CITY OF CAPE TOWN
Integrated Rapid Transit Project
Progress Report No. 20
July to September 2011
Page i of 66
Project Status & Progress Report
Project Name:
Integrated Rapid Transport System / MyCiTi
Directorate:
Transport, Roads & Major Projects
Focus Area:
IRT Project Development and Implementation
Product:
Quarterly Project Progress Report No. 20 for July to September 2011
Prepared By:
Document Owner(s)
Project / Organisational Role
J. Martheze
City IRT Project Manager
J Grimbeek
PMIRT Project Manager
Contributing Authors:
Managers of Respective Sections
Project Status Report Version Control
Version
Date
Author
Change description
V1
15 October 2011
J. Grimbeek
Initial draft
V2
19 October 2011
J. Martheze / J. Grimbeek
Edited
This Progress Report will be made available on the City of Cape Town’s website:
www.capetown.gov.za/en/MyCiTi/Pages/monthlyprojectreports.aspx
PURPOSE
The Progress Report is a document prepared by MyCiTi / IRT Project Team for the purpose of regular recording and
presenting the project status to the various City of Cape Town political and administrative oversight committees, the
Department of Transport, Department of Finance, PGWC as well as other key stakeholder groups and interested parties.
DISCLAIMER
While ever effort has been made to present accurate and current information in this progress report, the City of Cape Town
will not be held liable for the consequence of any decisions or actions taken by others who may utilise any information
contained herein.
Cover Photograph
IRT Feeder Stations under construction at the Civic Centre
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Contents
1.
Introduction................................................................................................................................ 4
1.1. Project Background
1.2. Business Plan
2.
4
4
Master Programme ...................................................................................................................... 5
2.1. Master Programme Overview
2.2. Master Programme Detailed Status
3.
Project Financials ...................................................................................................................... 12
3.1.
3.2.
3.3.
3.4.
3.5.
3.6.
3.7.
3.8.
4.
Introduction to Phase 1A Financials
Project Estimate and Salient IRT Project Information: Phase 1A
Project Estimates
Project Cost Report
Budget: Funding and Expenditure Authority
Budget: Capital and Operating Expenditure
Project Estimate and Future Funding Applications (DORA)
Key Financial Issues
12
13
14
14
15
16
16
17
Stakeholders ............................................................................................................................. 22
4.1.
4.2.
4.3.
4.4.
5.
5
9
City Political Committees and Oversight Structures
Province Government Western Cape / National Department of Transport
Other Major Stakeholders
Schedule of Key Meetings and Workshops
22
22
22
23
Risk Management ...................................................................................................................... 24
5.1. Overview
5.2. Risk Identification
6.
Administration........................................................................................................................... 27
6.1.
6.2.
6.3.
6.4.
7.
24
25
Human Resources
Project Documentation Systems
Accommodation
Asset Management
27
27
28
28
Procurement ............................................................................................................................. 29
7.1. Introduction
8.
29
Health and Safety...................................................................................................................... 31
8.1. Project Office
8.2. Construction Contracts
8.3. Operational MyCiTi Contracts
31
31
31
9.
System Planning ....................................................................................................................... 32
10.
Infrastructure ........................................................................................................................... 35
10.1. Introduction
10.2. Design & Planning Progress
10.3. Construction Progress
10.4. Depots
10.5. Land Acquisition
10.6. Health & Safety
10.7. Operational Handover of Infrastructure to CoCT service departments
11.
35
36
38
38
39
39
40
Business Development ............................................................................................................... 42
11.1. Vehicle Procurement Contracts (VPCs)
11.2. Vehicle Operator Companies (VOCs)
11.3. Industry Transition
11.4. Fare Collection
11.5. Control Centre and Vehicle Tracking
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42
43
45
46
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11.6. Station Services Contracts (SSCs)
12.
46
MyCiTi Operations ..................................................................................................................... 47
12.1. Airport Shuttle Bus
12.2. Milestone “0” Interim Services: Inner City – Trunk – Table View Services
12.3. Special Event Services
12.4. Operations Management
12.5. Operational Resources
12.6. Public Feedback
12.7. Service Level Agreements
13.
47
47
49
49
50
50
51
Communications, Marketing & Branding ...................................................................................... 52
13.1. Introduction
13.2. Media
13.3. Overall Communication
13.4. Progress with Marketing and Branding Strategy
13.5. Stakeholder Engagement
13.6. Project Management and Meetings
13.7. Events
13.8. The Way Forward
14.
52
52
52
53
54
54
54
55
Conclusions .............................................................................................................................. 56
14.1. Main Successes & Challenges of the Project
14.2. Do the Outcomes justify the Costs?
14.3. Were the Objectives Achieved within the specified Time & Budget?
14.4. Embedding the Objectives in Local Institutions
14.5. Preparation of Stakeholders
14.6. Project Direction
15.
56
56
56
56
56
57
Lessons Learnt & Recommendations ........................................................................................... 57
ANNEXURES:
No. 1 - SCM BAC Summary Progress
No. 2 - List of Reports to Council
No. 3 - Contact List for Contributors
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1. Introduction
The September 2011 Report is presented as a Quarterly Progress Report for the period from June 2011 to
September 2011. It is prepared to record and to provide various oversight committees with a summary of
progress made to the end of the reporting period and to highlight any major issues and concerns that may
impact on the project going forward. This report deals with Phase 1A of the MyCiTi project together with the
initiation of the roll out of the system to other areas, such as the Metro South East.
Summary Progress Reports are prepared on a monthly basis and comprehensive Project Reports are prepared on
a quarterly basis.
1.1.
Project Background
The City of Cape Town’s Integrated Rapid Transit (IRT) project, referred to as MyCiTi, is planned to transform
the City’s current road based public transport system. This is to be accomplished through inter alia the provision
of Bus Rapid Transit (BRT) services in dedicated right-of-ways, feeder bus services, automated fare systems,
operating service contracts, institutional reform and the transformation of the existing public transport industry.
The project is being undertaken under the auspices of the National Department of Transport’s Integrated Rapid
Public Transport Project (IRPTN) programme and is funded primarily through the Public Transport Infrastructure
and System Grant (PTI&SG), but also through the City’s rate funding and through fares paid by passengers.
An interim MyCiTi starter service running between the CBD and Table View commenced in May 2011. The full
service for Phase 1A will be completed by September 2013.
1.2.
Business Plan
The MyCiTi / IRT Business Plan was adopted by Council in October 2010, which set the framework for Phase 1A
of the project, including financial and time conditions. A copy of the Business Plan is available on the City of
Cape Town’s website: http://www.capetown.gov.za/en/MyCiTi/Pages/Policies.aspx.
Amendments were approved at the February 2011 Council meeting to accommodate changes in the operating
environment. A further update of the Business Plan is being prepared for submission to Council to address the
requirements for designing and implementing the follow up phases of the system, including Phase 2 to the Metro
South East.
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2. Master Programme
2.1.
Master Programme Overview
Based on the progress of a number of issues over the last quarterly reporting period, it was agreed that the
master programme would be revisited to undertake an update of the baseline programme. After a number of
minor adjustments as noted in a workshop, the City approved the revised Master Programme: Revision K
(September 2011) as the new baseline programme.
A summary of the main workstreams, indicating the current status of each (based on Master Programme Rev K –
Sept. 2011), is shown below:
DESCRIPTION
VEHICLE OPERATOR APPOINTMENTS
STATUS
Behind
1 week
NOTES
Additional routes added &
slower than anticipated progress
STATION SERVICES CONTRACT
VEHICLE ACQUISITION
On track
Behind
1 week
On track
Programme to be finalized
Feeder appointment delayed &
Trunk tender not yet complete
Need clear decision with regards
to Atlantis Depot land.
LAND PROCUREMENT
TRANSPORT MANAGEMENT CENTRE
CCC - DESIGN
CCC - CONSTRUCTION & IMPLEMENTATION
AFC - DESIGN
AFC - CONSTRUCTION & IMPLEMENTATION
EIA / PLANNING APPROVAL
Complete
On track
On track
On track
On track
Behind
1 week
ATLANTIS CORRIDOR - DESIGN (HHO)
ATLANTIS CORRIDOR - CONSTRUCTION
INNER CITY DESIGN (GIBB)
On track
On track
Behind
1 week
Behind
1 week
INNER CITY – CONSTRUCTION
STADIUM CIVIL WORKS (NS / AURECON)
AIRPORT CIVIL WORKS (ASCH / ILISO)
SUPERSTRUCTURES - TRUNK STATIONS &
CLOSED FEEDERS
Complete
Complete
Behind 1
week
NMT INTEGRATION
On track
IRT Progress Report No 20
In line with Master Programme
Revised programme to finalize
In line with Master Programme
Revised programme to finalize
EIA process delayed by delayed
consultant appointments &
budget approvals
In line with Master Programme
In line with Master Programme
Delayed consultant
appointments & budget
approvals.
Delayed
due to delayed
consultant appointments,
budget approvals and design
approvals.
Civic Centre Closed feeders and
the surrounding structures are
delayed
In line with Master Programme
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The summary sheet indicated below is based on the MASTER PROGRAMME Rev K – September 2011. This
indicates the revised completion dates (Target Dates) of infrastructure after being rescheduled. These revised
Milestone dates are indicated in comparison with the dates contained in the October 2010 Business Plan.
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The revised Master Programme Rev. K (September 2011) was rescheduled to reflect the status of all the
workstreams as at 1 September 2011. The summarized version of the programme shown below, indicates the
progress of the works at 30 September 2011. The team is in the process of identifying mitigating solutions to
ensure Phase 1A is delivered by the original completion date of September 2013, but the projected completion
date is now in November 2013.
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2.2.
Master Programme Detailed Status
The revised milestone implementation dates and reasons for the delays are listed below.
It should however be noted that although a number of delays are affecting the planned implementation dates of
interim milestones, these delays are not impacting on the overall programme delivery date of November 2013.
Please refer to Figure 1 above for the comparative Milestone Dates between the Target Dates from the latest
Master Programme Rev K (Sept 2011), and the original October 2010 Business Plan dates. Explanation of
deviations are indicated below.
Milestone 0 / Interim Service
Actual Implementation Date:
May 2011
Status:

The predominant delay to this milestone was the delayed signing of the Vehicle Operator
Contracts. Interim contracts were signed with all of the Companies managing portions of the
MyCiTi service.

The Interim service is now fully operational.

The interim paper ticketing system still needs to be replaced with the permanent EMV card
system.
Milestone 1
Business Plan Date:
December 2011
Revised Milestone Completion Date:
October 2012
Status:

A delay was experienced with the preparation of comprehensive tender documents required
for the procurement of the feeder vehicles. The increased anticipated manufacturing duration
of the vehicles will potentially delay the delivery of the first vehicles up to June 2012 and the
full complement of vehicles required for Milestone 1, up to August 2012.

Figure 1 illustrates the anticipated delay. More definitive timeframes will be available once the
supplier is appointed.

The delays to Inner City closed feeder projects, such as Adderley Street, Queens Beach and
V&A Waterfront due to stakeholder, heritage and EIA constraints will most likely result in the
projects starting later than planned and continue beyond the planned completion dates of
Milestones 1 & 2. As an interim measure, the stop points will be utilised as open feeder stops,
marked with temporary poles.

The procurement of the Inner City open feeder stop structures was delayed. The contractor
was appointed and the contract is in progress. Temporary feeder poles will be used, until the
permanent structure are complete, to ensure that the Operational dates for the feeder routes
are not impacted by the delayed award of the contract.

The Automated Fare Collection Contract is awarded. Although the contract was delayed, it can
be accelerated to install the equipment required for Milestone 1. In order to mitigate this
delay, an alternate ticketing system was introduced for Milestone 0, which will be extended
until the EMV Cards system is operational.

The Control Centre Contract is awarded. The rescheduled programme indicates that the
permanent system can be installed for the already procured buses by May 2012. This is not
the driving delay to Milestone 1, but can be if severely delayed. The current Netstar system
utilised by the City for fleet management has been introduced as an interim measure, until the
permanent control system is operational.
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
The Station Services Contract is in the process of being re-assessed, to take cognisance of the
Service Level Agreements pending between IRT and various City departments. The
rescheduled programme indicates the best case scenario for the award of this contract.

The Vehicle Operating Companies (Long term contracts) for Milestone 1. The processes
require the survey data to be accepted as correct by the affected parties, to ensure that the
Market share calculation will be approved. When this is achieved, the compensation
calculation can be finalized and the transition process can begin. The process map, indicating
the key elements required to reach an agreement has been re-programmed for completion in
August 2012. Multiple variables make this process a high risk item.
Milestone 2
Business Plan Date:
February 2012
Revised Milestone Completion Date:
December 2012
Status:

The preparation of the tender documentation required to procure the Milestone 2 feeder
vehicles delayed the tender process. This delay, together with the increased lead time required
to manufacture the busses are delaying the delivery of the vehicles. The delivery of all the
vehicles for Milestone 2 is anticipated to be in October 2012.

Figure 1 illustrates the anticipated delay, but more definitive timeframes will be available once
the feeder vehicle supplier is appointed.

The Racecourse Road civil works contract (128Q) extent of works resulted in a longer
programme duration. This is the second driver of the amended Milestone date. Current
programme indicates completion of the infrastructure works in August 2012, i.e. two months
prior to the availability of vehicles and implementation of the milestone service.
Milestone 3A & 3B
Business Plan Date:
3A - July 2012
3B - December 2012
Revised Milestone Completion Date:
3A & B – February 2013
Status:

The preparation of the tender documentation required to procure the Milestone 3 feeder
vehicles delayed the tender process. This delay, together with the increased lead time required
to manufacture the busses is delaying the delivery of the vehicles. The delivery of all the
vehicles for Milestone 3 is anticipated to be in November 2012.

The R27 North trunk contract (112Q), projected infrastructure completion date is August 2012.

The procurement of the Atlantis & Melkbos trunk contract (262Q) is currently on hold due to an
appeal. The appeal is delaying the contract start date and subsequently the end date. Based
on current delays, the best case projected completion date is in October 2012.

The completion of the above mentioned contracts (112Q and 262Q) needs to align with the
Open feeder and Depot contracts.

The concept design of the Atlantis depot project has been finalized. The current design can be
completed by the end of October 2012. It is currently programmed to synchronize the
completion of the depot with the Atlantis trunk and feeder infrastructure.

The Atlantis feeders (according to the business plan) was planned to be completed as part of
Milestone 3B (December 2012). Similar to the Atlantis Depot, the proposal is to finish the open
feeders by the end of October 2012. This can be achieved by installing the temporary feeder
poles used for Milestone 0 and complete the permanent structures by February 2013.

The industry transition team require Milestone 3A and 3B to be implemented concurrently, as a
phased launch of trunks then feeders is not recommended when replacing the Atlantis existing
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services. Therefore the launch of services in Atlantis is dependent on all the workstreams, with
the critical path being the delivery of vehicles in November 2012.

Figure 1 reflects the potential effect on Milestone 3A and 3B.
Milestone 4
Business Plan Date:
November 2013
Revised Milestone Completion Date:
November 2013
Status:

All contracts related to Milestone 4 are currently on track for completion by November 2013,
however the original float available in the programme has been absorbed by the need to
retender the Potsdam contract.

The Potsdam road tender will be retracted due to a substantial scope change to this section of
the project, as a result of the implications to relocate informal dwellings from the affected road
reserve. The new contract, that will include some of the original contract work and a new trunk
section to Century City, can be tendered in time to deliver the infrastructure by November
2013.

The Blaauwberg Road tender was awarded and will proceed according to programme.

Figure 1 reflects the potential effect on Milestone 4.
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3. Project Financials
3.1.
Introduction to Phase 1A Financials
This section which addresses the IRT Project financials covers the following;
a.
The project estimates and other salient information.
b.
The project cost report including the value of works done, planned and projected cash flows and
expected cost at completion.
c.
The City Budget

Funding and expenditure authority

Capital and operating expenditure
d.
Funding applications (DORA)
e.
Other key issues relating to the project financials
A key aspect to note when reviewing this section is the difference between the information presented under the
section addressing the Project Cost Report and that reported under the City Budget and Capital and Operating
Expenditure reports. The former focuses on actual value of work done and is used by the project team to
manage cash flow, monitor and predict expenditure to enable proactive interventions at a project level if
necessary. The latter addresses that expenditure (payments) as recorded in the City’s financial system
and may lag actual value of work done by up to two or more months.
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3.2.
Project Estimate and Salient IRT Project Information: Phase 1A
Project Duration Phase 1A
First IRT construction contract awarded
6 Oct 2008
Projected completion of Phase 1A as currently programmed (subject to PTISG
30 Sep 2013
funding being confirmed for 2012/13).
Costs of implementing Phase 1A
Estimated infrastructure and vehicle costs (incl additional VAT)
R 3 894 million
Estimated transitional, design and implementation operating costs (incl VAT)
Estimated total cost of implementing Phase 1A (excl additional VAT)
Additional VAT potentially due
R 702 million
R 4 287 million[1]
R 309 million
Estimated total cost of implementing Phase 1A (incl additional VAT)
Estimated Annual Operating Deficit of running Phase 1A as currently modelled
R 4 596 million
R 116 million pa
(not escalated, excluded above, and excludes planned reallocated bus subsidies)
[2]
Expenditure 2008/09 FY
R
248 million
Expenditure 2009/10 FY
R
846 million
Expenditure 2010/11 FY
R
457 million
Expenditure 2011/12 FY
R
111 million
Total expenditure to date 2008/09 FY to 2011/12 FY on SAP as at 2011-0906
R 1 663 million
Available assured funding from City and National received to date
[3]
Estimated future expenditure for implementing Phase 1A (for the remainder of
R 2 688 million
R 2 933 million
the 2011/12, 2012/13 and 2013/14 FY’s but excluding annual running cost)
Total indicative PTIS funding from National in the 2008/09 to 2013/14 financial
years
R 5 965million[4]
Estimated Total Project System Cost of Implementing Phase 1A
R 4 596 million
Table 1: Salient Project Financial Information
[1]
Various changes were made in the course of the review of the Business Plan, many which had cost implications.
However, in most instances cost increases in one area were compensated by decreases elsewhere. However, the
apparent fall of R22 million in the total cost of implementation (compared to the total of R4 309 in implementation costs,
excluding amount that is attributable to additional VAT) is mainly explained by the fact that the previous total included an
amount of R30 million for one year of internal departmental costs. This is now shown separately under recurrent costs,
which will be incurred annually.
[2]
This represents midway between the optimistic and pessimistic projections of operating costs as set out in par 9.5 of the
updated Business Plan.
[3]
This excludes the R 368 million made available by the City to bridge the gap between the City and National financial
years, which was recovered from the National PTI&S Grant after approval by Council in July 2010.
[4]
Based on the Division of Revenue Act (DoRA), gazetted on the 28 April 2011. This is an indication of all funding on this
particular category of grant and does not imply that all funding is for the IRT project only.
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3.3.
Project Estimates
The above table includes the results of a major review of the transport and operating cost modelling for Phase
1A of the project and includes the estimated cost of running the system once commissioned and takes into
account the estimated operating income and operating expenditure. This review included an audit of the system
demand and cost modelling where inputs and assumptions were closely scrutinised. The review of the transport
and cost model will improve the confidence and accuracy of the estimated operating cost of Phase 1A.
The estimated total project system cost of implementing Phase 1A (reflected above) has remained as previously
reported. The estimated annual operating deficit of running the service is pegged at the mid-point of a possible
deficit range.
The Project Team is also reviewing other parts of the project, such as possible re-engineering of the
infrastructure and value engineering to ensure that project costs are minimised without compromising project
objectives.
3.4.
Project Cost Report
The PMIRT team in consultation with the IRT Project Team have developed a detailed monthly cost accounting
and reporting process, whereby monthly project costing is tabled and discussed at the monthly Client Project
Management Meetings. This reporting details and consolidates all project cost activities and this is being used to
accurately monitor and manage the project expenditure and cash flow, ensuring alignment with Council’s
approved budgets.
Further, this information forms a basis for the on-going program evaluation and progress monitoring of Phase
1A, ensuring that funds will only be committed when secured. In this regard it is assumed that National Treasury
will make firm its DORA allocations for future years.
In Figure 3.1 below two aspects relating to the project expenditure profiles are graphically illustrated.
The first aspect addresses the actual value of work done vs. our estimated value of work done. This is
measured in terms of the value of invoices received vs. our planned project cost.

