Minutes of the Regular Meeting of March 9, 2016
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties,
Illinois met in regular session on Wednesday, March 9, 2016 at Charleston High School in the Swickard
Auditorium – 1615 Lincoln Avenue, Charleston, Illinois 61920
At 6:30pm, President Coe called the meeting to order and asked for roll call.
The following board members were present:
Jason Coe, President
Charles Jarrell, Vice President
Susan Daniels, Secretary
Kelly Miller, Treasurer
Scott Clarke
Ron Miller
Kevin Oakley
The following staff members were present:
Jim Littleford, Superintendent
Todd Vilardo, Assistant Superintendent for Curriculum & Instruction
Dean Keller, Financial Consultant
Visitors 112 and 4 Members of the Press
The Board of Education received an addendum to their board packets which included:
Revised Board Agenda
Item X. G:
- Removed item D – Elimination of EIASE Adaptive PE Services (approved at 2/17/16
meeting)
- Reversed order on agenda to match recommendation, under items J – CHS Math and
K. – CHS English
Consent Agenda:
VII. CHS Extra-Curricular Assignments
Pulled employment of Phil Glosser as the CMS 8th grade Boys’ Track & Field Coach
Replaced recommendation to employ Scott Bennett as CMS 8th grade Boys’ Track &
Field Coach
New Business:
X. G. Correction to numbering on recommendation.
Under Focus on Students and Good News reports, Mr. Littleford reported that on February 25 a group
of students/parents from Ashmore Elementary School held a fundraiser selling hot chocolate and home
baked goods in the Village with the proceeds going in support of the school. At that time, he invited the
students up to the micro-phone to make their presentation. Blair Ritchey, Nora Gannaway, Lilly
Gannaway, Kenzie Way, Brie Tomlinson, Jonathan Gannaway, and Aubrianna Colbert talked about the
fundraiser and through the support of the parents and Village of Ashmore, they presented a check in the
amount of $4,482.28 to Mr. Littleford. On behalf of the Board of Education, Mr. Littleford accepted the
check.
Mr. Littleford announced that Charleston schools were very much aware of the plight of economics
within the State of Illinois which are affecting numerous state entities. He acknowledged that Eastern
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Illinois University and Lake Land College have been dramatically affected through a lack of financing
and are working feverishly to complete their higher education missions. Mr. Littleford stated that the
Charleston Schools recognize the importance of both institutions to our local and area communities and
urge our legislative leaders and the Governor to work together to find resolutions to the current dilemma.
He noted that CUSD #1 will look at Resolutions of support for EIU and Lake Land at the April 20 board
meeting.
Under Public, Staff Comments or Questions, Written Communications, President Coe indicated that
there were five requests to address the Board of Education. He stated that the public comments would be
limited to 5 minutes and that the Board of Education would not open the meeting later for questions from
the audience. Mr. Coe extended appreciation to all of the suggestions and comments received between
the November – February board meetings held in the CHS Swickard Auditorium. He stated that the
decisions that will be made tonight by the Board of Education are based on what is best for the students.
He commended Mr. Littleford, Mr. Vilardo, Mr. Keller and CUSD #1 Administrative staff in working to
put a plan in place on what will be best for the students. At that time, he invited Tina Winings to address
the Board.
1) Tina Winings, spoke to the Board of Education in support of the Charleston Speech and Drama
Team and possible plans to cut all transportation in extra-curricular activities. She stated that
travel is the team’s largest expense because of the distance to other schools with speech
programs. She said that the team regularly does well in postseason competition, which are also
the team’s most-distant destinations. She noted that it would be unfortunate for a program to
suffer, not because of a lack of success, but because it’s been successful. (Letter located in
official board book.)
2) Sharon Frame, read a letter of support from her daughter, Samara Frame, 1995 CHS Graduate in
support of the speech team and finding a way to keep transportation in place. She noted in her
letter that the Speech Team cannot thrive without transportation. (Letter located in official board
book.)
