Quality Accounts 2010/2011 Contents Page Table of Contents Item About Fairfield Hospital Page 3 Part One Chief Executive Statement 4 Part Two The Way Forward Moving Forward Review of Services Statements from the Board Clinical Audits CQUIN Statements from the Care Quality Commission Information Governance Clinical Coding 6 6 7 7 7 9 9 12 12 Part Three Key Achievements 10/11 Capital Investment Strategy Leadership Listening and acting on patients views Patient Satisfaction Stakeholder Engagement Care Quality Commission Indicators Summary Comments Received 13 14 14 15 16 17 17 18 19 About Fairfield Independent Hospital With over 30 years of experience Fairfield Independent Hospital provides the highest standards of healthcare to privately insured, self-pay and NHS patients. Fairfield Independent Hospital is a charity committed to providing accessible and affordable healthcare to as many people as possible. Any surplus the hospital makes goes straight back into healthcare and not to shareholders. Fairfield has one of the largest and busiest Independent Outpatient Departments in the North West Region, providing a range of diagnostic services for all specialities. Part One Chief Executive‟s statement Fairfield Independent Hospital has been delivering health services to the community for over thirty years, providing high quality healthcare in a safe and welcoming environment. We are a registered charity (Charity No 502791) so work on a not-for-profit basis. We have no shareholders and any surplus we make is reinvested back into the charity. With 98% of patients rating services as excellent or very good, this is most certainly an achievement to be proud of for all our staff. “With 98% of patients rating services as excellent or very good, this is most certainly and achievement to be proud of for all our staff.” Our services are open to all and can be accessed by privately insured patients, self-pay patients and NHS patients. Our reputation based on high quality services and our core values as a charitable organisation, means we stand out from providers in the area. Purpose and Values Fairfield Independent Hospital‘s charitable purpose is to relieve sickness, injury and poor health and to promote and preserve good physical and mental health. Our vision, as the leading charitable hospital in the area is delivering the highest possible standards of safe and effective care that is accessible and affordable to all. This means that we are the hospital of choice for many patients. The Hospital has an atmosphere of warmth and friendliness and everyone who comes into the Hospital is treated with dignity and respect and made to feel ‗special‘. We pride ourselves on the fact that throughout the hospital we put the patient at the heart of everything we do. Aims The aims of our organisation are focused around quality and putting patients at the heart of everything we do defined by the following objectives: 04 continuous improvement of our services evidencing outcomes within a robust governance framework providing high quality value for money services that are accessible to all providing a patient-focussed service ensuring we are the hospital of choice for patients and their GPs. Fairfield Independent Hospital Quality Account 2010/2011 “The Hospital has an atmosphere of warmth and friendliness and everyone who comes into the Hospital is treated with dignity and respect and made to feel special” We are all very aware that we are not a specialist centre, in fact we are a relatively small unit (32 beds) however, we pride ourselves on the fact that what we do we do very well and our patients recognise that. We have low staff turnover and have found that this aids continuity of care for all our patients. Our focus on continuous improvement is reflected in our commitment to clinical governance, audit and to partnership working. Our consultants, many of whom are recognised leaders in their field, are crucial to how the Hospital performs. We work in partnership with our consultants to ensure optimum care of patients. The senior team at the hospital and the Board have welcomed the opportunity through Quality Accounts to clearly state our commitment to quality and making sure that we continue to improve. It sets out facts and information about the quality of our services which I hope you will find useful and easy to read and understand. If you have any queries or comments on our quality account then please let us know by emailing k.roche@fairfield.org.uk. We promote a culture of learning from incidents, as sometimes we don‘t always get it right, thus seeking continuous improvements in quality of care. This Quality Account has been compiled by members of the senior team and Board and has also drawn upon much of the feedback information we get from our patients. Therefore with all best intentions I am able to state to the best of my knowledge that the information contained in this document is accurate. Cheryl Nolan, Chief Executive 05 Fairfield