CITY OF CAPE TOWN
Integrated Rapid Transit Project
Progress Report No. 29
June 2012
IRT Progress Report No 29
Version
Date
V2.0
13 August 2012
Page 2 of 21
Table of Contents
1.
Project Overview
3
2.
Project Financial Status
3
Overall Project Expenditure
2011/12 Capital Expenditure Report
2011/12 Operating Income and Revenue Report
3
3
4
3.
Master Programme
4
4.
Infrastructure
8
Construction Summary Status
8
System Planning
11
System Planning: Phase 1A
Future Phases
11
11
Business Development
12
Vehicle Procurement Contracts (VPCs)
Vehicle Operator Companies (VOCs)
Fare Collection Contract (AFC)
Control Centre Contract (CCC)
Station Management Contract (SM)
Advertising Management Contract
12
12
12
12
13
13
7.
Industry Transition
13
8.
MyCiTi Operations
13
Operational Resources
Service Level Agreements
16
16
Communications, Marketing & Branding
17
5.
6.
9.
10. Risk Management
18
11. Health & Safety
20
12. General
21
Cover Picture: IRT Bus Stop, Camps Bay
PURPOSE
The Progress Report is a document prepared by MyCiTi / IRT Project Team for the purpose of regular recording and presenting the project
status to the various City of Cape Town political and administrative oversight committees, the Department of Transport, Department of
Finance, PGWC as well as other key stakeholder groups and interested parties.
DISCLAIMER
While every effort has been made to present accurate and current information in this progress report, the City of Cape Town will not be held
liable for the consequence of any decisions or actions taken by others who may utilise any information contained herein.
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1. Project Overview
The City of Cape Town’s Integrated Rapid Transit (IRT) Project, referred to as MyCiTi, is planned to transform
the City’s current road-based public transport system through, inter alia, the provision of Bus Rapid Transit
services in dedicated right-of-way lanes, feeder bus services, automated fare systems, operating service
contracts, institutional reform and the transformation of the existing public transport industry.
This monthly summary progress report covers the reporting period for the month ending 30 June 2012.
Comprehensive project reports are prepared on a quarterly basis.
The MyCiTi Business Plan was adopted by Council in October 2010. A copy of the Business Plan is available on
the City of Cape Town’s website: log on to http://www.capetown.gov.za/en/irt and click on Business Plan.
Further amendments to accommodate changes in the operating environment were approved by Council in
February and October 2011. The content of these amendments is also available from the above website, by
clicking on Amendments to the Business Plan.
This monthly report deals primarily with Phase 1A and serves to introduce the balance of the completion of
Phase 1 including the initiation of Phase 2 (note: Phase 3 and 4 are not addressed – refer to the approved
Business Plan for further details).
2. Project Financial Status
Overall Project Expenditure
The total project recorded expenditure to end June 2012 as extracted from the City’s SAP accounting system is
tabulated below:
Table 2.1: Total Project Expenditure to end June 2012
Department / Budget
IRT Implementation Capex
Project Expenditure to Date
R 1,906,085,286
IRT Operations Capex
R 357,572,113
IRT Implementation Opex
R 267,183,446
IRT Operations Opex
R 264,992,160
Total project expenditure to date amounts to R 2,795 billion as recorded at the end of June 2012.
2011/12 Capital Expenditure Report
Table 2.2 below reflects the budgetary provisions for the IRT project as approved by Council on 25 January
2012 as part of the mid-year Adjustments Budget. The actual expenditure reflected in the tables is as recorded
(SAP accounting system) at the end of June 2012.
Table 2.2: Capital Expenditure (FY 2011/12)
Department
Budget
Actual (June 2012 as
reconciled in Aug 2012)
IRT IMPLEMENTATION
R 604 414 640
R 549 518 964
IRT OPERATIONS
R 291 657 625
R 277 678 214
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2011/12 Operating Income and Revenue Report
The FY 2011/12 operating budgets and actual expenditure and revenue (income) as at 6 June 2012 are given in
Table 2.3 and Table 2.4 respectively.
Table 2. 3: Operating Expenditure (FY 2011/12)
Department
IRT IMPLEMENTATION- (City Funding)
IRT IMPLEMENTATION - OGD (Grant Funding)
Actual (June 2012 as
Budget
reconciled in Aug 2012)
80 307 196
R 79 040 693
R 24 773 126
R 15 624 048
IRT OPERATIONS -( City Funded)
R 155 415 565
R 156 920 072
IRT OPERATIONS - OGD (Grant Funding)
R 130 372 832
R 69 481 792
Table 2.4: Operating Revenue/(Income (FY 2011/12)
Department
Actual (June 2012 as
Budget
reconciled in Aug 2012)
IRT IMPLEMENTATION
Insurance Recoveries
-
R 565 608
0
R 565 608
R36 100 000
R 30 129 889
R36 100 000
R 30 129 889
Grand Total:
IRT Implementation Revenue
IRT OPERATIONS
Fares / user
Grand Total:
IRT Operations Revenue

