92.41--1
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-CHAPTER 90 - DATA ENTRY SYSTEM
91 - SYSTEM DESCRIPTION. The Working Capital Fund data entry programs format
data for transmission to and processing at the Department Computer Centers at
Fort Collins and the National Finance Center. Refer to parent text exhibits 11
through 14 for field requirements, and refer to parent text exhibit 16 for error
message descriptions in resolving Fort Collins errors and National Finance
Center rejects.
92 - PROCESSING REQUIREMENTS
92.41 - Data Entry. Exhibit 1 is an edited version of the documentation
available under WCF MENU item G. It describes the screens, fields, and
function keys.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--2
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1
USER DOCUMENTATION – TABLE OF CONTENTS
5/1/89
WCF SYSTEM (Main Menu).............................................. 1
USER SUBSYSTEM...................................................... 3
New Cycle..................................................... 3
Input Routines................................................ 3
Add New Equipment......................................... 4
Enter New Use............................................. 6
Change a Field in a Record................................ 8
Delete Equipment.......................................... 9
Print Routines............................................... 10
ACCOUNTABILITY SUBSYSTEM........................................... 11
New Cycle....................................................
Input Routines...............................................
Add New Master Record....................................
Change/Inquire Master Record Input.......................
Delete Master Record Input...............................
Print Routines...............................................
NOTES on Screens Displayed...................................
11
11
11
17
17
17
18
F.O.R. SUBSYSTEM................................................... 19
New Cycle.................................................... 19
Input Routines............................................... 19
Print Routines............................................... 22
TRANSMIT........................................................... 25
VIEW/PRINT/DELETE FCCC OUTPUTS..................................... 22
*-FSH 9/89 R-6 SUPP 15 -*
92.41--3
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
* USER DOCUMENTATION *
***** WCF SYSTEM *****
Refer to FSM 6580 for Policy and FSH 6509.11f for procedure in structuring
of data. The following instructions deal with the operation of programs
only.
To use the WCF data entry system you should be in the IS system. You much
have created a drawer and folder for your data. The folder must be your
Region or Unit number. The command line will be “WCF.”
You will then make the appropriate selection for the subsystem in which you
wish to work.
WCF MENU
A. USE DATA ROUTINES
B. ACCOUNTABILITY ROUTINES
C. F.O.R. BUDGET ROUTINES
D. RATE ROUTINES (Used by Regional Office)
E. JOB TICKET ROUTINES (Not used in Region 6)
F. TRANSMIT FILES TO FCCC
G. VIEW/PRINT DOCUMENTATION
H. VIEW/PRINT/DELETE FCCC OUTPUTS
99. EXIT
YOUR CHOICE?
*-FSH 9/89 R-6 SUPP 15 -*
92.41--4
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*- EXHIBIT 1 (continued)
Page 2
For choices A through C, the following menu will appear.
XXX MENU
A. NEW CYCLE ROUTINES
B. INPUT ROUTINES
C. PRINT ROUTINES
99. EXIT
YOUR CHOICE?
Choosing A in USE routine will delete the following data items: Units of
use, non-revenue, and all data for lines that do not have a percentage. If
you choose A in other routine, the appropriate files will be deleted and you
will be asked if you wish to create files.
Answer Y and create the necessary files.
The reason for this as a separate menu item is that you may wish to confirm
that files were received and processed correctly at DCC-FC, before deleting.
If they were not processed properly, you have the opportunity to correct on
the local system and transmit.
Note: When you transmit a data file to DCC-FC, it overlays any existing
file—it does not “add to.” Therefore, after you correct any errors
identified by edit at DCC-FC, transmit all data—data that initially passed
edit plus corrections.
Choosing B will execute programs necessary to input or change data for each
sub-system.
Choosing C will execute macros that will allow you to view files on the
screen and/or print on a printer. If you choose to print a file the macro
will ask what printer. Enter a printer name. All proof listings are
designed to print on 8 ½ by 11 or wider paper.
Choose 99 will exit you to the previous routine.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--5
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 3
*** USE SUB-SYSTEM ***
USE MENU
A. NEW CYCLE ROUTINES
B. INPUT ROUTINES
C. PRINT ROUTINES
99. EXIT
YOUR CHOICE?
