2409.15-2003-5
Page 1 of 3
FOREST SERVICE HANDBOOK
MARK TWAIN NF (REGION 9)
ROLLA, MO
FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 10 - FUNDAMENTALS OF TIMBER SALE CONTRACTING
Supplement No.: R9 Mark Twain 2409.15-2003-5
Effective Date: May 16, 2003
Duration: This supplement is effective until superseded or removed.
Approved: RONNIE RAUM
Forest Supervisor
Date Approved: 05/16/2003
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
supplement. Retain this transmittal as the first page(s) of this document. The last supplement to
this Handbook was R9 Mark Twain 2409.15-2003-3 to 04.2.
New Document
R9 Mark Twain 2409.15-2003-5
2 Pages
Superseded Document(s)
MTNF SUPP 2 (7/88)
1 Page
Digest: In order by code, summarize the main additions, revisions, or removal of direction
incorporated in this supplement.
14.1 – Reissues supplement in MS Word format with no change in direction. Updates chapter
coding to coincide with parent text.
R9 MARK TWAIN SUPPLEMENT
EFFECTIVE DATE: 5/16/2003
DURATION: Effective until superseded or removed
2409.15-2003-5
Page 2 of 3
FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 10 - FUNDAMENTALS OF TIMBER SALE CONTRACTING
14 - TIMBER SALE CONTRACT FOLDER.
14.1 - Timber Sale Contract Files. Contract Folders – The procedure for filing Timber Sale
Contract folders is as follows:
1. First Part – Left side – (bottom up)
a. SAI and KV Collection Plan and Map – Original and revised, if applicable.
b. 2400-17 Appraisal Summary and Report of Timber Sale
c. Financial Statement
d. Surety, Letter of Credit, etc.
e. Specified Road Plan
f. Timber Sale Contract including Clauses, Sale Area Map and Specified Road data
g. Plan of Operation (optional, may be filed in 4 or 5)
h. Agreements to Modify Contract, etc.
2. First Part – Right side – Chronological date order
a. Bill for Collection
b. Transfer of Purchaser Credit
c. Report of Purchaser Credit
3. Second Part – Left side – Chronological date order
a. Payment Unit Releases
4. Second Part – Right side – Chronological date order
a. Timber Sale Inspections
5. Third Part – Left side – (bottom up)
a. Check Scale
b. Timber Sale Report
c. “Sample” Timber Sale Contract
d. Timber Sale Prospectus, Ad, Bid, etc.
e. List of Prospective Bidders
f. Letter to Newspaper
g. Advertising order (Paid Copy)
h. Unsuccessful bidder’s bid and letter returning bid
i. Successful bidder’s bid and letter of award
j. Correspondence - Chronological date order
R9 MARK TWAIN SUPPLEMENT
EFFECTIVE DATE: 5/16/2003
DURATION: Effective until superseded or removed
2409.15-2003-5
Page 3 of 3
FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 10 - FUNDAMENTALS OF TIMBER SALE CONTRACTING
6. Third Part – Right side – (bottom up)
a. Volume Sheets – optional
b. Compartment Prescription – optional
c. Specified Road Engineer designation
d. Inspection Reports for Specified Road Construction
e. Extra sale area maps
The official file for all Timber Sale Contracts and Forest Product Permits will be located on the
Ranger District. The files will be submitted to the S.O. within two years after closure for
shipment to the Federal Records Center.