7109.19_40
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FOREST SERVICE HANDBOOK
DENVER, CO
FSH 7109.19 - FLEET EQUIPMENT MANAGEMENT HANDBOOK
R2 Supplement No. 7109.19-93-2
Effective June 30, 1993
POSTING NOTICE. Supplements to this title are numbered consecutively. Post by document name. Remove entire
document and replace with this supplement. Retain this transmittal as the first page of this document. The last
supplement to this Manual was Supplement R2 Supplement 6, 2/89.
Page Code
41.2-44--2, R-2 Supp 6, 2/89
Superseded Sheets
8
Supplements Covered
R2 Supplement 6, 02/89
Document Name
7109.19_40
Superseded New
(Number of Pages)
7
Digest:
Revises previous supplement to conform to new parent text and relocates materials concerning accidental damage to
FSH 7109.19.
R2 SUPPLEMENT 7109.19-93-2
EFFECTIVE 6/30/93
ELIZABETH ESTILL
Regional Forester
7109.19_40
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R2 SUPPLEMENT 7109.19-93-2
EFFECTIVE 6/30/93
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41 - PREVENTIVE MAINTENANCE.
41.1 - Inspections.
2. Mechanical/Safety Inspections. Forests lacking a Forest mechanic or inspector shall arrange with a
commercial firm employing journey level mechanics or with another Forest for one of their mechanics or
inspectors to make this inspection.
Prior to the inspection, the person in charge of the equipment must assure that the unit is clean inside and out, and
that the engine compartment and undercarriage are free from mud and grease.
Keep one copy of the mechanical inspection in the vehicle until the next inspection and one in the history folder as
an aid in making future repair decisions. Annotate the inspection record as required follow-up actions are
completed.
41.2 - Equipment Servicing.
2. Lubrication. Adhere to the following servicing frequencies unless the manufacturer recommends shorter
intervals; the Regional Equipment Engineer must approve any greater intervals.
Equipment
Class
010 through
197
200 through
270
300 through
395
400 through
730
Chassis
Oil and Filter Air Filter
Lubrication
Change
Change
Miles/Hrs.
Miles/Hrs.
Months
Wheel
Bearing
Packed
Months
Fuel Filter
Change
Months
4,000 Mi.
4,000 Mi.
12
24
12
3,000 Mi.
3,000 Mi.
12
24
12
4,000 Mi.
4,000 Mi.
12
24
12
Daily
100 hours
As Required
As Required
Vehicles operating in severe conditions (heavy dust, water, short trips, and so forth) may require more frequent
servicing.
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3. Tires. Manufacturers equip their vehicles with tires to the sizes and load ranges required to meet the
specified Gross Vehicle Weight Rating (GVWR) for pneumatic-tired vehicles. The Regional Equipment
Engineer must approve any deviations.
All passenger-carrying vehicles and trucks (classes 010 through 391) shall use recapped tires, in accordance with
EPA and GSA guidelines. The Forest Fleet Manager must approve all exceptions.
42 - EQUIPMENT MAINTENANCE AND REPAIR.
42.1 - Maintenance Due to Normal Use. Unavoidable damage (ordinary wear) does not require submission of any
forms. Specific examples include, but are not limited to:
1. Paint damage and small dents to the pickup bed-box, including the tailgate, top edge of pickup bed-box, and
the area of the pickup cab between the bottom and the back window and pickup bed-box.
2. Parking lot dings and dents from other doors being banged against the vehicle.
3. Paint damage to wheels and dented or scratched wheel covers.
4. Paint or chrome damage to bumpers.
5. Paint damage to wheel-well areas and front end of vehicles. The vehicle front is considered to be from the
splash panel below the bumper to the leading edge of the hood.
6. Other paint damage if the damage does not expose the primer on a 4x2 vehicle, or bare metal on 4x4
vehicles.
7. Glass damage such as small chips or pits that do not obstruct the driver's vision, or broken windshields from
flying rocks, temperature changes, stress cracks, cracks running from rock pits, and so forth.
8. Small dents, scratches, scrapes, etc., to undersides not affecting vehicle performance.
9. Mechanical wear due to normal use, not avoidable damage arising from employee misuse or abuse.
10. The wearing out of motor grader and crawler tractor cutting edges and end bits.
42.2 - Repair Due to Nonstandard Use. When the Forest Supervisor determines and records, in advance, the
circumstances which identify the need for abnormal use an accident report does not have to be submitted for any
prespecified damages occurring from that use, such as paint or undercarriage damage. Place a copy of the
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determination and justification in the unit obligation file. Charge the cost of maintenance on WCF equipment due
to abnormal use directly to the appropriate benefitting project.
Regardless of the dollar amount, non-driving incidents resulting in avoidable (preventable) damage to fleet
equipment require only an AD-112. Specific examples include, but are not limited to:
1. Damage to the interior of vehicle or exterior body finish from chemicals or tree marking paint.
2. Damage due to unauthorized modifications or installation of accessories.
3. Engine or drive train damage due to poor preventive maintenance such as excessive periods between oil
changes, air filters, or lubrication; insufficient coolant levels of anti-freeze protection; failure to replace drive belts,
and so forth.
4. Engine compartment damage due to poor battery preventive maintenance, such as lack of water or
corrosion.
5. Bowed tailgates or front of pickup box or similar damage occurring from improper hauling of equipment or
supplies.
6. Damage caused by using improper jacking or hoisting procedures.
7. Damage caused by towing or winching.
8. Damage occurring from failure of driver or passenger to follow established safety rules or procedures as
outlined in EM 7130.2, Driver-Operator Guide.