A full reconciliation of operating costs incurred to date and a revised projection of anticipated operating
costs and revenue for the complete Phase 1A together with Phase 1B and the Metro South East
proposed service is being undertaken and scheduled for completion by the end of August 2012.
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3. Master Programme
The summary sheet indicated below is based on the MASTER PROGRAMME Rev K – September 2011. It reflects
the status of the main workstreams and includes the main reasons for the delays. A comparison with the
approved baseline programme yields the following summary results:
DESCRIPTION
VEHICLE OPERATOR APPOINTMENTS
STATUS
Behind
11 weeks
NOTES
Compensation and long-term contract
negotiations delayed
STATION MANAGEMENT SERVICES
Re-tendered & re-programmed
LAND PROCUREMENT
Behind
4 weeks
Behind
6 weeks
On track
CCC - DESIGN
On track
In line with Master Programme
CCC – CONSTRUCTION & IMPLEMENTATION
On track
In line with Master Programme
AFC - DESIGN
Behind
4 weeks
Behind
4 weeks
Behind
15 weeks
On track
Behind
1 week
Software design and implementation
behind schedule
Delay to the EMV & Transit product
implementation process
Adderley Street – heritage process delays
plan approval of works.
In line with Master Programme
Delays to civil construction projects and the
open feeders
Behind
1 week
Behind
2 weeks
Delayed design due to heritage constraints
and last minute changes by the client.
Delays to Inner City open and closed feeder
stops.
SUPERSTRUCTURES - TRUNK STATIONS & CLOSED
FEEDERS
Behind
1 week
Inner City superstructures behind schedule
NMT INTEGRATION
On track
In line with Master Programme
VEHICLE ACQUISITION
AFC – CONSTRUCTION & IMPLEMENTATION
EIA / PLANNING APPROVAL
ATLANTIS CORRIDOR – DESIGN
ATLANTIS CORRIDOR – CONSTRUCTION
INNER CITY DESIGN
INNER CITY – CONSTRUCTION





Feeder vehicle – manufacture programme
feedback – behind schedule
In line with the Master Programme.
In summary, below are the projected completion dates compared to the planned dates of the various
Milestones as per the February 2011 amendments to the IRT Business Plan. The programme delays are
at this stage not anticipated to impact on the planned completion date for the implementation of the full
Phase 1A service as there is float to accommodate this slippage.
Milestone 1
o Planned:
October 2012
o Projected:
1 November 2012 (See chapter 10. Risk management)
Milestone 2
o Planned:
December 2012
o Projected:
December 2012
Milestone 3
o Planned:
February 2013
o Projected:
February 2013
Milestone 4
o Planned:
November 2013
o Projected:
November 2013
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4. Infrastructure
Construction Summary Status
During the month of June 2012, the overall progress on the various infrastructure construction projects under
IRT Phase 1A can be summarised as follows:
BUSWAY CIVIL CONTRACTS & STATIONS
112Q-R27 North at Sandown & Sunningdale Roads

Practical Completion was achieved on 30 June 2012.
113Q-Non Motorised Transport (Table View / Milnerton areas)

Works have been completed. The contract has, however, been extended to cater for landscaping
maintenance.
128Q-Racecourse Road, Milnerton

Practical completion of the civil works is anticipated by September 2012.

Completion of the station buildings is scheduled for end October 2012.
262Q- Atlantis & Melkbos Civil Works around Stations

Station substructures were handed over to Group 5 on 28 May 2012.

Station Top Structures completion projected for January 2013.
437Q-Blaauwberg Road

On programme for completion by June 2013.

The focus is on the section from Pentz / Raatz to Wood Drive, as the stations are required for
operations early 2013.

Noted that construction of Boy de Goede being delayed due to re-location of Eskom cables that are
required.
154Q-Potsdam Road

Works commenced 27 March 2012.

Completion for Civil works projected for September 2013.
390Q-Queens Beach

Works commenced in May 2012 and are scheduled for completion by March 2013.
390Q-Gardens

Works are scheduled for completion in July 2012.
390Q Adderley

A public participation process to relocate the Cenotaph is currently underway. Decision from Heritage
Western Cape is due by 1 Nov 2012.