Independent Hospital Quality Account 2010/2011 Part Two The Way Forward Moving Forward 2011/12 The theme of continuous improvement is reflected in our yearly business plan and in our Strategic Plan which will be reviewed and refreshed during 2011. Negotiations are already underway with the PCT and the move from the existing ECN/FCN agreement to the NHS Standard Contract will take place in 2011. A detailed quality schedule is being developed. We will continue to work with the PCT regarding data quality, reporting and audit. “My stay was very comfortable, everything was of great satisfaction very clean, friendly staff and great food. I have had a pleasant stay at Fairfield and have not felt uneasy or worried at all” The development areas for 2011/12, as set out in business plan, are focussed on the areas as detailed July 2010 below: Clinical effectiveness To review patient pathways to ensure best practice and ensure that patients are treated in accordance with best practice – aiming for an increase of 3% patients in the hospital being treated as day cases as compared to treatment as inpatients. Reducing waste and improving efficiency by simplifying the workplace using the 5s approach – everything in the right place at the right time and ready to go. Patient safety Introduction of a set of key performance indicators for the ward re performance and competencies of staff. Enhancement of risk register and further detailed analysis of adverse/never events. Reduction in medication errors. Patient Experience Patient questionnaires to be introduced in all outpatient areas with a full review of effectiveness of outpatient clinics and facilities. Provision of training for all newly recruited front line staff in customer services training. Improve outpatient waiting facilities. Releasing time to care – as part of the productive programmes using techniques to analyse main tasks, then break them down and re-design. 06 Fairfield Independent Hospital Quality Account 2010/2011 The Way Forward Review of services During 2010/2011 Fairfield Independent Hospital provided NHS services to 5,453 patients. This number includes 231 who came to the Hospital under an NHS physiotherapy contract which ended in June 2010. Fairfield Independent Hospital has reviewed all data available to it on the quality of care in those services. The income generated by the NHS services in 2010/2011 represents 100 per cent of the total income generated for the provision of NHS by Fairfield Independent Hospital for 2010/2011 services. Statements from the Board This section of the Quality Accounts provides all the mandatory information as determined by the Department of Health Regulations. The Board has in place a system of internal control to ensure that proper arrangements are in place. Participation in clinical audits During 2010/2011 5 national clinical audits and zero national confidential enquires covered NHS services that Fairfield Independent Hospital provides. During that period Fairfield Independent Hospital participated in 9.25% national clinical audits and 0% confidential enquires of the national clinical audits and national confidential enquires which it was eligible to participate in. It should be noted that the Cardiac Arrest National Audit, although eligible, Fairfield Independent Hospital were unable to participate as no patient suffered a cardiac arrest within Fairfield Independent Hospital during the study dates. The national clinical audits and national confidential enquires that Fairfield Independent Hospital were eligible to participate in during 2010/2011 are as follows National elective surgery Patient reported outcome measures (PROMS) Hip and knee replacements Hernia Varicose veins National Joint registry (NJR) Hip and knee replacements “I couldn‟t have been happier with the treatment I received and conditions of the room and hospital in general. Excellent service all around” September 2010 07 Fairfield Independent Hospital Quality Account 2010/2011 The Way Forward The reports of 4 national clinical audits were reviewed by the Hospital in 2010/2011 and we intend to take the following actions to improve the quality of healthcare provided. Venous Thromboebolism reducing the risk NICE 2010 - changes have been implemented to Fairfield Independent Hospital‘s policy and patient risk assessments Better Blood Transfusions, National Blood Transfusion Committee as a result, Fairfield Independent Hospital Blood transfusion policy and protocols have been updated following this publication. Analysis of data from PROMS to add value to patient journey, ensuring that as many forms as possible are completed to ensure high compliance levels. National Joint Registry - to ensure we achieve 100% compliance in 2011/2012. The 2010/2011 compliance figure stands at 85% The reports of 3 of our local clinical audits were reviewed during 2010/2011. As a result of these audits we intend to take the following actions to improve the quality of healthcare provided. 