CITY OF CAPE TOWN
Integrated Rapid Transit Project
Progress Report No. 25
February 2012
Version
Date
V1.6
14 February 2012
Page 2 of 12
Table of Contents
1.
Project Overview
2
2.
Project Financial Status
3
Revenue and Expenditure Report (as at 13 March 2012)
3
3.
Master Programme
4
4.
Infrastructure
6
Construction Summary Status
6
System Planning
8
System Plan
8
Business Development
8
Vehicle Procurement Contracts (VPCs)
Vehicle Operator Contracts (VOCs)
Fare Collection (AFC)
Control Centre Contractor (CCC)
Station Management Contractor (SM)
Advertising Management contract
8
8
8
8
8
8
7.
Industry Transition
9
8.
MyCiTi Operations
9
9.
Communications, Marketing & Branding
10
5.
6.
10. Risk Management
11
11. General
11
1. Project Overview
The City of Cape Town’s Integrated Rapid Transit (IRT) project, referred to as MyCiTi, is planned to transform
the City’s current road-based public transport system through, inter alia, the provision of Bus Rapid Transit
services in dedicated right-of-way lanes, feeder bus services, automated fare systems, operating service
contracts, institutional reform and the transformation of the existing public transport industry.
This monthly summary progress report covers the reporting period from 1 February to 29 February 2012.
Comprehensive project reports are prepared on a quarterly basis.
The MyCiTi Business Plan was adopted by Council in October 2010. A copy of the Business Plan is available on
the City of Cape Town’s website: log on to http://www.capetown.gov.za/en/irt and click on Business Plan.
Further amendments to accommodate changes in the operating environment were approved by Council in
February and October 2011. The content of these amendments is also available from the above website, by
clicking on Amendments to the Business Plan.
IRT Progress Report No 25
V1.6
February 2012
Page 3 of 12
2. Project Financial Status
Revenue and Expenditure Report (as at 13 March 2012)
It should be noted that the tables below reflect budgetary provisions as approved by Council on 25 January 2012
as part of the mid-year Adjustments Budget.
CAPITAL EXPENDITURE
Department
Budget
Actual (as at 13 March 2012)
IRT IMPLEMENTATION
R621 914 640
R269 552 482
IRT OPERATIONS
R274 157 625
R118 127 044
IRT IMPLEMENTATION
R 87 813 849
R 43 269 684
IRT OPERATIONS
R285 788 396
R 120 752 467
OPERATING EXPENDITURE
OPERATING REVENUE
IRT IMPLEMENTATION
R 24 773 126
R 12 708 873
R36 100 000
R20 790 759
R130 372 832
R5 860 102*
R166 472 832
R 26 665 601
IRT OPERATIONS
Fares / user
Grant funding
Grand
Total:
Operations Revenue
IRT
*To date certain expenditure has been charged against rate funding, which will be reposted and funded from PTISG, as
appropriate.
CAPITAL EXPENDITURE CASHFLOW
ANALYSIS
Project Cashflow 2011 / 2012 (information based on 13 March data)
IRT Progress Report No 25
V1.6
February 2012
Page 4 of 12
3. Master Programme
The summary sheet indicated below is based on the MASTER PROGRAMME Rev K – September 2011, as
measured at 29 February 2012. This indicates the revised completion target dates of infrastructure and
technology acquisitions.. These revised milestone dates are indicated in comparison with the dates contained in
the October 2010 Business Plan.
A comparison with the approved baseline programme yields the following summary results:
DESCRIPTION
VEHICLE OPERATOR APPOINTMENTS
STATUS
Behind
4 weeks
NOTES
Long term contract negotiations
delayed
STATION MANAGEMENT SERVICES
Tender process – delayed start
VEHICLE ACQUISITION
Behind
8 weeks
On track
LAND PROCUREMENT
On track
In line with the Master
Programme.
TRANSPORT MANAGEMENT CENTRE
Complete
CCC - DESIGN
On track
In line with Master Programme
CCC – CONSTRUCTION & IMPLEMENTATION
Behind
3 weeks
Delay due to the manufacturing
process of equipment
AFC - DESIGN
Behind
2 weeks
Design decisions delayed
AFC – CONSTRUCTION & IMPLEMENTATION
Behind
6 weeks
Delay due to the start of
manufacturing of equipment
EIA / PLANNING APPROVAL
On track
EIA process on track