Following completion of the conceptual design; further design will be on hold and is subject to the
outcome of the Heritage Impact Assessment.

The construction of this station has been removed from the Group 5 contract. Consultants are
developing kerbside bus stops as an interim solution for implementation by Milestone 1 (Nov 2012).

Metered taxis will need to be relocated to accommodate the proposed side MyCiti service.
390Q V&A Waterfront Station

Lease/ servitude negotiations with the V&A to cover MyCiti route station and stops are progressing well.
Once an agreement with the respect to terms and conditions has been reached Council authority to
conclude the agreement will be sought.
FEEDER STOP CONTRACTS
Advertising Contract for Feeder Stops
The advertising contract has not been awarded and schedule of completed bus stops will be given to the
advertiser, once appointed.
375Q-Table View Feeder Stops

Works are not currently on programme, but the contractor is still projecting completion by October
2012.
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
Table View closed feeder station is due for completion by October 2012. Operation of this station is in
line with completion of stations along Blaauwberg Road, i.e. Wood Drive, which is scheduled for early
2013.
469Q-Atlantis Feeder Stops

On programme for completion by October 2012.
319Q- Inner City Feeder Stops

Currently the contract is running 20 days behind the programme due to contractor-related issues and
completion is expected June 2013

Noted that all routes will be available for launch of Milestone 1 in November, but will consist of a mix of
permanent and temporary stops.
IRT DEPOT CONTRACTS
170Q-Stables Depot

Handover of the depot to the operator was achieved in June 2012.
Inner City Depot

Works commenced in April 2012. Completion date to be confirmed once the impact of design changes
and phasing of construction works has been resolved.

The co-ordination of current Milestone 0 bus services together with construction activities has placed a
risk on the delivery of a fully operational site by 1 November 2012. . The relocation of Milestone 0
services would allow the contractor access to the balance of the site for completion of the majority of
the works. Partial occupation can then be planned for the Inner City Depot for November 2012,
providing sufficient access to facilities to operate the start-up service.
43Q – Atlantis Depot

Contract commenced on 9 January 2012.

The contractor is currently three weeks behind programme.