Invoices received vs. our target spend line.

As can be seen we are slightly above our target in terms of spend which indicates we are on track for
our invoiced spend of just over R1 billion by June 2012.
The second aspect represents an estimate of the operating and capital expenditure (payments) vs.
actual expenditure that is recorded on the City’s SAP financial system.

The lag between the two profiles represents the lag in processing the invoices onto the SAP system,
approximately 7 – 21 days.

The targeted SAP line, which estimates expenditure is indicated and the actual SAP expenditure is
extracted from the City’s financial SAP system

Typically the actual SAP expenditure (recorded at the end of September 2011) is above the targeted
SAP profile so we are currently on track to achieve our actual SAP recorded expenditure of
approximately R950 million by June 2012.
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Figure 3.1: Project Cashflow 2011 / 2012
3.5.
3.5.1.
Budget: Funding and Expenditure Authority
Operating
The 2011/12 Operating Budget, approved by Council on the 8th of June 2011 included an annual budgetary
provision of R 30m (million) for the establishment and on-going management of the IRT Project Office. The
organisational structures of both IRT Departments have been approved by Council. The recruitment and
selection process to fill the approved organisational structure is underway.
Budgetary provision for Grant Funded Operating projects, associated with the various streams within the IRT
project, has also been included in the 2011/12 Operating Budget submitted to Council for approval. With the
introduction of the MyCiTi Starter Service commencing on 9th May 2011, this project will have a significant
increase in expenditure levels as a result of the system operating costs incurred by the 3 vehicle operating
companies.
3.5.2.
Capital
As a result of the financial review of Phase 1A during 2009 and 2010, prior to the adoption of the Business Plan
in October 2010 and based on our contractual commitments and future commitments, the capital programme for
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the implementation of Phase 1A was changed drastically. The City has received R 905 m (million) from NDOT as
part of the first tranche DoRA allocation gazetted to the City for 2011/12 municipal financial year.
3.6.
3.6.1.
Budget: Capital and Operating Expenditure
Progressive Capital Expenditure Report for 2008/09, 2009/10, 2010/11
& 2011/12
Table 3.2 reflects capital expenditure from all sources (PTI&SG, CRR and EFF) relating to the IRT
project. Individual projects are grouped according to their specific category or area.
3.6.2.
Expenditure Report for Grant Funded Operating Projects
Table 3.3 reflects all operating expenditure, funded from grant funding, relating to the IRT project. Individual
projects are grouped according to their specific area and relate primarily to the procurement of external service
providers except where stated otherwise.
3.6.3.
Expenditure & Revenue Report for the 2 IRT Departments
Table 3.4 reflects all operating expenditure and revenue relating to the running of the 2 IRT Departments
(Implementation & Operations). Expenditure & revenue is summarised per subjective categories.
3.6.4.
MyCiTi Starter Service
Table 3.5 reflects all operating costs (budgeted and actual) and all operating revenue (budgeted and actual)
associated with the provision of the MyCiTi Starter Service which commenced on 9 th May 2011. The actual
operating expenditure & revenue reflected in Table 3.5 is also represented in Table 3.4.
3.7.
3.7.1.
Project Estimate and Future Funding Applications (DORA)
Future Funding Applications (DORA)
As a result of the review of Phase 1A and due to the fact that more information on infrastructure costs, systems
planning, operations and business planning is becoming clearer as the project progresses, the capital programme
for the implementation of Phase 1A was changed drastically in 2009 and 2010 (prior to the adoption of the
Business Plan in October 2010) and the 2010/11 to 2012/13 Operating Budget and Capital Budget Programme
has been amended to reflect the latest position reflected in DORA as well as the latest stance adopted on the
treatment of VAT within the IRT System etc.
The updated Business Plan includes a request for an additional R1 909 million of PTISG funding. This includes
R 909 million over the 2011/12 and 2012/13 financial years to cover the additional VAT as explained in the
Business Plan, to be able to complete Phase 1A by the end of the second of these years, and to start planning for
Phase 2A and beyond. It also includes R1 billion for the 2013/14 financial year for further system expansion.
The relevant reports required for consideration of future allocations in terms of DORA have been submitted by 15
August 2011, as required by the Act.
Table 3.1 below reflects the actual DoRA allocations from the Department of Transport (DoT) towards the Public
Transport for the City as a whole. The information in the table below has gazetted in parliament in April 2011, as
part of the Division of Revenue Act (DoRA).
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DoRA - April 2010
DoRA - 28 April 2011
Increase
Rm
Rm
Rm
2010/11
850
1 068
168
2011/12
1 600
1 800
200
2012/13
900
1580
680
1 600
1600
5 998
2 648
Financial Year
2013/14
Total
3 350
Table 3.1: Division of Revenue Act: City Allocations (2010/11 to 2012/13)
3.8.
3.8.1.
Key Financial Issues
VAT Recalculation
The City is reviewing the VAT paid on the full contractual value as at end March 2010 due to the exempt nature
of transport for fare paying passengers. This process is being overseen by the City’s VAT unit in the Finance
Directorate. Once full clarity on the way forward has been obtained from SARS, the current flagging of the WBS
numbers involved in the IRT Capital contracts to show the VAT exempt status will be reviewed.
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Table 3.2: 2008/2009, 2009/2010 & 2010/11 (September 2011) Capital Projects
Category
WBS
Project
Description
2008/2009
Current Budget
Actual
2009/2010
% Spend
Current Budget
Actual
2010/2011
% Spend
Current Budget
% Spend
-
-
-
IRT:Koeberg BRT Corridor:PTIF-
-
-
-
-
-
-
-
NG DOT PTI&SG C09.00419-F1
IRT:Granger Bay Blvd:PTIF
10 500 000
-
-
-
-
-
-
NG DOT PTI&SG C09.00487-F1
IRT:Klipfontein Corridor:PTIF
-
-
-
-
-
-
NG DOT PTI&SG C09.00488-F1
IRT:Public Trsprt&Bus Upgr
20 000
on000
Corr:PTIF19 983 113
-
-
-
-
-
-
NG DOT PTI&SG C09.00489-F1
IRT:IntegratedFareManagement- System:PTIF
-
-
-
-
-
-
NG DOT PTI&SG C09.00497-F1
IRT:PropertyAcquisition:PTIF
57 800 000
-
-
-
-
-
-
NG DOT PTI&SG C09.00498-F1
IRT:VehicleAcquisition:PTIF
NG DOT PTI&SG C09.00499-F1
IRT:WestCoastCorridor:PTIF
90 000 000
89 999 969
100.0%
NG DOT PTI&SG C09.00500-F1
IRT:AirportService:PTIF 2 000 000
2 000 000
100.0%
NG DOT PTI&SG C09.00501-F1
IRT:PropertyAcquisition:PTIF
-
NG DOT PTI&SG C10.00093-F1
IRT: Control Centre:PTIF
-
NG DOT PTI&SG C10.00126-F1
100.0%
-
57 202 138
-
99.9%
99.0%
-
76 500 000
63 888 232
83.5%
368 405 758
328 560 020
89.2%
15 920 000
4 635 868
49 220 873
% Spend
IRT:Integr Rapid Transit Syst(Ph1A):PTIF
-
-
86.1%
Actual
NG DOT PTI&SG C09.00352-F1
10 500 000
113 368 320
Current Budget
NG DOT PTI&SG C09.00313-F1
-
131 640 721
2011/2012
Actual
11 167 423
7 276 129
14.8%
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
IRT: Depot Infrastructure:Inner City
-
-
-
-
NG DOT PTI&SG C10.10320-F1
IRT:PropertyAcquisition:PTIF
-
-
17 629
17 629
100.0%
NG DOT PTI&SG C10.10327-F1
IRT:WestCoastCorridor:PTIF
-
-
51 941 535
50 633 467
97.5%
211 558 802
NG DOT PTI&SG C10.10350-F1
IRT:InnerCityService:PTIF
-
-
10 000 000
9 463 641
94.6%
7 907 362
NG DOT PTI&SG C10.10542-F1
IRT:AirportService:PTIF
-
-
6 000 000
6 000 000
100.0%
570 000
NG DOT PTI&SG C10.10581-F1
IRT:Public Trsprt&Bus Upgr on -Corr:
-
2 000 000
1 677 149
83.9%
4 560 000
NG DOT PTI&SG C10.10582-F1
IRT:IntegratedFareManagement- System
-
13 295 117
10 833 656
81.5%
NG DOT PTI&SG C11.10123-F1
IRT: Control Centre
-
-
-
-
54 128 438
1 228 709
2.3%
123 332 771
12 716 686
NG DOT PTI&SG C11.10124-F1
IRT: Fare Collection
-
-
-
-
77 076 110
21 595 971
28.0%
64 489 292
2 926 135
4.5%
NG DOT PTI&SG C11.10501-F1
IRT: FeederStations: InnerCity: -PTIF
-
-
-
54 476 896
40 935 104
75.1%
61 488 143
10 000 000
16.3%
NG DOT PTI&SG C11.10502-F1
IRT: Trunk Stations: PTIF
-
-
-
57 474 780
1 099 673
1.9%
184 288 117
1 110 514
0.6%
NG DOT PTI&SG C11.10504-F1
IRT: Depot Infrastruc: Potsdam -Depot: PTIF
-
-
-
10 000 000
6 403 724
64.0%
59 314 763
10 016 705
16.9%
NG DOT PTI&SG C11.10505-F1
IRT: Depot Infrastruc: Atlantis Depot:
PTIF
-
-
-
67 036
-
0.0%
63 644 277
NG DOT PTI&SG C11.10507-F1
IRT: NMT: PTIF
-
-
-
-
5 504 804
-
0.0%
14 310 724
NG DOT PTI&SG C11.10558-F1
IRT: Property Acquisition
-
-
-
-
4 500 000
100.0%
5 130 000
NG DOT PTI&SG C11.10121-F1
IRT: Vehicle Acquisition
-
-
-
-
Total NG DOT PTI&SG
-
180 300 000
179 685 220
99.7%
-
-
-
15 009 772
64.4%
-
7 111 659
-
183 861 872
-
86.9%
264 263 172
-
0.0%
31 714 000
-
0.0%
-
-
100.0%
-
-
4 560 000
-
-
4 499 386
-
#DIV/0!
31 190 076
-
657 932
-
658 699 172
397 198 399
60.3%
1 214 624 148
66 682 409
64 453 192
96.7%
10 128 339
-3 693 819
-36.5%
10 287 339
IRT: Traffic Management
15Centre:
000 000
CRR
-
-
-
-
IRT:PropertyAcquisition:CRR
-
-
50 177 314
50 177 314
100.0%
-
-
-
-
CRR BRT SystemC09.00498-F2
IRT:VehicleAcquisition:CRR
-
-
25 000 000
23 260 345
93.0%
-
-
-
-
CRR BRT SystemC09.00499-F2
IRT:West Coast Corridor:CRR
30 000 000
111 583 679
111 583 679
100.0%
-
-
-
-
CRR BRT SystemC10.00093-F2
IRT: Control Centre:CRR
-
-
25 000 000
25 000 000
100.0%
-
-
-
-
CRR BRT SystemC10.10337-F2
IRT:West Coast Corridor:CRR -
-
-
-
-
-
CRR BRT SystemC10.10579-F1
IRT: Traffic Management Centre:
- CRR
-
45 001 399
41 035 764
91.2%
-
-
-
-
CRR BRT SystemC10.10582-F2
IRT:IntegratedFareManagement- System
-
7 704 883
5 511 049
71.5%
-
-
-
-
331 149 684
321 021 343
96.9%
43 860 316
97.5%
247 529
247 529
100.0%
C05.00951-F1
Acquisition of Land
EFF
C07.00002-F2
R27: Addtl lanes and intersection
- impr
EFF
C09.00499-F3
IRT:WestCoastCorridor:EFF
EFF
C10.10112-F1
IRT: Project Office
IRT Progress Report No 20
-
45 000 000
EFF
Total EFF
96.2%
-
10 128 339
-3 693 819
-36.5%
10 287 339
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-0
4 000 000
1 089 396
27.2%
228 213
-19 070
-8.4%
-
247 529
247 529
100.0%
4 000 000
1 089 396
27.2%
228 213
-19 070
-8.4%
225 547 529
223 793 065
99.2%
863 309 723
793 184 532
91.9%
669 055 724
393 485 510
58.8%
V2.0
July-September 2011
0.0%
6.3%
89.2%
CRR BRT SystemC09.00497-F2
28 861 715
4.6%
0.1%
471 073 793
-
0.0%
76 147 217
528 160 039
-
10.3%
253 040
CRR BRT SystemC09.00486-F2
100.0%
0.0%
275 148 934
IRT:Integr Rapid Transit Syst(Ph1A)
-
14 998 601
11.8%
-
CRR BRT SystemC09.00313-F2
Total CRR BRT System
-
23 314 223
1 224 911 487
76 147 217
6.2%
Page 19 of 66
Table 3.3: 2008/2009, 2009/2010 & 2010/11 (September 2011) Grant Funded Operating Projects
2008/2009
Category
WBS
2009/2010
Project Description
Actual
Actual
2010/2011
Current
Budget
Actual
% Spend
Integrated Rapid Tra
1 875 472
10 743 484
G09.00097-F1
IRT:Prov of Prof Ser
1 651 103
2 000 000
-
-
-
-
NG DOT PTI&SG
G09.00099-F1
IRT:Prov of Prof Ser
10 403 662
4 999 121
-
-
-
-
NG DOT PTI&SG
G09.00100-F1
IRT:Prov of Prof Ser
6 321 511
3 000 000
-
-
-
-
NG DOT PTI&SG
G09.00101-F1
IRT:Prov of Prof Ser
1 616 594
1 491 694
-
-
-
NG DOT PTI&SG
G11.00005-F1
IRT: Project Management
-
-
16 500 000
NG DOT PTI&SG
G11.00031-F1
IRT: Compensation & Scrapping Allowance
-
-
10 176 575
NG DOT PTI&SG
G11.00010-F1
IRT: Property Lease
-
-
6 378 894
6 378 893
100.0%
950 000
NG DOT PTI&SG
G11.00032-F1
IRT: Operating Management Unit
-
-
51 546 095
2 831 051
5.5%
159 503 028
3 788 404
2.4%
-
12 979 111
5.9%
14 500 000
0.0%
10 176 575
3 287 104
% Spend
G09.00068-F1
981 640
95.1%
Actual
NG DOT PTI&SG
IRT Progress Report No 20
18 191 590
Current Budget
NG DOT PTI&SG
Total NG DOT PTI&SG
19 136 180
2011/2012
25.3%
110 726
0.8%
-
0.0%
-
0.0%
21 868 342
22 234 299
103 737 744
28 383 174
27.4%
198 108 714
7 186 234
3.6%
21 868 342
22 234 299
103 737 744
28 383 174
27.4%
198 108 714
7 186 234
3.6%
V2.0
July-September 2011
Page 20 of 66
Table 3.4: 2008/2009, 2009/2010 & 2010/11 (September 2011) Project Office
Category
Department
Cost Centre
2008/2009
2009/2010
Actual
Actual
2010/2011
2011/2012
Subjective Category
Current Budget
Expenditure
IRT: Implementation
19070167
Salaries & Wages
-
-
Expenditure
IRT: Implementation
19070167
Social Contributions
-
-
Expenditure
IRT: Implementation
19070167
General Expenses
Expenditure
IRT: Implementation
19070167
Contracted Services
Expenditure
IRT: Implementation
19070167
R+M (Primary)
Expenditure
IRT: Implementation
19070167
Secondary
Actual
8 975 000
% Spend
5 225 837
-
398 093
58.2%
Current Budget
Actual
% Spend
15 171 537
5 165 323
359 128
258 519
72.0%
48.3%
2 976 957
3 585 306
120.4%
2.6%
12 435 785
249 979
#DIV/0!
34.0%
22 618 052
39 709 150
49 108 237
23 736 885
2 305 700
13 589 116
11 003 909
288 215
5 904
18 685
19 996 487
481 420 748
592 902 611
427 797 916
72.2%
818 748 880
65 176 947
8.0%
44 926 143
534 737 698
661 989 757
457 453 613
69.1%
849 692 287
74 436 866
8.8%
6 875 000
3 295 173
47.9%
21 328 429
114 345
-
6 667
#DIV/0!
-
792
2.0%
#DIV/0!
Expenditure
IRT: Operations
11120010
Salaries & Wages
-
-
Expenditure
IRT: Operations
11120010
Social Contributions
-
-
Expenditure
IRT: Operations
11120010
General Expenses
-
-
Expenditure
IRT: Operations
11120010
Contracted Services
-
-
-
2 865 757
#DIV/0!
Expenditure
IRT: Operations
11120010
R+M (Primary)
-
-
-
33 655
#DIV/0!
Expenditure
IRT: Operations
11120010
Secondary
-
86 951
205 525 154
26 959 054
13.1%
756 794 596
22 916 484
3.0%
-
86 951
272 051 749
61 002 237
22.4%
948 878 301
48 103 855
5.1%
534 824 649
934 041 506
518 455 850
55.5%
1 798 570 588
122 540 721
6.8%
Total Expenditure
44 926 143
-
-
34 931
59 651 595
-
27 813 668
7 087 600
15 736 187
163 667 676
9 319 046
-
-
0.5%
#DIV/0!
222.0%
5.7%
#DIV/0!
IRT: Implementation
19070167
User Charges
-
-
#DIV/0!
IRT: Implementation
19070167
Operating Grants
21 868 342
22 234 299
45 962 146
24 685 586
53.7%
-
-
#DIV/0!
Revenue
IRT: Implementation
19070167
Capital Grants
19 983 113
471 073 793
527 494 624
373 541 843
70.8%
-
-
#DIV/0!
Revenue
IRT: Implementation
19070167
Secondary
41 851 455
-
493 308 092
-1
#DIV/0!
17 793
Revenue
-
2 415 569
46.6%
-
Revenue
-
-
#DIV/0!
#DIV/0!
780 082 262
56 697 701
7.3%
7.3%
573 456 770
400 642 997
69.9%
780 082 262
56 697 701
105 600 000
6 823 134
Revenue
IRT: Operations
11120010
User Charges
-
-
2 562 600
4 553 783
177.7%
Revenue
IRT: Operations
11120010
Operating Grants
-
-
73 214 093
1 390 608
1.9%
Revenue
IRT: Operations
11120010
Capital Grants
-
-
131 204 548
22 498 892
Revenue
IRT: Operations
11120010
Secondary
-
-
-
-
-
1 627 399
17.1%
#DIV/0!
-
6.5%
-
#DIV/0!
-
#DIV/0!
742 472 226
16 700 980
2.2%
206 981 241
30 070 682
14.5%
848 072 226
23 524 114
2.8%
Total Revenue
41 851 455
493 308 092
780 438 011
430 713 679
55.2%
1 628 154 488
80 221 815
4.9%
Net Cost to Rates
-3 074 688
-41 516 557
-153 603 495
-87 742 171
57.1%
-170 416 100
-42 318 906
24.8%
IRT Progress Report No 20
V2.0
July-September 2011
Page 21 of 66
Table 3.5: 2008/2009, 2009/2010 & 2010/11 (September 2011) Operating & Estimated Revenue Costs – MyCiTi Starter Service
Category
Detail
2010/11
Plan
(R m)
2010/11
Actual
(R m)
2011/12
Plan
(R m)
2011/12
Actual
(R m)
Operating Costs
Milestone 0
33.3
14.0
141.7
23.3
Milestone 1
-
-
46.1
-
Milestone 2
-
-
-
-
Start Up Cost
6.0
-
-
-
IRT Operations Staff (ME)
-
-
13.0
-
39.3
14.0
200.8
23.3
Milestone 0
5.6
4.6
28.4
6.8
Milestone 1
-
-
26.2
-
Milestone 2
-
-
-
-
Events & Charters Income
0.4
-
6.0
-
Advertising
-
-
3.0
-
Total Estimated Revenue
6.0
4.6
63.6
6.8
33.3
9.5
67.6
16.4
-
69.5
-
Total Operational Cost
Estimated Revenue
Operating Deficit (Rates)
Operating Deficit (PTI&SG)
IRT Progress Report No 20
-
V2.0
July-September 2011
Page 22 of 66
4. Stakeholders
4.1.
City Political Committees and Oversight Structures
The Progress Report for periods ending July 2011 and August 2011 (No’s 18 and 19) were submitted to the
following Council Committees for their consideration during the respective September and October cycle of
meetings:




Portfolio Committees - Transport Roads & Major Projects; Finance
Sub Councils – Koeberg; Good Hope; Blaauwberg; Pinelands
Mayoral Committee
Council
This Quarterly Progress Report (No. 20) is scheduled to serve before the abovementioned Committees during
Council’s November cycle of meetings.
A summary of quarterly Progress Report No 17 for the quarter ending June 2011 served before the City of Cape
Town’s Audit Committee. This is now a standing item on the Committee’s agenda and a summary of this
Progress Report (No 20.) is to serve before the Committee on 28 November 2011.
4.2.
Province Government Western Cape / National Department of Transport
Copies of the Project Progress Reports have been forwarded to the national Department of Transport and
Province Government Western Cape (Transport Department) for their information.
To keep these key stakeholders informed of project progress and of any issues that may arise during the
execution of the project, minutes of the project’s Monthly Client/Management Meetings are distributed to
both the Province Government Western Cape (Transport Department) and the National Department of Transport.
Invitations to attend these meetings have been extended to both parties.
4.3.
Other Major Stakeholders
Ongoing stakeholder meetings have been held or are planned with PRASA, PGWC, NDOT and relevant City
Departments on the role of Rail in the Integrated Rapid Transit Network (IRPTN) for the City of Cape Town.
Engagement with other stakeholders / interested and affected parties is discussed in;

Section 11.2 - Vehicle Operating Companies.

Section 12.1 - Communications, Marketing & Branding
IRT Progress Report No 20
V2.0
July-September 2011
Page 23 of 66
4.4.
Schedule of Key Meetings and Workshops
DATE
MEETING / WORKSHOP / SUBJECT
1 July 2011
Workshop: Improving Public Transport in the Metro South East held at Alphen Centre, Main Road,
Constantia
5 July 2011
Meeting with Cities on guidelines and requirements for 2012 MTREF Budget Proposals and 2011/12
reporting held at Indaba Boardroom, Department of Transport Offices, Tshwane
13 – 14 July 2011
Southern African Transport Conference BRT Workshop held at the CSIR International Convention Centre,
Pretoria
20 July 2011
IRT Workshop – Session 1 – Completion of 2012/13 PTSIG Funding Application to Department of Transport,
Boardroom 3, 15th Floor, 2 bay side, Civic Centre, Cape Town
22 July 2011
Stakeholder Meeting on the role of Rail in the IPTN for the City of Cape Town, Committee Room E1, 18 th
Floor Tower, Civic Centre, Cape Town
4 August 2011
Korean Delegation – Transport/IRT, Committee Room B, 5th Floor Podium, Civic Centre, Cape Town
8 September 2011
Meeting with Department of Transport: Design philosophy (Cape Town IRT: City Penetration and
Racecourse/Sable Road issues), Committee Room D, 5th Floor Podium, Civic Centre, Cape Town
9 September 2011
Meeting with Department of Transport: Audit of 2010-11 PTIS Expenditure, Committee Room B, 5th Floor
Podium, Civic Centre, Cape Town
15 September 2011
Visit to MyCiTi by the Nelson Mandela Bay Municipality Task Team, Site Visit – Civic Centre to Tableview
and back, Return trip on feeder route – V & A Waterfront to Civic Centre and then meeting in Committee
Room D, 5th Floor Podium, Civic Centre, Cape Town
16 September 2011
Directorate: Transport, Roads & Stormwater: Integrated Public Transport Planning for the Urban Core
Corridor Workshop, Media Conference Room, Cape Town Stadium, Greenpoint
IRT Progress Report No 20
V2.0
July-September 2011
Page 24 of 66
5. Risk Management
5.1.
Overview
An ongoing risk analysis is undertaken in regard to the Phase 1A project and the main risks identified and
included in the consolidated RISK ASSESSMENT for 30 June 2011 are presented below. All risks identified that
may have a significant or major impact on the project as a whole are included. Risk mitigation processes are
underway.
The risk report is currently updated on a monthly basis, adding new risks and updating the mitigating strategies
for each item. With each analysis the mitigating factors of the previous report are updated and compared in
order to review the status of the risk profile with the City.
IRT Progress Report No 20
V2.0
July-September 2011
Page 25 of 66
5.2.
5.2.1.
Risk Identification
Risks related to the implementation of the extension of the IRT to the
South East Metropolitan Area
Primary Risk
Extension of the IRT to the Metro South East as part of Phase 2, within an accelerated timeframe.
Limited resources available to manage the process.
Mitigating Measures 1
The City is in the process of appointing professional services to address the immediate resource
shortages.
Secondary Risk
Industry Transition with all the affected parties of the Metro South East.
Mitigating measures
The City to prioritise Phase 2 implementation across all line departments similar to the 2010 World Cup
efforts, including full administrative and political support.
Alternatively, the City to consider an extended timeframe, for implementing the initial service to the
Metro South East.
Additional resources need to be appointed as a matter of urgency to start with the facilitation of the
process.
5.2.2.
Staff Procurement & Office Accommodation
Primary Risk
Procurement of Operational and Implementation staff is running behind schedule and impacting on
delivery and roll out of the project.
Mitigating measures
Appointments of key professional services were advertised and interviews will start soon. Appointments
of critical professional services were extended. The City is doing an internal audit on the process to look
at ways to better the procurement process.
Secondary Risk
The preparation of accommodation for the soon to be appointed IRT workforce has not started. There
might not be enough time to prepare a suitable area.
Mitigating measures
Accommodation space to be prepared as a matter of urgency, with the aim to be complete by mid
October 2011. A programme, indicating the planned preparation process is required.
5.2.3.
Forward cover for imported equipment, to ensure forex fluctuation does
not influence the price.
Primary Risk
The contract states that contractor should take out forward cover, but if the contractor fails to do so,
exposing himself and the City to major risk.
Mitigating measures
IRT Progress Report No 20
V2.0
July-September 2011
Page 26 of 66
The City to request proof from the contractor, that forward cover was taken out to the value of the
imported equipment cost. The use of local suppliers must be encouraged.
5.2.1
Danger of Civil Unrest to MyCiTi buses and stations
Primary Risk
Taxi associations not included in IRT companies can oppose the progressive rollout. Complications with
the community at Du Noon can influence the construction of Stables Depot and the Potsdam road
contract
Mitigating measures
The Taxi associations are still in agreement with the proposed process. The City is in negotiation with
the Du Noon community.
5.2.4.
Risks related to the implementation of the infrastructure
Primary Risk
Busways - Trunks - Design - Consultant Appointments - revised budget for consultants (BAC approval
required). The delay to the design process can delay the implementation process.
Mitigating measures
The preparation and submission of the report to BAC should be done without delay, to ensure minimal
impact on the design process.
Secondary Risk
Designs delayed due to EIA & Heritage approvals required for the following projects: Adderley Street,
Queens Beach and V&A Waterfront. The consultant appointments must be extended.
Mitigating measures
The new completion dates for the stations listed, were taken into account with the rescheduled Master
Programme. The progress of the stations must be monitored very closely, for it can be delayed beyond
September 2013.
Third Risk
The dwellings in the road reserve at Du Noon need to be relocated to complete the Civil works for the
Potsdam contract. The current inhabitants can refuse to leave. The alternate is to re-design the contract
to accommodate the residents, until the dwellings are relocated.
Mitigating measures
The dwellings that need to be relocated must be surveyed in advance, to ensure the minimum amount
of disruption. In order to re-tender of the works, the scope of the project must change significantly. The
redesign is in progress.
IRT Progress Report No 20
V2.0
July-September 2011
Page 27 of 66
6. Administration
6.1.
Human Resources
Both the IRT Implementation and IRT Operations organisational structures were approved at the Council
meeting held on 2011/09/28. The Systems Amendment Act required that in future all newly created posts had to
be approved by Council and not by the City Manager as was the case previously.
Strategic HR however, agreed to go ahead and in the meantime to advertise the posts on both the IRT
organisational structures subject to the relevant structures being approved by Council before any of the posts
could be filled. The posts on the IRT Implementation organisational structure was advertised on 2011/08/20 with
a closing date of 2011/09/02. The posts on the IRT Operations organisational structure was advertised on
2011/08/27 with a closing date of 2011/09/14.
The posts on both IRT organisational structures requiring filling were about 104 posts for IRT Operations and 33
for IRT Implementation. The following options were considered for populating the IRT organisational structures:

Advertising of vacant funded posts

Placement of 2010 World Cup staff in accordance with their appointment contracts on the 2010 World Cup
organisational structure

Accommodation of suitable fixed term contract staff already appointed on IRT temporary organisational
structures.
There are still a limited amount of staff seconded from other departments such as Transport and Roads and
Stormwater to the IRT Project to address immediate operational requirements. Furthermore, various consultants
are also still employed on the project.
Meetings and discussions between HR and IRT Management started since 2011/09/18 to get agreement on the
recruitment and selection process for IRT. At a meeting on 2011/10/13 between both IRT directors and
representatives from HR agreement was reached on a process to speed up the filling of the IRT posts. The
placement of the 2010 WC Technical staff could be concluded before the end of October 2011 with
implementation date being 2011/11/01. About 50% of the posts advertised for IRT Implementation have already
been shortlisted by HR and now needs to be agreed with Line Management. The shortlisting of the IRT
Operations posts have commenced today. In the meantime agreement was also reached with IRT directors on a
priority list for the filling of the IRT posts.
The post of Manager: Industry Transition has been re-advertised and psychometric assessments concluded.
Interviews are planned for October 2011, subject to the availability of all role players.
The assessments for the IRT posts advertised could include competency based interviews, psychometric
evaluations, technical written presentations and reference checks subject to the level of the relevant post. To
further save on time those candidates shortlisted for more than one post may be interviewed once for a number
of posts. Integrity of the process will be ensured by HR. HR has also employed additional resources to fast track
the capturing and shortlisting of applications received and assessments for different posts could be conducted
simultaneously.
Further meetings between HR and Line Management will take place to finalise a Gant Chart for all required
selection processes and timeframes in order to closely monitor progress.
6.2.
Project Documentation Systems
After completion of a review period of commercially available document management platform, the PMIRT Team
submitted a final report for consideration by the City’s IS&T department. In August 2011 the City decided upon
IRT Progress Report No 20
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and approved the use of Microsoft Sharepoint Collaboration system for both internal staff and external
consultants for the IRT Phase 1A project.
A Work Group has been established and a programme of implementation finalized. The documentation sharing
platform will be completed for operational use by the middle of December 2011.
6.3.
Accommodation
Draft accommodation design plans for T14 (2 bay) and T15 (2 bay) for IRT Operations and Implementation
Department have been submitted by Space Management Department to the Director’s IRT Operations and
Implementation for sign off.
TMC – Updated furniture design specification plan submitted by Space Management to IRT Operations for sign
off.
6.4.
Asset Management
Initial interaction has been held with a number of City Departments to formalise ownership of IRT related assets
and future repairs and maintenance requirements. Service Level Agreements with a number of the relevant City
Departments (e.g. Cleansing, City Parks etc.) are currently being negotiated and formalized.
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7. Procurement
7.1.
Introduction
The following statistics relate to the IRT procurement of goods and services i.e. equipment, consultants and
contractors and have been drawn from a schedule of awards in terms for the IRT project;

The total value of goods and services procured to date: R 3 485 million.
o
Consultants (Professional Service Provider)
= 10,5 %
o
Contractor / Supplier / Service Provider
= 89,5 %

The value of awards made to Historically Disadvantaged Individuals (HDI) expressed as a percentage of the
total value of awards made, as measured in terms of the City’s Supply Chain management Policy
= 54.4 %.

Increases in Contact Sum, Single Source appointments and Deviations measured as a percentage of the
total value of procured goods and services is 22.36 % and is split as follows;
o Increase in contract sum – 12,75%
o Deviations – 9,36%
o Single Source Selection – 0.25%
Note:
The above statistics apply to the IRT project from its initiation in 2008 to present.
A schedule of all the appointments made in terms is appended as an Annexure to this report.
Full details and the reasons for awards / extensions to awards Increases in Contacts Sums, Single
Source awards and Deviations are provided in regular reports to the Council of the City of Cape Town.
Refer to the quarterly reports submitted to the Finance Portfolio Committee, Mayco and Council
re: “Report in terms of Supply Chain Management Regulations Section 36 and the Supply Chain
Management Policy Section 299.
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IRT Progress Report No 20
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8. Health and Safety
8.1.
Project Office
As required in terms of the Occupational Health & Safety Act the monthly inspection of the project office facilities
and environment was undertaken during September 2011. No non-compliance issues were noted.
8.2.
Construction Contracts
Independent safety agents have, as required in terms of the OHS Act and Construction Regulations, conducted
requisite inspections of all construction sites to ensure that contractors are compliant with OHS Act requirements.
General compliance has been satisfactory and no major incidents occurred during this reporting period. Minor
infringements and contraventions of the H&S Act are being identified to the various contracts and are being
addressed on a case by case basis.
8.3.
Operational MyCiTi Contracts
Tenders are to be called for independent Health and Safety Agents to act on the City’s behalf for the MyCiTi
operational contracts being entered into at present. The acquisition of H&S Officers needs to be expedited.
An OH&S audit by an independent safety Agent has audited commuter movements between the stations and the
buses. Following this audit remedial / interim mitigation measures have been put in place where deemed
necessary. The main problems relate to bus and station door synchronization have now been addressed.
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9. System Planning
9.1
System Plan
A comprehensive systems plan has been developed for Phase 1A of the IRT project and this continues to
undergo review and refinement as revealed demand and behaviour comes to the fore. This iterative process,
which is informed by work being done in parallel work streams, has led to a review of the MyCiTi fleet
requirements and service operating regimes with beneficial results thus improving the overall effectiveness and
efficiency of the system. This report gives a status quo summary of the Phase 1A system plan as at 30th
September 2011.
9.2
Milestone “0” Interim Service
In summary the Table View trunk service is growing steadily. However, the full fleet capacity (mainly the
standing capacity) has not been realised due to passengers preferring not to stand. In addition to the captive
users, the service has attracted significant choice users (private car commuter and recreation trips). A
comprehensive survey (as mentioned in the previous progress report) of Milestone 0 operation is currently in the
design process and will commence shortly to analyse, evaluate and report on the change in travel behaviour
along the R27 since the introduction of this service. Findings of this evaluation will be documented and the
results thereof will be included in future progress reports. The following graphs shows growth of trunk and
feeder passengers during the last quarter:
Proposed improvements to Milestone 0
The following system routing amendments are proposed for Milestone 0 to improve system operational
efficiency;
1.
Gardens to Waterfront Interim feeder route
a. For the Civic to Waterfront segment of this route, a more direct route using the Hans Strydom
and Western Boulevard Roads is proposed. This allows for the utilisation of the dedicated
infrastructure along Heerengracht, around the fountain circle and along Hans Strydom Roads
including the Thibault trunk station.
2.
Table View interim feeders
a. Although there is no significant change to the roads being used by the interim feeders there
are proposals to amend service operations in attempt to address the challengers passengers
have experienced along Gie Road.
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9.3
Remainder of Phase 1A (Milestone 1 to 4)
Milestone 1
Milestone 2
Milestone 3

The permanent Inner City feeders;

Interim feeders in Tableview will continue in support of this
milestone.
December 2012.
Plus:

Permanent Table view feeders to serve the R27 trunk and
provide a distribution service within the Table View area.