A. NEW CYCLE ROUTINES
Selection A on the MENU will give you the following menu. If you are
beginning a new cycle, answer Y to this question. If you have made a
mistake, answer N and return to the USE MENU.
THIS ROUTINE WILL DELETE ALL USE FROM LAST CHANGE
AND ANY ENTRY THAT DOES NOT HAVE PERCENT.
IS THIS YOUR INTENTION?
**** NOTICE****
If you answer “Y” to this before you transmit data, you will destroy data in
your files. There is no way to recover easily. You will have to do it
through CHANGE or DELETE and ADD NEW EQUIPMENT.
If you answer Y, the programs will execute and prepare files for the new
cycle.
Choosing A in USE routine will delete the following data items: units of
use, non-revenue, and all data for lines that do not have a percentage.
Property type, equipment number, and last odometer reading will be retained
unless deleted by “4. Delete Equipment” menu item on the Input menu. Note:
Establishing a master in the EMIS data base will not add equipment to the
USE subsystem--use “1. Add New Equipment on the “B Input” menu.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--6
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 4
B. INPUT ROUTINES
Selection B will give you the following menu.
WCF USE DATA
*F8 = EXIT
**********
PLEASE SELECT
1.
ADD NEW EQUIPMENT
2.
ENTER NEW USE
3.
CHANGE A FIELD IN A RECORD
4.
DELETE EQUIPMENT
1. ADD NEW EQUIPMENT
Selection 1 will establish new equipment, using the following screens, in a
file that will be maintained using selections 2, 3 and 4.
Fleet Equipment/Aircraft Operation
(Form 6500-60)
1)
Region
99
2)
Unit
99
3)
Julian Date 99999
The above screen will appear once per session. After you make entries you
will be asked ANY CHANGES? If you have changes, answer Y and you will be
asked WHAT NUMBER? Enter the number corresponding to the field you wish to
change. When all changes are complete, answer N and continue to the next
screen.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--7
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
1. ADD NEW EQUIPMENT (continue)
Page 5
Fleet Equipment/Aircraft Operation
(Form 6500-60
*F1 = NEXT
*
RECORD
*F5 = ACCEPT
*AT REG ONLY
*F8 = EXIT
************
1)
Property Type 999
2) Equipment Number 9999
3) New Odom. 99999.9
Old Odom. 99999.9
5)
Reg
Unit
7)
M/Code
99 8) 99
4)Date 999999
Date 999999
Use-Units -9999.9
%
9)999999
PY
10) 999
6)Non-Revenue -9999.9
Units-Use
11)
X
Non-Revenue -9999.9
Use-Units
12) -9999.9
-99999.9
(columns 13 through 60 not displayed in this exhibit
61) 99 62) 99 63) 999999 64) 999 65) X 66) -9999.9
The above screen will appear for each property type and equipment number you
choose to enter. There are only two property types, 155 and 157. Equipment
number can be from 1 to 9999. The program will not allow you to enter
duplicate property type/equipment number.
You then will enter a new odometer reading. This field can be blank if you
have a new vehicle. When you establish new equipment, this field will
immediately move to old odometer. The same is true for the date field.
When establishing new equipment, the program will ask you to enter Region,
Unit, management code, percentage, and prior year indicator. You must enter
data or press new line for each field on the first line.
Pressing F5 while at the second or any remaining “Reg” positions will accept
the record and ask if there is any change. After completion of screen, a
clean screen will display and you can enter another record or use F8 to
exit.
If you enter percentages, these entries will be maintained for each “Update”
cycle until you change the record. This includes Region, Unit, management
code, percentage and prior year indicator.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--8
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
2. ENTER NEW USE
Page 6
Selection 2 will produce the following screen for you to choose the property
type and equipment number. You may wish to use the F1 key, which will
select the first equipment number and select the next each time you press
it.
*F1 = NEXT RECORD
*F8 = EXIT
* ***************
PROPERTY TYPE ___
EQUIPMENT NUMBER ______
After you have entered property type and equipment or pressed F1, the
following screen will appear.