Completion is projected for December 2012 as per programme.
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The overall status of IRT Phase 1A Infrastructure for the Inner City and Atlantis Corridor is indicated in the table
below showing current progress versus planned progress:
INTEGRATED RAPID TRANSIT SYSTEM - PHASE 1A
ATLANTIS CORRIDOR & INNER CITY - CONTRACT PROGRESS SUMMARY
OVERALL PROGRESS
1 Report date
30-Jun-12
Planned
Actual NOTE
2 Overall Progress - Design of new contracts
94%
89% Progress Measured against Intergrated Rapid Transit System Phase 1A Programme 'Master Rev K, Septermber
3 Overall Progress - Awarded Contracts
69%
65% 2011
PROGRESS ON AVERAGE
DESCRIPTION
STATUS
CONTRA CT CONTRA CT
MILESTONE
S TA RT
E ND
P LA NNE D
CURRE NT
WORK DA Y S
P ROGRE S S
P ROGRE S S
A HE A D/ B E HIND
DESIGN & TENDER
B A LA NCE OF THE A TLA NTIS CORRIDOR CONTRA CTS
> R27 North - Sandown & Sunningdale (112Q)
HHO
3
COMPLETE
100%
100%
> Racecourse Road - Montague Gardens (128 Q)
HHO
2
COMPLETE
100%
100%
> Atlantis & Melkbos (262 Q)
HHO
3
CONSTRUCTION
100%
100%
> Potsdam Road
HHO
4
CONSTRUCTION
100%
100%
> Blaauwberg Road
HHO
4
CONSTRUCTION
100%
100%
> Thibault Square (Hans Strijdom & Heerengracht) (86 Q)
GIB B
1
COMPLETE
100%
100%
> Adderley Street
GIB B
1
PRE-TENDER(HIA)
46%
0%
> Gardens Centre
GIB B
1
COMPLETE
100%
100%
> V&A Waterfront
GIB B
1
TENDER
54%
31%
-94
> Queens Beach
GIB B
1
CONSTRUCTION
100%
100%
0
> Tableview Feeders
HHO
2
CONSTRUCTION
100%
100%
0
> Inner City Feeders
GIB B
1
CONSTRUCTION
100%
100%
0
> Atlantis & Melkbos Feeders
HHO
3
CONSTRUCTION
100%
100%
0
> IRT DEPOT - Stables
HHO
2
CONSTRUCTION
100%
100%
> IRT DEPOT - Atlantis
HHO
3
CONSTRUCTION
100%
100%
0
> IRT DEPOT - Inner City Final design
GIB B
1
CONSTRUCTION
100%
100%
0
> BUSWAYS - ATLANTIS CORRIDOR CONTRACTS
0
COMPLETE
100%
100%
> BUS TRUNK STATIONS (INCLUDING WORLD CUP STATIONS)
0
COMPLETE
100%
100%
> IRT DEPOTS - Inner City & Foreshore
0
COMPLETE
100%
100%
0
INNE R CITY CONTRA CTS
-224
FE E DE R S TOP S
IRT DE P OTS
CONSTRUCTION
CIV IC TO TA B LE V IE W TRUNK
18
B A LA NCE OF THE A TLA NTIS CORRIDOR CONTRA CTS
B US WA Y
> R27 North - Sandown & Sunningdale(112Q)
HHO
3
COMPLETE
14-Jan-11
04-Jun-12
105%
100%
-18
> Racecourse Road - Montague Gardens (128Q)
HHO
2
CONSTRUCTION
20-Feb-11
05-Sep-12
88%
88%
0
> Atlantis & Melkbos (262Q)
HHO
3
CONSTRUCTION
25-Oct-11
14-Sep-12
77%
77%
0
> Potsdam Road (420Q)
HHO
4
CONSTRUCTION
27-Mar-12
06-Sep-13
18%
18%
0
> Blaauwberg Road
HHO
4
CONSTRUCTION
09-Sep-11
21-Jun-13
45%
45%
0
> NMT
HHO
CONSTRUCTION
14-Jan-11
15-Dec-11
100%
100%
0
0
INNE R CITY CONTRA CTS
B US WA Y
> Thibault Square(86Q)
GIB B
1
COMPLETE
19-Aug-10
22-May-11
100%
100%
> Adderley Street
GIB B
1
PRE-TENDER
17-Sep-12
26-Jul-13
0%
0%
0
> Gardens Centre
GIB B
1
CONSTRUCTION
09-Jun-11
05-Jun-12
116%
99%
-40
> V&A Waterfront
GIB B
1
PRE-TENDER
31-Aug-12
29-May-13
0%
0%
0
> Queens Beach
GIB B
1
CONSTRUCTION
08-Jun-12
15-Dec-12
14%
14%
0
> Trunks Stations(Civic 2&3, Thibault,Adderley Gardens, V&A, Queens)
A LL
1
PART CONSTRUCTION
01-Nov-10
29-Aug-12
43%
38%
-15
> Trunks Stations( Omuramba, Ascot, Table View Feeder)
A LL
2
CONSTRUCTION
01-Sep-11
28-Feb-12
89%
80%
-11
> Trunks Stations (Sandown, Sunningdale, Melkbos, Atlantis)
A LL
3
CONSTRUCTION
01-Sep-11
22-May-12
98%
90%
-21
> Trunks Stations (Potsdam & Blaauwberg)
A LL
4
CONSTRUCTION
04-Jul-12
30-Apr-13
0%
0%
0
> Table View Feeder
HHO
2
CONSTRUCTION
29-Jul-11
26-Oct-12
74%
74%
0
> Inner City Feeder
GIB B
1
CONSTRUCTION
17-Aug-11
19-Jun-13
49%
45%
-20
> Atlantis & Melkbos Feeders
HHO
3
CONSTRUCTION
28-Sep-11
15-Oct-12
78%
78%
0
> IRT DEPOT - Stables
HHO
2
CONSTRUCTION
04-Mar-11
21-Mar-12
137%
100%
-93
> IRT DEPOT - Atlantis
HHO
3
CONSTRUCTION
09-Jan-12
12-Dec-12
56%
46%
-23
> IRT DEPOT - Inner City Extention
GIB B
CONSTRUCTION
10-Apr-12
TRUNK S TA TIONS
OP E N FE E DE R S TOP S
IRT DE P OTS
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5. System Planning
System Planning: Phase 1A
The comprehensive systems plan developed for Phase 1A of the IRT Project continues to undergo review and
refinement as demand and behaviour comes to the fore. Phase 1A scope and routings have not changed and
the full service is on schedule for operation by November 2013. Table 5.1 gives an estimation of the projected
daily passenger trips for Phase 1A:
Table 5.1: Predicted vs. Observed Passenger Trips (revised December 2011)
Milestone roll-out towards
full Phase 1A
Passenger Trips per Day
(predicted)
Average Passenger Trips per day (obtained
from bus observed boarding surveys –
includes transfers)
Milestone 0
15000
+/- 18 000
Milestone 1
80000
N/A
Milestone 2
94000
N/A
Milestone 3
148000
N/A
Milestone 4 (Full Phase 1A)
180000
N/A
Note: 1 Passenger trip = 1 individual trip on a specific bus
(.3x1 + .35x1 + .28x2 + .07x3)
Future Phases
The proposed extensions of the IRT System that are currently under review include Phase 1B, 1C and Phase
2.
It is proposed that Phase 1B comprise of the following services:

Trunk service between Du Noon to Century City via Montague Gardens

Feeder services from Summer Greens, Edgemead & Richwood to Century City

Feeder service between Montague Gardens to Maitland and Salt River Rail stations via Koeberg and
Voortrekker Roads.
The system planning team is scheduled to complete the viability assessment of Phase 1B towards the end
of July 2012.
a)
System planning is currently investigating options of linking Hout Bay & Imizamo Yethu to Wynberg and
if found viable will be defined as Phase 1C. Viability assessment for Phase 1C is scheduled to be
finalised towards the end of October 2012.
b)
The roll-out of the Metro South East Express Services is being planned internally and progress
thereof will be reported in future reports. System viability of this Express Service is scheduled to be
finalised towards the end of August 2012.
The preparation of tender documents for professional services appointments for planning and design of the full
Metro wide system has now been completed. This appointment includes the conceptual design of the
Lansdowne/Wetton Corridor (Start of Phase 2) which will link Khayelitsha and Mitchell’s Plain to Wynberg and
Claremont. Tender documents were advertised on the 15th June 2012. It is planned that the professional
appointment will be concluded on 1st October 2012.
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6. Business Development
Vehicle Procurement Contracts (VPCs)
The fifty two trunk service buses (44 x 12 m rigid and 8 x18 m articulated buses) that have been procured are
currently in service. These buses have been assigned to the MyCiTi trunk route services and as a temporary
measure, the feeder routes in the CBD and Table View areas. The buses are being operated by the three vehicle
operating companies and maintained under a maintenance contact by the vehicle supplier, Volvo SA (Pty) Ltd
and the bodybuilder Marcopolo.
The City’s contract for the supply of 190 x 9-meter, low-entry feeder buses is well underway under way and
22 vehicles were delivered at the end of June 2012. This was within contractual delivery dates but short of a
target delivery of 30 buses. The reason for the target numbers not being achieved was the late delivery of a
number of components needed to complete the buses. Component supply logistics (sea and air freight and
customs clearance) remains a critical issue but with production progressing beyond the start-up phase this
matter is improving. The project team will continue to closely monitor production rates. Notwithstanding some
delay in component delivery the expected vehicle production rates will not affect the planned roll-out of feeder
services.
These buses are being assembled in Elsies River where approximately 120 local personnel have been employed
at the assembly plant.
Figure 6.1 - Optare SR buses on the assembly line in Elsies River and a completed feeder service bus finished in
the MyCiTi livery.
The preparation of tenders for the balance of the Phase 1A fleet and the Metro South East Express Service
fleet are currently being prepared.
Vehicle Operator Companies (VOCs)
The process of negotiating the long term VOC contracts for Phases 1A and 1B started in May 2012 with the issue
of the Prospectus. This was followed in June 2012 with the issue of the draft contract documents to each of the
three VOC’s and the City’s initial proposal of the kilometre rates. Further actions by the business development
team during the reporting period comprised of refining the contracts, compiling additional addenda to the
Prospectus and responses to the queries from the VOC’s ahead of formal negotiations.
Fare Collection Contract (AFC)
A total of 411 809 transactions were transacted during June 2012. One of the outcomes of the process
undertaken during June 2012 to validate the integrity of the AFC system was, that a total of 276 789 transactions
were found not to have been processed – these transaction have subsequently been processed and equate to a
value of R1 593 099.00. Further outcomes have been documented in detail along with the implemented
solutions. Several technical operational issues were also successfully resolved, with only two technical faults
reported thus far. The rollout of the ABSA retail footprint is now at 49 retailers, however, still remains an ongoing
challenge.
Control Centre Contract (CCC)
The trial along the trunk route during the month of June has successfully demonstrated driver competency in
their correct usage of the onboard ITS systems. All vehicles operating along the trunk route during this trial
have also been successfully tracked and monitored at the TMC by the 8 System Controllers (working in 2 shifts of
4 per day), as well as driver and System Controller interaction. All Passenger Information Boards have now been
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fully installed at all stations except Airport, Civic and Stadium where there are still some outstanding issues to be
resolved. Except for the said stations - this means that all the stations are now fully equipped with all the
specified ITS equipment and are in the process of going through rigorous technical testing.
Station Management Contract (SM)
The Station Management tender was re-advertised on 26 April 2012 and a compulsory briefing session held on
10 May 2012. The date for submission of tenders (originally set for 15 June 2012) has been further extended to
