
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Increases financial aid eligibility (high tuition/high aid model)
Veterans increase eligibility
Lock in tuition earlier
Eligible for freshmen scholarships
Available student services
Requires academic advisement
Students have too many hours
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Between Fall 2008 and Fall 2010, 196 students were advised to
return to the community college because of course
deficiencies not offered face-to-face or online in the Quad
Cities. These students had an average (median) of 78 semester
credit hours and were still deficient general education and
major core courses.
Average Credit Hours of Spring Graduates
2nd Bachelors Degree Excluded
Macomb
Quad Cities
2008
2009
2010
135
(1,266 graduates)
136
(1,147 graduates)
135
(1,120 graduates)
145
(70 graduates)
142
(68 graduates)
142
(81 graduates)
National Study of Student Engagement
(NSSE)
110.0%
105.0%
100.0%
Quad Cities
Macomb
95.0%
90.0%
85.0%
Academic
Challenge
Active and
Collaborative
Learning
Student-Faculty
Interaction
Enriching
Educational
Experience
Supportive
Campus
Environment
FY12 Priorities & Budget Requests
FY12 Priorities
Developing and annually monitoring/refining enrollment goals for
all undergraduate and graduate programs delivered on the Quad
Cities Campus [ongoing]
Targets
Inquiries
Applied
Accepts
Enrolled
FY12 Priorities

Review and adapt best admissions and marketing practices at
peer and benchmark institutions [ongoing]
Recommendations from FY11 analysis
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Increase communication between marketing and admissions
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Marketing priorities that focus on awareness rather than recruitment
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Expand opportunities for collaboration with community colleges
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Develop a contract for on-site admission
FY12 Priorities

Continue to engage innovative agreements with the
community colleges that foster student recruitment and
retention [ongoing]
FY12 Priorities

Exploring and implementing administrative opportunities for
increased public service and community engagement [ongoing]
FY12 Priorities

Supporting economic and economic development activities
associated with the development around Riverfront Campus
and within the City of Moline [ongoing]
FY12 Priorities

Explore new partnership opportunities with the Rock Island
Arsenal [ongoing]
FY12 Priorities
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Continue to implement the strategic plan priority by
continuing the analysis for establishing permanent childcare on
the Quad Cities campus
FY12 Priorities
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Establish additional priorities for the Office of Academic &
Student Services consistent with findings from the
accreditation teams report available later this year.
FY12 Budget Enhancements
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Position Requests
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Admissions Counselor
Assistant Director
Lead Teacher
Support Teacher
Student Services Operating
$34,524
$38,292
$37,000
$19,828
$8,000
Any Questions?