01
Study Center Identification
‘Study Center Committee’ is responsible for the careful selection after necessary scrutiny
based on the minimum specified specifications and requirements. Study center is recognized
only when the respective institution enters into legal contract (in the prescribed format) with
the university, for providing all the specified academic services of proper quality. A
prescribed format for legal contract is given in ‘Forms, Formats and Requirements’ section of
this document.
01.01
Duration
The ‘Study Center Manual’ which contains detail information along with ‘Application Form’
for new study center will be made available in e-Book format on the website. An ‘Application
Form’ for new study center is given in ‘Forms, Formats and Requirements’ section of this
document.
Every year, ‘School council (Science and Technology)’ will decide policy about new study
center identification. If this policy permits, then only, duly filled and signed ‘Application
Form’ for new study center along with non refundable “Processing Fee”, will be accepted for
scrutiny and further processing, normally from 01-Nov onwards till 31-Dec.
01.02
Eligibility Criteria
Any government or private organization and/or Institution, capable of providing specified
Basic Infrastructure
o Building with enough ‘Counseling Session Rooms’ or ‘laboratories’ having
proper seating, lighting and fan arrangement with black or white board,
electricity, water, sanitary facilities, Notice Board, etc.
o Computing Infrastructure like LAN of specified number of Internet ready,
multi media computer systems, web cams, multifunction device like
integrated ‘Print Scan Copy Fax’ device using inkjet or laser technology,
specified software, etc
o Communication Infrastructure like phone, Fax, Email, Internet Access
Account
o Audio Video Infrastructure like TV, walkman, Radio, Digital Camera, etc
Academic Infrastructure
o Laboratory for specified subjects, with the specified equipments, instruments,
consumables and proper furniture, lighting, fan arrangement with black or
white board, electricity, etc.
o Library with minimum specified copies of textbooks and/or reference books,
which shall be procured by the respective institution
Human Resource
o Academic: Counselors complying with the specified educational qualification
and experience norms of the respective statutory council / authority or
‘University Grants Commission (UGC)’.
o Administrative Staff
can be recognized as a Study Centre for these programmes only after receipt of application
in a prescribed format and non refundable “Processing Fee”.
01.03
Registration
Registration and Recognition Criteria
Any government or private organization and/or Institution applying for recognition as a
study centre for these programmes should be
Registered with government under any one following acts like
o Society Act,
o Trust Act,
o Company Act, etc.
Preferably recognized by AICTE for engineering programmes
Must be recognized by the Council of Architecture for all Architecture programmes
Must be recognized by Director General (Shipping), Government of India for Marine
Engineering programmes
Preferably affiliated with UGC approved university for science programmes
01.04
For Study Centers Outside Maharashtra
Maharashtra
Due to recent amendment in the act, this university is now allowed to establish study
centers, even outside the state of Maharashtra. However, the institute which is not located
in the state of Maharashtra, but applying for the ‘Study Center Recognition’, shall be
required to submit local government ‘Approval’ or ‘No Objection Certificate’ before final
approval for starting academic programmes of this university. All legal disputes regarding
study center and enrolled students shall be subject to Nashik jurisdiction only.
01.05
Programme wise Recognition
The study centre may be recognized for any one or more academic programmes. Hence, it is
the responsibility of the student to verify study center recognition for respective academic
programme, for which he intends to take admission.
Any institution offering similar education programme in conventional system is allowed to
simultaneously work as a study center for an open university, and thus offer these
programmes (except marine engineering programme) in open and distance mode along
with conventional mode.
01.06
Study Centers Categories
Study centers shall be recognized in any one or more categories as described below, which
entitle the study center to offer all courses only at specified semesters against each
category. Detailed infrastructure requirements and required documents check list for each
study center category is given in ‘Forms, Formats and Requirements’ section of this
document.
