Quality Research
Administration Meeting
September 2012
Agenda
Nadia Wong and Allison Ramos
Allison Ramos, Lauren Ryan and
Jonathan Lew
Jeff Warner
Marci Copeland
Barbara Inderwiesche
Tam Tran
Nancy Lewis
 PHS COI Update
 Departmental Administrator's Role in Proposal
Preparation
 Federal Update
 Export Controls
 Kuali Coeus Update
 Record Retention Policies for Contracts and
Grants
 Accepting Foreign Currency Awards
September 2012 QRAM
Sponsored Projects
Administration Update
Nancy Lewis
Director, Sponsored Projects
Administration
nancy.lewis@research.uci.edu
949.824.2897
September 2012 QRAM
 Staff Update
Sponsored Projects
Administration Update
Nancy Lewis
Director, Sponsored Projects
Administration
nancy.lewis@research.uci.edu
949.824.2897
September 2012 QRAM
 Accepting Foreign
Currency Awards
Foreign Currency Awards
• Some awards from Foreign Sponsors require the
acceptance of foreign currency
• Ex: Research and fellowship awards funded by the
European Commission
• Fluctuations in currency exchange rates create
uncertainty regarding the final award amount
• Departments must monitor the actual amount
received to avoid potential financial liabilities that
may result from unfavorable exchange rates.
September 2012 QRAM
Foreign Currency Awards
Sponsored Project’s Process

Sponsored Projects attempts to negotiate US dollars for all foreign sponsored awards.

If attempts are unsuccessful, Sponsored Project Officer will obtain consent from the PI and
Department Chair to accept foreign currency.

Once accepted, the award synopsis is prepared using the exchange rate as of the date that
the award is processed. Please note that the award synopsis will not be adjusted based
upon the amount received.

Department must review the payment terms/schedule to determine when payments will
be made in order to monitor the actual amount received from the sponsor.

Contract and Grant Accounting should be contacted to determine the actual amount
received from the sponsor.
September 2012 QRAM
QUESTIONS ??
September 2012 QRAM