08 Privacy and Dignity audit carried out in 2010 showed one area to be improved, as 48% of audit sample showed patients would have liked to have been asked their ‗preferred name‘ and the preferred name used by staff. Staff were made aware of the audit results and changes made to admission documentation. A re-audit showed that 98% of all patients had been asked their ‗preferred name‘ on admission and the staff used that name. Medicines Management (ward) 4 areas of improvement required Documentation of PRN times of administration, date and signature of discontinued drugs, availability of allergic reaction drug box, documentation of the reasons a drug omission has occurred, these 4 areas have shown an improvement month on month of ongoing audit. Consent Information for patients prior to admission for elective surgery was completed as staff had raised some issues regarding consenting of patients prior to surgery National enquires The national clinical audits and national confidential enquires that Fairfield Independent Hospital participated in during 2010/2011 are as follows: National Elective Surgery Patient reported outcome measures (PROMS) Hip and knee replacements Hernia Varicose veins National Joint Registry (NJR) Hip and knee replacements “Everything about the hospital was first class. I couldn‟t find fault with anything” June 2010 Fairfield Independent Hospital Quality Account 2010/2011 The Way Forward “This is a lovely hospital with very friendly and courteous staff on all levels. I was very well cared for. Facilities are excellent” Nov 2010 The audit subsequently raised two areas that required action (i) where patients signed their consent forms and (ii) the number of patients given a copy of their consent form. 52% of patients signed their consent form on the ward, 44% in OPD and 4% signed in theatre. 75% of patients were given a copy of their consent form. Consultants have been informed of the findings and a follow up audit will be completed to make certain that all Consultants follow national consenting protocols. This will lead to an increase in the number of patients who sign their consent form in the outpatients department and guarantee an increase in patients who receive a copy of their consent form. Research The hospital does not participate in clinical research. Goals agreed with commissioners Use of CQUIN framework Fairfield Independent Hospital‘s income in 2010/2011 was not conditional on achieving quality improvement and innovation goals through the Commissioning for quality and innovation framework because the provider doers not use any of the NHS Standard Contracts. Therefore the Hospital was not eligible to negotiate a CQUIN Scheme. Statements from the Care Quality Commission (CQC) Fairfield Independent Hospital is required to register with the Care Quality Commission and its current registration status is as follows: Regulated Activity - Accommodation for persons who require nursing or personal care Nominated individual is Cheryl Nolan (Registered Manager) Conditions of registration The Registered provider must ensure that the regulated activity for persons who require nursing or personal care is managed by an individual who is registered as a manager in respect of the activity, as carried out at the location Guy Pilkington Memorial Home. 09 Fairfield Independent Hospital Quality Account 2010/2011 The Way Forward The Regulated activity may only be carried out at or from the following locations: Guy Pilkington Memorial Home Fairfield Independent Hospital Crank St Helens Merseyside Additional conditions that apply to this location The registered provider must only accommodate a maximum of one service user at Guy Pilkington Memorial Home. “An excellent service by a team of wonderful workers. All staff were professional and friendly, putting me at ease ” March 2010 Regulated Activity - Diagnostic and screening procedures Nominated individual is – Cheryl Nolan (Registered Manage) Conditions of registration The Registered provider must ensure that the regulated activity diagnostic and screening procedures is managed by an individual who is registered as a manager in respect of the activity, as carried out at the location Guy Pilkington Memorial Home The Regulated activity may only be carried out at or from the following locations: Guy Pilkington Memorial Home Fairfield Independent Hospital Crank St Helens Merseyside Regulated Activity - Surgical procedures Nominated individual is – Cheryl Nolan (Registered Manager) Conditions of registration The Registered provider must ensure that the regulated activity surgical procedures is managed by an individual who is registered as a manager in respect of the activity, as carried out at the location Guy Pilkington Memorial Home 10 The Regulated activity may only be carried out at or from the following locations: Guy Pilkington Memorial Home Fairfield Independent Hospital Crank St Helens Merseyside Fairfield Independent Hospital Quality Account 2010/2011 