3) Eric Bright, CMS teacher spoke in support of keeping the Technology Assistant Position. He
reported that CMS teachers are willing to give up the subscriptions to their online resources if that
would help save the position. With a decrease in the tech budget meaning the district may have
older hardware for longer, they felt that having the tech assistant to help troubleshoot issues that
will invariably come up will be critical, particularly during state testing. (Letter located in
official board book.)
4) Dr. Andrew White, spoke in support of keeping the Gifted Education Program. Dr. White has
been a volunteer in the GATE program for the past 7-years. He said that there were 174 students
in grades K-12 in the program which equals approximately 7 classes of students. He stated that
he realized the financial state of the District, but urged the Board of Education not to eliminate
the GATE program. He thanked the Board of Education for their consideration.
5) Michelle Lassak, spoke in support of funding schools and asked the community to step up and
find ways to help. She said when the State of Illinois does approve a budget, that all parents
educate themselves on how the budget will affect the programs in the schools. Mrs. Lassak
hoped that the community will come together to see how a tax referendum could help the schools.
President Coe thanked everyone for their comments. At that time, he asked if there were any requests
from the Board of Education to remove any of the consent agenda items or addendum items for
discussion. There were no requests from the Board of Education.
Mr. Littleford reviewed the items under Consent Agenda.
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IV. Consent Agenda: Standard Items
A. Approve the minutes of the Regular Board Meeting of February 17, 2016.
B. 1. Approve the bills and payrolls for the month of February 2016.
2. Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending
February 2016.
3. Approve the financial summary for the month of February 2016.
V. Consent Agenda: Old Business
VI. Consent Agenda: New Business
A. Accept a $4,482.28 donation from student and community supporters in support of Ashmore
Elementary School.
B. Continue the service arrangement with the firm of Gilbert, Metzger and Madigan, Certified
Public Accountants, to perform the annual audit for Community Unit School District No. 1.
The firm will also prepare the school district’s Annual Financial Report for the Illinois State
Board of Education.
C. Continue to use the legal services of William J. Warmoth, Attorney at Law, to seek legal advice
when determined appropriate by the Board of Education and/or the superintendent.
D. Continue to use the law firm of Miller, Tracy, Braun, Funk & Miller, Ltd. to seek legal advice
when determined appropriate by the Board of Education and/or the superintendent and for the
purpose of negotiations between the Board of Education, the Charleston Education Association,
and Charleston Educational Support Personnel Association.
E. Continue to use the law firm of Hodges, Loizzi, Eisenhammer, Rodick, & Kohn, Ltd. to seek
legal advice when determined appropriate by the Board of Education and/or the superintendent.
VII. Consent Agenda: Employment
 Grant a Maternity/Family Medical Leave to Tara Richeson, a teacher at Jefferson
Elementary School.
 Accept a letter of retirement from Carol Owens, a paraprofessional at Charleston Middle
School, effective at the end of the 2015-16 school year.
 Accept a letter of resignation from Cobi Christiansen as an Assistant Volleyball Coach at
Charleston High School, effective at the end of the 2015-16 school year.
 Contingent upon finding a suitable replacement, accept a letter of resignation from Nicole
Beals as the Classroom Courier Sponsor at Charleston Middle School, effective at the end
of the 2015-16 school year.
 Approve the employment of the following individuals in the extra-curricular assignments
as listed at Charleston Middle School during the 2015-16 school year. Employment
contingent upon the receipt of all required paperwork.
Trina Oetting
7th Grade Boys’ Track & Field Coach
Scott Bennett
8th Grade Boys’ Track & Field Coach
 Approve the list of CUSD #1 substitutes as of February 9 – 29, 2016.
President Coe recommended that the Board of Education approve items under IV through VII inclusive
on the Consent Agenda to include the addendum items. Mr. Jarrell moved and Dr. Clarke seconded the
motion.
On roll call vote:
AYE: Jarrell, Clarke, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
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Under Old Business:
Adopt/New & Revised Proposed School Board Policies, Administrative Procedures & Exhibits
The following school board policies, administrative procedures, and exhibits have been on file for the
required layover period.
