Conduct Board Position Information Thank you for your interest in Pacific University’s student conduct system. We are currently seeking students to serve as Conduct Board members for the 2016-2017 academic year. A role as Conduct Board member can afford you unique opportunities for personal growth and leadership development. To help you learn about what to expect as a conduct board member, we invite you to take read through this packet and contact us at email@example.com with any questions. The Conduct Board is one of the groups on campus that manages alleged violations of the Student Code of Conduct. The Board typically is a three person Board made up of students and staff. The kinds of alleged violations that are generally referred to this group include alcohol, controlled substances, noise, vandalism and similar offenses. Board members hear evidence from all sides and make a determination about whether the student in question has in fact violated a campus policy, based on a “more likely than not” standard of evidence. If the Board determines someone is responsible for a violation, the Board assigns sanctions, such as warnings, fines, restitution, community service and/or educational activities. Participation with this board is a great way to get involved on campus and to help preserve and further the Pacific community and student rights on campus. Application information: • All applications are due Monday, May 2nd at 5:00 pm via email to firstname.lastname@example.org or in hard copy to the Student Life Office in Clark hall • Upon submitting your application, you will be asked to sign up for an interview, to take place May 4th or May 6th. • All candidates will be notified of their selection status before Monday May 9th at Noon. • Board members must participate in a 1 hour Conduct Board Orientation meeting which will be scheduled based on board member availability but will occur May 10th or 11th. If you have questions or need assistance along the way, please do not hesitate to contact me. Sincerely, Lindsey Blem, Conduct Advisor Megan Rice, Conduct Coordinator Conduct Board Position Information and Qualifications Successful applicants for the Conduct Hearing Officer position will: • Be a current or incoming (Fall 2016) Pacific University student. First year, Transfer and Graduate level students are encouraged to apply • Be in, and/or remain in good standing with the University (including but no limited to the areas of student conduct, academics, and business office) • Have or maintain a 2.25 GPA How will being a Conduct Board officer benefit me? • Board members will receive modest, non-Work-Study compensation for their time. • You will work alongside professional staff from various areas of campus • You will have the potential to gain marketable job skills in the following areas: o Working with confidential materials and maintaining confidentiality o Displaying professionalism and objectivity o Understanding how policies shape an organization o Participation in group communication and decision making o Learning guidelines for making ethical decisions o The ability to understand and explain the rationale for policies While students pursuing any major are encouraged to apply, serving on the Conduct Board could be especially relatable to those pursuing: Criminal Justice, Law and Society, Education, Social Work, Politics and Government, and Business Administration Here is what former and current board members have to say: “As a conduct board member I have learned a lot of skills that not only pertain to the working world but as well as the social aspects of life. As a conduct board member you have to learn to make tough decisions that affect other people's lives. Possessing that skill will help you make tough decisions in the work place as well as in your life.” -Nicole George ’16, Environmental Studies, Politics & Government “Being part of the conduct board taught me the importance of communicating and reasoning. When I interviewed with my potential managers, they were impressed and especially emphasized the value of communication in any team.” Alexandrea Beh ’15, Biology “I gained experience working within a confidential setting and improved my professional skills by holding organized student conduct hearings.” -Ashley Silva ’16, Biology, “I learned guidelines for making ethical decisions, and I also learned how to explain the rationale behind those decisions. Putting this on my resume shows companies that I am trustworthy and capable of resolving conflicts in a constructive way.” –Alexandrea Beh ’15, Biology “I learned a lot about patience and people skills. Working face to face with often frustrated students helped me work on remaining calm during tense situations and gave me more confidence when speaking with people.” –Ashley Silva ’16, Biology Conduct Board Ethics and Standards All Conduct Board members must abide by the following ethical and procedural standards: Confidentiality I understand that individuals’ education records are classified and protected by federal law. The nature, content, status, and outcome of conduct hearings are part of an individual’s educational record. I will keep all such matters confidential and will not release such information to anyone who is not authorized to receive it by law. I understand that my oath of confidentiality is permanent and does not terminate when my association with the Board of Pacific University ends. Bias and Conflict of Interest I understand that the adjudication of conduct complaints requires a fair and unbiased decision-making process. I will strive to be aware of my own biases and conflicts of interest. I agree to remove myself from a hearing upon discovery that a bias of a conflict of interest exists. I will avoid circumstances that may lessen the real or perceived objectivity of the board. Conduct Authority I understand that the Board has the duty to dispose charges under University Policies. As a member of the Board, I accept the responsibility to execute this duty by upholding University policies without regard for my various personal dictates. Due Process I understand that conduct complaints must be adjudicated within the bounds of due process, which include standards of proof and evidence. I will strive to conduct my behavior and my decision-making during hearings within these parameters. Integrity of the Board and Process I acknowledge and accept that my conduct as a private person bears upon