Fleet Equipment/Aircraft Operation
(Form 6500-60)
1)
Region
99
2)
Unit
99
3)
Julian Date
99999
The above screen will appear once per session. Region and Unit should not
change. Each new cycle will require Julian data to change as this is the
effective date of your reporting cycle and will be in the records to DCC-FC
and NFC. When the above screen is complete, the following screen will
appear with the appropriate information.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--9
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
2. ENTER NEW USE (continued)
Page 7
Fleet Equipment/Aircraft Operation
(Form 6500-60)
*F1 = NEXT
*
RECORD
*F5 = ACCEPT
*AT REG ONLY
*F8 = Exit
************
1)
Property Type 999
2) Equipment Number 9999
3) New Odom.99999.9
Old Odom. 99999.9
5)
Reg
7)
13)
19)
25)
31)
37)
43)
49)
55)
61)
Unit
99
99
99
99
99
99
99
99
99
99
8)
14)
20)
26)
32)
38)
44)
50)
56)
62)
M/Code
99
99
99
99
99
99
99
99
99
99
9)999999
15)999999
21)999999
27)999999
33)999999
39)999999
45)999999
51)999999
57)999999
63)999999
4)Date 999999
Date 999999
Use-Units -9999.9
%
PY
10)999
16)999
22)999
28)999
34)999
40)999
46)999
52)999
58)999
64)999
6)Non-Revenue -9999.9
Units-Use
11)X
17)X
23)X
29)X
35)X
41)X
47)X
53)X
59)X
65)X
Non-Revenue -9999.9
Use-Units
12)-9999.9
-99999.9
18)-9999.9
24)-9999.9
30)-9999.9
36)-9999.9
42)-9999.9
48)-9999.9
54)-9999.9
60)-9999.9
66)-9999.9
When updating a record, after odometer and date, you will be asked DO YOU
HAVE NON-REVENUE? If you answer Y and enter the units of use, the program
will subtract if from the undistributed use-units and place the units of use
entered in the non-revenue field. Region 6 does not commonly have nonrevenue use.
Next you will be asked DO YOU WISH TO ENTER BY MANAGEMENT CODE? This is for
direct charges. If you have a direct charge, answer Y and the program will
go to the first available entry line and allow you to enter data. You
should not enter a percentage as this will destroy the units of use field
when you distribute any remainder.
You may continue entering direct charge lines until completed. The program
will deduct them from undistributed each time. When finished with direct
charges and sitting at “Reg,” press the F5 key to continue.
Then you will be asked DO YOU WISH TO DISTRIBUTE REMAINDER(Y/N). Answer Y
to this and the program will distribute all remaining undistributed units of
use and zero the undistributed units of use.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--10
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
2. ENTER NEW USE (continued)
Page 8
Finally you will be asked ANY CHANGE? If you wish to change anything,
answer Y and you will be asked WHAT NUMBER? Enter the number to the left of
the field you wish to change. You will be allowed to change anything except
property type and equipment number.
When complete the system will display:
PROPERTY TYPE _____
EQUIPMENT NUMBER _______
Enter another property type and equipment number or press F1 for the next
record or press F8 to exit.
3. CHANGE A FIELD IN A RECORD
Selection 3 will produce the following screen for you to choose the property
type and equipment number. You may wish to use the F1 key which will select
first equipment number and select the next each time you press it.
*F1 = NEXT RECORD
*F8 = EXIT
* ***************
PROPERTY TYPE _____
EQUIPMENT NUMBER _______
After you have entered property type and equipment or pressed F1, the
following screen will appear.
Fleet Equipment/Aircraft Operation
(Form 6500-60)
1)
Region
99
2)
Unit
99
3)
Julian Date
99999
The above screen will appear once per session. Region and Unit should not
change, each new cycle will require Julian date to change as this is the
effective date of your reporting cycle and will be in the records to DCC-FC
and NFC. When the above screen is complete, the following screen will
appear with the appropriate information.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--11
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
3.
CHANGE A FIELD IN A RECORD (continued)
Page 9
Fleet Equipment/Aircraft Operation
(Form 6500-60)
*F1 = NEXT
*
RECORD
*F5 = ACCEPT
*AT REG ONLY
*F8 = Exit
************
1)
Property Type 999
2) Equipment Number 9999
3) New Odom.99999.9
Old Odom. 99999.9
_______
5) Use-Units -9999.9
Reg
1.