Newly Established School Board Policies, Administrative Procedures/Exhibits
6:150-AP
Home and Hospital Instruction
6:150-E1
Application for Home or Hospital Instruction
6:150-E2
Home and Hospital Instruction – Physician’s Statement
6:150-E3
Home and Hospital Instruction – Letter to Parents/Guardians
6:150-E4
Home and Hospital Instruction – Voucher for Homebound Instructors
6:150-E5
Home and Hospital Instruction – On the Job Travel Voucher
6:150-E6
Home and Hospital Instruction – Progress Report
Revised School Board Policies/Administrative Procedures/Exhibits
5:185
Family and Medical Leave
5:185-AP
Resource Guide for Family and Medical Leave
5:220
Substitute Teachers
5:250
Leaves of Absence
6:20
School Year Calendar and Day
6:60
Curriculum Content
6:60-AP
Comprehensive Health Education Program
6:110
Programs for Students At Risk of Academic Failure and/or Dropping Out of School and
Graduation Incentives Program
6:280
Grading and Promotion
6:300
Graduation Requirements
The superintendent recommended that the Board of Education adopt the Board Policies, Administrative
Procedures, and Exhibits as listed. Dr. Clarke moved and Mrs. Miller seconded the motion.
On roll call vote:
AYE: Clarke, K. Miller, Jarrell, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
Under New Business: Adoption of Additional K-6 Handwriting Curriculum
Last spring, an ad hoc group of district teachers developed a K-6 handwriting curriculum that was
adopted by the Board of Education at its regular meeting on June 17, 2015. During this school year,
teachers enhanced that curriculum by adding standards for cursive writing and by adding a grade level
‘scope and sequence’ and ‘common language’ for the instruction of handwriting. The additional
curriculum was approved by the District Curriculum and Advisory Council (DCC) at its February 23
meeting.
Based upon the recommendation of Assistant Superintendent Todd Vilardo and approval of the District
Curriculum and Advisory Council, the superintendent recommended that the Board of Education approve
the additional K-6 District Handwriting Curriculum as presented. Dr. Clarke moved and Mrs. Miller
seconded the motion.
On roll call vote:
AYE: Clarke, K. Miller, Jarrell, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
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Award Bid Proposal Mowing/Shrub Trimming Bid (3-Year Contract) 2016- 2019
Bid proposals were accepted on March 1, 2016 for mowing service to Charleston CUSD #1 for the 2016,
2017, and 2018 mowing seasons. Two companies submitted proposals, Pro-Mow Lawn Care and J & J
Lawn Care. On the attached memorandum, Director of Buildings and Grounds Bill Richardson provided
a recommendation to award the contract for mowing services to J & J Lawn Care.
Discussion took place regarding the cost of the mowing service to the district compared to the purchase of
2 mowers and employing up to 2 part time employee’s to mow the school district properties.
Following discussion, President Coe asked that Mr. Littleford amend the recommendation rejecting the
mowing service bid proposals and to rebid for a 1-year contract.
It was the recommendation of the superintendent that the Board of Education reject the mowing service
bid from J & J Lawn Care as recommended for the 2016, 2017, and 2018 mowing seasons and to rebid
the service for a one year contract for the 2016 mowing season. Mr. Jarrell moved and Dr. Clarke
seconded the motion.
On roll call vote:
AYE: Jarrell, Clarke, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
New & Revised School Board Policies, Administrative Procedures, Exhibits
During the 2015-16 school year, the Policy Committee has continued to review the revised policies
provided by the Illinois Association of School Boards. Provided were revised proposed board policies,
administrative procedures and exhibits on first reading.
Revised School Board Policies/Administrative Procedures/Exhibits
7:100
Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
7:250-AP1
Measures to Control the Spread of Head Lice at School
7:270
Administering Medicines to Students
7:270-AP2
Checklist for District Supply of Undesignated Epinephrine Auto-Injectors
7:270-E
School Medication Authorization Form
It was the recommendation of the superintendent that the Board of Education adopt, in tentative form
Board Policies, Administrative Procedures and Exhibits as listed on first reading. The tentative policies
will be placed for public review until final adoption at the April 20, 2016 board meeting. Mr. Jarrell
moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Jarrell, Clarke, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
Accept Memorial Donation/Charleston High School Grounds
The Memorial Committee met on March 2, 2016 and reviewed a memorial request submitted by Karla
Hornbeck to plant a tree on the Charleston High School grounds with a marker or plaque in memory of
Rex Morgan. Mr. Morgan went through the Charleston schools and graduated from Charleston High
School. He was a member of the CHS basketball team and Lake Land College’s first basketball team.
