7109.19,40
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FOREST SERVICE HANDBOOK
Portland, Oregon
TITLE 7109.19 - FLEET EQUIPMENT MANAGEMENT HANDBOOK
R-6 Supplement No. 7109.19-94-4
Effective April 4, 1994
POSTING NOTICE. Supplements are numbered consecutively by title and
calendar year. Post by document name. Remove entire document, if one exists, and
replace with this supplement. The last R-6 Supplement to this handbook was
7109.19-94-3.
This supplement supersedes Supplements No. 3 and 4.
Document Name
Superseded New
(Number of Sheets)
7019.19,40
44 - Exhibit 01 (Page 4)
4
PAPER COPY ONLY
Page Code
41.3--1 thru 45--2
Digest:
41.2 - Provides direction on tire replacement and stocking.
44 - Provices guidelines on maintenance vs. repairs of equipment.
/s/ John E. Lowe
JOHN E. LOWE
Regional Forester
2
R6 SUPPLEMENT 7109.19-94-4
EFFECTIVE 04/04/94
7109.19,40
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FSH 7109.19 - FLEET EQUIPMENT MANAGEMENT HANDBOOK
R-6 SUPPLEMENT 7109.19-94-4
EFFECTIVE 04/04/94
CHAPTER 40 - INSPECTION, MAINTENANCE AND REPAIR
41 - PREVENTIVE MAINTENANCE.
41.2 - Equipment Servicing.
3. Tires
a. Replacement Standards and Safety Requirements. Issuing tires from
stock to vehicles shall be done only on an as-needed basis. Tires shall not be
replaced until at least one of the following conditions are present:
(1) Wear bars are showing solid across width of tread.
(2) Tread depth is 4/32" front axle or 2/32" rear axles.
(3) Tire is defective for any reason and unsafe.
(4) Change from highway tread to mud-snow and vice versa. Serviceable
tires shall be returned to stock, and accounting adjustments made.
(5) Change is necessary to match diameters on 4X4 equipment.
b. Stocking Levels and Procurement Procedures. Tire inventories shall be
held only to levels justified by analysis of forest usage considering procurement lead
time and open-market purchasing authorizations. Generally, tire inventories
should not exceed the following by more than 20 percent:
Local purchase
Number in stock = annual use X Delivery time
authorized by
of each tire size
12
in whole months
current GSA tire
procurement policies
contact and Forest
The number of tires in stock include new, used, unmounted tires charged to
equipment, and recaps in serviceable condition for all forest fleet and project
equipment. If a particular size shall soon become obsolete, due to impending sale of
equipment utilizing that size, stocking level shall be reduced. Conversely, stocking
levels may be temporarily increased during the changeover period of highway tread
to snow tires.
Tight control of tires in inventories and cupboard stock shall be maintained to
insure proper issuing and acounting accuracy. Tires shall be in a locked space or
chain/cable locked together. A responsible person shall be designated as issuing
agent.
c. Studded Tires. The purchase, dismounting and mounting of studded tires
shall NOT be paid by WCF. Project funds shall be used for this purpose.
R6 SUPPLEMENT 7109.19-94-4
EFFECTIVE 04/04/94
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44 - MAINTENANCE COST LIMITATIONS.
As a general rule, equipment should not be repaired, due to accident or normal wear
and tear when:
Cost of
< Repair Depreciation
Replacement = Cost + to date
+
Estimated
sale value
+
Increased
cost factor
If the repair cost is a project responsibility (for example, due to abuse) project funds
shall be responsible for the difference between the cost of replacement and the sum
of Depreciation, Sale Value, and Increased Cost Factor.
If the repair cost is due to normal wear and tear, the WCF shall be responsible for
the entire replacement cost.
When the course of action is not obvious (that is, replace or repair) at the outset, the
following should be done:
1. Follow Maintenance Decision Flow Chart, exhibit 01, to appropriate
conclusion.
2. If replacement is indicated, make request in writing to the Regional Office
with the following data:
a. Complete repair estimate.
b. Copy of accident report or preliminary finding, if appropriate.
c. Description or specifications of replacement vehicle.
d. Other justification, as appropriate.
e. An FS 6500-46, Authorization for In-Service Expenditures, with project
funding portion, if any.
3. If repair is indicated and equipment life can be extended, prepare an FS
6500-61, Fleet Equipment and Aircraft (Accountability and Data Record), and:
a. Record the portion of the repair job cost, in dollars, that shall extend
equipment life in Block 44.
b. Record new estimated life years in Block 44; record new remaining
Months of Depreciation (12 X Block 44) in Block 45; record new Planned Year
Replacement in Block 46.
R6 SUPPLEMENT 7109.19-94-4
EFFECTIVE 04/04/94
7109.19,40
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44 - Exhibit 01
Maintenance Decision Flow Chart
SEE THE PAPER COPY OF THE MASTER SET
FOR SECTION 44 - EXHIBIT O1