Unit
99
8) 99
M/Code
9)999999
%
PY
10)999
4)Date 999999
Date 999999
6)Non-Revenue -9999.9
Units-Use
11)X
Non-Revenue -9999.9
Use-Units
12)-9999.9
-99999.9
(columns 13 through 60 not displayed in this exhibit)
61) 99
62) 99
63)999999
64)999
65)X
66)-9999.9
The above screen will appear for each property type/equipment number you
choose to enter. You will be asked ANY CHANGE? If you answer Y, you will
be asked WHAT NUMBER? Enter the number corresponding to the field you wish
to change. When you have completed the changes, answer N to ANY CHANGE and
the PROPERTY TYPE/EQUIPMENT NUMBER screen will appear for you to select
another record. When you have completed all changes, use F8 to return to
the main menu.
4. DELETE EQUIPMENT
Selection 4 will produce the following menu
PROPERTY TYPE _____
EQUIPMENT NUMBER _______
Enter the property type and equipment number you wish to delete. You will
be asked IS THIS THE RIGHT RECORD? If you answer Y, the record will be
deleted from the file. If you answer N, the above screen will return and
you can enter another property type and equipment number or press F8 to
exit.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--12
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
C.
PRINT ROUTINE
Page 10
Selection C will be prepare a file for viewing or printing
After the file is created you will see the following screen.
YOU WILL HAVE AN OPPORTUNITY
TO PRINT AFTER VIEWING ON THE
SCREEN!!
VIEW ON THE SCREEN (Y/N):
If you wish to view on the screen answer Y and you will be in “browse.”
will see the following screen:
You
?_____________________________Line_______1
WELCOME TO BROWE
Type “H” for HELP
Depress the CR key to view your file.
will display:
At the end of the file, the screen
***Bottom of data***
Key in BYE and new line to exit browse. The program will ask PRINT THE
FILE(Y/N). If you respond Y, the program will ask:
Do you want to use landscape on a DESKTOP Laser Printer (Y/N)?
Give me the printer name you wish to print on. Which PRINTER:___
Enter the printer name and new line—-the screen will return to the USE MENU.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--13
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
Page 11
*** ACCOUNTABILITY SUB-SYSTEM***
Refer to FSM 6580 for policy and FSH 6509.11f for procedure in structuring
of data. The following instructions deal with the operation of programs
only. For vehicles being sold, continue to send the R.O., Fiscal and Public
Safety, ATTN: WCF, a FS-6500-61 (to provide G.S.A. a description).
Complete blocks 1 through 75 according to instructions in FSH 6509.11f,
section 25.12.
ACCOUNTABILITY MENU
A. NEW CYCLE ROUTINES
B. INPUT ROUTINES
C. PRINT ROUTINES
99. EXIT
YOUR CHOICE?
A. NEW CYCLE ROUTINE
Selection A will delete the existing data file. When you select B after
selecting A, MASTRDATA FILE NOT FOUND – CREATE IT (Y/N) _? Will appear on
screen. Answer Y and the data file will be created.
B. INPUT ROUTINES
Selection B will display the following menu for you to enter data.
FLEET EQUIP/AIRCRAFT MASTER
PLEASE SELECT _
1.
ADD NEW MASTER RECORD INPUT
2.
CHANGE/INQUIRE MASTER RECORD INPUT
3.
DELETE MASTER RECORD INPUT
*-FSH 9/89 R-6 SUPP 15 -*
F8 TO EXIT
92.41--14
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
1. ADD NEW MASTER RECORD INPUT
Page 12
Selection 1 will display the following screens to enter data.
******************** SCREEN 1 ********************
FLEET EQUIPMENT AND AIRCRAFT
(Accountability and Data Record-Ref FSH6509.11f)
1.
Action Code
9
C.
Equipment Number
11
D.
Current Status
9
E.
Agency
11
F.
Region
99
G.
Unit
99
H.
Ownership Type
9
I.
Property Type
999
J.
Document Type
1
K.
Date
99999
ANY CHANGE?__
*-FSH 9/89 R-6 SUPP 15 -*
*F1 NEXT
*
RECORD
*F8 ESCAPE
92.41--15
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 13
******************** SCREEN 2 ********************
*F5 = NEXT RECORD
*F6 = RECORD
*F8 = EXIT PROG
RECORD ID 1 *
Enter leading zero or blanks in all fields on this screen.