Mr. Morgan played for Jacksonville University. After graduation, he was drafted onto the Boston Celtics.
The Memorial Committee approved the memorial request by unanimous vote to allow a tree to be planted
at a location approved by the Principal Trevor Doughty. Further, that a plaque be placed in the CHS
Trophy case. There will be no expense for the school district.
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It was the recommendation of the superintendent that the Board of Education grant authorization to accept
the request to plant a tree on the Charleston High School grounds with a plaque to be placed inside the
school, in memory of Rex Morgan. Mr. Oakley moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Oakley, Clarke, Jarrell, K. Miller, R. Miller, Daniels, Coe
NAY: none
Abstain: none
Motion carried
Employment: Transitional Program of Instruction (TPI) Tutor
It was the recommendation of the superintendent that the Board of Education employ Ulda “Merai” Mier
as a part time Transitional Program of Instruction (TPI) Tutor for the 2016-2017 school year. Mr. Oakley
moved and Mr. Miller seconded the motion.
On roll call vote:
AYE: Oakley, R. Miller, Clarke, Jarrell, K. Miller, Daniels, Coe
NAY: none
Abstain: none
Motion carried
Transfer: District ED Consultant into the position of District Social Worker
It was the recommendation of the superintendent that the Board of Education approve the transfer of
Mandy Clarkson from her current position as the District ED Consultant into a position as a District
School Social Worker, effective for the 2016-17 school year. This opening is available due to retirement.
Mr. Oakley moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Oakley, Clarke, Jarrell, K. Miller, R. Miller, Daniels, Coe
NAY: none
Abstain: none
Motion carried
2016-2017 Budget Reduction Plan – Phase 1
Action on Cost Saving Measures Resulting From Lack of Funding and Economic Uncertainty to
Include the Following: The superintendent has been working with different entities including the CUSD
#1 Administrative team, Charleston Board of Education, Charleston Education Association, Charleston
Educational Support Personnel Association, and community to reduce budget expenditures and increase
revenues for the 2016-2017 and 2017-2018 school years. Discussions with the Board of Education are
ongoing and will be presented in different phases. Mr. Littleford reviewed each of the 16 bulleted areas
and made a recommendation that was voted on individually by the Board of Education. He noted that
some of the numbered items included more than one cost saving measure.
1. The superintendent recommended that the Board of Education approve:
 a reduction of building budgets in the amount of $50,000;
 a reduction in the technology budget in the amount of $222,532;
 to postpone textbook purchases for a total of $50,000.
Mr. Jarrell moved that building budgets be reduced by $50,000, Technology Budget be reduced by
$222,532, and Textbook purchases in the amount of $50,000 be postponed beginning with the 2016-17
school year. Dr. Clarke seconded the motion.
On roll call vote:
AYE: Jarrell, Clarke, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
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2. The superintendent recommended that the Board of Education approve the elimination of
athletics/extra-curricular transportation beginning with the 2016-17 school year. This would
approximately save the district $81,286 annually.
Mrs. Miller moved that Athletics/Extra-Curricular Transportation be eliminated and situational guidelines
be established by the administration beginning with the 2016-17 school year. Mr. Miller seconded the
motion.
On roll call vote:
AYE: K. Miller, R. Miller, Clarke, Jarrell, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
3. The superintendent recommended that the Board of Education approve the elimination of the school
Physical Education substitute at Ashmore Elementary School with a cost savings of $7,156.
Dr. Clarke moved that the Ashmore Elementary School Physical Education substitute position be
eliminated beginning with the 2016-17 school year. Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Clarke, Jarrell, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
4. The superintendent recommended that the Board of Education eliminate the District Energy Manager
Position and Energy Education, Inc. Contract with a cost savings of $14,800.