the integrity of the board and my perceived and real ability to sit in judgment upon my peers. I will demonstrate concern for the legal and ethical expectations of my community and strive to conduct myself in accord with legal and ethical expectations. I agree that once the Board has deliberated and decided, I will regard the decision as that of the whole Board. I will support the Board positively or resign my position if I find that I am unable to do so. I will clearly distinguish between statements that represent my personal view and those that represent the view of the Board. Timeliness • Board members are expected to arrive at least 15 minutes before the hearing start time in order to properly prepare for the hearing. • Board members are expected to attend all hearings they are scheduled to hear. If a member cannot attend the hearing, the member shall secure a replacement from the pool of board members. Respect, Courtesy, and Decorum Ultimately, Respondents and Complaints should feel as though the Board took them seriously and considered matters fairly and thoroughly. • Board members are expected to treat all members, Respondents, Complainants, and witnesses with respect and courtesy. Board members should refrain from demeaning participants. Questions should be asked in a non-condescending and un-accusatory fashion. • Board members are expected to attend hearings in attire that is fitting the task at hand. There is not a specific dress code; members are encouraged to use good judgment. • Board members are to create an attentive presence. Members should demonstrate that they are listening to participants by their eye contact and posture. Participation • Board members are expected to participate in the decision-making process by sharing their opinion with other board members, even if they are in the majority. • Board members should request voting by secret ballot if they feel it is necessary. • Board members are expected to ask questions of respondents, complainants, and witnesses whenever appropriate or necessary. • Board members are expected to assist in the smooth operation of hearings. They may be required occasionally serve as chair or help with other functions. • Board members are required to attend a Fall and mid-year training session provided by the Conduct Advisor at a date to be determined. Conduct Board Application Page 1 of 2 Part 1 - Personal Information Last Name: Boxer ID#: First Name: UC Box: E-mail: Middle Initial: Cell/Local Phone #: @pacificu.edu Part 2 - Academic Information Anticipated graduation date: Last Term GPA: Major(s): Minor(s): Cumulative GPA: Part 3 – Conduct History 1. Have you ever been found in violation of Pacific’s Student Code of Conduct? (circle one) yes no 2. Are you currently on academic warning or probation? (circle one) yes no 3. Have you ever been convicted of a felony? (circle one) yes no If you answered “yes” to any of these questions, please attach an explanation of the situation and what you learned. Part 4 – Resume Please attach a copy of your resume. Include employment experience, unpaid leadership/volunteer experiences, and relevant skills. *For helpful information on creating a resume, contact the Career Development Center in Chapman Hall. Part 5 – Responses Please respond to all of the following questions on separate sheets of paper. Please place your name on the top of each page, in case the pages are separated when they are reviewed. There is no length requirement for the questions; however, we have provided some guidance on length. Please also note that college-level writing is expected. 1. Please include weekly class and commitments schedule, in calendar format, for Fall 2016. Most hearings take place M-F during business hours and Board members are assigned certain time blocks for hearings. 2. After reading the description of the position, please describe why you would like to be member of the Conduct Board. Also discuss at least two of your strengths and two areas of challenge as they relate to the areas of responsibility outlined in the description (1-2 pages). 3. How do you define a healthy community? Reflecting on the Pacific community, what do you see as the strengths and areas of challenge of this community? How would your work as a member of the Conduct Board impact the Pacific community? (1 page). Part 6 – References Please provide the names and contact information for two references who can speak to your ability to fulfill the requirements of this position. References may not be from an immediate family member. First reference Name: Phone: Second reference (if applicable) Name: Phone: (continued on next page) Relationship To You: E-mail: Relationship To You: E-mail (if available): Conduct Board Officer Application Department of Residence Life Page 2 of 2 Part 7 – Signature, Consent, and Release I hereby grant the Student Conduct Board Selection Committee license to verify and investigate the information I have provided about my educational and conduct records at Pacific University with any University office that holds such records. I consent to the release of this information to the selection committee(s) listed above for the purpose of considering my application to be a staff member. I understand that the selection committees may include students and/or University staff. I attest all of the information that I have provided in this application is true and complete to the best of my knowledge. I understand that if I have provided false or misleading information, my application will be rendered null and void and my employment terminated. I certify that I am a continuing student at Pacific University and that I am in good academic, financial, and disciplinary standing with the University and do not currently have any cases pending against me. I know of no reason why I would be ineligible to hold the position(s) for which I am applying. I attest that I have completed this application of my own free will. I have read the position description(s) for the position(s) I am seeking and I have the ability and the want to fulfill the duties and responsibilities described therein. Signature: Date: All application materials (this form, resume, essays) are due to Student Life by Monday, May 2nd, 2016, 5pm. Upon submitting your application, you will be asked to sign up for an interview, to take place May 4th or May 6th. If you have any questions please do not hesitate to contact Megan Rice at email@example.com.