Permanent Du Noon – Montague Gardens - Century City Woodbridge feeders

Trunk into Montague Gardens
February 2013.
Plus:


Milestone 4
Trunks to Atlantis with connection to Melkbosstrand
Feeders within Atlantis serving trunk and local travel desires.
November 2013
Plus:

9.4
October 2012
Plus:
Trunk from Bayside to the CBD is extended from Bayside
to Du Noon.
Phase 2A: Metro South East
Phase 2 is defined as the Metro South East (MSE) area and is responsible for the majority of the total public
transport activity in the metropolitan area. Years of planning, research and investigation have identified critical
missing transport links in the public transport system serving the MSE which could be served by BRT. These
missing links and the impact thereof are clearly shown in the following figure which describes the rail system
(city’s transport backbone) in terms of utilisation over capacity on the rail network;
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The Khayelitsha to CBD Rail service is running at over capacity (red shade) until it connects with northern lines
towards Bellville and Southern lines towards Claremont and Wynberg. This dynamic identifies the actual desire
for movement towards the Bellville and Wynberg/ Claremont area but due to the lack of a direct transport links
to these areas, commuters travel a roundabout way to their final destination. It is therefore planned that BRT
would be implemented to address these critical public transport missing links as schematically shown above.
Over time, the road based public transport demand between the MSE and the Cape Town CBD has grown
significantly. This is due to passengers moving from rail to both bus and mini-bus taxi services because of the
lack of capacity and perceived safety and security concerns by passengers on the rail system. Until these
concerns have been addressed, there will always be a requirement to provide road based public transport
alternative to the CBD.
Accordingly PRASA has responded in their recent Rail Plan by identifying the Chris Hani (Khayelitsha) to CBD rail
service as a ‘modernisation and demonstration’ project. Until then, an interim express BRT service could be
considered and if found to be practical to commence operations within the 2013/14 financial year. Any
infrastructure built and fleet procured for this express service will be common for future MSE trunk services and
therefore will not result in abortive expenditure. The express services must be planned together with the
development of transport corridors which could include:




MSE to Wynberg/ Claremont
N2 Corridor (Incl. N2 express, Klipfontein and Main Road)
Symphony Way
MSE to West Coast via Nigeria Way and Jan Smuts Drive
Please note that the above proposals are conceptual only and subject to further detailed investigation. The brief
for professional services for the Phase 2 and beyond system planning and design has commenced and is
currently being finalised, with the scheduled award planned for early 2012. Initial engagement with existing MSE
bus operators indicates a possible challenge with respect to industry transition towards the rapid implementation
of the MSE express service to the CBD. The technical engagement with District 6 development team resulted in
the agreement of possible opportunities of extending one of the MSE future trunks through the CBD to the
District 6 area using Keizergracht.
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10. Infrastructure
10.1.
Introduction
This section of the report is focused on the status of IRT Phase 1A Infrastructure within the Inner City and
Atlantis Corridor. The overall status of Design, Tender and Construction of all Infrastructure is as shown below:
INTEGRATED RAPID TRANSIT SYSTEM - PHASE 1A
ATLANTIS CORRIDOR & INNER CITY - CONTRACT PROGRESS SUMMARY
OVERALL PROGRESS
1 Report date
2 Overall Progress - Design of new contracts
3 Overall Progress - Awarded Contracts
30-Sep-11
Planned
70%
30%
Actual
67%
34%
NOTE
Progress Measured against Intergrated Rapid Transit System Phase 1A Programme 'Master Rev K, Septermber 2011
PROGRESS ON AVERAGE
DESCRIPTION
STATUS
MILESTONE
CONTRACT
CONTRACT
EOT
PLANNED
CURRENT
WORK DAYS
START
END
PENDING
PROGRESS
PROGRESS
AHEAD/BEHIND
-34
DESIGN & TENDER
BALANCE OF THE ATLANTIS CORRIDOR CONTRACTS
> R27 North - Sandown & Sunningdale (112Q)
> Racecourse Road - Montague Gardens (128 Q)
> Atlantis & Melkbos (262 Q)
> Potsdam Road
> Blaauwberg Road
HHO
HHO
HHO
HHO
HHO
3
2
3
4
4
►
►
►
►
►
COMPLETE
COMPLETE
APPEAL
DESIGN IN PROGRESS
CONSTRUCTION
100%
100%
100%
38%
92%
100%
100%
85%
38%
92%
INNER CITY CONTRACTS
> Thibault Square (Hans Strijdom & Heerengracht) (86 Q)
> Adderley Street
> Gardens Centre
> V&A Waterfront
> Queens Beach
GIBB
GIBB
GIBB
GIBB
GIBB
1
1
1
1
1
►
►
►
►
►
COMPLETE
PRE-TENDER(HIA)
COMPLETE
PRE- TENDER(EIA?)
PLANNING APPLICATION
100%
0%
100%
0%
0%
100%
0%
100%
0%
0%
FEEDER STOPS
> Tableview Feeders
> Inner City Feeders
> Atlantis & Melkbos Feeders
HHO
GIBB
HHO
2
1
3
►
►
►
CONSTRUCTION
TENDER
TENDER
100%
100%
100%
100%
100%
100%
0
0
0
IRT DEPOTS
> IRT DEPOT - Stables
> IRT DEPOT - Atlantis
> IRT DEPOT - Inner City Final design
HHO
HHO
GIBB
2
3
1
►
►
►
COMPLETE
DESIGN IN PROGRESS
PRE TENDER
100%
62%
31%
100%
62%
0%
0
-58
0
0
0
0
►
►
►
►
COMPLETE
COMPLETE
COMPLETE
PRE-TENDER
100%
100%
100%
100%
100%
100%
02-Mar-12
31-Oct-12
0
0
0
CONSTRUCTION
CIVIC TO TABLE VIEW TRUNK
> BUSWAYS - ATLANTIS CORRIDOR CONTRACTS
> BUS TRUNK STATIONS (INCLUDING WORLD CUP STATIONS)
> IRT DEPOTS - Inner City & Foreshore
> IRT DEPOTS - Inner City - Next phase
BALANCE OF THE ATLANTIS CORRIDOR CONTRACTS
BUSWAY
> R27 North - Sandown & Sunningdale(112Q)
> Racecourse Road - Montague Gardens (128Q)
> Atlantis & Melkbos (262Q)
> Potsdam Road (420Q)
> Blaauwberg Road
> NMT
HHO
HHO
HHO
HHO
HHO
HHO
3
2
3
4
4
►
►
►
►
►
►
CONSTRUCTION
CONSTRUCTION
TENDER
TENDER
TENDER
CONSTRUCTION
14-Jan-11
22-Feb-11
03-Oct-11
01-Mar-12
09-Sep-11
14-Jan-11
02-Jun-12
16-Sep-12
28-Sep-12
15-Jul-13
13-May-13
15-Dec-11
54%
40%
0%
0%
0%
84%
54%
39%
0%
0%
0%
85%
0
-5
2
109
0
0
INNER CITY CONTRACTS
BUSWAY
> Thibault Square(86Q)
> Adderley Street
> Gardens Centre
> V&A Waterfront
> Queens Beach
GIBB
GIBB
GIBB
GIBB
GIBB
1
1
1
1
1
►
►
►
►
►
CONSTRUCTION
PRE-TENDER
CONSTRUCTION
PRE-TENDER
PRE-TENDER
19-Aug-10
17-Sep-12
05-Jul-11
31-Aug-12
14-Sep-11
22-May-11
26-Jul-13
23-Jan-12
29-May-13
29-Jun-12
100%
-124%
50%
0%
0%
100%
0%
33%
0%
0%
0
252
-21
0
0
TRUNK STATIONS
> Trunks Stations(Civic 2&3, Thibault,Adderley Gardens, V&A, Queens)
> Trunks Stations( Omuramba, Ascot, Table View Feeder)
> Trunks Stations (Sandown, Sunningdale, Melkbos, Atlantis)
> Trunks Stations (Potsdam & Blaauwberg)
ALL
ALL
ALL
ALL
1
2
3
4
►
►
►
►
PART CONSTRUCTION
TENDER
TENDER
TENDER
01-Nov-10
01-Sep-11
01-Sep-11
04-Jul-12
29-Aug-12
28-Feb-12
22-May-12
30-Apr-13
21%
0%
0%
0%
16%
0%
0%
0%
-12
0
0
0
> Table View Feeder
HHO
2
►
TENDER
28-Jul-11
19-Oct-12
15%
15%
1
> Inner City Feeder
GIBB
1
►
TENDER
17-Aug-11
28-May-13
7%
7%
0
> Atlantis & Melkbos Feeders
HHO
3
►
PRE TENDER
12-Sep-11
18-Jul-12
0%
7%
> IRT DEPOT - Stables
HHO
2
►
CONSTRUCTION
04-Mar-11
03-Mar-12
62%
58%
-10
> IRT DEPOT - Atlantis
HHO
3
►
PRE-TENDER
09-Jan-12
30-Nov-12
0%
0%
0
> IRT DEPOT - Inner City Extention
GIBB
►
PRE-TENDER
100%
100%
0
FEEDER STOPS
IRT DEPOTS
Table 10.1 - Infrastructure Progress 1
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Page 36 of 66
10.2.
Design & Planning Progress
Bus Lanes:

Potsdam Road: The award of the Potsdam Road contract is subject to the relocation of approximately 105
families currently living within the road reserve. Areas initially identified for the relocation of these families
have been allocated to the Eskom electrification process. A number of options including the reduction of the
road cross section at the bridge and the use of the sports field, recently rehabilitated by Parks and
Recreation, are being considered for the relocation of informal settlers. Consultants are currently busy with
the redesign of Potsdam Road, which includes the reduction of the road cross section at the road over rail
Bridge. The revised design will eliminate the need to relocate informal settlers within the road reserve and
will also achieve significant cost savings. The following design revisions have been made to avoid having to
relocating families within the road reserve and to achieve cost savings for phase 1A:

Road cross section over the bridged reduced to a single mixed traffic lane in either direction and a
single southbound bus lane

Structural works associated with the bridge widening has been eliminated

Typical road cross section in link sections reduced from two to one mixed traffic lanes

A trunk station has been eliminated
The above design amendments equate to approximately R20million worth of implementation savings. The
intention is to bring forward Phase 1b infrastructure as part of this contract, by implementing a trunk route
between Du Noon and Montague Gardens, opposite to the Phase 1A feeder route that would ultimately be
replaced by a trunk route in future phases. These additional works can be assigned to future IRT phases
and could result in savings to Phase 1A capital expenditure. However, due to the significant changes to the
scope of works these works will be re-advertised.
Trunk & Feeder Stations:

Adderley Street closed feeder station – The HIA for the proposed Adderley Street IRT Bus station and the
relocation of the Cenotaph was discussed at the Heritage Western Cape (HWC) Impact Assessment Review
Committee (IARCOM) on 15 June 2011. The HWC require the application to be divided into three
applications, as follows:

Application under National Heritage Resources Act (NHR Act) Section 27: Proposal to erect the
Cenotaph on a Provincial Heritage site (PHS) the Parade

Application under National Heritage Resources Act (NHR Act) Section 27: Proposal to erect the
Cenotaph on a Provincial Heritage site (PHS) the Parade

Application under NHR Act Section 38 (1)(c)(i) HIA due to proposed change of character to a site
is over 5000 m² - Assess the impacts of the proposed Bus stations on Adderley street site
In principle HWC have no objection to the dismantling of the Cenotaph or its reconstruction on the Parade.
Heritage consultant, Bridget O'Donoghue, has been appointed. As part of the HIA process HWC has
requested a method statement for the relocation of the Cenotaph. Two quotations for compiling this
detailed method statement have been received and a motivation for appointing this specialist sub-consultant
is currently underway. A photomontage and the detailed method statement for relocating the Cenotaph will
be submitted as part of the application in Nov 2011 and a ROD is expected Jan 2012. Considering design
and contractor procurement processes, construction is expected to start May 2012 and completion is
expected Sept 2013.

Queens Beach Station: The concept layout plan showing two low floor platforms and closed feeder stations
on the LHS side of Beach Road outside the Peninsula Hotel has been approved by the CoCT. A number of
meetings have been held together with representatives from the Peninsula Hotel and a number of design
amendments which included the lowering of the roof, repositioning of the platforms, incorporation of planter
boxes, the use of non-reflective roof paint and the use of Mosaic tiles along the station wall all contribute to
softening the view of the station from the hotel patio. Subsequent to meetings with the Hotel, our
consultant, @ Planning, has received a letter from Peninsula confirming that they have no objection to the
proposed IRT station. This letter will be submitted with our application in hope that the City’s planners will
agree to waive advertisement of the Town Planning Application. Anticipated time frames: Should the
application not be advertised, we can expect an approval before the end of the year. Should it be
advertised, the decision will probably be forthcoming in February 2012. If an objection is lodged and an
appeal is lodged as a result of it, this may delay the decision beyond Feb 2012.
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Conversion of Solomons Road to one-way road to accommodate a northbound bus route would necessitate
the removal of on-street parking. Owners of both the Piazza da Luz shopping centre and the Edge
Boutique Hotel, fronting the 2-way section at the top end of Solomons Road, have been consulted
regarding the CoCT’s proposal to introduce a feeder bus route and to convert Solomons Road to one-way
along the entire length between Regent Road and Beach Road. Both these businesses are supportive and
have no objection to conversion of the top end on Solomons Road to one-way. The remainder of the road
will experience a slightly increased traffic flow when traffic from the Piazza da Luz Shopping Centre turn
right, however this is expected to have a negligible impact on the Peninsula Hotel and large apartment
blocks.

Gardens Station: The Town Planning application was advertised in May and 2 objections have been received,
one from a neighbour and one from the Ratepayers Association. We have officially responded to the
objectors and have submitted this response to the Council’s planning office. A planning report will now be
prepared and will be tabled to the next possible committee meeting (probably in August). Our planning
consultant has advised the City to await the Council decision and only then approach parties if they lodge an
appeal.

V & A Waterfront - The V&A Waterfront have indicated that they are not willing to contribute towards the
construction costs and feel that they are already making a significant contribution via rates. If the site along
Breakwater Boulevard is considered to be part of the Port of Harbour, no EIA is required; else a
development setback line needs to be established. It should be noted that the land has note yet been
transferred from Transnet to the V&A Waterfront. Based on the above facts a letter was sent to DEA&DP
confirming the City’s interpretation of the NEMA triggers for an EIA and CoCT’s intention to construct an IRT
trunk station. A response was received from DEA&DP on 12 Sept 2011, in which the CoCT was advised to
submit layout plan of the Port to confirm that proposed IRT Station site is in fact owned by the Ports
Authority. A copy of the Port layout has been requested through GIBB and will be submitted to DEA&DP in
due course. consultants have been instructed to proceed with the detail design.

Design development and improvement: Occupation Health & Safety audit on the operation of doors – Frost
International system and compatibility with open architecture equipment needs to be explored for future
trunk station as not to be tied to a single supplier
Open Feeder Stops – Two options were considered for shelters where the longitudinal gradient of the road is in
excess of 5%. First option employs standard shelter leg lengths with plinths for the totem and shelter legs
protruding above natural ground level. The second option involves burying cold formed steel shelter legs and
requires deeper concrete footings, a longer shelter leg length, addition corrosion protection, however results in
no plinths protruding protection. There is a need to limit the on-site cutting or welding and to limit the number
of shelter components required for future maintenance. The two options were assessed upon individual merits
with respect to constructability, durability and maintenance implications. Advantages of the first option (plinths)
over second option (bearing steelwork) are as follows:
a)
b)
c)
d)
e)
All shelters are identical with standard length of legs and purpose made shoes for particular site
conditions simplifying manufacture, transport and replacement
All civil works can be completed before steel arrives, thus easier to programme trades. No damage to
steel finishes caused by later civil works, especially compacting
All steel above ground, thus an increased life span
Does not require extensive excavation to replace shelter components since steelwork is all above
ground
all this will result in less additional costs for shelters on gradients.
Based on the above findings the decision was taken to proceed with the first option which employs standard
shelters coupled with concrete plinths that protrude a maximum of 50mm above ground and purpose make
shoes.
The decision on whether the design is to accommodate the future provision a real-time passenger information
VMS has a direct impact on the space requirements to house a rechargeable battery unit.
Public Notification process has commenced and information relating to the permanent feeder stops and routes is
available at local libraries including Central (Darling Street), Sea Point, Woodstock and Hout Bay or at
http://www.capetown.gov.za/en/MyCiti/Pages/Routes.aspx
IRT Progress Report No 20
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Page 38 of 66
10.3. Construction Progress
Bus Lanes:

86Q Practical completion of the Hans Strijdom Avenue contract achieved 14 June 2011

112Q (R27 North Sandown & Sunningdale) - on programme.