1) Sub-unit
XX
4) Mfg. Code XXX
7) Model
2) WCF-Activity
5) Yr. Model
XXX
XX
XXXXXXXXXXXXXX
9) SF 82 Code
X
12) Rear Ax/Tr X
3) Class Code
6) Acquisition code
8) GSA Size Code
10) Transmission Type X 11) Transmission Spd
13) Drive
15) C/in Disp. XXXX 16) Primary Fuel
14) Nmbr. Cylinders
XXX
X
X
XX
X
X
ACTION 2 O/T 1 P/T 155 EQUIP # 9994 (A note similar to this will appear on
all records).
* When entering a new master file, make sure that in any block you make an
entry, zero fill any extra spaces. For example, block 4, manufacturer’s
code, if the code is 2, enter 002. For block 16, primary fuel, always make
an entry (0 for non-fuel consuming equipment).
When updating a master file, complete only the blocks that need to be
changed and new line through all the others. If you do not need to change
any blocks in record number 1, press key F5 which will take you to record
number 2 and so forth in each record.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--16
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 14
******************** SCREEN 3 ********************
RECORD NUMBER 2
**
1)
Credit Card Number
XXXXXX
2)
Gross Vehicle Weight
999999
3)
Vehicle Payload
999999
4)
Manufactures EPA Rating
XX
5)
Tire Size Front
XXXXXXXXXX
6)
Tire Size Rear
XXXXXXXXXX
LAST 6 DIGITS OF CREDIT CARD.
LEAVE OUT 0038.
** Block 4, manufacturer’s EPA rating can cause problems. Use whole numbers
for the EPA rating when entering a new piece of equipment unless, like a
trailer, it has no EPA rating, then enter NA. If you leave the block blank,
the master file input will reject.
When updating a master file, complete only the blocks that need to be
charged, and new line through all the others. If you do not need to change
any blocks in record number 2, press key F5 which will take you to record
number 3.
******************** SCREEN 4 ********************
RECORD NUMBER 3
1) Description of Property
XXXXXXXXXXXXXXXXXXXX
(20 characters)
2) Purchase Order Number
XXXXXXXXXXXXX
(13 characters)
3) GSA Contract Number
XXXXXXXXXXXXXX
(14 characters)
4) Dept. of Labor Code
X
Block 4, Department of Labor Code, only needs any entry if the piece of
equipment is Job Corps. You would then enter an “L.” Otherwise leave
blank.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--17
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 15
******************** SCREEN 5 ********************
RECORD NUMBER 4
1)
Date Received (Julian Day)
99999
2)
Odometer When Received
99999.9
3)
Serial Number
XXXXXXXXXXXXXXXXXXXX
4)
License Number
XXXXXXXXXX
5)
Accessories
XXXXXXXXXX
******************** SCREEN 6 ********************
RECORD NUMBER 5
1)
Capitalized Value
9999999.9
2)
Residual Value
S9999999
3)
Accumulated Depreciation
9999999.99
4)
Estimated Life (years)
99
5)
Remaining Months Depreciation
999
6)
Planned Year Replacement
99
(If A/C 1, must be
greater than zero
Note: Remember that the capitalized value, residual value, and accumulated
depreciation are all “add to” fields.
When entering a new vehicle, enter “0” in capitalized value and accumulated
depreciation blocks. Make sure when you enter estimated life (years) and
remaining months depreciation to zero fill. For example, if the life of the
vehicle is 6 years, enter 06.
Also, after entering the “0” in the accumulated depreciation block, new line
to the estimated life (years) block and then immediately press the F5 key.
If you fail to do this and new line through the remaining months
depreciation blocks, the system will automatically put a zero in the
remaining months depreciation block and it will stop the depreciation on the
vehicle.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--18
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 16
******************** SCREEN 7 ********************
RECORD NUMBER 7
1)
New Status
9
2)
Date of transfer or disp.
