Minutes of the Regular Meeting of July 18, 2012
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois met
in regular session on Wednesday, July 18, 2012 at the Administration Building – 410 West Polk Avenue,
Charleston, Illinois 61920
President Coe called the meeting to order at 6:30pm and asked for roll call.
The following board members were present:
Jason Coe, President
Ron Miller, Vice President
Tim Hutti, Secretary
Scott Clarke
Brenda Coffey
Susan Daniels
The following board member was absent:
Kelly Miller, Treasurer
The following Central Office staff was present:
Jim Littleford, Superintendent
Todd Vilardo, Assistant Superintendent for Curriculum & Instruction
David Kuetemeyer, Financial Consultant
Visitors 12 and 2 Members of the Press
Under public comments and written communications, President Coe asked if there were any comments,
questions or written communications.
Mr. Littleford reported that a Freedom of Information request was received from John Veirup, Associate Vice
President from First Investors Corporation. The District responded to the request dated June 19, 2012.
There were no requests for the Board of Education.
Mr. Littleford reviewed Addendum items to the board book which included:
 Revised board agenda
IV. B. 2 Consent Agenda New Business
 Jefferson Elementary School Activity Fund Report for the period ending June 2012.
VII. Consent Agenda: Appointment/Employment
 Revision to the recommendation for a request for a leave of absence received from a
teacher at Jefferson Elementary School.
 A recommendation for volunteer coaches at Charleston High School for the 2012 Fall
Sports season.
Under Consent Agenda, Mr. Littleford asked if there were any items under the consent agenda that the Board of
Education would like to remove to discuss in closed session. There were no requests from the Board of
Education.
Mr. Littleford reviewed the recommendations under the consent agenda.
IV. Consent Agenda: Standard Items
A.
Approve the minutes of the Regular Meeting of June 20, 2012.
B.1 Approve the bills and payrolls for the month of June 2012.
B.2 Approve the Activity Fund Reports for the CUSD #1 attendance centers, period ending June 2012.
RegularMeetingMinutesof7/18/2012
Page1
V. Consent Agenda: Old Business
VI. Consent Agenda: New Business
A. Declare referenced items from the Charleston High School Soccer Team and Softball Team as
surplus and available to donate to the Trojan Booster Club.
B. Appoint Karen Murphy, CMS Media Specialist, as the district’s designee responsible for the overall
direction library media services for the 2012-2013 school year.
C. Approve the minutes of the closed session meetings held on January 18, 2012, February 15, 2012,
March 21, 2012, April 18, 2012, May 2, 2012, May 9, 2012, May 16, 2012, May 25, 2012, and June
20, 2012; and further, not to make public the minutes of the closed sessions.
D. Authorize the destruction of all Closed Session Audio Tapes beginning August 2010 through
December 2010 for regular and special meetings.
E. Approve the hazardous walking areas by resolution and reaffirm transportation from and to a
childcare provider’s residence for the 2012-2013 school year.
F. Certify that the annual review meeting with local First Responders took place on May 24, 2012.
G. Approve an Application for Approval of Student Occupancy of a Temporary Facility and Temporary
Facility Evacuation Assurance, for the modular classrooms located at the Mark Twain Elementary
School site for the 2012-2013 school year.
VII. Consent Agenda: Employment
Grant a leave of absence to Brittany Meyer, a teacher at Jefferson Elementary School.
Accept a letter of resignation from Debbie Poffinbarger from her position as a full time teacher at Carl
Sandburg Elementary School, effective July 2, 2012.
Accept a letter of resignation from Jessa Barcus from her position as a paraprofessional for student
#06847 at Carl Sandburg Elementary School, effective immediately.
Accept a letter of resignation from Amy Schultz from her position as a paraprofessional for student
#08162 at Carl Sandburg Elementary School, effective immediately.
Accept a letter of resignation from Lisa Winnett from her position as a paraprofessional at Ashmore
Elementary School, effective immediately.
Approve the transfer of Jennifer Schuler to the position of LBS1 teacher at Carl Sandburg Elementary
School, beginning with the 2012-2013 school year.
Approve the transfer of Laura Jones to the position of RTI/Interventionist at Charleston Middle School,
beginning with the 2012-2013 school year.