128Q (Racecourse Road & Montague Gardens) - Approximately 5 days behind. and 54 days extension of
time has been granted to date.

262Q (Atlantis and Melkbos Busway) – The tender is still under appeal and the revised commencement date
of 3 October will in all likely hood not be achieved.

437Q (Blaauwberg Road) – has been awarded to Martin and East and Contract commenced on 9 September
2011.

420Q Potsdam Road – Tender withdrawn and these works will be retendered due to the change in scopeThe
tender is to be advertised by 4 November 2011, and projected contract start is March 2012.

Inner City Civil works and Tender processes for Adderley, V&A and Queens Beach are dependent on
resolutions as mentioned below in 10.3.2 and are behind programme as indicated in Annexure D, Figure 2.
IRT Trunk Stations:

Civic Closed Feeders – Resolution of Design of Civic East Concourse 3 months behind. These works will not
be completed as originally programmed. Interim measures are being undertaken to ensure Milestone 1 Date
is still achieved.

Balance of HHO stations dependant on civil contracts, e.g. Sandown, Sunningdale, Omuramba, etc which are
on track.

Thibault - Station construction currently on track.
Open Feeder Stops:

391Q (Inner City Feeder Stops) – contract has been awarded to Group 5

375Q (Table View and Millerton) – contract has been awarded to Civils 2000
10.4. Depots

Inner City Depot: - The CoCT has obtained a signed lease agreement from AutoPax, however a number of
amendments including the waiver of the deposit have been proposed. The current lease agreement expires
31 March 2011 and Autopax has not yet paid rental. The first sixty feeder buses are expected to arrive in
April 2012 and remainder of the Inner City Fleet to arrive by August 2012. The eviction of AutoPax and the
full construction of phase 2 depot facilities are unlikely to be complete before the delivery of all of the buses
and the Milestone 1 operational date and as such a sectional completion for the Inner City depot phase 2 is
being considered. Current plan is to bundle the improvements to the Foreshore Staging Area, and the
construction of the Western Boulevard access road into one contract and further improvements not hindered
by Autopax whilst the requirement for provision of temporary staging area under Mandela Boulevard is still
being assessed. It is proposed that the development of the remaining section of the Inner City Depot site,
subject to vacation of AutoPax, shall be constructed as a separate contract or as a later sectional
completion. Prior to the completion of phase 2 depot facility, additional operational requirements may have
to be met at the Foreshore Staging (i.e. above ground fuel tanks etc.) Compliance with Sustainable Urban
Drainage regulations for local improvement of SW runoff quality wrt the reduction of Total Phosphorous and
Suspended Solids is being investigated. Further input received from the CoCT’s current Inner City vehicle
operator was assessed by the design team with 3 new options being presented to the City, of which one was
chosen by the City. Concept plan sign-off expected early October 2011, after which design and tender
documentation will need to proceed rapidly to achieve the required deadlines

Atlantis Depot: Concept layout plan has been finalised and will be submitted to Ron Haiden for approval
prior to submitting the Site Development Plan. Following cost cutting measures which included the
rationalisation of feeder routes and improvements to the operational scheduling, the fleet size has been
IRT Progress Report No 20
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reduced significantly, and hence corresponding maintenance facilities are currently being reassessed.
Tender advert for these works was placed in August and although the scope of these works may be
reduced, the feeling of the professional team is that a JBCC contract would be able to accommodate this
change without having to retender.

Stables Depot: New Council policy approved on 22/06/2011 requires contractors to draw labour from a
database maintained by the Sub-Council. The problem is that the labour has already been employed and
the database has not been updated with relevant software security features to eliminate manipulation. The
Sub council chair has reluctantly agreed to retrospectively allow the labour selected by the ward councillor.
All future contracts must incorporate this policy and the requirements of the extended public works
programme (EPWP).
10.5. Land Acquisition

Inner City Depot Transnet Site – This property has been acquired, the Deed of Sale has been signed
and the funds will be transferred by end June 2011.

Atlantis Depot: City Property Management Department confirmed that Erf 6189 Atlantis is owned by the
City of Cape Town and can be reserved for IRT purposes to construct a bus depot. Securing land for the
future the expansion of the IRT depot facilities onto the Sibanye site (Erf 6167) is required. City Property
Management Department to lead the future negotiation process with the owners of Erf 6167 (Atlantis), in
collaboration with the IRT Team. Francois Meyer of GABS believes that proposals to build a new MyCiTi
Depot directly adjacent to the existing Sibanye Depot is a ‘waste of tax payers money’, since MyCiTi
operations will displace current bus services making the existing depot redundant; these concerns have been
communicated directly to Councillor Brett Herron. The CoCT is of the opinion that a significant proportion of
existing Sibanye bus services will not be replaced by the MyCiTi services and that the existing depot facilities
are not suitable for their new fleet of some 90 buses. Wood Drive Park & Ride: City Property Management
Department agreed that the 3 properties may be reserved for IRT Park & Ride facilities at the intersection of
Wood Drive and Blaauwberg Road. The widening of Wood Drive to be reviewed as part of the design
process for the Park & Ride facilities.

Culemborg: Transnet has signed the wayleave agreement, allowing the BRT vehicles to pass over Transnet
land, but this is limited to two years and is non-renewable. During this period it will be necessary
investigate options including building an alternative route, expropriating the required land. Transnet have
submitted a draft development framework for the development of Culemborg, and vehicular access shall be
addressed as part of this submission.

Bayside Fuel Service Station: Acquisition of the Bayside service station site on the corner of Raatz and
Blaauwberg Road is required in order to channel pedestrians to and from the taxi facility. This requirement is
now supported by the Director of Transport and Property Management is now facilitating negotiations.

The gravel parking area in Hout Bay (Erf 33-315) just south of the Princess Road-Victoria Road traffic
circle has been proposed as a night time staging area. The public toilet blocks and law enforcement office
buildings are owned and managed by the CoCT. Following a recent site inspection, it has become evident
that the available area for overnight staging has been reduced due to the encroachment of the sand dunes.
The design team is currently investigating alternate sites within close proximity of the end of the feeder
route.
10.6. Health & Safety
Road Safety Audit: In light of a number of pedestrian-bus accidents, a detailed Stage 6 Road Safety Audit has
been commissioned to assess the safety of NMT facilities, signals and intersections along the completed IRT
corridor between Ganger Bay and Table Bay Boulevard. Three quotes were received and the work has been
awarded to BMK Engineering. The specific intent of this audit will be to assess the vehicle-vehicle and vehicleperson interface along the IRT bus ways, at intersections and at stations.
A first draft report has been reviewed by officials and BMK are currently finalising the report. A request for
quotations has been drafted.
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10.7. Operational Handover of Infrastructure to CoCT service departments
Street Lighting: The process for the handover of IRT lighting infrastructure to the city’s public lighting
department has been handed over to public lighting for operational maintenance. All street lighting between the
Civic and Table View Stations, with exception section between Otto du Plessis and Blaauwberg Road, has been
handed over to public lighting for operational maintenance
IRT Progress Report No 20
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MDA
INTEGRATED RAPID TRANSIT SYSTEM - PHASE 1A
IRT - PHASE 1A - PROJECT KEY
BALANCE OF IRT/MyCiTi PHASE 1A
MITCHELL DU PLESSIS ASSOCIATES
INFRASTRUCTURE LAYOUT
V&
ATLANTIS CORRIDOR
INNER CITY PROJECTS
MILESTONE
CONTRACTS
MILESTONE
DATE
CONTRACTS
MILESTONE
STATUS
MILESTONE
DATE
STATUS
> Thibault Square (Hans Strijdom & Heerengracht)
GIBB (86 Q) 1
15-Aug-12
CONSTRUCTION
> Blaauwberg Road
HHO
4
01-Jul-13
TENDER
> Adderley Street
> Gardens Centre
GIBB
GIBB
1
1
15-Aug-12
15-Aug-12
PRE-TENDER
HHO
HHO
4
3
01-Jul-13
01-Oct-12
TENDER
CONSTRUCTION
> Potsdam Road
> Atlantis & Melkbos (262 Q)
> V&A Waterfront
GIBB
1
15-Aug-12
PRE-TENDER
> Racecourse Road - Montague Gardens (128 Q)HHO
2
01-Oct-12
CONSTRUCTION
> Queens Beach
> Inner City Feeders
> IRT DEPOT - Inner City Final design
GIBB
GIBB
GIBB
1
1
1
15-Aug-12
15-Aug-12
15-Aug-12
PRE-TENDER
> R27 North - Sandown & Sunningdale (112Q) HHO
> Tableview Feeders
HHO
> Atlantis & Melkbos Feeders
HHO
3
2
3
01-Oct-12
01-Oct-12
01-Nov-12
CONSTRUCTION
> Civic Zone 2 & 3(Contract 390Q)
ArG
1
15-Aug-12
PART CONSTRUCTION
> IRT DEPOT - Stables
> IRT DEPOT - Atlantis
2
3
01-Oct-12
01-Nov-12
01-Nov-12
CONSTRUCTION
TENDER
PRE-TENDER
NMT
HHO
HHO
HHO
Table 10.2 - Infrastructure Key Dates 1
IRT Progress Report No 20
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3
TENDER
CONSTRUCTION
CONSTRUCTION
DESIGN IN PROGRESS
CONSTRUCTION
Page 42 of 66
11. Business Development
The Business development work stream is primarily responsible for the planning the process of running MyCiTi,
including the preparation and contacting of the MyCiTi service providers and for the procurement of the
technology systems.
The contracted and “to be” contacted MyCiTi service providers include the Vehicle Operating Companies, the
Station Services Contactor, the Control Centre and Fare Management Contactors.
The technology systems being procured include:

The MyCiTi buses;

The Control Centre equipment i.e. tracking systems, information and communication systems and
associated intelligent transport systems (ITS) and supporting information technology systems)

The Automated Fare Management Systems i.e. fare validation systems and gates, fare media
electronic smart cards and supporting information technology systems.
11.1. Vehicle Procurement Contracts (VPCs)
The MyCiTi vehicle fleet for Phase 1A are being procured through three procurement contacts:

An order has been placed for the acquisition of 10 x 12 metre high floor trunk vehicles and delivery
has been programmed for January 2012.

Tenders for the supply of 9 meter long low entry feeder buses have been received, adjudicated and
a preferred bidder nominated by the SCM Bid Adjudication Committee. Negotiations with the
preferred bidder are underway with an aim of ordering 190 such buses and it is anticipated that an
award will be made in mid-October, with delivery expected in June/July 2012.

A tender is being prepared to procure the balance of the Phase 1A fleet, comprising of 24 high floor
trunk service buses. The tender will be advertised in November 201, with the intended of delivery in
the 3rd quarter of 2012.
Two issues which could significantly affect the procurement of the buses are the volatility in foreign currency
fluctuations and changes in legislation pertaining to local content. The latter could affect delivery lead times,
given that manufactures may have to retool/equip their manufacturing plant.
11.2. Vehicle Operator Companies (VOCs)
The current MyCiTi starter services are provided by three companies, which were contracted around early May
2011:

Company A: Transpeninsula Investments – owned by companies formed by Central Unity Taxi
Association, Peninsula Taxi Association and Vredehoek Devil’s Peak Taxi Association.

Company B: Kidrogen, owned by companies formed by the Blaauwberg Taxi Association, Du Noon Taxi
Association, Maitland Taxi Association, United Taxi Association and Ysterplaat Taxi Association and by
Sibanye Bus Services Pty Ltd.;

Company C: Golden Arrow Bus Services Pty Ltd (GABS).
These interim services are currently being monitored as it provides insight for developing the long term contracts
with the VOC’s. For a report on operations of the vehicle operators, see Chapter 12.
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11.3. Industry Transition
11.3.1. Surveys to establish market share of taxis and buses and compensation
to taxi operators
As previously reported: These surveys were conducted late in 2010 and early in 2011, and preliminary figures
were released to the affected operators in February and March 2011. An auditor has been appointed to audit the
survey and to consider comments from the affected industry.
Final draft figures were issued in September 2011 with the aim of making a final determination as to market
share and passenger trips. There have been intensive engagements with the directly affected minibus-taxi
associations as well as scheduled bus operators in September, a process that will continue during October.
11.3.2. Notice in Media re affected Operators
On 16 September 2011 the City published a formal notice in the press addressed to individual taxi operators and
taxi associations, inviting those who considered themselves to be directly or partially affected to indicate the
reasons why they consider themselves affected; and inviting holders of operating licences in listed routes to
inspect lists of affected operators to determine whether they are on those lists, and to advise the City if they are
not. The notice and related documents are available at www.capetown.gov.za/en/irt.
11.3.3. Steps towards Compensation
The City has requested all directly affected taxi associations to hold special general meetings to decide formally
how the compensation pots that the City will offer to each association will be allocated. The Registrar of Taxi
Associations will oversee these meetings. The associations are also required to submit to the City proof that at
least the holders of 80% of operating licences in the association support the allocation formula, and have to
provide an explanation to the City why such formula is fair and equitable to directly affected operators in the
association.
Thereafter the City’s compensation offers will be finalised.
11.3.4. Surveys of passengers on competing GABS routes
A survey of Golden Arrow Bus Services (GABS) routes overlapping with MyCiTi services has been done, to
determine whether GABS routes should be discontinued. The agreement between GABS, Province and the City
provides that on routes overlapping with the MyCiTi starter services, which are surveyed to have an occupancy
(being passengers divided by available seats in scheduled trips) below 30% that the routes should be
discontinued; between 30 and 60% that Province will determine whether the services should be discontinued;
and over 60% that GABS can decide whether to discontinue the services (subject to Province’s approval). Where
services are discontinued, the GABS subsidy will be cut in proportion, and Province will pay an equivalent amount
to the City.
The survey results were as follows:
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Page 44 of 66
Percentage occupancy of GABS buses in MyCiTi starter
service area
AL
2
D
AI
5
D
AI
4
D
1
AG
D
3
AK
1
D
D
AC
AK
0
D
2
AC
D
ES
A3
AL
6
D
ES
A2
D
AG
9
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
GABS Route Nos
The relevant routes are as follows:
Route
No
Origin
Destination
Via
DAC2
Killarney
City
Table View, Marine Drive
DAC3
City
Killarney
Marine Drive, Table View
DAG1
City
Parklands
Marine Drive, Dolphin Beach
DAG9
Parklands
City
Marine Drive, freeway
DAI4
Killarney
City
Parklands
DAI5
City
Killarney
DAK0
City
Blaauwberg
Killarney
DAK1
Blaauwberg
City
Killarney
DAL2
City
Killarney
Parklands
DAL6
Killarney
City
ESA2
Metro
City
ESA3
City
Metro
The overall percentage of utilisation of seating capacity (also referred to occupancy rate) regarding all the trips
was found to be 37%.
Province and GABS have proposed to cancel only 22 of the 56 trips per day, with effect from January 2012. This
amounts to 36% of all the kilometres travelled per day, which translates in a reduction in subsidy to GABS on
these routes of the same percentage. They proposed that another survey is administered early in 2012 to
determine the occupancy rate at the time, which could result in further decisions to reduce GABS bus trips. The
City is currently considering these proposals.
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11.4. Fare Collection
11.4.1. Interim Paper Ticket System
Interim paper tickets are continued to be sold on a daily basis at all the trunk stations and on all the feeder
buses, in the form of booklets of 10 x R5.00 ticket vouchers or as single R5.00 ticket vouchers, with ‘free’
transfers continuing to be implemented at the closed stations.
Although there have been no cases of proven ticket fraud, measures have been taken over the past three
months amend the paper tickets to limit the possibility of ticket fraud. A process of regular random checks has
also been implemented to monitor the rate of fare evasion. At present such fare evasion is low but, in as far as it
occurs, it should be all but eliminated by way of the planned electronic gates.
11.4.2. Automated Fare Collection
A 7-year Automated Fare Collection (AFC) system contract was awarded in February 2011 for the
implementation, operation and maintenance of an AFC system for the MyCiTi bus rapid transit system. This
system takes about 18 months to roll out before fully functional.
During this last quarter, a series of comprehensive interactive design and review workshops lead by the AFC
Contractors and covering all aspects of the AFC System, such as fare rules/fare structure, business rules, transit
products, reports, functionality and configuration of back office systems, electronic validators, electronic gates,
banking devices, and network and software architecture with all the relevant COCT stakeholders were completed.
The task of physical implementation, software development and data flow is now well under way.
A phased delivery of the AFC, rather than a ‘big bang’ approach, was adopted as the preferred procedure of
implementation starting with an extensive and comprehensive trial period involving 100 City employee
volunteers. The main purpose of the trial period was to allow for the electronic system to be rigorously tested, in
particular with respect to value loading and transaction speed, operational procedures and data flow processes,
without putting the commuters or the City’s reputation at risk.
Prior to the trial commencement date of 24 September the relevant staff was trained in the use of the ABSA
equipment and validators, the volunteers were briefed on all aspects relating to the use of the MyCiTi EMV
Smartcard, such as the purchasing of the card, value loading, validation and value load fees. Although the initial
scope of the trial is limited to the Civic Station and the Inner City feeders, the process of validation through the
use of handheld validators, either handled by the staff at the station or mounted onto the feeder buses, will
remain unchanged when the remaining stations and feeder buses are included. Since the electronic system will
continue with the implementation of the flat fare structure, the passenger flow system at closed stations will
remain as it is for the paper ticketing system.
Thus far, the trial has produced the following results:

A confirmed validation speed of 3 seconds per passenger, which may appear long but is necessary in order
to avoid the processing of accidental ‘double taps’;

Confirmation that the validation speed of the MyCiTi EMV Smartcard is, on average slightly faster than the
validation speed of paper tickets;

Confirmation that the process for the purchasing the card, changing the pin and loading value onto the card
takes, on average, 6 mins, although this may be reduced as staff and passengers get more experienced in
the system;