SN
Architecture
Diploma
DAA: Sem 01-06
1
Undergraduate (BArch)
2
BArch: Sem 07-10
Post-Graduate (MArch)
General: Sem 11-14
3
Construction Management:
Engineering
Bio-Technology
Programmes (BTP)
Basic: Sem 01-06
BSc: Sem 01-06
IT: Sem 08-09
Advance: Sem 07-12
MSc: Sem 07-10
Mechanical Engineering Programmes
(MLEP)
Bio-Informatics
Programmes (BIP)
Basic: Sem 01-06
Advance: Sem 07-12
BSc: Sem 01-06
Marine Engineering
Programmes (MEEP)
Genetics
Programmes (GSP)
Advance: Sem 01-08
BSc: Sem 01-06
Sem 11-14
Environmental Architecture:
Sem 11-14
01.07
Science
Electronics Engineering Programmes
(ESEP)
MSc: Sem 07-10
MSc: Sem 07-10
Actuarial Science Programmes (ASP)
BSc: Sem 01-06
MSc: Sem 07-10
Student Intake Capacity
For each study center, as per the available infrastructural facilities, university may sanction
maximum ‘Student Intake Capacity’ of specified number of students at each semester.
Normally, 30 or 40 (or in multiples of 30 or 40) students for ‘Graduate or Diploma’
programme shall be allowed. Normally, 20 (or in multiples of 20) students for ‘PostGraduate’ shall be allowed.
This ‘Student Intake Capacity’ sanctioned by this university is for these programmes in open
and distance mode (except for marine engineering programme) and thus, it will be
separate and independent of the sanctioned intake for regular similar programmes
offered through conventional mode at the same institute.
01.08
Working Hours
For ensuring minimum specified Face-To-Face counseling support, study centers are
expected to ensure minimum specified working hours in each week, for at least 20 weeks in
each semester.
Study center may arrange Face-To-Face counseling as per the details given in table in
section 13: Study Effort Requirements, on specified number of wording days in each week,
for at least 20 weeks in each semester.
As per the convenience of majority of students, study centers shall be allowed to arrange
more hours of counseling on local weekly off days and holidays. Study center must
prominently display their normal working hours on the notice board. It must be informed to
the university, so that it can be published on the official web site of the university.
01.09
Backlog Clearing
During each semester, study centre shall organize counseling for each ‘Theory’ type of
course and for each ‘Practical, Studio or Project-Work’ type of course for minimum specified
hours. Each study centre shall clear backlog of counseling sessions, if any, by following
mode:
Weekly Clearing: On remaining days or local weekly off days of the same week
01.10
Exclusive Usage
All infrastructures shown by the study centre for these courses will be exclusively used only
for these courses during the specified working hours. This infrastructure shall not be
used for any other academic programmes or courses during the specified working hours.
01.11
NonNon-Transferable Recognition
‘Study Center Recognition’ awarded by the university is non transferable. In case, without
prior consent and approval of the university, respective institution directly transfers the
management, recognition awarded, will be automatically stands, null and void.
01.12
Study Centre Deposit
Each recognized study centre for these programmes shall be required to keep with
University, a specified interest free partially refundable “Study Centre Deposit”.
01.13
Penalty Recovery from SC Deposit
If university receives complaint(s) about the study centre and found it correct after
necessary scrutiny by the “Study Centre Committee” then, university will have full right to
penalize study centre with penalty and/or de-recognition. This penalty will be recovered
from this ‘Study Centre Deposit’.