The Way Forward “This is my first experience of any surgical procedure under general anaesthetic and I was treated with total respect and received an excellent overall service from Fairfield” Dec 2010 Regulated Activity Treatment of disease disorder or injury Nominated individual is – Cheryl Nolan (Registered Manager) Conditions of registration The Registered provider must ensure that the regulated activity treatment of disease or injury is managed by an individual who is registered as a manager in respect of the activity, as carried out at the location Guy Pilkington Memorial Home The Regulated activity may only be carried out at or from the following locations: Guy Pilkington Memorial Home Fairfield Independent Hospital Crank St Helens Merseyside The Care Quality Commission has not taken enforcement action against Fairfield Independent Hospital as at 31.03.2011. Fairfield Independent Hospital has not participated in any special reviews or investigation by the CQC during the reporting period. Data Quality Fairfield Independent Hospital will be taking the following action to improve data quality: We will work with our system provider to ensure that the Patient Administration System (PAS) allows the recording of fifth digit extensions on diagnostic codes. NHS Number and General Medical Practice Code Validity Fairfield Independent Hospital submitted records during 2010/2011 to the Secondary Uses Service (SUS) for inclusion in Hospital Episode Statistics which are included in the latest published data. The percentage of records in the published data which included the patient‘s valid NHS number was: 11 Fairfield Independent Hospital Quality Account 2010/2011 The Way Forward 100% for admitted patient care 100% for outpatient care The percentage of records in the published data which included the patients valid general medical practice code was 98.5% for admitted patient care 98.5% for outpatient care Information Governance Toolkit Attainment Levels Fairfield Independent Hospitals Information Governance Assessment report Score for the period is currently been worked on. The most recent reports score was 83% and the hospital was rated as green. “I‟m really impressed with the hospital services and staff. The staff were fantastic and very professional yet approachable. Thank you very much I really appreciate the care and advice given” Feb 2010 Clinical Coding Error rate Fairfield Independent Hospital was subject to the Payment By Results clinical coding audit during the 2010.2011 by the Audit Commission and the error rates reported in the latest published audit for that period for diagnosis and treatment coding (clinical coding) were 9% Diagnosis Incorrect 16% Secondary Diagnosis incorrect 10.2% Primary procedure incorrect 5% Secondary procedures incorrect 4.8% The overall conclusion from the audit was: ―The provider‘s performance is similar to the national average error rate of acute NHS trusts in 2009/10. The Provider‘s HRG error rate is 9 per cent compared to the 2009/10 NHS average of 9.1 per cent. Overall the Provider has good arrangements for the completion of clinical coding. This has been demonstrated throughout the audit and the Provider should be commended on this. We did identify a system constraint whereby it does not allow the recording of fifth character diagnosis codes. Though this did not lead to any HRG changes in the sample audited it did affect the coding accuracy leading to 16 coding errors—41 per cent of the clinical coding errors recorded.‖ The Hospital is working with iSoft, it‘s Patient Administration System provider to provide a coding environment which will enable our clinical coders to fully code the Hospital‘s activity. 12 Fairfield Independent Hospital Quality Account 2010/2011 Part Three Key Achievements Key Achievements Some of our key achievements are detailed below: The Hospital provided NHS health services to 5,453 patients with a total of 2,415 receiving surgery. Of those admitted patients 78% were treated as day cases. Accreditation of quality standards ISO 9001:2008 in Dec 2010 (Quality Management Standard) and ISO 27001:2005 in Dec 2010 (Management of Information and Security Standard) “This is my first experience of any surgical procedure under general anaesthetic and I was treated with total respect and received an excellent overall service from Fairfield” Dec 2010 During the year we also embarked on the Productive Series around ‗Lean‘ in certain clinical areas. Whilst the use of the tool has been a steep learning curve for staff we have been able to realise improvements in how we do things and how we use systems and processes within our organisation. ‗Lean‘ is part of our programme of continuous improvement across the organisation. 