99999
3)
Proceeds from sale
S99999999
Agency
11
4)
Region
99
5)
Unit
99
6)
Sub-Unit
99
7)
WCF Activity
999
8)
Ownership Type
9
9)
Property Type
999
Equipment No. (New)
9999
10)
******************** SCREEN 8 ********************
SOLD TO INFORMATION
(1)
(2)
(3)
(4)
(5)
(6)
Name:
1 st Address line:
2 nd Address line:
City:
State:
Zip:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
XX
XXXXXXXXXX
After each screen is completed you will be asked ANY CHANGE? If you answer
N, the program will proceed to the next screen. If you answer Y, you will
be asked WHAT NUMBER? Choose the number next to the field you wish to
change. Field numbers do not appear on screen 8. The program will position
at that field and you may enter the new data. When you finished changing,
answer N to ANY CHANGE? And the program will continue to the next screen.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--19
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
2. CHANGE/INQUIRE MASTER RECORD INPUT
Page 17
Selection 2 will display the same screens as for selection 1.
Master above.
Add new
After you enter action code and equipment number, the record will be
retrieved from the data file. You may also choose to use F1 to select the
next record.
After the record has been retrieved, the program will ask ANY CHANGE? If
you answer N, the program will proceed to the next screen. Continue this
process until you have located the field you wish to change. When you have
located the screen with the field you wish to change, answer Y and the
program will ask WHAT NUMBER? Answer with the number next to the field and
you can enter the data. When you have finished all screens, the program
will display screen 1 and you may continue with another record or use F8 to
return to the previous menu.
3. DELETE MASTER RECORD INPUT
Selection 3 will display screen 1 and position you to enter action code and
equipment number. After you have entered the data or used F1 to select next
record, the program will retrieve the record from the data file and display
the remainder of screen 1. It will then ask IS THIS THE RIGHT RECORD? If
you answer N, the program will display screen 1 again and you can repeat the
above process. If you answer Y, the program will delete that record from
the data file and then display screen 1 again.
C. PRINT ROUTINE
See this item under the use subsystem.
works the same as for use.
The print routine for accountability
*-FSH 9/89 R-6 SUPP 15 -*
92.41--20
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 18
NOTES on Screens Displayed
The following screens/records will be displayed by the ACCOUNTABILITY
subsystem when you use certain action code/status combinations:
A/C
Status
1/1
1/2
2/blank
And
2/2
Screens/Records Displayed
SCREEN 1—-KEY DATA, RECORD 1, 2, 3, 4, 5. Skip
from record to record by using key F5. (For
example, if you are on Record 2 and have no
required entry, depress F5, system will ask “Any
change?”, answer N, and subsystem will display next
record.) After Record 5, subsystem returns to
Screen 1.
2/5
SCREEN 1—-KEY DATA, (After completing Screen 1,
answer N to Any Change? When RECORD 1 appears,
suggest enter subunit because program will not
create data line in JCL if all records are blank
even if key data is completed. F6 twice will
return you to a blank screen 1.
2/7
SCREEN 1—-KEY DATA, RECORD 7
2/8
SCREEN 1—-KEY DATA, RECORD 7 and address blocks
(New Line through entries which are not required or
depress F5 after entering Julian date of disposal
and zero in proceeds block.) Edit requires entries
in address blocks—-can be a single character such
as X
*-FSH 9/89 R-6 SUPP 15 -*
92.41--21
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 19
*** F.O.R. SUBSYSTEM ***
When you select F.O.R. BUDGET ROUTINES, the following screens will appear.
F.O.R.
A.
NEW CYCLE ROUTINES
B.
INPUT ROUTINES
C.
PRINT ROUTINES
99. EXIT
A. NEW CYCLE ROUTINES
Use A if budgets last created under B (Input) have been transmitted or are
for some other reason not needed
Selection A will delete the existing data file and return to the above menu.
B. INPUT ROUTINES
Selection B after new cycle will ask: BDGDAT FILE NOT FOUND – CREATE
IT(Y/N). Answer Y to advance to the F.O.R. BUDGET menu. Selection B will
display the following menu.
F.O.R. BUDGET
PLEASE SELECT_
1.
ADD NEW F.O.R. BUDGET
2.
CHANGE/INQUIRE F.O.R. BUDGET
3.