01.14 Study Center Requirements
Essential requirements
for the study centre of any Academic Programme
from the school of science and Technology
SN
Description
Under
Graduate
Post
Graduate
1 room for 2
semesters, with
40 students
capacity
1 room for 2
semesters,
with 20
students
capacity
1.1 Basic Infrastructure: Building
1
Rooms for counseling sessions, with enough
(1) windows for proper ventilation and natural light,
(2) Electric Lights and Fans,
(3) 1 (One) Black or White Board and
(4) Proper furniture for seating and writing
2
Drinking water arrangement with water filter
1
1
3
Toilet for boys
1
1
4
Toilet for girls
1
1
5
Notice Board
1
1
Essential requirements
for the study centre of any Academic Programme
from the school of science and Technology
SN
Description
Under
Graduate
Post
Graduate
6
7
Room for Office
1
1
Sign Board
1
8
1
Contact Information Board
1
1
1.2 Basic Infrastructure: Computing
1
Servers: Intel P4 or AMD 64 processor @ 2.4 GHz or better, 1 GB RAM, 1.44 FDD, 80 GB
7200 rpm or SATA HDD, 100 MBPS or 1 GBPS LAN card, 15” Color Monitor, DVD Writer or
Combo Drive, Keyboard, Optical Mouse, Web Cam, TV Tuner Card, All-In-One (Print, Scan,
Copy, Fax) Ink-Jet or Laser Printer, 500 VA UPS, and Windows XP with SP2 with all latest
security patches, latest Edition of Avast Antivirus, Media Player, Office, Acrobat Reader,
WinZip, Flash MX Player, Nero
1
1
2
Clients: Intel P4 or AMD 64 processor @ 2.4 GHz or better, 256 MB RAM, 40 GB 7200 rpm
or SATA HDD, 100 MBPS or 1 GBPS LAN card, 15” Color Monitor, Keyboard, Optical Mouse,
500 VA UPS, and Windows XP with SP2 with all latest security patches, latest Edition of Avast
Antivirus, Media Player, Office, Acrobat Reader, WinZip, Flash MX Player
7
7
3
8 port, 100 MBPS DLink Switch
1
1
4
Minimum 100 MBPS LAN of total 8 computers
1
1
1.3 Basic Infrastructure: Communication
1
Telephone
1
1
2
Mobile
1
1
3
Fax: All-In-One (Print, Scan, Copy, Fax) Ink-Jet or Laser Printer will be used as a fax.
Hence, separate fax machine shall not be essential.
-
-
4
Internet Access: Boradband Internet Access like DataOne, Triband etc, of Minimum 512
kbps or higher speed.
1
1
1.4 Basic Infrastructure: Audio Video
1
TV Tuner Card in a Server will be used as Television. Hence, separate television shall not be
essential.
-
-
2
DTH Access: from any DTH operator like Dish TV, Tata Ski, etc
1
1
1 room for 2
semesters, with
40 students
capacity
1 room for 2
semesters,
with 20
students
capacity
2.1 Academic Infrastructure: Laboratories / Studios
1
Laboratory/studio with enough
(1) windows for proper ventilation and natural light,
(2) Electric Lights and Fans
(3) 1 (One) Black or White Board and
(4) All the required equipment, instruments, consumables, proper furniture for performing all
the specified Laboratory/studio or Project-Work activities for each Laboratory/studio or
Project-Work course
(5) For Science Programmes (BSc and MSc) details of laboratory equipements,
instruments and consumables are here to download
Complete list of all specified studio activities for each ‘Laboratory/Studio or ‘Project-Work’
course in an academic programme can be found in its ‘Syllabus’, which is also available in EBook format for free download on university web site.
2.2 Academic Infrastructure: Library
1
Minimum Number of sets of all specified books for each course (subject) in Library
Minimum 20% of the
sanctioned Student
In-Take Capacity
3.1 Human Resource: Academic
1
Minimum number of counselors, with qualification and experience as per the respective
statutory council’s norms for the post of Lecturer.
But normally 1 (one) counselor should be appointed on clock hour basis for each course
(subject).
2
Minimum number of Lab/Studio Assistants
But normally 1 (one) Lab/Studio Assistant should be appointed on clock hour basis for each
course (subject).
