Quality Research
Administration Meeting
May, 2012
Agenda
Mel Davis
Grace Park
Bruce Morgan
Alison Yeung
 Small Business Subcontracting Plans
 PHS Conflict of Interest Policy Update
 Patent Acknowledgement Amendment
 Kuali Coeus Update
 Research.gov Overview
Jonathan Lew
Nancy Lewis
 Federal Update
 NSF Salary Limitation for Senior
Personnel
 SPA Reminders
May 2012 QRAM
Sponsored Projects
Administration Update
Jonathan Lew
Contract and Grant Officer,
Sponsored Projects Administration
jlew@uci.edu
949.824.3029
May 2012 QRAM
 Federal Update
Federal Update
• NIH ARRA Awards
• Prior approval is required for awards that are
anticipated to continue past September 30,
2013
• June 1 Deadline
• NOT-OD-12-014
May 2012 QRAM
Federal Update
• NIH Pilot Program: Well-Supported
Investigators
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>$1.5M in annual NIH support (total costs)
Special Council Review
Does not represent a cap on NIH funding
“Unique opportunities to advance research”
“Distinct from other funded projects from the
PI”
• NOT-OD-12-110
May 2012 QRAM
Federal Update
• eRA Commons Enhancements
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Change of Institution (Type 7)
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•
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Pilot Testing this Module
Transfer of an active grant to another institution
Division of Receipt & Referral (DDR)
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New “Correspondence” section
DDR will notify PI when:
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May 2012 QRAM
More info is required before application can be assigned to
a specific review group and/or Institute/Center (IC)
Applicant’s request for an IC cannot be honored
Application does not comply with NIH policy
NOT-OD-12-108
Federal Update
• NIH: Release of Annual Funds
• Reminder: timely progress report
submissions!
•
Late submissions may result in a delay or
suspension of the next year’s funding
• Large Carry-Forward Balances; Slow
Progress
•
May 2012 QRAM
Example: Recruitment was behind, so they had a
large carry-forward. NIH only released a portion
of the following year’s allocation and held the rest
of the funds until the Investigator provided
milestones reporting
Sponsored Projects
Update
Nancy Lewis
Director, Sponsored Projects
Administration
nancy.lewis@research.uci.edu
949.824.2897
May 2012 QRAM
 NSF Salary Limitation
for Senior Personnel
NSF Salary Limitation for Senior
Personnel
• NSF limits compensation of senior personnel to no
more than two months of regular salary in any one
year.
– UCI’s definition of a year for purposes of this policy
is its fiscal year (i.e. July 1st through June 30th)
– Payroll Certification system will use the fiscal year
when calculating salary charged to NSF grants and
cooperative agreements.
• Limitation includes salary compensation received
from all NSF grants and cooperative agreements.
May 2012 QRAM
NSF Salary Limitation for
Senior Personnel
• At proposal stage:
– Any compensation for senior personnel
in excess of two months must be
disclosed in the proposal budget,
justified in the budget justification, and
must be specifically approved in the
NSF award.
May 2012 QRAM
NSF Salary Limitation for
Senior Personnel
• Post Award Rebudgeting for Compensation in
Excess of Two Months
• NSF has clarified that Grantees may charge additional
compensation to an NSF grant or cooperative
agreement, beyond the normal two month threshold
for senior personnel pursuant to its normal
rebudgeting authorities.
• Charges must meet OMB Circular A-21 criteria for
being reasonable, allowable and allocable, and the
additional salary must not change the scope of the
project.
May 2012 QRAM
NSF Salary Limitation for
Senior Personnel
• UCI’s Procedure for Post Award Rebudgeting to
Charge Compensation to NSF Awards in Excess of
Two Months
• PI must submit a request to rebudget and justification to SPA for
review and consideration.
• SPA will determine whether the request is consistent with UC
and NSF policy and whether it constitutes a change in the scope
of the project.
• If SPA has questions regarding the necessity of the additional
compensation or whether it would constitute a change in the
scope of the project, the SPA Officer will forward the request to
the cognizant NSF Program Officer (PO) for the award for
review and consideration.
May 2012 QRAM
Sponsored Projects
Update
Nancy Lewis
Director, Sponsored Projects
Administration
nancy.lewis@research.uci.edu
949.824.2897
May 2012 QRAM
 SPA Reminders
SPA Reminders
 SPA must be notified of the long term absence (i.e. 3
months or more) of a Principal Investigator prior to
his/her departure.
 This includes the transfer of principal investigators to other
Institutions.
 Final proposal copies/documents must be submitted to
SPA in a timely manner.
 SPA is the office of record for proposal documents.
 Failure to submit final proposal documents has a negative
impact on departmental/institutional proposal data.
 Award synopsis and award document review:
 Synopsis contains a summary of the important award terms and
conditions and any information/instructions from the SPA
Officer.
 The award document must be reviewed in addition to the award
synopsis in order to appropriately administer an award.
May 2012 QRAM
QUESTIONS ??
May 2012 QRAM