DELETE F.O.R. BUDGET
*-FSH 9/89 R-6 SUPP 15 -*
92.41--22
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
1. ADD NEW F.O.R. BUDGET
Page 20
Selection 1 Will display the following screens for data input:
SCREEN 1:
FLEET AND AIRCRAFT
FIXED OWNERSHIP RATE BUDGET
(Ref FSH 6509.11f)
1)
2)
3)
4)
5)
6)
Region
Unit
Property Type
Fiscal Year
Action Code
Data(YYDDD)
99
99
999
99
9
99999
ANY CHANGES?__
SCREEN 2:
Mgmt-Code
1
1
2
3
4
5
6
999999
999999
999999
999999
999999
999999
*F8 = EXIT
*F5 = NEW EQ. #
1) Equipment Number 9999
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
2
3
4
5
6
7
8
9
10
11
12
13
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
Note: The following additional data lines will appear after completing line
6. All 12 lines will display on the screen.
7
8
9
10
11
12
999999
999999
999999
999999
999999
999999
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
ANY CHANGE?__
Note: When you fill a field, the cursor advances to the next field without
keying in new line.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--23
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
1. ADD NEW F.O.R. BUDGET (continue)
Page 21
When you have finished the last line of data and the cursor is located at
the “Mgmt-Code” position, press F5 to file the record. You will be asked
ANY CHANGE? If you answer N, the program will display a clean screen 2 for
another equipment number. If you answer Y, the program will ask WHAT LINE
__ WHAT COLUMN__. Answer with the line and column numbers of the data you
wish to correct. The program will position to that field and you can enter
the correct data.
To exit, use F8 from screen 2 while located at the equipment number field.
Action Code 1 – Establishing initial FOR budgets, omitted budgets and
budgets for newly received equipment. Enter a 1 (commonly referred to as an
element) under each month for which FOR is chargeable to the management code
listed for the line. It is acceptable to use multiple elements on only
current month’s processing (for example, to collect prior months’ FOR when
establishing a budget omitted or for newly received equipment). Multiple
elements cannot be larger than ordinal number of month within fiscal year—for example, November is the second month, can collect only 2 months FOR.
Refer to edit table, parent text Exhibit 13, for valid values. For example,
values of 1-9 are acceptable for June and values of 01-10 are acceptable for
July. Remember to enter 2 digits in columns for months of July, August, and
September or the data will not pass edit.
Action Code 2 – Changing existing FOR budgets. Make changes only to
unprocessed portion (current and future months). Prepare two data lines—one for the “old” management code and one for each “new” management code.
On the “old” management code line, enter zero under unprocessed months being
changed. On the “new” management code line, enter 1’s under month to be
charged to this new management code. This is the same process followed when
we used paper. Refer to parent text 32.23. For example:
SCREEN 2:
Mgmt-Code
1
1
2
*F8 = EXIT
*F5 = NEW EQ.#
1) Equipment Number 7510
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
2
3
4
5
6
7
8
9
10
11
12
13
530012
530027
0
1
*-FSH 9/89 R-6 SUPP 15 -*
0
1
00
01
00
01
00
01
92.41--24
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 22
2. CHANGE/INQUIRE F.O.R. BUDGET
Selection 2 will display 1. PROPERTY TYPE___ 2. EQUIP NUMB___.
Enter that equipment number you wish to change or use F1 to retrieve the
next record. Program returns to PROPERTY TYPE/EQUIP NUMBER screen after
each equipment number changed or inquired.
After PROPERTY TYPE/EQUIP NUMBER screen, screen 2 will display. Cursor will
be located at ANY CHANGE? If you answer N, the program will return to PT/EQ
NUMB screen and you may repeat the above process. If you answer Y, you will
be asked WHAT LINE__ WHAT COLUMN__ just as in ADD NEW menu item. When you
have finished the changes, answer N and the program will place the corrected
record in the file and return to PT/EQ NUMB. When you have completed all
changes, F8 to exit the program.
C. PRINT ROUTINE
See this item under the Use subsystem.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--25
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Page 23
***TRANSMIT***
This portion of the program will prepare the necessary JCL for executing
runs at Fork Collins.