Dr. Clarke moved to eliminate the District Energy Manager position and Energy Education, Inc. contract,
effective at the end of the contract term. Mr. Coe seconded the motion.
On roll call vote:
AYE: Clarke, Coe, Jarrell, K. Miller, Oakley, Daniels
NAY: R. Miller
Abstain: none
Motion carried
5. The superintendent recommended that the Board of Education eliminate a District Technology
Assistant Position with a cost saving of $34,800.
Mr. Jarrell moved to eliminate a District Technology position. Dr. Clarke seconded the motion.
On roll call vote:
AYE: K. Miller, R. Miller, Oakley
NAY: Clarke, Jarrell, Daniels, Coe
Motion Failed
Abstain: none
6. The superintendent recommended that the Board of Education approve a reduction of twelve (12)
paraprofessional positions at the appropriate timeframe through resignation attrition and Reduction in
Force (RIF) with a cost saving of $148,833.
Dr. Clarke moved to approve a reduction of twelve (12) paraprofessional positions at the appropriate
timeframe through resignation attrition and Reduction in Force. Mr. Miller seconded the motion.
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On roll call vote:
AYE: Clarke, R. Miller Jarrell, K. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
7. The superintendent recommended that the Board of Education approve the elimination of two (2)
secretarial positions through retirements with an estimated cost savings of $57,878.
Mr. Jarrell moved to approve the elimination of two (2) secretarial positions through retirements. Dr.
Clarke seconded the motion.
On roll call vote:
AYE: Jarrell, Clarke, K. Miller R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
8. The superintendent recommended that the Board of Education approve the elimination of the E.D.
Consultant Position with a cost savings of $65,846.
Mr. Jarrell moved to eliminate the E.D. Consultant Position beginning with the 2016-17 school year. Dr.
Clarke seconded the motion.
On roll call vote:
AYE: Jarrell, Clarke, K. Miller R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
9. The superintendent recommended that the Board of Education approve the elimination of a
Mathematics teaching position at Charleston High School due to a resignation with a cost savings of
$37,152.
Dr. Clarke moved to eliminate a Mathematics teaching position at Charleston High School, effective at
the end of the 2015-16 school year. Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Clarke, Jarrell, K. Miller, Oakley, Daniels, Coe
NAY: R. Miller
Abstain: none
Motion carried
10. The superintendent recommended that the Board of Education approve the elimination of an English
teaching position at Charleston High School due to a resignation with a cost savings of $56,772.
Dr. Clarke moved to eliminate an English teaching position at Charleston High School, effective at the
end of the 2015-16 school year. Mr. Coe seconded the motion.
On roll call vote:
AYE: Clarke, Coe, Jarrell, K. Miller, Oakley, Daniels
NAY: R. Miller
Abstain: none
Motion carried
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11. The superintendent recommended that the Board of Education approve the elimination of a Family &
Consumer Science teaching position at Charleston High School due to a retirement with a cost
savings of $69,928.
Mrs. Miller moved to eliminate a Family & Consumer Science teaching position at Charleston High
School, effective at the end of the 2015-16 school year. Mr. Coe seconded the motion.
On roll call vote:
AYE: K. Miller, Coe, R. Miller, Oakley, Daniels
NAY: Clarke, Jarrell Abstain: none
Motion carried
12. The superintendent recommended that the Board of Education approve the elimination of a Music
teaching position as a Reduction in Force, (RIF) with a cost savings of $37,152.
Mr. Jarrell moved to eliminate a Music teaching position as a Reduction in Force, effective at the end of
the 2015-16 school year. Mrs. Miller seconded the motion.
On roll call vote:
AYE: Jarrell, K. Miller, Clarke, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
13. The superintendent recommended that the Board of Education approve the elimination of an
elementary teaching position as a Reduction in Force (RIF) with a cost savings of $35,954.
Mrs. Miller moved to eliminate an elementary teaching position as a Reduction in Force, effective at the
end of the 2015-16 school year. Mr. Coe seconded the motion.