Minimum 1
Minimum 1
counselor for 2 counselor for 2
semesters
semesters
Minimum 1
Minimum 1
Assistant for 2 Assistant for 2
semesters
semesters
3.2 Human Resource: Administrative
1
Study Centre Head
1
1
2
Programme Coordinator
1
1
3
Clerk
1
1
4
Attendant
1
1
4. Document’s Verification Check List
Essential requirements
for the study centre of any Academic Programme
from the school of science and Technology
SN
Description
Under
Graduate
Post
Graduate
4.1 Attested photocopies of following documents in ‘A4 Size’ must be enclosed in the given order.
4.2 Original copies of the following documents must be available during the inspection visit.
1
Duly filled and signed ‘Application Form for the Study Centre Recognition’ in the prescribed
format
Essential Document
2
Resolution of the Society/Trust duly signed by concerned authorities
Essential Document
3
Memorandum of understanding duly signed by concerned authorities
Essential Document
4
Crossed Demand Draft of any nationalized bank for the specified amount towards payment of Essential Document
non-refundable Processing Fee, drawn in favor of ‘The Finance Officer, Yashwantrao Chavan
Maharashtra Open University’ payable at Nashik
5
Registration of the Institution under Society or Trust or Company Act etc
6
Recognition and Approval of the Institution by the statutory Council / Authority, as applicable Essential Document
for the given academic programme
7
Quality Rating of the Institution by the NAAC/NBA/ISO etc
Desirable Document
8
The 7/12 Extract for the land of the Institutional Premises
Essential Document
9
Purchase, Ownership and Possession Proof for Land/Building of the Institution
Essential Document
10
Purchase Proof or Ownership Declaration for all the specified computing infrastructure
Essential Document
11
Last paid Telephone and Mobile Bills
Essential Document
12
Last paid Broadband Internet Access Account Charges
Essential Document
13
Last paid DTH Access Account Charges
Essential Document
14
Bio-Data along with attested photocopies of all supporting documents for all counselors for
each course or subject
Essential Document
15
Laboratories/Studio Equipment Verification Check List
Essential Document
17
Detail proposed schedule and time table of the specified counseling sessions for all courses
at either odd numbered semesters like 1, 3, 5, 7, 9, 11, 13 or even numbered semesters
like 2, 4, 6, 8, 10, 12, 14. This document should also include the name of the proposed
counselor for each course and location like lecture hall or Lab/studio name or number.
Essential Document
18
Proposed extra or additional services than those minimum specified by the university, along
with proposed ‘Additional services Fee’ component for each such service.
Optional Document
Essential Document
Documents should be arranged in above specified sequence and should be clearly
separated by suitable markers. In above documents, all attested photocopies should be
enlarged or reduced (as appropriate) to only ‘A4 Size’. Single copy (Two copies in case of
Architecture programmes) of ‘Application for Study Centre Recognition’ with ‘Spiral or
Comb Binding’ should be submitted as per following details:
First Copy
Second Copy {Only in case of
Architecture programmes (AEP)}
The Director, School of Science and
Technology,
Yashwantrao Chavan Maharashtra
Open University, Nashik – 422 222,
MS, India
Council of Architecture
Core 6-A, 1st Floor, India Habitat
Centre, Lodhi Road, New Delhi110003, India
Tel: 011-24648415, 24654172
Fax: 011-24647746
Email: coa@ndf.vsnl.net.in
Website: www.coa-india.org
Ph: 0253-2231714, 2231715,
2231473
Fax: +91-253-2231716
Email: sctech@ycmou.com
Website: www.ycmou.com/
01.15
Duration
The study centre shall be recognized always for the time block of 5 years starting from
2006 onwards. Recognition period shall always end on 31-Dec. If study center is recognized
during the time block, then recognition shall be only for the remaining period of the
respective time block.
01.16
Renewal
Renewal or Cancellation
Recognition shall be renewed or cancelled after review.
01.17
Review Frequency
The study centre recognition shall be reviewed as and when necessary, but at least once in
5 years.
01.18
Right to Terminate Recognition
Recognition
The University shall have full right to terminate recognition of study centre at any time
without giving any reason. But before termination of study centre recognition, the university
shall make proper alternate study centre arrangement, for all students attached there.
01.19
Study Centre Committee
A study centre committee shall be responsible for recognition or de-recognition process.
