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1580.3-1580.4
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FOREST SERVICE MANUAL
GIFFORD PINCHOT NATIONAL FOREST (REGION 6)
VANCOUVER, WA
FSM 1500 – EXTERNAL RELATIONS
CHAPTER 80 – GRANTS, COOPERATIVE AGREEMENTS & OTHER
AGREEMENTS
Supplement No.: R6/Gifford Pinchot-1500-97-1
Effective Date: July 11, 1997
Duration: Effective until superseded or removed
Approved: TED C. STUBBLEFIELD
Date Approved: 07/11/97
Forest Supervisor
Posting Instructions: Supplements are numbered consecutively by Title and calendar year.
Post by document name. Remove entire document and replace with this supplement. Retain this
transmittal as the first page of this document.
New Document(s):
1580
5 Pages
Superseded Document(s):
GP Supp 1500-92-4 & GP Supp 1500-92-5
3 Pages
(Last supplement 1500-92-5)
Digest: Insert digest information here
1580
Updates Forest direction regarding Agreements pursuant to national
policy and responsibility changes.
R6_GIFFORD_PINCHOT_SUPPLEMENT_1500-97-1
EFFECTIVE DATE: 07/11/97
DURATION: Effective until superseded or removed
1580.3-1580.4
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FSM 1500- TITLE CAPTION HERE
CHAPTER 80 – GRANTS, COOPERATIVE AGREEMENTS & OTHE AGREEMENTS
1580.3 - POLICY
The Forest Agreement Coordinator in Procurement is designated to coordinate and
review all agreements covered by this manual. The Agreement Coordinator should be
consulted at the onset of a project, while the agreement is in the planning stage. All
agreements of the types listed below shall be reviewed by the Agreement Coordinator
before being signed by either party. (Note: Volunteer agreements are coordinated by
Human Resources Personnel).
There are primarily 6 types of agreements used on the Forest. They are as follows:
Challenge Cost Share
Collection
Cooperative
Participating
Memorandum of Understanding
Interagency
Boilerplates of the agreement types listed above are found in the public "!Forms"
drawer, "Agreements" folder, agreement type document.
To maintain consistency, aid in agreement review and filing, and ensure inclusion of
mandatory clauses, the originator of an agreement shall use agreement boilerplates,
modifying and editing as necessary.
After review by the Agreement Coordinator, and Fiscal Management if monies are
involved, the agreement in final form along with a process sheet (See Exhibit 1) will be
sent to the originator.
1. Originator shall obtain Unit Manager signature on the process sheet and
shall forward 2 original agreements to the partner(s) for review, signature, and return.
2. Upon receipt of signed agreements, originator shall send them, along with the
process sheet (signed by the Unit Manager), to FH Procurement.
3. Procurement personnel will route the agreement through the appropriate
Staff Officer for Forest Supervisor's signature.
R6_GIFFORD_PINCHOT_SUPPLEMENT_1500-97-1
EFFECTIVE DATE: 07/11/97
DURATION: Effective until superseded or removed
1580.3-1580.4
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FSM 1500- TITLE CAPTION HERE
CHAPTER 80 – GRANTS, COOPERATIVE AGREEMENTS & OTHE AGREEMENTS
4. Once the Forest Supervisor has signed the agreement, it will be distributed
as follows:
a)
b)
c)
d)
e)
Original to file w/backup documentation
Original mailed to cooperator
Copy to FM, if $$ involved
Copy to Originator
Copy to Unit AO
5. The agreement originator will monitor the agreement and notify the
Agreement Coordinator when its terms are met and/or have expired.
6. This process applies to any modification(s) to an agreement as well.
7. A summary review will be conducted annually by Procurement. Reviews will
be completed and documented by December 10 each year.
1580.4 - RESPONSIBILITY
The Forest Supervisor is authorized to execute all agreements. Line and Staff Officers
are authorized to execute agreements as Acting Forest Supervisor.
R6_GIFFORD_PINCHOT_SUPPLEMENT_1500-97-1
EFFECTIVE DATE: 07/11/97
DURATION: Effective until superseded or removed
1580.3-1580.4
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FSM 1500- TITLE CAPTION HERE
CHAPTER 80 – GRANTS, COOPERATIVE AGREEMENTS & OTHE AGREEMENTS
EXHIBIT 1
AGREEMENT PROCESS SHEET
Est. Start Date
Project Name
Cooperator
1.
Technical Contact
a)
b)
2.
Termination Date
(Name)
(Unit)
Management Code: (for projects involving FS payments)
FS collects monies? Identify source of indirect expenses:
Agreement Coordinator - FH Procurement
a)
Proper Format?
Yes
No
b)
Proper Authority Cited?
Yes
No
c)
Mandatory Clauses?
Yes
No
d)
Financial Plan?
Yes
No
e)
FM Concurrence (if $$)
f)
Agreement Number
g)
Additional Comments/Recommended Action
**After review by the Agreement Coordinator, the agreement in final form along with
this process sheet will be sent to the originator. Originator shall obtain Unit
Manager signature on this sheet and shall forward 2 original agreements to
the partner(s) for review, signature, and return. Upon receipt of signed
agreements, orginator shall send them, along with this process sheet (signed
by the Unit Manager), to FH Procurement.
Unit Mgr (i.e. District Ranger) Approval:
3.
FH Procurement
Routing:
a)
SO Staff Officer Approval
b)
Forest Supervisor Signature
*********** on agreement ***********
c)
**Return this sheet and agreement (signed by FS) to FH Procurement.
Copy distribution:
a)
Original to file w/backup doc.
b)
Original mailed to cooperator
c)
Copy to FM, if $$ involved
d)
Copy to Originator
e)
Copy to Unit AO
f)
Copy to
g)
Database updated