20 July 2012 to allow tenderers to deal with additional CoCT requirements. The principal additional requirement,
included in Notice 1, is for tenderers to provide for the use of credit and debit card facilities required for the
payment of transit products and Notice 2 allowing tenderers additional time to source compliance with clauses
dealing with BRT or similar high technology interchange experience. The SM Contract, once awarded, is
programmed for commencement by mid February 2013.
Advertising Management Contract
The preferred service provider was appointed by the City’s BAC on 2 May 2012, subject to negotiations. It is
anticipated that the contract will take effect by August 2012.
7. Industry Transition
The City has finalised all inputs into the compensation model, specific to VOC B taxi associations. Subsequently,
there has been a request from these taxi associations to make available early exit compensation (EEC) to
operators who elect to exit the industry. The City has received approval as per Council resolution to pay early
exit compensation to some 88 minibus-taxi operators forming VOC B who have applied for EEC.
Currently the City is in the process of legal verification of the qualifying operators’ personal and banking details,
cancellation of operating licences and physical scrapping of minibus-taxi vehicles before effecting payment of
compensation.
In respect of VOC A, Transpeninsula, there a still some costing surveys that the City needs to undertake in order
to complete the compensation offer for these associations. It is envisaged that these surveys and calculations
will be concluded by the end of July 2012.
8. MyCiTi Operations
Since its launch in May 2010 until June 2012, over 3.6 million passenger journeys have been made on the MyCiTi
rapid transit system, many of whom use its rapid bus service on the dedicated bus lanes. This includes transport
services during the Soccer World Cup, passengers who made use of MyCiTi buses during events at the Cape
Town Stadium and those who made use of event services offered with chartered buses.
Between January and June 2012, the counting of passengers using the system has been dependant on the
recording of the validations made using the myconnect card (as opposed to counting paper ticket sales). The
AFC contractor is still verifying the validation figures for February though to June, and as a result accurate
figures will only be available once these have been reconciled. There is however an indication that passenger
numbers have dropped which are being confirmed through surveys and passenger counts. The following graphs
outline the present situation with the best information to hand.
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The following table indicates the present on time buses against the set schedules. International norms aim to achieve an on
time % of 85% or more.
Table 8.1 - Performance data for June 2012.
% On-Time
(2 min early to 5 min late vs. time table time)*
Airport
F1
F14
F15
July to September 2011
97%
88%
79%
57%
October to December 2011
99%
92%
75%
72%
January to March 2012
95%
90%
75%
78%
Apr-12
99%
91%
80%
89%
May-12
T1
Average
87%
Average
88%
Average
87%
Average
89%
Average
89%
98%
91%
Average
90%
97%
92%
F16
67%
78%
79%
93%
79%
87%
81%
83%
89%
84%
June -12
*Note that times are indicated in minutes according to international standards. The variances would occur between the time
range of 2.59min early and 5.59min late.
The following graphs indicate the results of the contracted observations undertaken on a daily basis using onthe-ground monitoring as well as camera analysis at the TMC.
Total Transgressions Monitored
November 2011 - June 2012
1400
1200
1000
Infrastucture
Transgressions
800
600
Vehicles Non
Technical
Transgressions
400
200
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Nov-12
Oct-12
Sep-12
Aug-12
Jul-12
Jun-12
May-12
Apr-12
Mar-12
Feb-12
Jan-12
Dec-11
Nov-11
0
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% Departure Transgressions Monitored
(More than 2 min early & more than 5 min late)
November 2011 - June 2012
50%
T1 - % Departure
Trangressions
45%
40%
T2 - % Departure
Transgressions
35%
30%
F1 - % Departure
Transgressions
25%
F14 - % Departure
Transgressions
20%
15%
F15 - % Departure
Transgressions
10%
F16 - % Departure
Transgressions
5%
Dec-12
Nov-12
Oct-12
Sep-12
Aug-12
Jul-12
Jun-12
May-12
Apr-12
Mar-12
Feb-12
Jan-12
Dec-11
Nov-11
0%
Operational Resources
Despite progress having been made on obtaining permanent staff for the IRT organogramme, there are still key
vacancies which require the support of the outsourced consultants, especially as a result of the operations
planning presently being prepared for the launch of Milestones 1, 2 and 3.
Service Level Agreements
Law Enforcement - the following graph indicates the number of unauthorised vehicles observed on the CCTV
cameras using the red lane on the R27 between the Civic station and Table View. An overall reduction in
transgressions can be seen as a result of law enforcement through the issuing of fines.
Total number of vehicles recorded in the IRT red lane by
SSU cameras
450
400
350
300
250
200
150
100
50
0
Number of vehicles in IRT lane
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9. Communications, Marketing & Branding
The primary communication focus for June 2012 was as follows:

Creation of DL brochures about new fares, and about the system in general as of July 2012 – on-going.

Organise a public meeting to be held in Melkbosstrand on 24th July to inform the residents about MyCiTi
construction plans and progress in the area.

Key advertising focus for the month included the price increase scheduled for 1 July 2012 as well as
behavioural ads.

Design of name badges for the staff on the system – on-going.

Construction information pamphlet for distribution by HHO in Melkbosstrand.

Designing of a new look and feel of brand-specific ads.
MEDIA RELEASES
Media releases issued from 1 – 29 June 2012:







MEDIA
MEDIA
MEDIA
MEDIA
MEDIA
MEDIA
MEDIA
RELEASE,
RELEASE,
RELEASE,
RELEASE,
RELEASE,
RELEASE,
RELEASE,
June
June
June
June
June
June
June
4
15
20
20
20
21
29
: MyCiTi fares set to increase on 1 July 2012
: Lane closures for road works in Killarney Gardens area
: City responds to GABS’s MyCiTi court action
: City to brief media on its Transport Authority plans
: MyCiTi leads the way for special needs passengers
: City to launch Transport Authority in October 2012
: Road closures during MyCiTi construction - Melkbosstrand
The June edition of the MyCiTi e-newsletter focused on how the building of the new 9 m buses has created jobs
– including a picture of Melissa, Cllr Herron and the team at the Bussmark factory in Epping, how transport
dominated the budget announcements, and that the fares would increase in July.
The MyCiTi tip of the month for June: It’s flu season. If you have a cold or flu, please be considerate
towards other passengers and cover your mouth when you cough.
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June2012
Page 18 of 21
10. Risk Management
A comprehensive risk register is prepared on a monthly basis for the City’s review and approval. Mitigation
measures are agreed upon and action is taken in line with the detailed recommendations contained in the report.
The overall risk profile for June 2012 has increased marginally during the reporting period. The major risk listed
in the Risk Assessment Report is the following:
1.
Delays to the procurement of the VOC interim and Long term agreements:
o Risk

The current process for the long-term agreement is programmed to be completed by the end
of November 2012. This is based on multiple variables that cannot be accurately quantified.

The City needs to negotiate the inclusion of Milestone 1 items in the interim contracts with the
VOCs. The inclusion of certain elements in the interim contract in time for the launch of
Milestone 1 is unlikely.

Milestone 1 cannot launch without an operating contract.
o Mitigation

Assessment of the situation at the end of August 2012 will indicate the most optimum route to
follow.

Planning for multiple outcomes ensures a proactive approach.
2.
Financial management of OPEX:
o Risk

Operational expenditure to meet planned cashflow spending targets.

The operational cashflow targets are being pushed out by various factors.

Current Operational cost to be reviewed, to compare expenditure to planned costs.
o Mitigation

Regular monitoring and updating of the overall cashflow is required and is in the process of
being implemented.

The review of the operational cost is in progress.
3.
Financial management of CAPEX:
o Risk

Capital expenditure to meet planned cashflow spending targets.
o Mitigation

Regular monitoring and updating of the overall cashflow is showing a significant improvement
in meeting the targets.
4.
Delays to the implementation of EMV distance based fare system:
o Risk

The delayed response from NDOT on the information required for the implementation of the
data structure, delayed the EMV / distance-based fare collection implementation.

In addition the transit product development and securing of retailers are also lagging.
o Mitigation

An interim data structure will be implemented, but might not be ready in time for the rollout of
Milestone 1.

The use of the flat fare system is possible as an interim solution, but is not ideal.
5.
Risks related to the procurement of contracts of various phases with current resources:
o Risk

The procurement of contracts for future phases, in addition to the demand of Phase 1A can put
the IRT team & the procurement department under severe pressure.