13 The Hospital provided NHS health services to 5,453 patients with a total of 2,415 receiving surgery. Of those admitted patients 78% were treated as day cases. Our infection rates during the year were excellent with zero levels of MRSA, MSSA and c-difficile. Our overall average monthly rate in 2010 to 2011 was 0.43% Accreditation via the NHS Any Willing Provider process. Very high levels of patient satisfaction Re-registration with the Care Quality Commission and all minimum standards met. Excellent outcomes with low levels of returns to theatre. Accreditation of quality standards ISO 9001:2008 in Dec 2010 (Quality Management Standard) and ISO 27001:2005 in Dec 2010 (Management of Information and Security Standard) Efficiencies: Theatre efficiency programme ensuring that we utilise our theatre capacity to the maximum and that we deploy our staff accordingly. To-date some of the benefits already realised are: Introduction of at a glance boards. Improved communication and teamwork strategies with full roll out of World Health Organisation surgical checklist. Efficient and effective stock control which has helped eliminate time searching for stock. Fairfield Independent Hospital Quality Account 2010/2011 Key Achievements Capital Investment Strategy We have a 5 year capital investment strategy which is refreshed each year. During 2010/2011 the works listed below have been completed as part of our overall strategy: Refurbishment of patient bedrooms which included new flooring, new blinds, repainting and the provision of flat screen TVs. New air conditioning unit installed in the recovery ward. Refurbishment of consulting rooms including new flooring. Access points for the Hospital‘s picture, archiving and communications system was extended to all consulting rooms. Refurbishment of the physiotherapy unit, which included repainting, new flooring and a new roof above the unit. Upgrade of Ophthalmic suite and equipment. This included repainting, new flooring, a new Yag laser, a new field analyser, and a new surgical microscope. A new set of theatre lights fitted in one of our two theatres, the RO plant and ring main was upgraded, and a new flooring placed into the theatre recovery area. “I would like to thank all your staff that I came into contact with every member of staff should be praised for their high level of care that is given to the patients; they have a lovely caring manner. Thank you” Jan 2010 Leadership The Executive Team and Heads of Department undertook an intensive management and leadership development programme in 2010. The programme was very interactive and a great success. 14 staff gained NVQ qualifications and a number of staff embarked on degree level courses. We trained 167 of our staff throughout the year. The Board of Trustees was strengthened by the appointment of one new member with specific skills around marketing. Student nurses continue on placement. 14 Fairfield Independent Hospital Quality Account 2010/2011 Key Achievements Listening and Acting on Patient Views “Having not been in hospital before, I was apprehensive and didn‟t know what to expect. I needn‟t have worried. Every single person I came into contact with was courteous, friendly and professional. Thank you very much for making my stay so comfortable” May 2010 As a service organisation, we are continually reviewing the service we give to our patients. Our managers routinely audit how patients flow through the system by shadowing patients with their consent and ‗walking in their shoes‘. The charts shown in the attached schedules show the 2010/11 figures for patient satisfaction. All our inpatients and day case patients are given a patient questionnaire and all responses are reviewed by the CEO. We have also embarked on asking our outpatients what they think of our services; the results of the first three months are shown in the Schedule 2 overleaf. Inpatient/Daycase Patient Satisfaction Scores - Schedule 1 From April 2010 - March 2011 the hospital admitted as an inpatient or day case 2,475 patients. 2,004 questionnaires had been returned, from inpatient and day cases, which provided the hospital management team and staff with feedback, on all aspects of their care, from pre admission process, arrival at the hospital, treatment, care an discharge. During this period, an 83% response was obtained. 98% of those who responded rated the overall standard either “very good” or “excellent” Outpatient Satisfaction Scores - Schedule 2 In January 2011 we started to gather data around satisfaction in the Outpatients department. We have issued 300 questionnaires so far this year of which 135 have been returned. During this period, a 45% response was obtained. 98% of those who responded rated the overall standard either “very good” or “excellent” 15 Fairfield Independent Hospital Quality Account 2010/2011 Key Achievements The figures, as detailed in the below schedules, evidence that we do have high levels of patient satisfaction. Patient‘s views and comments are very important to us and to the process of continuous improvement seeing how we are doing now but also what we need to do to get even better. For example, comments have been made about disabled parking, confidentiality, customer service - in all cases action plans have been put in place to address the concerns and the patients who raised the issues advised of what we are doing. 