On roll call vote:
AYE: K. Miller, Coe, Clarke, Jarrell, Oakley, Daniels
NAY: R. Miller
Abstain: none
Motion carried
14. The superintendent recommended that the Board of Education approve the elimination of a teaching
position at Charleston Middle School with a cost savings of $35,954.
Mrs. Miller moved to eliminate a teaching position at Charleston Middle School, effective at the end of
the2015-16 school year. Mr. Coe seconded the motion.
On roll call vote:
AYE: K. Miller, Coe, R. Miller, Oakley, Daniels
NAY: Clarke, Jarrell Abstain: none
Motion carried
15. The superintendent recommended that the Board of Education approve the elimination of the Gifted
Education position with a cost savings of $50,000.
Dr. Clarke moved to eliminate the Gifted Education position, effective at the end of the 2015-16 school
year. Mr. Jarrell seconded the motion.
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On roll call vote:
AYE: none
NAY: Clarke, Jarrell, K. Miller, R. Miller, Oakley, Daniels, Coe
Motion failed
Abstain: none
16. The superintendent recommended that the Board of Education approve open enrollment at Ashmore
Elementary School with no cost savings to the district.
Mr. Jarrell moved to approve open enrollment at Ashmore Elementary School, beginning with the 201617 school year. Dr. Clarke seconded the motion.
On roll call vote:
AYE: Jarrell, Clarke, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
The superintendent recommended that the Board of Education grant authorization to move the 4th
grade section at Ashmore Elementary School to Jefferson Elementary School with a cost savings to
the district of $80,367.
Mr. Miller moved to move the 4th grade section at Ashmore Elementary School to Jefferson Elementary
School beginning with the 2016-17 school year. Mr. Oakley seconded the motion.
On roll call vote:
AYE: R. Miller, Oakley
NAY: Jarrell, Clarke, K. Miller, Daniels, Coe
Motion failed
Abstain: none
OTHER COST SAVINGS
17. Health Insurance Savings
Mr. Littleford reported that with reductions in place, the district would save approximately $180,887 in
Health Insurance costs.
ADDITIONAL COST SAVINGS PREVIOUSLY ADDRESSED
18. At the February 17, 2016 meeting, the Board of Education took action to eliminate the EIASE
Adapted Physical Education Services which will be a cost savings of $20,948.
Mr. Littleford reported that the total estimated cost savings to the district would be approximately $1.2
million from board action this evening. Mr. Littleford stated that there were some very tough decisions
with much discussion among board members. He said that the process has been ongoing for months and
that the Board of Education maintained a balanced approach between fiscal responsibility and educational
program. Mr. Littleford noted that depending upon state revenues, the district may be addressing this
process again next year.
At 8:56pm, the Board of Education took a break.
At 9:17pm, the Board of Education reconvened.
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Continuing with New Business:
Action on Resolution Reference to Honorable Dismissal of Certified Employee
As a result from lack of funding and economic uncertainty, the superintendent recommended that the
Board of Education approve a Resolution Authorizing Notice of Non-Renewal of Contract for Darlene
Coffin, an elementary classroom teacher at Carl Sandburg Elementary School, effective at the end of the
2015-16 school year. Further, that the Board of Education approve the sending of written notice of
dismissal to Darlene Coffin. Mrs. Miller moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: K. Miller, Clarke, Jarrell, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
Action on Resolution Reference to Honorable Dismissal of Certified Employee
As a result from lack of funding and economic uncertainty, the superintendent recommended that the
Board of Education approve a Resolution Authorizing Notice of Non-Renewal of Contract for Caitlin
Harris, an elementary Music teacher at Carl Sandburg Elementary School, effective at the end of the
2015-16 school year. Further, that the Board of Education approve the sending of written notice of
dismissal to Caitlin Harris. Dr. Clarke moved and Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Clarke, Jarrell, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
Renewal Certified Contracts for 2016-17 School year
It was the recommendation of the superintendent that the Board of Education issue employment contracts
for the part time, second, third, fourth, and tenure teachers as indicated for the 2016-17 school year. The
individuals listed will be placed on the salary schedule according to the terms and conditions of the
Professional Negotiations Agreement. Mr. Jarrell moved and Dr. Clarke seconded the motion.