ATLANTIS CORRIDOR – DESIGN
On track
In line with Master Programme
ATLANTIS CORRIDOR – CONSTRUCTION
Behind
3 weeks
Behind
2 weeks
Behind
3 weeks
Delays due to civil construction
project 262Q and the open feeders
Delayed design due to heritage
constraints and client negotiations
Delays due to Inner City Open and
Closed feeder stops.
STADIUM CIVIL WORKS
AIRPORT CIVIL WORKS
SUPERSTRUCTURES - TRUNK STATIONS &
CLOSED FEEDERS
Complete
Complete
Behind
2 weeks
Inner City Superstructures behind
schedule
NMT INTEGRATION
On track
In line with Master Programme
INNER CITY DESIGN
INNER CITY – CONSTRUCTION
Feeder vehicle supplier appointed
Note: The delays indicated in the above table relate to the MyCiTi Phase 1A baseline programme and are
concurrent with each other i.e. they will not have a cumulative impact on the overall programme. Various
mitigation measures, such as the rescheduling of sub-activities are being put in place to ensure that these delays
can be reduced and do not impact on the overall project milestone roll-out dates.
IRT Progress Report No 25
V1.6
February 2012
Page 5 of 12
IRT Progress Report No 25
V1.6
February 2012
45%
3 Overall Progress - Awarded Contracts
IRT Progress Report No 25
2
0
0
0
> IRT DEPOTS - Inner City & Foreshore
> IRT DEPOTS - Inner City - Next phase
2
3
4
4
> Racecourse Road - Montague Gardens (128Q)
> Atlantis & Melkbos (262Q)
> Potsdam Road (420Q)
> Blaauwberg Road
1
1
1
1
> Adderley Street
> Gardens Centre
> V&A Waterfront
> Queens Beach
V1.6
4
> Trunks Stations (Potsdam & Blaauwberg)
1
3
> Inner City Feeder
> Atlantis & Melkbos Feeders
February 2012
3
> IRT DEPOT - Atlantis
> IRT DEPOT - Inner City Extention
2
> IRT DEPOT - Stables
IRT DE P OTS
2
> Table View Feeder
FE E DE R S TOP S
3
2
> Trunks Stations( Omuramba, Ascot, Table View Feeder)
> Trunks Stations (Sandown, Sunningdale, Melkbos, Atlantis)
1
> Trunks Stations(Civic 2&3, Thibault,Adderley Gardens, V&A, Queens)
TRUNK S TA TIONS
1
> Thibault Square(86Q)
B US WA Y
INNE R CITY CONTRA CTS
> NMT
3
> R27 North - Sandown & Sunningdale(112Q)
B US WA Y
B A LA NCE OF THE A TLA NTIS CORRIDOR CONTRA CTS
0
> BUS TRUNK STATIONS (INCLUDING WORLD CUP STATIONS)
MILESTONE
49%
78%
Actual
> BUSWAYS - ATLANTIS CORRIDOR CONTRACTS
CIV IC TO TA B LE V IE W TRUNK
CONSTRUCTION
DESCRIPTION
PROGRESS ON AVERAGE
78%
Planned
29-Feb-12
2 Overall Progress - Design of new contracts
1 Report date
OVERALL PROGRESS
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
►
TENDER
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
TENDER
PART CONSTRUCTION
CONSTRUCTION
PART CONSTRUCTION
PRE-TENDER
PRE-TENDER
CONSTRUCTION
PRE-TENDER
COMPLETE
CONSTRUCTION
CONSTRUCTION
TENDER
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
COMPLETE
COMPLETE
COMPLETE
09-Jan-12
04-Mar-11
28-Sep-11
17-Aug-11
29-Jul-11
04-Jul-12
01-Sep-11
01-Sep-11
01-Nov-10
31-Aug-12
31-Aug-12
09-Jun-11
17-Sep-12
19-Aug-10
14-Jan-11
09-Sep-11
01-Mar-12
25-Oct-11
20-Feb-11
14-Jan-11
10-Apr-12
S TA RT
30-Nov-12
21-Mar-12
03-Aug-12
19-Jun-13
26-Oct-12
30-Apr-13
22-May-12
28-Feb-12
29-Aug-12
08-May-13
29-May-13
23-Mar-12
26-Jul-13
22-May-11
15-Dec-11
08-May-13
15-Jul-13
23-Jul-12
05-Sep-12
04-Jun-12
12-Dec-12
E ND
CONTRA CT CONTRA CT
40
P E NDING
E OT
STATUS
100%
0%
102%
0%
30%
50%
0%
0%
0%
36%
0%
0%
98%
-71%
100%
100%
30%
0%
52%
70%
86%
100%
100%
100%
P ROGRE S S
P LA NNE D
100%
8%
95%
55%
30%
51%
0%
0%
0%
31%
0%
0%
76%
0%
100%
100%
30%
0%
41%
70%
86%
100%
100%
100%
P ROGRE S S
CURRE NT
0
0
-18
-3
0
0
0
0
-15
0
0
-41
0
0
0
0
-20
0
1
A HE A D/ B E HIND
WORK DA Y S
Progress Measured against Intergrated Rapid Transit System Phase 1A Programme 'Master Rev K, Septermber 2011
NOTE
ATLANTIS CORRIDOR & INNER CITY - CONTRACT PROGRESS SUMMARY
INTEGRATED RAPID TRANSIT SYSTEM - PHASE 1A
13
Page 6 of 12
4. Infrastructure
Construction Summary Status
The status of IRT Phase 1A Infrastructure within the Inner City and Atlantis Corridor is indicated below:
Page 7 of 12
BUSWAY CIVIL CONTRACTS & STATIONS
112Q-R27 North at Sundown & Sunningdale Roads