Approve the employment of Erin Cottet as a full time teacher at Mark Twain Elementary School
for the 2012-2013 school year. Employment contingent upon the receipt of all information required for
employment.
Approve the transfer and employment of Debbie Belleau in the position as a full time teacher at
Jefferson School beginning with the 2012-2013 school year. Mrs. Belleau will be assigned to 5th grade.
RegularMeetingMinutesof7/18/2012
Page2
Approve the employment of Sarah Dowell as a full time paraprofessional at Charleston High School
beginning with the 2012-2013 school year. Employment contingent upon the continued educational
needs of the students and receipt of all information required for employment.
Approve the employment of Rachel Beever as a full time paraprofessional at Charleston Middle School
beginning with the 2012-2013 school year. Employment contingent upon the continued educational
needs of the students and receipt of all information required for employment.
Approve the following individuals to serve as volunteers in the extra-curricular assignments at
Charleston Middle School for the 2012-2013 school year contingent upon the receipt of all required
paperwork.
Braddi Reed
Softball
Tori Wilson
Softball
Hannah Dowling
Girls’ Basketball
Addendum:
Approve the following individuals to serve as volunteers in the extra-curricular assignments at
Charleston High School during the 2012 Fall Season, contingent upon the receipt of all required
paperwork.
Dirk Bennett
Boys Soccer
Brenda Coffey
Volleyball
Kiley Sturm
Volleyball
John McInerney
Boys/Girls Cross Country
Dwight Pentzien
Girls Swimming
Kristen Pentzien
Girls Swimming
Cliff Campbell
Football
Carl Wolff
Football
Jim Kuykendall
Football
Bob Black
Football
Shad Ferguson
Football
Cliff McBenge
Football
Ken Ratliff
Football
Jerry Payne
Football
Drew Baker
Football
John Pogue
Football
Bob Lawrence
Golf
Jan Spitz
Cheerleading
Emily Smith
Cheerleading
Mr. Miller moved and Dr. Clarke seconded the motion to approve items under IV through VII inclusive on the
Consent Agenda and in the addendum.
On roll call vote:
AYE: R. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
Abstain: Coffey abstained on vote for Brenda Coffey to serve as a CHS
Motion carried
volunteer volleyball coach.
Under the Superintendent’s Report, Mr. Littleford reported that the 2012 summer school sessions were held at
Jefferson Elementary School for students in grades 7 – 12. First session was held from May 23 – June 11 and
second session from June 11 – 28. All course work was done via a computerized program (Apex) supervised by
a certificated teacher and two paraprofessionals. Trevor Doughty provided an update on the program and
indicated that the summer school sessions were well attended and very successful.
2012 Central Registration
Mr. Littleford announced that Central Registration would be held in the Charleston High School cafeteria on
Monday, August 6, 2012 from 2:00pm – 8:00pm and Tuesday, August 7, 2012 from 8:00am – 3:00pm. As in the
RegularMeetingMinutesof7/18/2012
Page3
past, many organizations will have informational areas for parents and students. If parents are not able to attend
Central Registration, they will be able to register their children at each school site after August 7.
Mr. Littleford reported ARAMARK Food Services was in the process of remodeling the CHS Cafeteria. Bill
Richardson, Director of Buildings and Grounds was in attendance and provided an update on the construction.
Plans are for the cafeteria to be completed by Central Registration.
Institute Day Activities
For the start of the 2012-2013 school year, an all-staff Institute Day has been planned. Mr. Littleford reported
that the day will begin at 7:30am with a continental breakfast served in the Charleston High School cafeteria.
Welcome and opening thoughts provided from Superintendent Jim Littleford will begin at 8:30am in the CHS
Auditorium, followed by a workshop overview and inspirational video. The program should conclude by
9:30am with staff members reporting to their assigned buildings. If schedules permit, the Board of Education is
invited to attend these activities.
