FEDERAL UPDATE
Jeff Warner
Senior Contract and Grant Officer
Alisia Ford
Contract and Grant Officer
Spring QRAM - Tuesday, March 12, 2013
Change in California Congressional Districts
• With the swearing-in of the 113th Congress, California’s
Congressional districts have changed.
• The new congressional districts for UCI campus are as follows:
▫ UCI campus: Congressional District 45
▫ UCI Medical Center: Congressional District 46
▫ Long Beach VA Medical Center: Congressional District 47
• Effective immediately, please use the new congressional districts
when preparing proposals to the federal government.
Spring QRAM - Tuesday, March 12, 2013
NSF Automated Compliance Checking
• Beginning March 18, 2013, FastLane will check for all Grant
Proposal Guide (GPG) required sections of the proposal.
• GPG Required Sections of the Proposal:
Project Summary *
Project Description
References Cited
Biographical Sketch(es)
Budget
Budget Justification
Current and Pending Support
Facilities, Equipment & Other
Resources
Supplementary Documentation
Data Management Plan *
Postdoctoral Mentoring
Plan (where applicable) *
* These proposal sections are already
being auto-compliance checked
Spring QRAM - Tuesday, March 12, 2013
NSF Automated Compliance Checking
• Principal Investigators (PI) will receive warning messages if any of
the GPG required sections are missing, however, the PI can
submit the proposal to the Sponsored Projects Office (SPO)
• FastLane will prevent submission from the SPO, if any of the GPG
required sections is missing.
• Proposals submitted through Grants.gov also must include all
GPG required sections or include a document stating that the
section is “Not Applicable.”
Spring QRAM - Tuesday, March 12, 2013
NSF Automated Compliance Checking
• Proposal submission instructions that deviate from the GPG will
require special attention:
▫
▫
▫
Conference, symposia or workshops
International travel grants
Program solicitations
• If submission instructions do not require one of the above sections,
proposers will need to insert text or upload a document in that
section of the proposal that states, “Not Applicable”
• FastLane permits Biographical Sketches and Current and Pending
Support sections to be uploaded as a single PDF for the PI, co-PI,
and senior personnel.
▫
For FastLane to accept the proposal, proposers must insert text or upload a documents that
states, “Not Applicable” for any co-PI or senior person.
Spring QRAM - Tuesday, March 12, 2013
Spring QRAM - Tuesday,
March 12, 2013
Treatment of Indirect Costs: REU Submissions
• The Research Experiences for Undergraduates (REU) program
supports active research participation by undergraduate students in
any of the areas of research funded by the National Science
Foundation.
• Typically, REU support is issued as a supplement to an already
existing NSF research project.
• Recovery of Indirect Costs (F&A) is now prohibited on all
Participant Support Costs for REU submissions.
• This limitation entails mandatory cost-sharing by the University
and constitutes an exception to NSF’s cost-sharing policy.
Spring QRAM - Tuesday,
March 12, 2013
NSF Proposals – References Cited
• As noted in the NSF Grant Proposal Guide, reference information is
required. Each reference must include the names of all authors (in the
same sequence in which they appear in the publication), the article and
journal title, book title, volume number, page numbers, and year of
publication.
• Recently, NSF returned a proposal to SPA without review because the PI
did not comply with these guidelines and it was after the submission
deadline.
• The Program Director recommended proposals be submitted at
least one week before the deadline so that if a compliance issue is
identified, revisions can take place before the deadline.
Spring QRAM - Tuesday,
March 12, 2013
Post-Submission Material Reminders
•
Post-submission application materials are those submitted after submission of the grant
application but prior to the initial peer review.
•
The list of acceptable post-submission materials in the policy includes:
•
Revised budget page(s) - due to new funding or institutional acquisition of equipment
•
Biographical sketches and/or Letters of support or collaboration – resulting from a change in
senior/key personnel due to the hiring, replacement, or loss of an investigator
•
Adjustments resulting from natural disasters (e.g., loss of an animal colony)
•
Adjustments resulting from change of institution (e.g., PD/PI moves to another university)
•
News of an article accepted for publication (a copy of the article should not be sent)
Spring QRAM - Tuesday,
March 12, 2013
NIH Public Access Policy and the
Implications to Awards
• Since 2008, compliance with the NIH public access policy has been a statutory
requirement and a term and condition of all grant awards and cooperative
agreements.
• The NIH Public Access Policy ensures that the public has access to the published
results of NIH funded research. It requires scientists to submit final peer-reviewed
journal manuscripts that arise from NIH funds to the digital archive PubMed Central
upon acceptance for publication.
• With Notice NOT-OD-12-160, NIH informs grantees that in Spring, 2013, at the
earliest, NIH will delay processing of non-competing continuation grant awards if
publications arising from that award are not in compliance with the NIH public
access policy. The award will not be processed until recipients have demonstrated
compliance.
eRA Commons Users: Publication Reports
• The My Bibliography feature in My NCBI may be used to generate a
PDF report of publications that may be printed and submitted as
Section 2.2.6, Section E “Publications,” of the paper PHS 2590
progress report.
•
Please review the NIH guide notice: NOT-OD-13-017 for additional information.
Spring QRAM - Tuesday, March 12, 2013
Spring QRAM - Tuesday,
March 12, 2013
Are there any questions?
Should you need additional information, please feel free to
contact your Contract and Grant Officer.