F. TRANSMIT FILES TO FCCC
Selection F on the main menu will display the following screen:
THE FOLLOWING RUN CARDS AND UNIT
ARE AVAILALE
RUN CARDS
@RUN,L WCF000, 1106xxXXXX,FEWCF06xx,5,3000
@RUN,L/S WCF000, 1106xxXXXX,FEWCF06xx,5,3000
UNIT NUMBER
00
The current run card and unit will be displayed in this space. If there is
none available the space will be blank. Then the following statement will
be displayed:
DO YOU WISH TO USE THEM (Y/N)?
If you answer N, the program will ask you for the following information:
UNIT NUMBER
ACCOUNTING CENTER NUMBER (Region number)
THE PRIORITIES ARE J=1 MINUTE RUN TIME
L=5 MINUTES RUN TIME
N=10 MINUTES RUN TIME
P=60 OR MORE MINUTES RUN TIME
PRIORITY
ACCT #
QUALIFIER (FEWCF06xx)
RUN TIME
*-FSH 9/89 R-6 SUPP 15 -*
92.41--26
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
TRANSMIT (continue)
Page 24
After answering the questions, or if you answer yes, the run cards are
accurate, the following menu will appear.
TRANSMIT MENU
A. TRANSMIT TO FCCC DATA/EDIT/PRINT RUNSTREAM
B. TRANSMIT TO FCCC RUNSTREAM TO LIST REJECTS
99. EXIT
YOUR SELECTION__
Selection A will display the following messages. Selection B will ask
similar questions—-whether you want rejects for each subsystem.
Request rejects only for those subsystems you know you have rejects for—-RO
F&PS notifies Units each cycle.
DO
DO
DO
DO
YOU
YOU
YOU
YOU
WANT
WANT
WANT
WANT
TO
TO
TO
TO
TRANSMIT
TRANSMIT
TRANSMIT
TRANSMIT
ACCOUNTABLILITY DATA?
F.O.R. DATA?
RATE DATA?
USE DATA?
Answer each Y or N. If you answer Y, the program will prepare the necessary
files to transmit data from the DG to DCC-FC, execute the edit programs at
DCC-FC, queue the printout to the site ID you indicated, and place them in
the queue for transmission to DCC-FC. Your output will return to Drawer
FCCC and Folder FCFILES and can be printed from WCF MENU item H.
Next, the following screen will be displayed:
***TRANSMIT ROUTINE***
Do you want to view/print your runstream Y/N
Answer Y and program will give message YOU WILL HAVE AN OPPORTUNITY
TO PRINT AFTER VIEWING ON THE
SCREEN!!
View on the screen (Y/N)
Yes will allow you to use the CR key to scroll through your file in Browse
(see USE, C. PRINT routine).
When you exit Browse, program will ask PRINT THE FILE(Y/N) and ask you for a
printer name.
*-FSH 9/89 R-6 SUPP 15 -*
92.41--27
WORKING CAPITAL FUND ACCOUNTING OPERATIONS HANDBOOK
*-Exhibit 1 (continued)
Next screen in TRANSMIT ROUTINE is:
Page 25
SUBMIT RUN TO
1.
2.
3.
1.
2.
NFC
FCCC
DO NOT TRANSMIT
YOUR COICE: 2
Submit after 6 PM today?
Submit now?
Your Choice:
System returns to TRANSMIT MENU—-99 to exit.
*** VIEW/PRINT/DELETE FCCC OUTPUTS ***
H. VIEW/PRINT/DELETE FCCC OUTPUTS
Selection H on the main WCF MENU will enable you to view, print, or delete
objects in the FCCC drawer, FCFILES, folder. You will see the following
messages and a list of files in the drawer:
OUTPUTS FROM FORT COLLINS COMPUTER CENTER
RUN STREAM OUTPUTS
DO YOU WANT TO VIEW A FILE? (Y/N)
WHICH FILE DO YOU WISH TO SEE? (file scrolls past screen, does not use
browse)
DO YOU WISH TO PRINT THE FILE?
DO YOU WISH TO DELETE THIS FILE NOW? (Y/N)
THE FOLLOWING FILES WILL BE DELETED
Directory
NAME
:Dxx:STAFF:XX:FCCC:FCFILES
TXT
6-MAR-87
10:37:40
2500
PERM
ARE YOU SURE?
When you answer No to these questions, you return to main WCF MENU.
*-FSH 9/89 R-6 SUPP 15 -*