CUSD #1 Budget Recap 2011-2012
Financial Consultant, David Kuetemeyer provided estimated final balances for the 2011-2012 school year. In
review of all fund balances, Mr. Kuetemeyer pointed out that expenses outweighed revenues by about $2.1
million but commented the district was doing well because fund balances covered the deficit. The state
continues to be behind on payments and reimbursements and owes Charleston CUSD #1 approximately
$400,000 in categorical payments. In conclusion, Mr. Kuetemeyer stated the district finished the year as well as
can be expected, thanks to the cooperation of all people who helped to reduce our expenditures and costs.
Update/Purchase of Real Estate – 855 15th Street
On Tuesday, July 17, Mr. Littleford, David Kuetemeyer, Bill Richardson, and Jim Kuykendall participated in a
final walk through of the property with the Real Estate agent. Mr. Littleford reported that closing for the district
property took place at 9:00am on Wednesday, July 18, 2012 at Doty’s Title Company. Board President Jason
Coe attended with Mr. Littleford and Mr. Kuetemeyer. Mr. Littleford pointed out that this piece of property is in
an ideal location for the District and will be an accessory structure to our campus of the middle school, high
school, Mark Twain School and the All Sports Athletic Complex. The property will be used as storage facility.
Mrs. Daniels moved and Mrs. Coffey seconded a motion to accept the Superintendent’s Report.
On roll call vote:
AYE: Daniels, Coffey, Clarke, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Under Old Business, the superintendent reported that following school board policies, administrative
procedures and exhibits have been on file for the required layover period. It was recommended by the
superintendent that the Board of Education adopt Board Policy 7:305, Student Athlete Concussions and Head
Injuries, Administrative Procedure 7:305, Program for Managing Student Athlete Concussions and Head
Injuries, and Exhibit 7:300-E1 Agreement to Participate.
Mr. Miller moved and Dr. Clarke seconded a motion.
On roll call vote:
AYE: R. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
ABSTAIN: none
Motion carried
RegularMeetingMinutesof7/18/2012
Page4
Contract Renewal/Pupil Transportation Services Contract
Mr. Littleford reported that discussions were still continuing with First Student, Inc. representatives, Senior Vice
President Roger Moore, Regional Director Norman Mars, and Director LeRoy Wofford to further clarify their
revised proposal. The contract with First Student expired as of June 30, 2012. Due to corporate responsibilities,
First Student representatives were not able to attend the July Board Meeting to respond to questions from the
Board of Education, but will be in attendance at the August Board Meeting.
Mr. Kuetemeyer stated the latest proposal to the district included a 4.5 percent decrease in the company’s fee but
the district would cover fuel expenses. He reported the district was expecting some increase with the new
contract because First Student indicated they lost money with the past contract and its first proposal for the
renewal included a 24 percent increase.
It was the recommendation of the superintendent that the Board of Education grant the authority to the
superintendent to approve a renewal contract extension with First Student Transportation Services. This
authorization is contingent upon receipt of all information asked of First Student and based upon Board approval
at the following board meeting. Dr. Clarke moved and Mrs. Coffey seconded a motion.
On roll call vote:
AYE: Clarke, Coffey, Daniels, R. Miller, Hutti, Coe
NAY: none
ABSTAIN: none
Motion carried
Contract Renewal/Human Resource, Safety, & Insurance Consulting Services
It was the recommendation of the superintendent that the Board of Education approve the Agreement with
Bushue Human Resources, Inc., for Human Resource, Safety, and Insurance Consulting services, effective July
1, 2012 through June 30, 2015. Dr. Clarke moved and Mrs. Coffey seconded a motion.
On roll call vote:
AYE: Clarke, Coffey, Daniels, R. Miller, Hutti, Coe
NAY: none
ABSTAIN: none
Motion carried
Donation Agreement between the Excellence in Education Foundation and CUSD #1
The superintendent recommended that the Board of Education grant authorization for Charleston CUSD #1 to
work with the Charleston Excellence in Education Foundation to redeem points earned with the American
Express card. Mrs. Coffey moved and Mr. Miller seconded a motion.
On roll call vote:
AYE: Coffey, R. Miller, Clarke, Daniels, Hutti, Coe
NAY: none
ABSTAIN: none
Motion carried
Amendment to CUSD #1 2011-12 Budget/Establish Date & Time for Budget Hearing
Financial Consultant David Kuetemeyer reported that the recommendation to amend the 2011-12 CUSD #1
budget was removed from the agenda. The deadline to amend a school budget expired on June 30. Mr.