Second Year Contracts
Josh Shaffer - CHS
Mallory Hittinger - CMS
Sarah Vester – Carl Sandburg
Meg Ambrose – Jefferson
Matt Anderson - Jefferson
Sarah Nolan - Jefferson
Nicole Swinford - Jefferson
Kim Lemmon - Jefferson
Diana Veach – Mark Twain
Nichole Westcott – Mark Twain
Fourth Year Contracts
Jessica Miller - CHS
Angel Warman - CHS
Andrea Miller - CMS
Paige Nordland – Carl Sandburg
Michele McDaniel – Carl Sandburg
Kaj Holm - Jefferson
Amber Spitz – Jefferson
Debbie Oakley – Mark Twain
Jami Goetten – Mark Twain
Jessica Mahannah – District
Third Year Contracts
Renae Hernandez - CHS
Charles Jaques - CHS
Ellen Krcik – CHS
Kayla Napue – CHS
Justin Tomaska – CHS
Danielle Rook – CMS
Abigail Schmitz – CMS
Holly Pantle – CMS
Tenure Contracts
Sarah Barger - CHS
Belle Long - CHS
Emily Perry - CHS
Jacob Roskovensky - CHS
Regina Beals - CMS
Megan McDevitt - CMS
Blair Dosch - Carl Sandburg
Justin Bledsaw – Jefferson
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Third Year Contracts
Christina Coffey – Carl Sandburg
Lauren Smith – Carl Sandburg
Amy Gonzalez – Carl Sandburg
Mandy Clarkson – District
Rachel Schaub – CS/Jefferson/Ashmore
Mary Bower – Jefferson
Shelby Eversole – Jefferson
Yvonne Larson – Jefferson
Gina Meister – Jefferson
Shari Porter – Ashmore
Shantel Walker – Ashmore
Rebecca Gallo – Ashmore
Jodi Cline - District
Tenure Contracts
Penny Hess – Jefferson
Danielle Bily - Mark Twain
Erin VanDeursen - Mark Twain
Part Time
Mandy White – 60% Ash/Mark Twain
Jana Sweeney – 40% Ashmore
On roll call vote:
AYE: Jarrell, Clarke, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: R. Miller abstained on vote – Jessica Miller
Motion carried
Action on Additional Revenues (Phase 1) Resulting from Resulting From Lack of Funding
Phase 1 (Spring 2016) – the superintendent recommended that the Board of Education address and take
action on Additional Revenues resulting from lack of funding and economic uncertainty to include, but
not limited to, the following six items:
1. The superintendent recommended that the Board of Education authorize an increase in the Driver’s
Education fee from $50.00 to $250.00, which will provide approximately $26,400 annual income to
the District. Dr. Clarke moved and Mr. Miller seconded the motion.
On roll call vote:
AYE: Clarke, R. Miller, Jarrell, K. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
2. The superintendent recommended that the Board of Education authorize an increase in the Charleston
High School parking fees, currently $60.00, beginning with the 2016-17 school year. Mr. Littleford
provided the following options for the Board of Education to consider with an approximate annual
income to the District.
Additional Revenue
 Increase to $100
$10,950
 Increase to $150
$24,637
 Increase to $200
$38,325
Mr. Miller moved to increase the CHS parking fees to $150. Dr. Clarke seconded the motion.
On roll call vote:
AYE: R. Miller, Clarke, Jarrell, K. Miller, Oakley, Daniels
NAY: Coe
Abstain: none
Motion carried
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3. The superintendent recommended that the Board of Education authorize an increase in the Charleston
Middle School and High School activity fees beginning with the 2016-17 school year. Mr. Littleford
provided the following options for the Board of Education to consider with an approximate annual
income to the District.
Additional Revenue
 Increase CMS from $30 to $75
$8,295
 Increase CHS from $40 to $100
$27,105


Increase CMS from $30 to $150
Increase CHS from $40 to $200
$22,120
$72,280
Mrs. Miller moved to increase the CMS activity fees to $75.00 and the CHS Activity Fees to $100.00
with no caps or family maximums. Mr. Coe seconded the motion.
On roll call vote:
AYE: K. Miller, Coe, Clarke, Jarrell, R. Miller, Oakley, Daniels
NAY: none
Abstain: none
Motion carried
4. The superintendent recommended that the Board of Education authorize an increase in the Charleston
Middle School and High School ticket prices, beginning with the 2016-17 school year. Mr. Littleford
provided the following options for the Board of Education to consider with an approximate annual
income to the District.
Additional Revenue
 Increase CMS from $3 Adult/$2 Student
$5,264
to $4.50 Adult/$3 Student
 Increase CHS from $4 Adult/$2 Student
$13,656
To $6 Adult/$3 Student
 Increase CMS from $3 Adult/$2 Student
$10,692
To $6 Adult/$4 Student
 Increase CHS from $4 Adult/$2 Student
$27,313
To $8 Adult/$4 Student
Mr. Miller moved to increase the CMS and CHS adult ticket prices to $5.00 and for the student ticket
price at CMS and CHS to $3.00. Mr. Coe seconded the motion.
On roll call vote:
AYE: R. Miller, Coe, Clarke, Jarrell, R. Miller, Oakley, Daniels
NAY: none
Abstain: none
Motion carried
5. The superintendent recommended that the Board of Education authorize an increase in the season
ticket prices, beginning with the 2016-17 school year. Mr. Littleford provided the following options
for the Board of Education to consider with an approximate annual
income to the District.
Additional Revenue
Increase Season Ticket Prices
 Increase by 50%
$2,857
 Increase by 100%
$5,715
Mr. Jarrell moved to increase the season tickets prices 50%. Dr. Clarke seconded the motion.
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On roll call vote:
AYE: Jarrell, Clarke, K. Miller, R. Miller, Daniels, Coe
NAY: Oakley
Abstain: none
Motion carried
6. The superintendent recommended that the Board of Education authorize an increase in the summer
school fee beginning with the 2016 summer school session. Mr. Littleford provided the following
option for the Board of Education to consider with an approximate annual income to the District.
Increase Summer School Fee
 Increase fee from $115 to $175
Additional Revenue
$6,125
Dr. Clarke moved to increase the summer school fee to $175 beginning with the 2016 summer school
session. Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Clarke, Jarrell, K. Miller, R. Miller, Daniels, Coe
NAY: Oakley
Abstain: none
Motion carried
OTHER REVENUE ENHANCEMENTS
Mr. Littleford reported that the Village of Ashmore has volunteered mowing service and trimming of
shrubs to Ashmore Elementary School, which will provide for additional revenue to the district.


Mowing Ashmore Elementary School
Trimming shrubs
$2,800
$1,052
Mr. Littleford stated that no action was needed at the meeting, but the Board of Education and CUSD #1
administration will need to evaluate what happens in the community and the 2015 tax figures before
discussions can begin in regard to a tax rate increase. He indicated that this would be in the May, June,
and July timeframe.
At 9:48pm, President Coe recommended that the Board of Education adjourn into closed session to
consider information regarding appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the District or legal counsel for the District, including hearing
testimony on a complaint lodged against an employee or against legal counsel for the District to
determine its validity. 5 ILCS 120/2/(c)(1)
Collective negotiating matters between the District and its employees or their representatives, or
deliberations concerning salary schedules for one or more classes of employees. 5 ILCS120/2/(c)(2)
Dr. Clarke moved and Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Clarke, Jarrell, K. Miller, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
At 10:16pm, Mrs. Miller made a motion to reconvene from closed session. Dr. Clarke seconded the
motion.
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On roll call vote:
AYE: K. Miller, Clarke, Jarrell, R. Miller, Oakley, Daniels, Coe
NAY: none
Abstain: none
Motion carried
At 10:17pm Mr. Oakley moved to adjourn from the board meeting. Dr. Clarke seconded the motion.
On roll call vote:
AYE: Oakley, Clarke, Jarrell, K. Miller, R. Miller, Daniels, Coe
NAY: none
Abstain: none
Motion carried
Ronald L. Miller
President, Board of Education
Susan Daniels
Secretary, Board of Education
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