10.3
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FOREST SERVICE HANDBOOK
MT. HOOD NATIONAL FOREST
SANDY, OREGON
FSH 6509.17 – AUTOMATED TIMBER SALE ACCOUNTING
CHAPTER 10 – DATA CONVERSION
Mt. Hood Supplement No. 6509.17-2010-1
Effective Date: March 31, 2010
Duration: This supplement is effective until superseded or removed.
Approved: /s/ GARY L. LARSEN
Forest Supervisor
Date Approved: March 31, 2010
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
supplement. Retain this transmittal as the first page(s) of this document. The last supplement to
this Handbook was FSH 6509.17-2002-2.
New Document
10.3 thru 12.75
3 Pages
Superseded Document(s)
(MH Supplement 2002-2
Dated July 23, 2002)
10.3 thru 12.75
4 Pages
Digest: Revised to address current Mt. Hood Timber Sale Accounting
organization.
MH SUPPLEMENT
EFFECTIVE DATE: March 31, 2010
DURATION: This supplement is effective until superseded or removed.
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FSH 6509.17 – AUTOMATED TIMBER SALE ACCOUNTING
CHAPTER 10- DATA CONVERSION
10.3 – POLICY.
6.
b.
Collection Officers. At no time will anyone from the HQ Resource
Department serve as a Collection Officer.
Forest Resource Specialist and the Forest Resource Assistant will not be
designated as a Collection Officer.
10.45 – Forest automated Timber Sale Accounting (ATSA) Coordinator.
Responsibility for data entry and verification of the data entered is further defined by the
following responsibilities:
1. Establish and define ATSA operations roles and responsibilities specifically assigning
input and verification responsibility of ATSA data at Forest-wide level.
12.11 - Accounting for All Transactions. The Resource Specialist will verify statements and
synopsis for all Forest-wide sales, within five working days, on a monthly basis.
12.12 - Correcting Invalid Transactions. The Forest Resource Assistant will evaluate and
resubmit invalid transactions on the edit/update transaction report for any transaction submitted
by the Assistant or generated by Lockbox or scaling bureaus.
12.21 – Verification. The Resource Specialist will verify all information on the synopsis against
the contract and other appropriate source documents within five working days of receipt of
month-end closure reports.
The Resource Specialist will verify Blanket Payment Bond data.
12.31 – Verification. The Resource Specialist will verify all performance bond information
12.41 – Verification. The Resource Assistant will verify the Permit Product Report
(TSA250P1).
12.51 – Verification. The Resource Specialist will verify all statements for Forest-wide sales
within five working days of receipt.
Prior to sale closure in the ATSA system, a financial audit will be performed. The Resource
Assistant and the Resource Specialist will audit all Forest-wide sales by the established method
and inform each other their concurrence or not.
MH SUPPLEMENT
EFFECTIVE DATE: March 31, 2010
DURATION: This supplement is effective until superseded or removed.
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FSH 6509.17 – AUTOMATED TIMBER SALE ACCOUNTING
CHAPTER 10- DATA CONVERSION
12.53 – Mailing Requirement. The Resource Assistant will mail statements to the purchaser no
later than the end of the workday following the day of receipt.
12.7 – Administrative Reports. The Resource Specialist and Resource Assistant will verify all
TPSO volume transactions and correct any inaccurate scale volume, as well as verify associated
charges are charged appropriately.
The Resource Assistant will enter the cut date for payment unit sales when the Sale
Administrator has indicated the payment unit has been cut and the volume is reported removed
on the FS-2400-66; or, when payment units are large, will enter the volume to be charged in
accordance with the Sale Administrator’s estimate of volume removed as documented on the FS2400-66. Any additional volume to be charged to a payment unit sale will be charged by the
Resource Assistant in accordance with the Sale Administrator’s estimate of volume removed as
documented on the FS-2400-66.
12.73 – Timber Cut and Sold Worksheet (TSA478P1). The Resource Specialist will reconcile
the Timber Cut and Sold Worksheet quarterly.
12.75 – Report of Closed Contracts (TSA476P1). Sales will normally be closed within 90 days
of final inspection. Exceptions include those sales eligible for closing in the first month of a
quarter on an escalated sale.