Kuetemeyer reviewed the over expended funds which included the Transportation, IMRF, and Bond & Interest
Funds.
Deleted, New & Revised Proposed School Board Policies – First Reading
It was the recommendation of the superintendent that the Board of Education adopt, in tentative form Board
Policies, Administrative Procedures and Exhibits as listed on first reading. The tentative policies will be placed
for public review until final adoption at the August 15, 2012 board meeting.
RegularMeetingMinutesof7/18/2012
Page5
Deleted School Board Policy
2:190
Mailing Lists for Receiving Board Material
Newly Established School Board Policy Administrative Procedures/Exhibits
2:120-E2
Website Listing of Development and Training Completed by Board Members
2:250-E4
Recurrent Requester Notification
4:140-E3
4:170-AP8
6:120-AP4
Resolution to Increase Driver Education Fees
Movable Soccer Goal Safety
Care of Students with Diabetes
Revised School Board Policies/Administrative Procedures/Exhibits
1:10
School District Legal Status
1:20
District Organization, Operations, and Cooperative Agreements
1:30
School District Mission Statement
2:10
School District Governance
2:100
Board Member Conflict of Interest
2:120
Board Member Development
2:130
Board-Superintendent Relationship
2:200
Types of School Board Meetings
2:220-E2
Motion to Adjourn to Closed Meeting
2:250
Access to District Public Records
2:250-AP1
Access to and Copying of District Public Records
2:260
Uniform Grievance Procedure
3:10
Goals and Objectives
3:30
Chain of Command
3:30-E
Organizational Chart for Administration
3:60
Administrative Responsibility of the Building Principal
3:70
Succession of Authority
3:70-AP
Succession Plan
4:80
Accounting and Audits
4:110
Transportation
4:110-AP1
School Bus Post-Accident Checklist
4:170
Safety
4:170-AP2
Criminal Offender Notification Laws
4:170-AP4
National Terrorism Advisory System
5:10
Equal Employment Opportunity and Minority Recruitment
5:90
Abused and Neglected Child Reporting
5:100
Staff Development Program
5:170
Copyright
5:200
Terms and Conditions of Employment and Dismissal
5:240
Suspension
5:240-AP
Suspensions
6:60
Curriculum Content
6:120-AP4,E1 Diabetes Care Plan
6:150
Home and Hospital Instruction
6:300
Graduation Requirements
6:320
High School Credit for Proficiency
Mr. Miller moved and Mrs. Daniels seconded a motion.
On roll call vote:
AYE: R. Miller, Daniels, Clarke, Coffey, Hutti, Coe
NAY: none
ABSTAIN: none
Motion carried
RegularMeetingMinutesof7/18/2012
Page6
Authority to Staff Schools
It was the recommendation of the superintendent that the Board of Education grant the authority to employ
personnel in order to begin the 2012-2013 school year with the appropriate staff. This was contingent upon
receipt of all information required for employment and based upon Board approval at the following board
meeting.
Mrs. Coffey moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Coffey, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: K. Miller
Abstain: none
Motion carried
At 7:30pm, President Coe recommended that the Board of Education adjourn into closed session to consider
information regarding appointment, employment, compensation, and discipline of specific employees of the
public body, including hearing testimony on a complaint lodged against an employee to determine its validity.
5 ILCS 120/2/(c)(1)
Collective negotiating matters between the District and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees. 5 ILCS 120/2/(c)(2)
Mrs. Daniels moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Daniels, Clarke, Coffey, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 8:10pm, Mr. Coe made a motion to reconvene from closed session. Mrs. Coffey seconded the motion.
On roll call vote:
AYE: K. Miller, Coffey, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 8:11pm Mrs. Coffey moved to adjourn from the board meeting. Mrs. Daniels seconded the motion.
On roll call:
AYE: Coffey, Daniels, Clarke, R. Miller, Hutti, Coe
NAY: none
Motion carried
Jason Coe
_
President, Board of Education
Tim Hutti
Secretary, Board of Education
RegularMeetingMinutesof7/18/2012
Page7