Not meeting procurement dates can lead to delays and underspending.

Delivery dates for milestones and specific phases does not allow resource scheduling, to
accommodate the potential load.
o Mitigation
Regular monitoring and updating of the procurement programme, which now includes the future phases, will
minimize the potential delays.
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NOTE: the above figure reflects a summarized risk profile index for this project
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11. Health & Safety
Building & Civil Contracts
The activities on construction sites are subject to the requirements of the Occupational Health and Safety Act No.
85 of 1993. It is a condition of every contract that the contractor ensures that all work will be performed, and all
equipment, machinery and/or plant used, in such a manner as to comply with the provisions of the Act and the
regulations promulgated there under. Each contractor is required to appoint a competent person whose duty it
is to enforce compliance. The Health and Safety practitioner appointed by the City of Cape Town considers, for
approval, health & safety plans submitted by contractors; monitors compliance; issues instructions to bring about
improvements where required, and prepares monthly reports, of which the table below is a summary:
Table 11.1 - Summary of Building & Civil Works: OH&S Compliance Report
CONTRACT
CONTRACTOR
112Q/2010/11: Atlantis IRT Corridor: R27
from Blaauwberg Road to Sandown Road
(North).
Martin & East
128Q/2010/11: Transport Corridor along
Racecourse Road from R27 to Omuramba
Road
Exeo Khokela Civil
Engineering Construction
154Q/2011/12: Atlantis IRT Corridor:
Potsdam Road from Blaauwberg Road to
Usasaza Road, Dunoon
Martin & East
PERCENTAGE GENERAL
COMPLIANCE
MAY
JUNE
2012
2012
93,4%
80%
COMMENTS
Project completed
Close-out report
Prohibition excavation
Prohibitions –
working next to
traffic & excavations
100%
95,8%
Primary –
91%
General –
41%
83,1%
Prohibition – lifting
machinery and tackle
262Q/2010/11: Atlantis IRT Infrastructure:
Trunk Route Stations, Roadworks and
Services in Melkbosstrand and Atlantis
Martin & East
100%
100%
Prohibitions –
excavations and
traffic
accommodation
375Q/2010/11: IRT System Phase 1A:
Construction of Bus Stop Infrastructure in
Table View and Milnerton
Civils 2000
63%
70,9%
Prohibitions –
transportation and
electrical
Prohibition –
excavations
437Q/2010/11: Atlantis IRT Corridor:
Blaauwberg Road from R27 to Potsdam
Road
Martin & East
469Q/2010/11: IRT System Phase 1A:
Construction of Bus Stop Infrastructure in
Atlantis and Melkbos
Exeo Khokela Civil
Engineering Construction
390Q 08/09: IRT Major Station
Superstructures Contract
391Q10/11: IRT Open Feeders Bus Stops
Contract
88,1%
80,9%
61%
70,2%
Group 5
90.6%
81%
Group 5
96.5%
90.8%
DOL reportable
incident
Prohibition – lifting
machine
N/A
N/A
Note: The “Percentage General Compliance” refers to a score based system of independent “Safety Agent’s” assessing
compliance with OH&S requirements, which include, inter alia: on-site construction practice, provision of safety and protective
equipment, on-site documentation etc.
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Operational MyCiTi Contracts
Full OH&S assessments of the VOC operations continue. The overall station compliance on essential OH&S items
is good, with minor operational issues such as light bulbs not working which are adversely affecting the
compliance results.
The following graph and table indicates the overall average H&S compliance of the stations, depots and
workshops up to the end of June 2012. Items are classified according to their impact on the system and are
accordingly rectified by the VOC’s in the week following the assessment.
Monthly Health And Safety Assessment Comparison
100.0
95.0
90.0
85.0
80.0
75.0
TransPeninsula
70.0
Kidrogen
65.0
60.0
55.0
50.0
45.0
40.0
November
Vehicle Operator
TransPeninsula
Kidrogen
December
January
February
March
April
May
June
February
March
April
May
June
81%
74%
80%
79%
80%
81%
83%
77%
82%
74%
Project Office
As required in terms of the Occupational Health & Safety Act, the monthly inspection of the project office
facilities and environment was undertaken in June 2012 - no non-compliance issues were noted.
12. General
The following general issues are noted:

Additional staff members have been appointed to the City IRT Team; it is anticipated that all IRT staff
appointments will be substantially complete by the end of 2012.

Agreement was reached with NDOT on a schedule for regular quarterly meetings for the future (on
system planning, funding and other crucial matters)
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