Confirmation that the business processes are functioning as required.
It is planned to start selling MyCiTi smartcards in November 2011, to go live in December and to run a parallel
paper system for two months.
The public must be made aware that the system implemented is only an interim system, and that improvements
will be brought about over time.
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11.5. Control Centre and Vehicle Tracking
11.5.1. Interim System
During this last quarter, all 42 MyCiTi buses have continued to be electronically tracked by the City’s Vehicle Fleet
Management System, using NetStar. With respect to close circuit television (CCTV) surveillance, a total of 100
fully operational IRT Cameras, installed outside the trunk stations and along the routes, also continue to be
monitored for the duration of the service on a daily basis by the City’s Strategic Surveillance Unit (SSU).
11.5.2. Electronic Control Centre
A 7-year Control Centre (CC) contract was awarded in May 2011 for the implementation, operation and
maintenance of CC equipment for the MyCiTi bus rapid transit system.
A series of comprehensive interactive design and review workshops lead by the CC Contractors and covering all
aspects of the CC, such as onboard bus systems, CCTV, variable message systems (VMSs) and passenger
information, intercom and back office systems, network and software architecture with all the relevant City
stakeholders have been undertaken. The task of physical implementation, software development and data flow
now well under way.
A process known as ‘rapid deployment’ has been followed during these past few months for the installation of
the onboard bus systems into the two selected benchmark buses, being 18m and 12m trunk buses. This means
that the equipment is immediately installed as it arrives ‘off the shelf’ thus speeding up the overall installation
process, and providing immediate functionality such as tracking. It is anticipated that these benchmark buses will
be completed shortly and will provide the opportunity for continued in situ design and review.
Also, during this last quarter, a start was made on the datasets, such as stop names, timetables and routes, for
use in the DIVA & VICOS LIO systems, i.e. the systems that run with the processes relating to the scheduling
and routing of buses, as well as passenger information.
Paarden Eiland station was selected to be the prototype station and was therefore, in the last part of this
quarter, the place of an on site design and review for the installation of all station equipment such as cameras,
passenger information boards, video screens and telecoms.
11.6. Station Services Contracts (SSCs)
Preparation of the Station Management tender documents was significantly advanced during September, when
most of the issues requiring resolution were clarified through a series of internal and external (other City
Departments) interactions. Work was undertaken to refine the contract agreement (Conditions of Contract and
Specifications) with the Business Plan JV involved in the final drafting the documents. The tender is programmed
to be advertised early in November 2011 and tenders will be closed in mid-January 2012, allowing for a long
tender period. This period is necessary due to the size and complexity of the tender and because it spans the
December holiday period. Subject to factors such as the lengthy processing of appeals, it is likely that the
contract will be signed in June 2012 and that operations of the Station Management contract will commence
operations in August 2012.
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12. MyCiTi Operations
12.1. Airport Shuttle Bus
The Airport Shuttle Bus service has continued to operate with increasing popularity. The detailed monthly data is
shown below. The figures continue to show increased ridership with a new record having been reached this
month with the ridership having increased 10% on the previous month. The September ridership figure of
10 213 represents an increase of just under 300% on the ridership in September 2010. These figures take into
account the single, bulk, child and monthly tickets.
The airport service carried the 100,000th passenger journey during September.
Monthly ticket sales for Airport Service
12000
10000
8000
6000
4000
2000
0
City to Airport single tickets/trips
Airport to City single tickets/trips
Total equivalent single tickets/ pax. trips*
* Equivalent single passenger tickets/ pax. trips assumes easch single ticket sold generates one trip , bulk tickets
generate 10 single trips and monthly tickets generate 26 single trips.
Figure 1. Airport to CBD IRT service: Monthly Ticket Sales
12.2. Milestone “0” Interim Services: Inner City – Trunk – Table View Services
The interim service, Milestone “0”, which includes the trunk service between the City and Table View as well as
feeder services in the Blaauwberg / Table View and CBD/City Bowl areas, continues to operate successfully. The
following graphs reflect the monthly ticket sales trends as reported by Revenue
Table View and Civic Stations continue to be busy throughout the day. Some of the intermediate stations have
proved to be quiet during certain hours of the day and as a result, the operational hours of the kiosks are being
reviewed so as to ensure the best economical output for the City, while keeping customer convenience in
consideration.
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Ticket Sales for Feeder services (R5 per ticket)
Ticket Sales for Trunk services (R10 per ticket)
250 000
120 000
100 000
200 000
Table View to Civic
equivalent single pax
trip/one-way ticket
80 000
Civic to Table View
equivalent single pax
trip/one-way ticket
60 000
40 000
150 000
Inner City single ticket/pax
trip
100 000
Table View single ticket/pax
trip
TOTAL single ticket/pax trip
TOTAL equivalent
single pax trip/one-way
ticket
20 000
50 000
-
-
Jun-11 Jul-11 Aug-11 Sep-11
Jun-11
Jul-11
Aug-11
Sep-11
Ticket sales on the service continue to increase with a new record high being achieved for the month. Buses
continue to ride full in the peak hours with the operations team now reviewing the timetables to optimise bus
headways so that a more frequent service is provided.
It is estimated that the millionth passenger will travel early in October 2011.
The following graph indicates the estimated daily passenger journeys based on ticket sales received from
revenue. The highest estimated daily passenger numbers to date occurred on 26 September, when 12 469
passengers were estimated to have used the services.
Passenger journeys based on ticket sales: MyCiTi (excl Airport)
(Assumption: 33% of passengers use only feeders. 66% use trunk + feeders or only trunks.)
Total passenger journeys counted. Different trips taken by passengers not reported cummulatively.
14000
12000
10000
8000
Table View feeders start.
Inner City interim feeder starts. Tickets sold at R5.
16000
Yellow bars = Weekends
School holiday
`
6000
4000
17 Oct 11
10 Oct 11
03 Oct 11
26 Sep 11
19 Sep 11
12 Sep 11
05 Sep 11
29 Aug 11
22 Aug 11
15 Aug 11
08 Aug 11
01 Aug 11
25 Jul 11
18 Jul 11
11 Jul 11
04 Jul 11
27 Jun 11
20 Jun 11
13 Jun 11
06 Jun 11
30 May 11
23 May 11
16 May 11
0
09 May 11
2000
Figure 2. Passenger journeys based on ticket sales: MyCiTi services (excl Airport)
Notes re the table above: The numbers above have been calculated assuming that one third of passengers use
only feeders and that two thirds use trunk and feeders or only trunks. This assumption is based on limited initial
IRT Progress Report No 20
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Page 49 of 66
surveys, but will be tested in extensive further surveys. The graph shows total passenger journeys counted,
adding single feeder trips to trunk-feeder combinations. Additional feeder trips taken by passengers (eg after
trunks or other feeders) are not added cumulatively. Thus this graph represents an undercount of all trips taken.
12.3. Special Event Services
The IRT special event services have started to pick up, especially in September. The following event related
services were provided:

eThere were no events in July.

On the 27th August a 40,000 seater Ajax vs Kaiser Chiefs game was held where 5 820 people were
transported to the match and 4 451 back to the City after the game on the stadium shuttle only. Due to
passengers from Table View being stranded at the Civic Centre, two buses ran from the Civic Centre
Station to Table View to get people who used the system before the match home again.

Ajax vs Chiefs match at Cape Town Stadium with 32 000 spectators on the 14th September – 1 824
people were conveyed to the stadium and 1 905 from the stadium. A Civic-Table View and Feeder
service was provided for the first time with 145 people using this as an option to get home.

Louries awards at Cape Town International Convention Centre with 4 000 delegates from 16-18
September. The service was pre-paid through an event ticket, with approximately 230 delegates using
the airport service. Event-related buses were put on to four different loops around the inner City to
service the event which was very well used. Many words of appreciation for “a service well done” were
received. They were able to use the Gardens Waterfront Service with an event ticket as well.

Cape Town Marathon on the 25 September – A special service was provided the between the Civic
Centre and the Stadium station before the run. The event organisers charged participants for the
service as a part of their registration. It was well used. 1 323 passengers were conveyed with 17 bus
trips.

Outing from Elkana School in Table View which had a group of 80 school kids plus 10 handlers Although no special buses were provided, the IRT operations team facilitated the use of the MyCiTi
service to get the children to the CBD. Words of appreciation were received from Elkana, complimenting
the IRT service for its friendliness and efficiency.
12.4. Operations Management
With operational systems now starting to work efficiently, the operations team are focusing their attention on
contractual compliance issues. The monitoring systems are working effectively in identifying trends and problem
areas. Areas identified as needing improvement are subsequently being rectified.
The following table indicates the compliance of our busses within the system against the planned timetables.
There has been a slight improvement on some of the routes and a drop on others in comparison to August.
There are no specific reasons for the changes, but route F15 is being reviewed due to the on-going peak hour
congestion problems.
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% On-Time (2:59 min early to 5:59 min late vs. time table time)
1-30 September 2011
T1
F1
F14
F15
F16
Airport
Averages
89%
89%
80%
48%
74%
98%
1-31 August 2011
T1
F1
F14
F15
F16
Airport
Averages
86%
89%
77%
50%
72%
100%
The operations team have now started developing a more efficient and user friendly service taking into account
all the monitoring information gathered over the past 5 months of service. Key factors driving the changes to the
existing system are:

the buses which continue to be delayed on the F15 route;

the peak hour crowded buses and Table View/Civic Stations;

Thibault station coming on line at the end of October;

better synchronisation being needed between the feeders and trunk services; and

a later service being required for the Gardens - Waterfront service.
Improvements to the service, taking into account the above, include; amended routes on the Table View feeder
system, reduced headways on the Trunk service to provide a more frequent service, and a later service on the
Inner City (F1), Trunk and Table View Feeder services.
12.5. Operational Resources
The full complement of monitors and technical assistants started with the team at the beginning of August and
has contributed to ensuring that the monitoring system is properly up and running. Information is being
integrated as a result of the management of resources in SSU, our own TMC staff who are operating the Netstar
system, the monitors and technical assistants, as well as City staff.
Applications to the adverts for the permanent City positions within the operations team are being assessed.
Training of the Law Enforcement team has now been completed to enable them to enforce the MyCiTi Rules and
ticketing system. Fortnightly meetings with law enforcement staff to ensure that there is a sharing of knowledge
between Traffic, SAPS, Metro Police, Law Enforcement and IRT Operations are ongoing and proving to have
positive results.
The extra VOC staff used in August to educate the public in the safe use of the station and bus door system, was
used in September to ensure that faults in the door systems are reported and rectified more efficiently. Their
contracts have been extended through September up to end October.
The numbers of revenue staff are being assessed in light of the implementation of the AFC system as well as the
usage of the stations.
12.6. Public Feedback
Aside from the numerous compliments and thanks received for the special event services, passengers on the
general service continue to take the trouble to write in and compliment the service.
IRT Progress Report No 20
V2.0
July-September 2011
Page 51 of 66
A key focus to enabling the system to improve relies on the feedback from the general public. Data is being
compiled from calls being received from the public at the Traffic Information Centre. Each complaint received
through either the TIC, Media office (via Twitter or Facebook) or the Mayor’s offices are dealt with through
personalised responses from the operational team. Rectifications such as customer care training are being used
to deal with items such as the rudeness complaints. Penalties are also being issued to the VOC’s where repetitive
problems are arising.
Monthly Transport Information Centre Feedback
50
45
40
35
30
25
20
15
10
5
0
SEPTEMBER
12.7. Service Level Agreements
Draft Service Level Agreements have been compiled for Revenue, City Parks, Roads and Stormwater, Transport
Network Operations, Safety and Security (Law and Traffic Enforcement and Surveillance (SSU)), Facilities
Management, Fleet Management, Cleansing and City Electricity, with Insurance and interim utilities costs also
now being taken into account. Although most of the Departments have been engaged, final costs of the services
are being compiled and the required level of service may need to be adjusted to meet the budgetary allowances.
During July authority was obtained to continue with the TSJV contract until the end of December 2011.
IRT Progress Report No 20
V2.0
July-September 2011
Page 52 of 66
13. Communications, Marketing & Branding
13.1. Introduction
The main focus of communication and marketing initiatives during the month under review was in relation to the
construction of new infrastructure and planning for the extension of MyCiTi services in Phase 1A. This included
preparation for public meetings in October 2011, preparation for the roll out of the EMV MyConnect card and
preparation for new construction work to begin on Blaauwberg Rd and with the inner city permanent feeder
network. MyCiTi’s new mascot Marvin was also introduced in September at a special launch event after a public
participation process.
13.2. Media
13.2.1. Media Releases and Media Engagement
Media releases issued from 1 – 30 September 2011:

MEDIA RELEASE, 08 Sept 2011: Cape Town to launch mascot for MyCiTi

MEDIA RELEASE, 13 Sept 2011: Cape Town launches mascot for MyCiTi

MEDIA RELEASE, 14 Sept 2011: Meet Marvin – the newly launched mascot for MyCiTi

MEDIA RELEASE, 14 Sept 2011: Additional transport available for Ajax vs Kaizer Chiefs match

MEDIA RELEASE, 20 Sept 2011: City continues engagement with minibus-taxi industry regarding MyCiTi rollout

MEDIA RELEASE, 27 Sept 2011: City hosts public meeting on new MyCiTi services

MEDIA RELEASE, 29 Sept 2011: City to engage with residents during Transport Month
13.2.2. Radio and Print Adverts

The placement of adverts for the MyCiTi Table View Inner City and Airpot bus services is ongoing

Initial meetings and work in preparation for the implementation of the MyCiTi radio campaign. Production is
planned for October, so that the campaign can roll out from 31 October 2011.

A pamphlet was prepared for distribution about the forthcoming construction work that will get underway in
the inner city. This is to support previous communication to residents.
13.3. Overall Communication
13.3.1. Electronic Media
E-newsletter
This e-publication was written, compiled, designed, coded in HTML and sent out to 958 people in September
2011.
The September newsletter featured a profile on Cllr Brett Herron, Mayoral Committee Member for Transport,
Roads and Stormwater, a construction update on the inner city (specifically Thibault Square Station Gardens) and
a tip of the month about avoiding anti-social behaviour on the buses.
IRT Progress Report No 20
V2.0
July-September 2011
Page 53 of 66
A draft of the October edition was also prepared with a focus on the mascot launch, new construction for the
inner city, preparations for the roll out of the MyConnect smartcard and partnerships with the minibus taxi and
bus operators.
Website
The website www.capetown.gov.za/myciti is the public face of the MyCiTi service. It also provides the public
with a forum to ask questions about the system.
The latest project report was submitted to the webmaster for uploading.
Recently time was spent with the web development team discussing possible improvements and additions to the
website. Work has begun on an inclusion of a clickable map of the Table View feeder bus system where a
member of the public will be able to click on the name of their stop and the relevant schedule will appear. This
requires programming and therefore will take a few weeks before it can be implemented.
The electronic copy of the MyCiTi Rules was uploaded to the website for download by members of the public.
The following actions are ongoing:

Development, writing, copy editing, design and layout, and HTML coding.

Distribution of e-newsletter.

Regular updates and news releases.

Updates of and regular postings on social media platforms (including pictures), such as Facebook and
Twitter.
There is a growing trend for users of public transport to get scheduling and other information online, with the
added advantage that online media is usually the most accurate source of information as it can be changed on a
virtually real-time basis. These services are also increasingly demanded on a mobile (cellphone) platform. At
present the site is not geared to perform these functions, and this is being assessed, with a view to upgrading
the site.
The following stories were uploaded to the MyCiTi website news archive in Sept:

Meet Marvin – the newly launched mascot for MyCiTi (15 September 2011)
13.3.2. Pamphlets
Distribution of:

Finalised and signed off launch pamphlet: Airport Service (DL)

Finalised and signed off launch pamphlet: Gardens-Civic-Waterfront (DL)

Finalised and signed off launch pamphlet: West Coast trunk and Table View feeders (DL)

4 page supplement about the construction starting on the proposed inner city routes to be implemented in
2012.
13.4.
Progress with Marketing and Branding Strategy
Vinyl info sheets in Stations
Vinyl stickers are being produced to update the information in the station pods to avoid the total replacement of
all vinyl applications which would be extremely costly. Unfortunately it seems these replacement stickers
(specifically the R53 stickers that were used to update the airport ticket price) are easily removed by passengers
waiting for their bus.
MyCiTi staff uniforms and identification
Ongoing – name badges for all drivers are in production.
IRT Progress Report No 20
V2.0
July-September 2011
Page 54 of 66
Uniforms for all staff working on the MyCiTi system are in the process of being procured though the City’s Tender
and Procurement process. The uniform branding has been finalised. The Request for Proposal is being finalised
and the tender applications evaluated. A shortlist of three companies has been identified. The next step is for
the short-listed companies to present.
13.5.
Stakeholder Engagement
13.5.1. Public Participation
-
The establishment of a Stakeholder Forum is ongoing.
Dealt with enquiries directly from the public about the system.
planning and co-ordination of a series of public meetings to roll out in October 2011. Meetings have
been organised for Dunoon and Atlantis in consultation with the ward councillors. This has included
liaison with the ward councillors and other stakeholders and attendance of Sub-council meetings.
Posters advertising the meeting were distributed and displayed in MyCiTi stations and Sub-council
offices.
13.5.2. Strategic Partnerships
Strong partnerships will be critical to the success of the MyCiTi system and a number of stakeholder and partner
organisations have emerged that will play an important role in the success of the first trunk and feeder services.
These include:





The Cape Town Partnership
Cape Town Tourism
ACSA
PRASA
CTICC
13.5.3. Promotional Offers
-
Distributed free media/guest passes for the Table View trunk route to media representatives.
The winner of the “Design-a-mascot” competition, Xin Zhang won a 6 month pass to ride the buses free of
charge.
13.6.
-
Project Management and Meetings
Meetings with events team re the mascot launch (29 Aug, 30 Aug, 6 Sept, 12 Sept, 13 Sept)
Strategy meeting re the EMV MyConnect cards – communication discussions with representatives from ABSA
(27 Sept 2011)
Loeries event preparation meeting (7 Sept 2011)
Regular weekly meetings with members of the City communications team (6, 13, 20 and 27 Sept 2011)
Regular IRT Ops meetings (7, 14, 21 and 28 Sept 2011)
Client management meeting no 7 (26 Sept 2011)
IRT Comms meeting re construction of inner city feeder stops (27 Sept 2011)
IRT service amendment rollout meeting (29 Sept 2011)
13.7.
Events
The launch of the MyCiTi mascot was held on 14 Sept 2011. Speeches were given by both the Mayor, Ald
Patricia de Lille, and the Mayco Member for Transport, Roads and Stormwater, Brett Herron. The mascot for the
system, Marvin, was unveiled at the end of the ceremony.
IRT Progress Report No 20
V2.0
July-September 2011
Page 55 of 66
13.8.
The Way Forward
The MyCiTi system is an overwhelmingly positive development that represents many exciting marketing
opportunities for the City and the MyCiTi team. Critical success factors include:

The ability to communicate to the public with certainty about the services that we will offer and when they
will be available;

Recognition of the strategic role that marketing and communication play in successful public transport
services;

Appropriate budgets and resourcing;

Ongoing and integrated dialogue across the multi-functional MyCiTi team so that marketing and
communication strategy is not expected to emerge in a silo;

The need to develop short, medium and long term marketing plans and strategies that are integrated with
the system/operational plan;

Fostering strong partnerships with key stakeholders.
IRT Progress Report No 20
V2.0
July-September 2011
Page 56 of 66
14. Conclusions
14.1. Main Successes & Challenges of the Project
The following can be described as the main successes of the project:

Ridership since May 2011 has reached 1 million;

Support by the general public for the IRT has exceeded expectations;

The vehicle operators have responded to the business opportunities offered and are delivering a highlevel service.
The challenges to the project are:

Continued improvement of communication to the general public as well as affected parties;

Roll out to the main metropolitan areas to the south east is to be prioritized;

Smoother vehicle operator negotiations without further delays;

Local bus industry were unprepared for the feeder vehicle tender due to limited opportunity to match
specifications for low floor and special needs passenger requirements, and inability of their existing
vehicle being able to operate safely in built-up CBD and residential areas (tracking and vehicle size).
14.2. Do the Outcomes justify the Costs?
Based on the present day successes to date, the outcomes for this quarterly period continue to justify the costs.
14.3. Were the Objectives Achieved within the specified Time & Budget?
The planned IRT project objectives for this reporting period have been achieved, but process delays were
incurred on spend and roll-out of a limited number of project activities.
14.4. Embedding the Objectives in Local Institutions
Service Level Agreements are well developed to formalize structures between City departments and external
stakeholders.
14.5. Preparation of Stakeholders
In the implementation of the IRT system in Cape Town, local taxi operators received training and guidance for
transition to vehicle operator contracts. Bus industry consultations were held and tasked with assessing the
ability of the local industry to take up the challenge of the feeder bus roll-out to match specifications and
requirements.
Ongoing and regular consultations are held with local communities, local businesses, organizations such as Cape
Town Partnership, ACSA, PRASA and also included local developers such as the V&A Waterfront and Century
City, amongst others.
IRT Progress Report No 20
V2.0
July-September 2011
Page 57 of 66
14.6. Project Direction
Whilst focus remains on achieving the targets for completion of Phase 1A, reviews will be undertaken in regard
to bus technologies available for trunk and feeder routes. No re-orientation is currently planned for the IRT
Project.
15. Lessons Learnt & Recommendations
The team has learnt the following lessons from the outcomes of the project, and recommends the following to be
considered:

Express service options for main trunk route buses;

Trunk extensions to elements of the service for a more efficient usage of vehicles;

Early appointment of a professional project management team to assist the City’s IRT staff;

Have a robust and adaptable system plan in plan which contributes to a successful roll-out;

Establish a operational cost model before commitment to services;

Start the project early and maintain progress;

Commit to a procurement and programme strategy;