16 “I was completely happy with all. Everything went well and all staff were wonderful. I have no complaints at all; it was fantastic! ” Apr 2010 Fairfield Independent Hospital Quality Account 2010/2011 Key Achievements All the information we give to patients has been reviewed and revised to ensure it is up-to-date, written in plain English and that it provides all the necessary information in order that patients can make informed decisions about their care and treatment pathways. Stakeholder engagement We are very proactive in getting patients views and the senior team carry out ad hoc ‗walk abouts‘ to speak with patients to ask how they feel about Fairfield and if they feel we are getting it right. Indicator Total numbers in Period 1 Apr 10 to 31 Mar 11 % Inpatient mortality 0 0 Peri-operative mortality 0 0 Unplanned readmission Within 28 days 8 0.0178% Unplanned returns to Theatre 2 0.044% Unplanned transfers to Another hospital 4 0.089% 0 0 The Medical Advisory Committee (MAC) is a Mortality with 7 days Of discharge valuable tool by which we obtain the views of our consultant body and discuss areas of good Pulmonary Embolism 0 0 practice and concerns. The MAC had a direct 0 0 line of accountability to the Board and the Deep Vein Thrombosis Chairman of the Board of Directors attends Surgical infection rate 0 0 MAC meetings. The MAC Chair is also a Board 0 0 member. The MAC provides input into how MRSA blood cultures we take specific areas of the business forward MRSA positive blood 0 0 and what they feel would/could be cultures development opportunities for the Hospital. In 2011/2012 there will be a focus on business development across each of the speciality Care Quality Commission Indicators areas that the hospital covers. Each quarter the Hospital has to make regular submission to the Care Quality Commission on a “I have found my care and defined set of indicators. We are very proud of our treatment to be excellent results as they reflect the high standards of care that we give to our patients and also provide evidence of every time I attend here. My our low infection rates and excellent patient outcomes. Consultant has been superb and the theatre staff caring, understanding and professional, putting me at ease. All the staff I‟ve seen today, and my previous times, are great. I would recommend this hospital! ” August 2010 17 Fairfield Independent Hospital Quality Account 2010/2011 In Summary We are extremely proud of our achievements to date. We will continue to put quality at the forefront of the care we provide and patients at the heart of everything we do. We are under no illusions that in the current financial climate we have many challenges ahead. However, we will be proactive in our approach in order that we tackle the challenges in the most appropriate way to ensure that we deliver the highest quality care and a first class service to all. NHS Halton and St Helens Comments on Fairfield Independent Hospital Quality Account 2010/2011 June 2011 NHS Halton and St Helens (the PCT) has had the opportunity to see a draft of the Fairfield Independent Hospital‟s Quality Account document. The Hospital has provided a comprehensive summary of the service and quality improvements it has implemented during 210/11 and an outline for it‟s plans for 2011/12. The Hospital has used the recommended format for the Quality Account and has included the mandated report requirements, as identified in the revised guidance and regulations for the production of 2010/11 Quality Accounts. Within the draft document available for the PCT to review, some information relating to Information Governance was identified as still to be completed Some of the information identified in the mandated areas of the Quality Account document cannot be provided by the Hospital for the 2010/11 reporting period. During this time the Hospital was not contractually required to comply with these areas of activity within it‟s NHS service provision. From April 2011 the Hospital will provide NHS commissioned services in accordance with the NHS standard contract for Acute services and will comply with these identified areas for example, CQUIN. Some of the Hospital‟s identified achievements during 2010/11 would have benefited for further description / explanation, for example the introduction of „at a glance boards‟ in order to identify the benefits of these innovations to the wider population who may read the Quality Account report. This section would have benefited from a more detailed narrative in relation to the achievements in order to allow for a fuller understanding of the Hospitals work. The PCT looks forward to working with the Hospital during 2011/12 and supporting it‟s continued quality improvement in the future. Fairfield Independent Hospital Crank St Helens Merseyside WA11 7RS www.fairfield.org.uk