On programme for completion by April 2012, excluding stations. Operation on this route is aligned with
Milestone 3.
113Q-Non Motorised Transport (Table View / Milnerton areas)

Works have been completed. Contract has however been extended to cater for landscaping
maintenance.
128Q-Racecourse Road, Milnerton

Contract extension of time 54 days granted. Current completion date scheduled for September 2012,
with stations scheduled to be complete by then. System is scheduled to be operational along this route
from early 2013.
262Q- Atlantis & Melkbos Civil Works around Stations

Services clashes at Melkbos are projected to have a 42-day impact on the completion of the contract.
The completion of Melkbos station will not be achieved for Milestone 3. Project completion estimated to
be in February 2013. An interim stop will be adopted for start up of Milestone 3.

Atlantis civils and station works are scheduled for completion by September 2012, and operational for
Milestone 3.
437Q-Blaauwberg Road

On programme for completion by May 2013.

The successful integrated management of traffic during the relocation of the Chevron pipeline at Table
View Station was completed in February 2012.

The focus is on the section from Pentz / Raatz to Wood Drive, as the stations are required for operations
early in 2013.
154Q-Potsdam Road

Scheduled to commence in March 2012.

Relocation of illegal dwellings and removal of illegal electrical cables on track.
FEEDER STOP CONTRACTS
375Q-Table View Feeder Stops

Works are currently on programme for completion by November 2012.

Table View closed feeder station due for completion by September 2012. Operation of this station is in
line with completion of Stations along Blaauwberg Road, i.e. Wood, which is scheduled for early 2013.
469Q-Atlantis Feeder Stops

On programme for completion by end of 2012.
319Q- Inner City Feeder Stops

Currently the contract is running two days behind the programme completion of end February 2013.

Extent of individual stop construction delayed due to clash of underground services and shortage of
bitumen.

Gardens feeder station retail under consideration with the approvals authority.

Adderley Feeder Station – currently undergoing a public participation process to relocate the Cenotaph.

Queens Beach Feeder Station construction scheduled to commence mid 2012.

V&A Waterfront Station – pending agreement with V&AW regarding costs and design set back lines.
IRT DEPOT CONTRACTS
170Q-Stables Depot

Noted that the slow progress of works remains a concern and the recent liquidation of Winlite, the
glazing contractor, may have an impact on the completion date of the works. Expect occupation of Depot
by April 2012.
Inner City Depot

Works are scheduled to commence in April 2012, subject to Autopax vacating.
43Q – Atlantis Depot

Contract works has commenced on 9 January 2012.