Proper team resourcing as required.
IRT Progress Report No 20
V2.0
July-September 2011
Page 58 of 66
ANNEXURE 1: SCM BAC Summary Progress (September 2011)
TENDER NO.
F/YEAR
TYPE
-
2007/2008
Single Source Appointment of
Service Provider
204S/2007/08
2007/2008
Award of Tender
266C/2007/08
2007/2008
Award of Tender
27Q/2008/09
2008/2009
Award of Tender
80Q/2008/09
2008/2009
Award of Tender
77Q/2008/09
2008/2009
Award of Tender
131C/2008/09
2008/2009
123C/2008/09
2008/2009
133C/2008/09
2008/2009
128C/2008/09
2008/2009
127C/2008/09
2008/2009
139Q/2008/09
2008/2009
144Q/2008/09
2008/2009
163Q/2008/09
2008/2009
135C/2008/09
2008/2009
-
2008/2009
319Q/2008/09
2008/2009
-
2008/2009
-
2008/2009
390Q/2008/09
2008/2009
-
2009/2010
563N/2008/09
2009/2010
IRT Progress Report No 20
AUTHOR
/
PROJEC
T
MANAG
ER
PROJECT DESCRIPTION
Authority to Appoint Dr Lloyd Wright, International
Transport Expert, as a Technical Specialist Advisor, to the
City of Cape Town, to Guide and Advise on the Planning,
Design, Programming and Implementation of the Bus Rapid
Transport Components of the Public Transport
Implementation Action Plan, Phase 1 (2007 - 2010)
Provision of Professional Services : Integrated Rapid Transit
System : Operational Plan
Provision of Professional Services : Integrated Rapid Transit
System : Business Plan (Project Report Stage)
Construction of Public Transport Corridor through
Culemborg from Church Street to the N1 Underpass :
Roadworks, Relocation of Railways, Viaduct and
Appurtenant Works
Consstruction of Public Transport Corridor through Paarden
Eiland from the N1 Underpass to Milner Road : New Bridge
Structure over Salt River Canal (World Cup 2010 Project)
Construction of Public Transport Corridor through the
Paarden Eiland Railway Spur from the N1 Underpass to
Milner Road : Roadworks, Services Accommodation and
Appurtenant Works
Appointment of
Consultant / Service Provision of Professional Services : Process Manager
Provider
Appointment of
Consultant / Service Provision of Professional Services : Road Work Engineer
Provider
Provision of Professional Services : Implementation of the
Appointment of
Integrated Rapid Transit System : Non-Motorised Transport
Consultant
Specialist
Appointment of
Consultant / Service Provision of Professional Services : IRT : Business Manager
Provider
Appointment of
Provision of Professional Services : Implementation of the
Consultant / Service Integrated Rapid Transit System : Industry Transition
Provider
Specialist
Construction of Public Transport Corridor along Route R27
Award of Tender
from Racecourse Road to Blaauwberg Road : Roadworks,
Services Accommodation and Appurtenant Works
Construction of Public Transport Corridor through
Culemborg from Old Marine Drive to Church Street :
Award of Tender
Roadworks, Relocation of Railways, Service Accommodation
and Appurtenant Works
Construction of Public Transport Corridor along Route R27
Award of Tender
from Milner Street to Racecourse Road : Roadworks,
Services Accommodation and Appurtenant Works
Appointment of
Provision of Professional Services : Implementation of the
Consultant
Integrated Rapid Transit System : Design Specialist
Request for
Provision of Professional Services : Implementation of
Deviation (above
Integrated Rapid Transport System - Communications
R200 000.00
Consultant
Construction of Atlantis Integrated Rapid Transport Corridor
Award of Tender
: Old Marine Drive to Heernegracht : Roadworks, Service
Accommodation and Appurtenant Works
Request for
Electronic Fare Collection (EFC) Project : Provision of
Deviation
Professional Services 2010 World Cup Project
Request for Increase
Integrated Rapid Transport / 2010 World Cup : N1 Corridor
In Contract Sum and
Priority Projects - Culemborg / Koeberg / R27 Corridor :
or Period (above
Increase In Professional Fees
R200 000.00)
Cape Town Integrated Rapid Transport System (Phase 1A) Award of Tender
Major Stations Superstructures
Appointment of ACSA to Undertake Implementation of the
Cape Town International Airport IRT Station Sub-Structure
and Associated Road Works on Behalf of the City of Cape
Town
Supply and Delivery of Kassel Kerbs for Integrated Rapid
Transport Stations
D Cupido
AGENDA ITEM
RESOLUTI
ON
06/08/2007
Approved
Ron Haiden 18/12/2007
Approved
Ron Haiden 17/03/2008
Approved
Cobus
Hugo
06/10/2008
Approved
Cobus
Hugo
17/11/2008
Approved
Cobus
Hugo
17/11/2008
Approved
Jonathan
Louw
17/11/2008
Approved
John
Martheze
17/11/2008
Approved
Jonathan
Louw
17/11/2008
Approved
Jonathan
Louw
17/11/2008
Approved
Jonathan
Louw
17/11/2008
Approved
Cobus
Hugo
08/12/2008
Approved
Cobus
Hugo
15/12/2008
Approved
Cobus
Hugo
15/12/2008
Approved
Jonathan
Louw
15/12/2008
Approved
John
Martheze
09/03/2009
Approved
Cobus
Hugo
23/03/2009
Approved
Francois
Nell
20/04/2009
Approved
Dave
Buerger
08/06/2009
Approved
Dave
Buerger
29/06/2009
Approved
Dave
Buerger
06/07/2009
Approved
Dave
Buerger
20/07/2009
Approved
V2.0
July-September 2011
Page 59 of 66
-
2009/2010
Request for
Deviation
556N/2008/09
2009/2010
Award of Tender
17Q/2009/10
2009/2010
Award of Tender
-
2009/2010
Request for
Deviation and/or
Condonation
139Q/2008/09
2009/2010
Request for
Deviation
17Q/2009/10
2009/2010
-
2009/2010
-
2009/2010
-
2009/2010
-
2009/2010
319Q/2008/09
2010/2011
86Q/2009/10
2010/2011
-
2010/2011
123C/2008/09
2010/2011
133C/2008/09
2010/2011
127C/2008/09
2010/2011
CM 08/03/09
2010/2011
17Q/2009/10
2010/2011
77Q/2008/09
2010/2011
77Q/2008/09
2010/2011
-
2010/2011
17Q/2009/10
2010/2011
IRT Progress Report No 20
Inner City Link Infrastructure Projects (2010 World Cup &
IRT) : Increase in Fees for Professional Services
Supply of Public Transport Vehicles for 2010 Trunk Services Appointment of Volvo South Africa (Pty) Ltd
Construction of Access Road and Upgrading of the Inner City
Bus Depot in Napier Street, Cape Town (IRT Project)
Dave
Buerger
John
Martheze
Dave
Buerger
R031000379 - Due Diligence Exercise on the Integrated
Rapid Transport System (IRT)
31/08/2009
Approved
30/11/2009
Approved
14/12/2009
Approved
Louise
Muller
14/12/2009
Approved
Cobus
Hugo
14/12/2009
Approved
Dave
Buerger
08/02/2010
Approved
Dave
Buerger
08/02/2010
Approved
Abdul
Bassier
22/02/2010
Approved
Transport Management Support (Technical and
Administrative)
Louis
Haultzhauz 23/03/2010
en
Approved
Integrated Rapid Transit : Appointment of Project
Management Consultant Services
John
Martheze
n/a
Approved
12.07.2010
Approved
Dave
Buerger
19.07.2010
Approved
John
Martheze
26/07/2010
Approved
Integrated Rapid Transit Project Phase 1A : Increase in
Contract Sum for the Following Professional Services
Contract - Road Work Engineer
John
Martheze
02/08/2010
Approved
Integrated Rapid Transit Project Phase 1A : Increase in
Contract Sum for the Following Professional Services
Contract - Non Motorised Transport Specialist
John
Martheze
02/08/2010
Approved
Integrated Rapid Transit Project Phase 1A : Increase in
Contract Sum for the Following Professional Services
Contract - Industry Transition Specialist
John
Martheze
02/08/2010
Approved
Integrated Rapid Transit Project Phase 1A : Increase in
Contract Sum for the Following Professional Services
Contract - Communications Consultant
John
Martheze
02/08/2010
Approved
Construction of Access Road and Upgrading of the Inner City Bertie
Bus Depot in Napier Street, Cape Town
Byker
16.08.2010
Approved
Construction of Public Transport Corridor through Paarden
Buerger,
Eiland from the N1 Underpass to Milner Road : Road Works,
Dave
Services Accommodation and Appurtenant Works
13.09.2010
Approved
Construction of Public Transport Corridor through Paarden
Buerger,
Eiland from the N1 Underpass to Milner Road : Road Works,
Dave
Services Accommodation and Appurtenant Works
13.09.2010
Approved
13.09.2010
Approved
11.10.2010
Approved
Construction of Public Transport Corridor along Route R27
from Racecourse Road to Blaauwberg Road : Roadworks,
Services Accommodation and Appurtenant Works : Increase
in Contract Sum
Construction of Access Road and Upgrading of the Inner City
Award of Tender
Bus Depot in Napier Street, Cape Town (IRT Project)
Request for Increase in Contract Sum : Contract for the
Request for Increase Cape Town International Airport IRT Station Sub-Structure
In Contract Sum
and Associated Road Works being Undertaken by Airports
(above R200 000.00) Company South Africa (ACSA) on behalf of the City of Cape
Town
Request for
Authority to
Negotiate and for
2010 World Cup IRT-Related Transport Event Services :
Consequential
Operator Contract (Excluding Test Event 1 & 2)
Deviation (above
R200 000.00)
Condonation
Request for Single
Source Selection
(under R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Acceptance of
Tender : Contractor
(CIDB)
Request for Single
Source Selection
(above R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Construction of Atlantis Integrated Rapid Transport Corridor
Dave
- Old Marine Drive to Heerengracht - Roadworks, Service
Buerger
Accommodation and Appurtenant Works
Construction of Inner City Integrated Rapid Transport
System from Hertzog Boulevard along Heerengracht,
Fountain Circle and Hans Strijdom Avenue up to Bree Street,
Cape Town
Integrated Rapid Transit : Appointment of Professional
Services for Business and Operations Planning Support : D R
Bosch
Post 2010 World Cup IRT-Related Public Transport Services
Bassier,
Abdul
Construction of Access Road and Upgrading of the Inner City Byker,
Bus Depot in Napier Street, Cape Town
Bertie
V2.0
July-September 2011
Page 60 of 66
511C/2009/10
2010/2011
-
2010/2011
319Q/2008/09
2010/2011
24G/2009/10
2010/2011
25G/2009/10
2010/2011
163Q/2008/09
2010/2011
139Q/2008/09
2010/2011
113Q/2010/11
2010/2011
112Q/2010/11
2010/2011
123C/2008/09
2010/2011
127C/2008/09
2010/2011
133C/2008/09
2010/2011
AE-CM08/03/09
2010/2011
SCMB 16/01/09
2010/2011
DEVIATION /
CONDONATION
2010/2011
128Q/2010/11
2010/2011
170Q/2010/11
2010/2011
390Q/2008/09
2010/2011
-
2010/2011
24G/2009/10
2010/2011
IRT Progress Report No 20
Acceptance of
Tender :
Provision of Professional Project Management Services :
Consultant/Professio
Integrated Rapid Transit System (Phase 1A)
nal Service Provider
(CIDB)
Appointment of Consultant for Supervision of Final Design,
Request for Single
Supply, Installation and Commissioning of Advanced Public
Source Selection
Transport, Information and Security Management Systems
(above R200 000)
on Busses, Stations and in the Transport Management
Centre
Request for Increase
Construction of Atlantis Integrated Rapid Transport Corridor
in Contract Sum
- Old Marine Drive to Heerengracht - Roadworks, Service
and/or Period (above
Accommodation and Appurtenant Works
R200 000)
Design, Supply, Delivery, Installation, Testing, and
Acceptance of
Commissioning of the IRT Fare System, the Supply and
Tender : Goods
Distribution of Fare Cards, and the Provision of
and/or Stores Items
Maintenance and other Related Services
Acceptance of
Design, Supply, Delivery, Installation, Testing,
Tender : Goods
Commissioning and Maintenance of the IRT Control Centre
and/or Stores Items Hardware and Software Systems
Request for Increase
in Contract Sum
Construction of Public Transport Corridor along Route R27
and/or Period (above from Milner Road to Racecourse Road
R200 000)
Request for Increase Construction of Public Transport Corridor along Route R27
in Contract Sum
from Racecourse Road to Blaauwberg Road : Road Works,
and/or Period (above Services Accommodation and Appurtenant Works,
R200 000)
Alternative 2 : Asphalt Intersections
Construction of Non-Motorised Transport Infrastructure
Acceptance of
within 500m of the Atlantis Integrated Rapid Transit Bus
Tender : Contractor
Stations : Culemborg, Paarden Eiland to Racecourse Road,
(CIDB)
Sunset Beach
Acceptance of
Construction of Atlantis Integrated Rapid Transport Corridor
Tender : Contractor
- R27 from Blaauwberg Road to Sandown Road (North)
(CIDB)
Request for Increase
in Contract Sum
Integrated Rapid Transit Project : Phase 1A : Professional
and/or Period (above Service Appointments - Road Work Engineer
R200 000)
Request for Increase
in Contract Sum
Integrated Rapid Transit Project : Phase 1A : Professional
and/or Period (above Service Appointments - Industry Transition Specialist
R200 000)
Request for Increase
in Contract Sum
Integrated Rapid Transit Project : Phase 1A : Professional
and/or Period (above Service Appointments - Non Motorised Transport Specialist
R200 000)
Request for Increase
in Contract Sum
Integrated Rapid Transit Project : Phase 1A : Professional
and/or Period (above Service Appointments - Communications Consultant
R200 000)
Request for Increase
Integrated Rapid Transit Project : Phase 1A : Professional
in Contract Sum
Service Appointments - Business and Operations Planning
and/or Period (above
Support
R200 000)
Request for
Integrated Rapid Transit System : Business Plan :
Deviation and/or
Appointment of Multi-Disciplinary Consultant Consortium
Condonation (above
to Undertake Additional Work
R200 000)
Acceptance of
Construction of Transport Corridor along Racecourse Road
Tender : Contractor from R27 to Omuramba Road : Roadworks, Services
(CIDB)
Accommodation and Appurtenant Works
Acceptance of
Tender : Contractor Construction of the Stables Bus Depot (Potsdam Road)
(CIDB)
Request for Increase
in Contract Sum
Cape Town Integrated Rapid Transport System (Phase 1A) :
and/or Period (above Major Station Superstructures
R200 000)
Contract for the Cape Town International Airport IRT Station
Request for Increase
Sub-Structure and Associated Road Works being
in Contract Sum
Undertaken by Airports Company South Africa (ACSA) on
and/or Period (above
behalf of the City of Cape Town : Increase in Final Contract
R200 000)
Sum
Design, Supply, Delivery, Installation, Testing and
Acceptance of
Commissioning of the IRT Fare System, the Supply and
Tender : Goods
Distribution of Fare Cards, and the Provision of
and/or Stores Items
Maintenance and Other Related Services
Martheze,
John
18.10.2010
Approved
Greenwood
18.10.2010
, Chantal
Approved
Buerger,
Dave
01.11.2010
Approved
Greenwood
08.11.2010
, Chantal
Approved
Greenwood
08.11.2010
, Chantal
Approved
Buerger,
Dave
08.11.2010
Approved
Buerger,
Dave
15.11.2010
Approved
Hugo,
Cobus
13.12.2010
Approved
Hugo,
Cobus
13.12.2010
Approved
Hugo, Dave
/ Martheze, 13.12.2010
John
Approved
Hugo, Dave
/ Martheze, 13.12.2010
John
Approved
Hugo, Dave
/ Martheze, 13.12.2010
John
Approved
Hugo, Dave
/ Martheze, 13.12.2010
John
Approved
Hugo, Dave
/ Martheze, 13.12.2010
John
Approved
Bassier,
Abdul
13.12.2010
Approved
Hugo,
Cobus
24.01.2011
Approved
Hugo,
Cobus
31.01.2011
Approved
Buerger,
Dave
31.01.2011
Approved
Buerger,
Dave
07.02.2011
Approved
Greenwood
28.02.2011
, Chantal
Approved
V2.0
July-September 2011
Page 61 of 66
563N/2008/09
2010/2011
CONSEQUENTIAL
2010/2011
DEVIATION
204S/2007/08 DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
262Q/2010/11
2010/2011
86Q/2009/10
2010/2011
-
2010/2011
556N/2008/09 DEVIATION
and/or
CONDONATION
2010/2011
375Q/2010/11
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
-
2010/2011
123C/2008/09
DEVIATION
and/or
CONDONATION
127C/2008/09
DEVIATION
and/or
CONDONATION
133C/2008/09
DEVIATION
and/or
CONDONATION
2010/2011
2010/2011
2010/2011
IRT Progress Report No 20
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for
Authority to
Negotiate in Terms
of National Land
Transport Act and
For Consequential
Deviation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Acceptance of
Tender : Contractor
(CIDB)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Acceptance of
Tender : Contractor
(CIDB)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Supply and Delivery of Kassel Kerbs for the Integrated Rapid Buerger,
Transport Stations
Dave
22/03/2011
Approved
My Citi Phase 1A : Interim Vehicle Operator Contracts
Starting from April/May 2011
22.03.2011
Approved Authority to
Negotiate
28.03.2011
Approved
Bassier,
Abdul
Provision of Professional Services : Integrated Rapid Transit
Fortune,
System : Operational Plan - Request for Condonation for
Gershwin
Increase in Contract Period
My Citi Phase 1A : Interim Vehicle Operator Contracts
Bassier,
Abdul
29.04.2011
Approved
My Citi Phase 1A : Interim Vehicle Operator Contracts
Bassier,
Abdul
29.04.2011
Approved
My Citi Phase 1A : Interim Vehicle Operator Contracts
Bassier,
Abdul
29.04.2011
Approved
My Citi Phase 1A : Extension of Existing Vehicle Operator
Contract Period
Bassier,
Abdul
29.04.2011
Approved
Hugo,
Cobus
03.05.2011
Approved
Buerger,
Dave
03.05.2011
Approved
Printing of MyCity Bus Tickets
Malan,
Danie
30.05.2011
Approved
Supply of Pulic Transport Vehicles for 2010 Trunk Services :
Acquisition of Additional Vehicles and Ancillary Services
Martheze,
John
13.06.2011
Approved
Integrated Rapid Transit System Phase 1A : Construction of
Bus Stop Infrastracture in Table View and Milnerton
Hugo,
Cobus
20.06.2011
Approved
Communication and Marketing Services Provided to the IRT Hatton,
Project Team
Kylie
20.06.2011
Approved
Communication and Marketing Services Provided to the IRT Hatton,
Project Team
Kylie
20.06.2011
Approved
Communication and Marketing Services Provided to the IRT Hatton,
Project Team
Kylie
20.06.2011
Approved
Integrated Rapid Transit System : Business Plan : Extension
of Contract Period of Multi-Disciplinary Consultant
Consortium
Bassier,
Abdul
20.06.2011
Approved
Road Engineer and Non-Motorised Transport Specialist :
Integrated Rapid Transit Project : Phase 1A
Hugo, Dave 20.06.2011
Approved
Road Engineer and Non-Motorised Transport Specialist :
Integrated Rapid Transit Project : Phase 1A
Hugo, Dave 20.06.2011
Approved
Road Engineer and Non-Motorised Transport Specialist :
Integrated Rapid Transit Project : Phase 1A
Hugo, Dave 20.06.2011
Approved
Construction of Atlantis Integrated Rapid Transport
Infrastructure : Trunk Route Stations, Roadworks and
Services in Melkbosstrand and Atlantis
Construction of Inner City Integrated Rapid Transport
System from Hertzog Boulevard along Heerengracht,
Fountain Circle and Hans Strijdom Avenue up to Bree Street,
Cape Town
V2.0
July-September 2011
Page 62 of 66
391Q/2010/11
2011/2012
DEVIATION
2011/2012
DEVIATION
2011/2012
437Q/2010/11
2011/2012
469Q/2010/11
2011/2012
DEVIATION : SOLE
2011/2012
PROVIDER
371G/2010/11
2011/2012
SINGLE SOURCE
SELECTION
2011/2012
SINGLE SOURCE
SELECTION
2011/2012
IRT Progress Report No 20
Acceptance of
Tender : Contractor
(CIDB)
Request for
Deviation and/or
Condonation (above
R200 000)
Request for
Deviation and/or
Condonation (above
R200 000)
Acceptance of
Tender : Contractor
(CIDB)
Acceptance of
Tender : Contractor
(CIDB)
Request for
Deviation : Sole
Provider (above
R200 000)
Acceptance of
Tender : Goods
and/or Stores Items
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Request for Increase
in Contract Sum
and/or Period (above
R200 000)
Construction of Inner City Integrated Rapid Transport
System Open Feeder Bus Stops
Hugo,
Cobus
04.07.2011
Approved
Management Support for Roll Out of Milestone Zero (0) of
Integrated Rapid Transport (IRT) Project
Kingma,
Ronald
18.07.2011
Approved
Maintenance and Non Warranty Repair of IRT Station Band
Structure and Automatic Doors
Hugo, Dave 25.07.11
Approved
Construction of Atlantis Integrated Rapid Transport Corridor Hugo,
: Blaauwberg Road from R27 to Potsdam Road
Cobus
10.08.2011
Approved
Integrated Rapid Transit System Phase 1A Construction of
Bus Stop Infrastructure in Atlantis and Melkbos
10.08.2011
Approved
Maintenance and Non Warranty Repair of IRT Station Band
Hugo, Dave 22.08.2011
Structure and Automatic Doors
Approved
Supply of Public Transport Vehicles and Ancillary Services
for the IRT System
Approved Authority to
Negotiate
Hugo,
Cobus
Martheze,
John
05.09.2011
Integrated Rapid Transit System : Automatic Fare Collection Greenwood
26.09.2011
Professional Services Contract
, Chantal
Awaiting
Resolution
Inner City Link Infrastructure Projects (2010 World Cup and Buerger,
IRT)
Dave
Awaiting
Resolution
V2.0
03.10.2011
July-September 2011
Page 63 of 66
ANNEXURE 2: List of Reports to Council / Committees
Item Number
C 46/03/08
C 75/08/08
C 47/08/09
C 71/10/09
C 80/11/09
C 100/11/09
TRS 04/02/10 (Item 16)
TRS 04/03/10 (Item 08)
C 06/03/10
MC 16/03/10 (Item32)
MC 16/3/10 (Item 59)
C 31/03/10 (Item 53)
MC 29/4/10 (Item 22)
MC 18/5/10 (Item 14)
MC 24/05/10
C 98/05/10
MC 79/05/10
C 25/05/10(Item 118)
FIN 30/05/10
TRS 24/05/10
MC 38/07/10
C 28/07/10 (Item 64)
TRS 03/06/10(Item 9)
MC 08/07/10
MC 22/07/10
MC 39/07/10
C28/07/10 (Item 65)
F2/08/10 (Item 13)
TRS 05/08/10 (Item 16)
FIN 02/08/10 (Item 14)
TRS 05/08/10 (Item 15)
MC17/08/10
(Item SMC07/08/10)
C26/08/10 (Item 59)
FIN 02/08/10 (Item 19)
TRS 05/08/10 (Item 13)
MC 17/08/10 (Item 15)
M17/08/10(Item 16)
IRT Progress Report No 20
Subject
Development of an IRT system for the City of Cape Town
Implementation of the IRT system for the City of Cape Town
Implementation of the IRT system for the City of Cape Town:
Phase 1A: funding allocation and progress report
IRT project (IRT): project status and a financial & strategic
assessment.
Transfer of Integrated Rapid Transport project from Transport
Roads and Stormwater (TRS) to Service Delivery Integration
(SDI) and the transferring of certain functions of Service
Delivery Integration (SDI) to other directorates
Funding and budgetary provisions for basic transport
requirements for the 2010 World Cup in accordance with
Council recommendation c71/10/09 of 28 October 2009
IRT Project Status and Progress Report No 1, December 2009
IRT Progress Report No 2, January 2010
Tariffs for IRT services rendered during the 2010/2011 financial
year and public transport services for the 2010 FIFA World Cup
and other events planned at the Cape Town Stadium during
2010/2011 financial year
Update on negotiations and contracts related to Council
decisions of 28 October 2009
Tariffs for services rendered by the Transport Department for
the 2010-2011 financial year
Recommendation - IRT project: Update on negotiations and
contracts related to Council decisions of 28 October 2009
IRT Progress Report No 3, February 2010
IRT Progress Report No. 4, March 2010
To obtain approval to incur additional expenditure on the Rapid
Transit System (IRT) projects as a result of the latest VAT
implications in the current financial year
To obtain approval to incur additional expenditure on the
Rapid Transit System (IRT) Projects as a result of the latest
VAT implications in the current financial year
Provision of municipal public transport services: establishment
of interim operational capacity for IRT
Report on the due diligence completed on the IRT System
Date
27-03-2008
27-08-2008
26-08-2009
IRT Report No. 5, April 2010
03-06-2010
Transfer of funds from EFF to State Funding – 2009/10 IRT
repayment of bridging finance
Business Plan for Phase 1A of Cape Town’s MyCiTi IRT System
07-07-2010
28-10-2009
26-11-2009
26-11-2009
04-02-2010
04-03-2010
31-03-2010
16-03-2010
16-03-2010
31-03-2010
29-04-2010
18-05-2010
18-05-2010
25-05-2010
18-05-2010
25-05-2010
03-05-2010
28-07-2010
15-07-2010
28-07-2010
02/08/2010
05/08/2010
02/08/2010
05/08/2010
17/08/2010
26/08/2010
Authorisation for public participation process: Disposal of
MyCiTi vehicles to a Financial Institution
Provision of Municipal Public Transport Services: Expansion of
existing Municipal Systems Act Section 78 (4) decision
regarding MyCiTi Services
IRT Progress Report 6 – May/June 2010
MyCiTi proposed re-introduction of interim inner city bus service
V2.0
02/08/2010
05/08/2010
17/08/2010
17/08/2010
July-September 2011
Page 64 of 66
M17/08/10(Item 60)
C26/08/10 (Item 55)
F04/10/10 (Item 07)
MC06/10/10 (Item 06)
TRS 07/10/10 (Item 15)
MC 19/10/10 (Item 48)
C27/10/10 (Item 79)
MC 19/10/10 (Item 49)
FIN01/11/10 (Item 27)
TRS04/11/10 (Item 21)
MC 01/12/10 (Item 24)
C09/12/10 (Item 22)
(Item 76)
C09/12/10 (Item 77)
FIN 17/01/11 (Item 6)
TRS 17/01/11 (Item 17)
MC02/02/11 (Item 05)
TRS 17/01/11 (Item 8)
TRS 17/01/11 (Item 10)
MC 19/01/11 (Item 22)
MC02/02/11 (Item 37)
MC02/02/11 (Item 38)
MC 02/02/11 (Item 80)
FIN 04/04/11 (Item 11)
TRS 07/04/11 (Item 18)
MC 20/04/11 (Item 17)
MC 04/05/11 (Item 4)
TRS 05/05/11 (Item 15)
FIN 06/05/11 (Item 07)
C 11/05/11 (Item 88)
FIN 01/08/11
TRS 04/08/11
MC 16/08/11
TRS 02/09/11 (Item 25)
FIN 05/09/11 (Item 38)
MC 07/09/11 (Item 11)
FIN 03/10/11 (Item 18)
MC 05/10/11 (Item 05)
TRS 06/10/11 (Item 09)
TRS 06/10/11 (Item 14)
TRS 06/10/11 (Item 15)
IRT Progress Report No 20
Tariffs for MyCiTi services rendered during the 2010/2011
financial year – concessions and new services
IRT Progress Report 7 – July, August 2010
Business Plan for Phase 1A of Cape Town’s MyCiTi IRT System
Establishment of an IRT Mayco Subcommittee
MyCiTi vehicles title holding and use – authorisation sale and
transfer to a financial institution, etc
MFMA Section 33 MyCiTi IRT long term contracts (a) automatic
fare collection system (tender 24G/2009/10); (b) control centre
(tender 25G/2009/10)
MyCiTi vehicles title holding and use – authorisation of sale and
transfer to a financial institution, equivalent arrangement
regarding vehicles still to be purchased, for on-leasing to MyCiTi
vehicle operator
IRT Progress Reports – October and November 2010
Tariffs for MyCiTi services for 2011/2012
Tariffs for services rendered by the Transport & IRT
Departments for 2011-2012
Additional tariffs for MyCiTi services: 2010 – 2011 financial
year
Tariffs for MyCiTi Services for 2011/2012
Tariffs for services rendered by the Transport & IRT
Departments for 2011-2012
MyCiTi IRT System : Milestone 0 Interim service and updating
of Business Plan
IRT Progress Reports – January 2011 and February 2011
IRT Progress Report – March 2011
IRT – Introduction of Starter Service
IRT – Progress Report – June 2011 (Meeting Cancelled)
IRT – Progress Report – July 2011
IRT Progress Report – August 2011
IRT Progress Report – August 2011
IRT Progress Report – August 2011
MyCiTi IRT System – Update on Phase 1A and commencement
of Planning etc
MyCiTi Integrated Rapid Transit System – Amendment to
Business Plan for Phase IA
V2.0
17/08/2010
26/08/2010
04/10/2010
06/10/2010
07/10/2010
19/10/2010
27/10/2010
19/10/2010
01/11/2010
04/11/2010
01/12/2010
09/12/2010
09/12/2010
17/01/2011
17/01/2011
02/02/2011
17/01/2011
17/01/2011
19/01/2011
02/02/2011
02/02/2011
02/02/2011
04/04/2011
07/04/2011
20/04/2011
04/05/2011
05/05/2011
06/05/2011
11/05/2011
01/08/11
04/08/11
16/08/11
02/09/11
05/09/11
07/09/11
03/10/11
05/10/11
06/10/11
06/10/11
06/10/11
July-September 2011
Page 65 of 66
ANNEXURE 3: Contact Details of Contributors
Name
Department
Phone No
Email
John Martheze
IRT Project Office
021 400 9140
John.martheze@capetown.gov.za
Abdul Bassier
Dir: IRT Operations
021 400 9369
Abdul.bassier@capetown.gov.za
Dave Hugo
Dir: IRT Implementation
021 400 9343
VictorDave.Hugo@capetown.gov.za
Andrew Swanepoel
IRT Consultant
021 400 9368
Andrew.swanepoel@capetown.gov.za
Dawie Bosch
IRT Business Devt
082 557 8597
Dawie.bosch@gmail.com
Gershwin Fortune
IRT Systems Planning &
Modelling
021 400 9130
Gershwin.fortune@capetown.gov.za
Hennie Viviers
Strategic HR
021 400 2596
Hennie.viviers@capetown.gov.za
Ronald Kingma
IRT Operations
021 400 9352
Ronald.Kingma@capetown.gov.za
Wallied Taliep
Transport,
Roads
Major Projects
021 400 9880
Wallied.taliep@capetown.gov.za
Kylie Hatton
Communication
021 400 4684
Kylie.hatton@capetown.gov.za
Jedd Grimbeek
PMIRT (MDA)
021 419 7733
Jedd@mdaprojects.co.za
Johan Slabber
PMIRT (MDA)
021 419 7733
johan@mdaprojects.co.za
Ernst Viljoen
PMIRT (MDA)
021 419 7733
Ernst@mdaprojects.co.za
Peter Wortmann
PMIRT (MDA)
021 419 7733
peter@mdaprojects.co.za
Jan Seemann
PMIRT (Ariya)
021 462 6047
jan@ariyaprojects.com
Allan Twine
PMIRT (Ariya)
021 462 6047
allan@ariyaprojects.com
Tim Smith
PMIRT (Davis Langdon)
021 423 7840
Tim.smith@davislangdon.co.za
Graham Harding
PMIRT (Davis Langdon)
021 423 7840
Graham.Harding@davislangdon.co.za
Andre Frieslaar
PMIRT (HHO Africa)
021 423 1380
andre@hho.co.za
Graeme Greenwood
Operations Team
021 950 7500
graemeg@bks.co.za
IRT Progress Report No 20
&
V2.0
July-September 2011