01.20
Recognition Process
Recognition process shall consist of necessary scrutiny of application and inspection visit by
the ‘Study Center Committee’. Normally, each inspection visit will require 1 (One) full day.
Depending on the availability of the infrastructure and other facilities, maximum student
intake capacity of students shall also be specified.
Distance education expert from the YCMOU shall verify infrastructure and other facilities
required for the effective use of following various ELearning services from the university.
Virtual Classroom Modules
Discussion Forum for ‘Online Counseling’ and communication with university
Online Self-Tests
Specifically following aspects shall be verified during this inspection visit:
IT infrastructure available at the institution for scanning and broadband Internet
connectivity on LAN and
Proficiency of each expert about Internet use and ELearning skills.
Discipline expert shall verify the availability of required infrastructure (including laboratories
and library) and human resource which is qualified and experienced as per the specified
guidelines for the respective programme.
Typical format of the inspection report is given in the ‘Forms, Formats and Requirements’
section of this document. If the inspection report is not satisfactory, then recognition will be
directly rejected. But, on receipt of satisfactory inspection report from the ‘Study Centre
Committee’, university will provisionally recognize the institution as a study center for
specific Programme, Category and Student Intake.
University will confirm this provisional recognition only after receipt of attested photocopy
of following documents:
Declaration by the study center, confirming proper display of the (1) Sign Board for
the Study Center Name (2) Contact Information Board and (3) Notice Board
Proof of opening a bank account which is jointly operated by the ‘Study Center
Head’ and ‘Programme Coordinator’.
Demand draft for the payment of the specified amount for Study Center Deposit and
Any other document specified in the inspection report of the ‘Study Centre
Committee’
01.21
DeDe-Recognition Process
De-recognition process shall consists of review of study centre performance, in past, by
Study Centre Committee.
01.22
Constitution of Study Centre Committee
Study Centre Committee shall consist of
The Director, School of Science and Technology, or his nominee, Chairman
The respective Regional Director or his nominee
Maximum One external expert from the discipline of the respective academic
programme
Study Centre Committee shall meet as and when necessary and the quorum for the meeting
shall be minimum two members, which must include external expert and the chairman.
01.23
Functions of Study Center
Functions of each recognized study center is as follows:
Payment of honorarium to all academic and administrative staff members
Organizing local Programme Advertisement and Publicity
Payment of TA/DA to the study centre staff or charges for 'Speed Post with AD', for
sending Admission and Exam forms to the University, so as to reach before the
specified last day.
Payment of Internet Charges, for providing total 30 hours free graphic access in each
semester to each student for Internet or Email. This includes:
o Online Admission data entry, processing, checking and print out on inkjet or
laser printer for each student. Programme coordinator will also certify
confirmation print out of each ‘Online Admission Submission’ with his
signature. Study center will also provide duly signed printout of receipt for
"Demand Draft", "photograph" and "Attested photocopies of relevant student
documents" for forwarding it to the university.
o
Online counseling and communication with the university and ‘Online
Counselors’ through discussion forum on web.
o Internet charges for 2 (Two) practice attempt on ‘Online Self-Test Center’ are
included in ‘Study Center Fee’ component.
o ‘Identity Card cum Exam Hall Ticket’ generation from university web site and
its printing on inkjet or laser printer, with necessary personal details along
with scanned photograph of the student. Programme coordinator will also
certify Identity Card and Exam Hall Tickets with his signature.
Conduct of minimum specified number of counseling sessions for each course.
Arrange at least once in each year (1) Seminar (2) Study or Industry Tour (3) Sports
Event (4) Cultural Event (5) Guest Lecture(s) by the leading practicing professionals
from the discipline of the programme. These events may be common for regular and
YCMOU students. These activities are optional for the study center and students.
Study centers may choose to specify ‘Additional Services Fee (ASF)’ in the prospectus
for these extracurricular activities, which must be approved in advance by the
university.
Local Information and communication centre for students for the matter related to
university and programme.