9. Any vandalism damage, unless vehicle is locked and inside a locked fenced enclosure, if available.
10. Driver Neglect: Failure to check oil, coolant, tire pressure/conditions, and so forth.
11. Burnt or torn upholstery.
12. Damage due to improper winterization.
13. Failure to remove debris from belly pans, and so forth, of heavy equipment, resulting in fuel buildup and
fire.
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14. Premature track wear from tracks being too tight, failure to clear debris from track/roller frame assembly,
and so forth.
42.3 - Accidental Damage. Charge the cost of accident repair initially to the appropriate WCF account 617 OR 618
(management code 95XXXX or 96XXXX) for WCF-owned equipment. Then backcharge the responsible project, or
the employee found financially responsible, and credit WCF account 429 (FSH 6509.11f).
3. Reporting. If the damage results from a driving accident and totals more than $350, report the incident
using SF-91A (Investigation Report of Motor Vehicle Accident). If less than $350, report the damage using AD-112
(Report of unserviceable, Lost, or Damaged Property). Specific examples include, but are not limited to:
a. Bent bumpers and twisted trailer towing plates.
b. Undercarriage damage such as smashed oil pans, ruptured gas tanks, bent cross-members, torn-off
mufflers, cracked differential housing, etc.
c. Bent fenders and doors.
d. Outside rear view mirrors torn off and body damage caused by mirror arms being bent or torn loose.
e. Paint scratches with bare metal exposed.
f. Body dents when more than 1 inch in length or radius.
g. Taillight lenses broken from backing into objects.
42.7 - Approval of Modifications. Forest Supervisors are delegated authority to approve modifications only following
consultation with the Regional Office Equipment Management Group.
43 - MAINTENANCE AND REPAIR SOURCES.
43.2 - Forest Service Facilities. Inspector facilities are not intended to have the capability to perform more than
minor, emergency, or temporary repairs; therefore, only hand tools are needed. Do not equip them with valve
grinders, wheel balancers, tire changing machines, front-end aligners, and so forth. Do not stock repair parts.
Most routine and major maintenance, including alignments and wheel balancing, will be accomplished in
commercial facilities. Forest Service employees may perform oil changes, filter replacement, and lube jobs on heavy
equipment (class 300 and larger), and on other equipment when it is more economical in terms of time and money to
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do so. Charge this work to the appropriate WCF management code (93XXXX) or for non-WCF equipment, to the
benefitting project.
Tire changes, repair and replacement, should be done in commercial facilities. The driver is responsible to replace a
flat tire with the spare.
The Fleet Inspector is expected to:
1. Perform or arrange for periodic WCF fleet equipment mechanical inspections. Charge to maintenance if one
hour or more is required (management code 93XXXX). If less than one hour, charge to operation expense. If the
inspection is performed in a commercial facility, the cost will be charged to maintenance (management code
94XXXX).
2. Perform or arrange for preparation of WCF equipment for sale. Charge this expense to management code
901637.
3. Perform or arrange for initial service of new WCF fleet equipment. Charge to management code 98XXXX
for replacement equipment and to project for fleet additions.
4. Perform minor emergency repairs to WCF fleet equipment; charge to management code 93XXXX.
5. Periodically check work performed by commercial shops. If one hour or more is required on a specific piece
of equipment, charge the time to maintenance; if less than one hour, charge to operation expense.
44 - MAINTENANCE COST LIMITATIONS. As a general rule, total maintenance costs during the life of any fleet
equipment should not exceed its capitalized value.
1. Single Job Limitations. The Director of Engineering must approve rebuilding/repairing of any unit if the
single job costs will exceed either of the appropriate limits for age or mileage/hours in exhibit 01. These limits also
apply to initial cost of servicing/rebuilding required to put any surplus unit into service, including needed
attachments.
2. Cumulative Limitations. The Director of Engineering must approve rebuilding/repairing of any unit if the
cumulative costs will exceed either of the appropriate limits for age or mileage/hours. Forests may exceed the
cumulative limitations to correct safety items for holdover vehicles without Regional Office approval subject to the
single job limitations.
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44 - Exhibit 01
MAXIMUM MAINTENANCE LIMITATIONS - SINGLE JOB
Age
Use
Percentage of Capitalized Value
Mileage Hours
Years
Run
Operated
Vehicles
Heavy Equipment
Old
1,000 Mi. 1,000 Hrs.
Other
(Under) (Under) (Under) Passenger
Trucks (GVWR) 4 X 2
Trucks (GVWR) 4 X 4 Tractors,
Heavy
(a)
(b)
(c)
12500 to
Over
7500 to Graders, Equipment
Sedans To 12499
17000
17000
To 7499
12500 Loaders
(a) (b) (a) (b) (a) (b) (a) (b) (a) (b) (a) (b) (a) (b) (a) (b)
1
10
50 50 50 50 50 50 50 50 50 50 50 50 50
50
2
20
3
30
4
40
5
50
6
60
7
70
8
1
2
3
4
9
10
5
50
40
50
40
50
45
50
45
50
40
50
40
50
40
30
40
30
45
40
45
40
40
25
50
25
50
30
20
30
20
40
30
40
30
30
10
40
10
45
20
10
20
10
35
20
35
20
20
10
30
10
40
10
10
10
30
10
30
10
10
10
10
20
10
35
10
10
10
10
20
20
10
10
5
10
5
30
10
5
10
5
10
10
10
5
10
5
20
5
5
5
10
5
5
10
5
5
5
5
5
5
5
50
50
50
50
45
45
45
40
35
35
35
30
20
20
20
10
5
5
5