Final construction programme still to be agreed.
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V1.6
February 2012
Page 8 of 12
5. System Planning
System Plan
A comprehensive systems plan has been developed for Phase 1A of the IRT project, and this continues to
undergo review and refinement as demand and behaviour comes to the fore.
The roll-out of Phase 2 (Metro South East) express services is being planned, together with the development of
the City’s Integrated Public Transport Network. Further details can be found in the next quarterly report.
The preparation of tender documents for professional services appointments assist the City with inter alia the
Integrated Public Transport Network (IPTN) plan, the detailed IRT Phase 2 systems planning, demand modelling
and operational cost modelling is currently in progress. It is planned that appointment will be made in July 2012.
6. Business Development
Vehicle Procurement Contracts (VPCs)
Delivery of the first of the 10 additional 12-metre high-floor trunk-service vehicles took place at the end of
February 2012. They will be handed over to the vehicle operators in March 2012 following the process of
acceptance by the City’s technical services staff. The City’s contract for the supply of 190 x 9-meter, low-entry
feeder buses is under way and delivery of the first vehicles by June 2012 remains on schedule. A tender for the
balance of the Phase 1A fleet is currently being prepared.
Vehicle Operator Contracts (VOCs)
During the reporting period, the process of drafting documentation forming the basis for negotiating the longterm Vehicle Operator (VO) contracts continued. This documentation which includes the Prospectus is anticipated
to be complete for issue by late March 2012.
Fare Collection (AFC)
A total of 30 872 myconnect contactless cards were sold at stations and on the buses by the end of February,
which completely exceeded initial expectation. In February the average number of R5-equivalent tickets sold
through electronic validations per day was 12 468, with a total of 361 575 for the whole month on the MyCiTi
bus system.
Control Centre Contractor (CCC)
The installation of equipment on the benchmark buses (A1 & C1) and station (Paarden Eiland) were completed
during February 2012. A review session will be held during March 2012 to agree the final placement of all the
equipment and continue with implementation on the balance of buses and stations.
Station Management Contractor (SM)
The Station Management tender which was advertised on 4 November 2011 was cancelled on 28 February 2012
prior to the tender closing date. The primary reason for the cancellation was to allow certain aspects of the
tender that required re-examination in the City to be clarified and settled. The tender will be re-advertised in due
course.
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V1.6
February 2012
Page 9 of 12
Advertising Management contract
The tender for the above contract closed on 7 February 2012, and the assessment commenced shortly
thereafter. It is anticipated that this contract will be awarded in May 2012, subject to there being no delays due
to appeals.
7. Industry Transition
Passenger surveys to determine the market share that existing operators should have in the IRT Phase 1A
project area, have been completed. All affected minibus-taxi associations and bus operators have agreed that the
City’s survey results are a fair reflection of the number of passengers that the associations transport. These
results have been used to calculate the fare revenue on which each operator’s respective market share has been
determined. The associations have also held special general meetings to formally agree on an allocation formula
(i.e. how the association’s compensation will be divided so that it can be distributed to each operator in the
associations) The City is now in the process of finalised its inputs into the compensation model and is busy
concluding compensation figures.
In the Phase 1A area, 22 of the 56 low-usage trips operated by GABS were discontinued by the end of January
2012. Another survey will be conducted in 2012 to determine the occupancy rate at the time, which could reduce
GABS bus trips even further.
8. MyCiTi Operations
Average weekday figures are slightly increased compared to the January figures; although still lower than the
October to December figures. This shows that the impact of the launch of the exclusive use of the myconnect
card may have had an impact, but that it is slight. Trips over weekends are definitely down, and this is probably
because of occasional users not yet being able to get easy access to cards and top-up - which should improve as
the retailers footprint improve. There were a total of 261,805 passenger journeys in February, bringing the total
to 2,916,835 passenger journeys since May 2010. Trips on the Tap-i-fare alternative card system or other
contactless cards are not reflected in these figures. A “passenger journey” is a journey a passenger makes on
one or more MyCiTi services from origin to destination in one direction, irrespective of the number of transfers.
The airport service average weekday figures are roughly the same as in January, at 399 per day.
MyCiTi Airport Service: average passengers / weekday
Average passenger journeys per weekday: MyCiTi
(excluding airport and event services, excl public holidays)
500
(Assumption: 33% of passengers use only feeders. 66% use trunk + feeders or only trunks.)
Total passenger journeys counted. Different trips taken by a passenger on one journey counted as one.
450
400
10000
350
300
8000
250
6000
200
150
4000
100
2000
IRT Progress Report No 25
V1.6
Feb-12
Jan-12
Dec-11
Nov-11
Oct-11
Sep-11
Aug-11
Jul-11
Jun-11
May-11
0
Feb-12
Jan-12
Dec-11
Nov-11
Oct-11
Sep-11
Aug-11
Jul-11
50
Jun-11
0
May-11
Ave journeys per weekday
12000
February 2012
Page 10 of 12
A total of 30 872 myconnect cards have been sold during the period up to 29 February 2012. The sales exceeds
the City’s initial prediction by a factor of 2. By the end of February about 400 cards were still being bought by the
public every weekday. A total of 358 cards have been repurchased by the City between 17 and 29 February fewer than were expected.
Feeder services in Table View continue to struggle in peak-hour traffic due to traffic congestion and road
construction. Three of the services are above the London Transport objective of 80% on time, with the three
Table View services not far below on average. F14 and F16 are, however, only between 65% and 70% on time
during the weekday peak hours.
% On-Time - (2:59 min early to 5:59 min late)
Averages
T1
Airport
F1
F14
F15
F16
84%
92%
91%
73%
71%
73%
Performance data for February 2012
Given the delays that are currently being experienced along feeder routes F14 and F15 various interventions that
will improve services along these routes have been considered. These include inter alia access restrictions, traffic
signal adjustments, route changes and time table adjustments. It is planned to have appropriate measures
implemented by the end of April 2012.
9. Communications, Marketing & Branding
The primary communication focus for February 2012 was threefold:

The myconnect card still featured prominently in our advertising and media queries;

The Cape Town International Jazz Festival offered an opportunity for some targeted advertising for the
MyCiTi bus services;

Behavioural adverts were placed, reminding motorists and pedestrians to be aware of the changed
traffic signals and only to proceed when the signals indicate this is safe.
This month also saw the Premier of the Western Cape in a cycle race against a MyCiTi bus and a car during
peak-hour traffic. The results were that the bus won, arriving at the Civic Centre station within 39 minutes, while
the premier took 49 minutes and the car 57 minutes.
The February edition of the MyCiTi e-newsletter focused on the changeover from paper tickets to the myconnect
card, construction for the new routes in the central-city area, and the provision of smaller buses, which are being
built locally, for feeder routes.
March will see the development of communications materials and media information pieces that focus on the
emerging retail footprint for myconnect and the revised fare structures. Public meetings are planned for 28 and
29 March for Gardens and Sea Point, and will be timed to coincide with the publication of wrap-arounds for
community newspapers in the City Bowl, West Coast and Hout Bay areas. Planning and development work
continues for the new MyCiTi website and the direct marketing campaign and research projects.
IRT Progress Report No 25
V1.6
February 2012
Page 11 of 12
10. Risk Management
The overall risk profile for February 2012 has increased during the reporting period. Contributing to this increase
in project risk are the following main factors:

Financial management of OPEX – expenditure delays related to VOC compensation and scrapping
allowances;

Delays to negotiations for the long-term agreements with vehicle operators;

Proposed changes to the business plan may affect the roll-out of Phase 1A;

Financial management of CAPEX, related to under-spending and potential costs exceeding estimates;

Risks related to the extension of the IRT to the South East Metropolitan Area (planning and implementation
of Phase 2).
A comprehensive risk register is prepared on a monthly basis for the City’s review and approval. Mitigation
measures are agreed upon and action is taken in line with the detailed recommendations contained in the report.
NOTE: the above figure reflects a summarized risk profile index for this project.
11. General
The following general issues are noted:

Six additional staff members have been appointed to the City IRT Team; It is anticipated that all IRT
staff appointments will be substantially complete within the next two months.

Additional accommodation for the City staff at the TMC and on the Civic Centre (15th floor) is 90%
complete, with the completion of the 14th floor planned for end of March 2012;

Further positive meetings were held on 23 February 2012 with NDOT on system planning, funding and
other crucial matters. Agreement was reached on a schedule for regular quarterly meetings for the
future;
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V1.6
February 2012
Page 12 of 12

The successful integrated management of traffic during the relocation of the Chevron pipeline at Table
View Station was completed in February 2012;

Health and Safety: The activities on construction sites are subject to the requirements of the
Occupational Health and Safety Act No. 85 of 1993. No significant safety related incidences were noted
during this reporting period for any of the infrastructure and operations components of the IRT Phase
1A project.
PURPOSE
The Progress Report is a document prepared by MyCiTi / IRT Project Team for the purpose of regular recording and presenting the project
status to the various City of Cape Town political and administrative oversight committees, the Department of Transport, Department of
Finance, PGWC as well as other key stakeholder groups and interested parties.
DISCLAIMER
While every effort has been made to present accurate and current information in this progress report, the City of Cape Town will not be held
liable for the consequence of any decisions or actions taken by others who may utilise any information contained herein.
IRT Progress Report No 25
V1.6
February 2012