Provide required infrastructure, Laboratory facilities
Provide required Laboratory consumable, water & electricity etc.
Provide charges for Depreciation, maintenance and repair of Laboratory set-up
Provide quality educational services from motivated, talented & qualified academic
staff
01.24
Study Centre Staff Requirements
Study centers are required to submit, resumes of the all prospective staff members, directly
on the web site for the university’s consent and approval. Only approved experts are
allowed to work as ‘Study Center Staff’.
Study center are not allowed to appoint any new staff member, without prior consent and
approval of the university. If study center appoints any new staff member, without prior
consent and approval of the university, then recognition awarded, will be automatically
stands, null and void.
01.24.01 SC Head
He is administrative in-charge of the study centre. He motivates, supports, monitors and
controls overall working of, and financial matters related to, all programmes at study centre.
Only single post is planned for each SC. Normally he is present as and when required by SC
Programme Coordinator. Normally a SC Head should be the head of the institution running
the study centre or in exceptional case, a senior person nominated by him. SC Head must
comply with ‘University Grants Commission (UGC)’ norms of educational qualification or
experience, for the ‘Reader’ or equivalent post. For all payments by the study center, “SC
Head” and “SC Programme Coordinator” must sign together as an approving authority.
Hence, same person is not allowed to simultaneously work as “SC Head” and “SC
Programme Coordinator”.
01.24.02 SC Programme Coordinator
He is execution in-charge at the SC for these programmes. He is the main information
source for students about all aspects of programme implementation. His principal
responsibilities include
Programme Promotion
Library operation and maintenance
Planning, coordinating, controlling and preparing Time Table, for all academic activities
like counseling sessions, Practice Examination, end examination of all Practical or
project-work courses etc.
Corrective actions, if required
Record Maintenance
Local Industry Interaction
Conduct of examinations, etc.
Only one post is planned for each of these programmes at the SC. Normally he is present on
all days when any activity about these programmes is organized at SC. SC Programme
Coordinator should be the person with good marketing and managerial capabilities with
some exposure from related discipline. For all payments by the study center, “SC Head” and
“SC Programme Coordinator” must sign together as an approving authority. Hence, same
person is not allowed to simultaneously work as “SC Head” and “SC Programme
Coordinator”.
01.24.03 Counselor
He is a resource person at the counseling session of any course. He helps and guide
students to
Find solutions to problems.
Perform Practical or studio activities in Laboratory or studio
Complete project work course
Following number of posts are planned for each course (subject):
1. For Theory Type of Course: Minimum 1 (One) counselor for 30-40 students
2. For Practical or studio Type of Course: Minimum 1 (One) counselor for 15-20
students
3. For Project-Work Type of Course: Minimum 1 (One) counselor for 07-10 students
He is present on his counseling session day. Counselor must comply with norms of
‘University Grants Commission (UGC)’ or the respective statutory council for the discipline of
an academic programme, which specify required minimum educational qualification or
experience, for the ‘Lecturer’ or equivalent post.
01.24.04 Lab or Studio Assistant
He assists the counselor during counseling session of a Practical or studio course. He helps
to perform Practical or studio activities. Only one post for each Practical or studio course is
planned. He is present on his counseling session day. ‘Lab or Studio Assistant’ must comply
with norms of ‘University Grants Commission (UGC)’ or the respective statutory council for
the discipline of an academic programme, which specify required minimum educational
qualification or experience, for the similar or equivalent post in the conventional system.
01.24.05 Clerk
He helps the SC Programme Coordinator for all clerical work like correspondence, record
maintenance etc. Only one post for each of these programmes is planned. He is present on
all days when any activity about these programmes is organized at SC.
01.24.06 Attendant
He helps the SC Programme Coordinator for all other miscellaneous work like examination
preparation, cleaning, books collection and distribution etc. Only one post for each of these
programmes is planned. He is present on all days when any activity about these
programmes is organized at SC. The organization chart for study centers of these
programmes is as given in following Chart: