6309.11, 0_Code
Page 1 of 6
FOREST SERVICE HANDBOOK
Portland, Oregon
TITLE 6309.11 - CONTRACT ADMINISTRATION HANDBOOK
R6/PNW Supplement No. 6309.11-93-1
Effective June 28, 1993
POSTING NOTICE. Supplements to this handbook are numbered consecutively.
Check the last transmittal sheet received for this handbook to see that the above
supplement number is in sequence. If not, obtain intervening supplement(s) at once
from the Information Center. Do not post this supplement until the missing one(s)
is received and posted. After posting, place the transmittal at the front of the title
and retain until the first transmittal of the next calendar year is received.
The last R6/PNW Supplement to this handbook was R6 6309.11-91-1.
Document Name
Superseded New
(Number of sheets)
6309.11,0 Code
6
Page Code
04.4--1 thru --7
4
06.2--1, --2
1
Digest:
01-04.4 - This is a reissuance to conform the format and structure of the Handbook
Supplement to conform to the requirements of electronic directive issuance.
05 - Adds section on determining applicability of contracts under the FEIS.
/s/ John E. Lowe
/s/ Charles W. Philpot
JOHN E. LOWE
Regional Forester
CHARLES W. PHILPOT
Station Director
R6/PNW SUPPLEMENT
FSH 6309.11 - CONTRACT ADMINISTRATION HANDBOOK
R6/PNW SUPPLEMENT 6309.11-93-1
EFFECTIVE 06/28/93
ZERO CODE
01 - AUTHORITY.
Federal Property Management Regulations, FSH 6409.31, describe the delegation of
authority to the Department of Agriculture for acquisition of interests in real
property.
04 - RESPONSIBILITY.
04.2 - Line Officers. The Line Officer shall notify the Contracting Officer (CO) of
the Unit's annual program of work and planned contracting workload through the
Acquisition Planning process in FAR 7.1, following Regional and local direction
regarding due dates for the Advance Acquisition Plan and periodic updates.
04.4 - Contracting Officer's Representative. To be designated as a Contracting
Officers Representative (COR) for service contracts, the individual shall have
attended a contract administration course or equivalent and have been designated
and served as an inspector on at least one similar project.
The Forest's Administrative Service Section shall establish and maintain a certified
COR list. A CO shall prepare a COR Certificate of Qualification for individuals that
complete the minimum training and have the required experience.
Field units shall prepare training plans and assign inspector duties to insure
individuals meet the requirements for certification. In order to maintain a high
level of efficiency, the employee should receive a minimum of one training course
every 2 years for development and enhancement. Acceptable training courses are
listed in exhibit 01.
Recertification shall be required if an employee has not performed COR duties
within 2 years of latest assignment.
Construction COR's shall meet the current Engineering certification requirements.
Leasing COR's shall meet the requirements in the leasing COR handbook.
R6/PNW SUPPLEMENT
04.4 - Exhibit 01
Generic Training for COR's for Other Than Construction Projects
Subject Matter
Suggested
Training
Brief
Description
Basic COR
Training
Contracting
for COR's
Introduction to acquisition
process. Covers contract
types, acquisition planning
& contract administration
COR Workshop
Vendor*
GSA
NPI
Advanced COR
Training
Advanced COR
Workshop
Enhances contract process
decision-making. Goes
beyond fundamentals of
contract administration
NPI
Contract
Administration
Contract
Administration
Covers contract administration
from prework conference thru
contract closeout. Orientation
toward practical approach of
using regulations to avoid or
solve problems.
GSA, MCI,
USDA-GS,
Advanced
Contract
Administration
Advanced
Contract
Administration
Contract
Addresses areas of contract
administration where difficult
problems arise. Various FAR
clauses covered for use on the
Administration ground.
MCI
Administration
of Government
Contracts
AGU
GWU
Service
Contracting
Services
Contracting
Develops skills and
knowledge in service-type
contract including
contractor performance.
MCI
Writing
Specs
Statement
Work/Specification
Preparation
Preparation, review and
revising of statements of
work.
MCI
NPI
Developing Work
Statements for
Negotiated
Procurement
Basic
Contracting
Basic
Procurement
GSA
Provides basic regulatory
requirements for small
purchasing, sealed bidding
and negotiations contracting
methods. Also basic problem
GSA
R6/PNW SUPPLEMENT
solving during administration
R6/PNW SUPPLEMENT
04.4 - Exhibit 01--Continued
Subject Matter
Suggested
Training
Federal
Contracting
Fundamentals of
Federal contracting.
Effective
Negotiation
Practical
Negotiating
Skills
Effective
Negotiation
Negotiating techniques
Contracting by
Negotiation
Negotiated
Procurements
Contract Law
Federal
Contract Law
Brief
Description
Vendor*
MCI
Negotiating techniques
(available in cassette, too)
AMI
NPI
"
"
"
MCI
"
Legalities of contracts
THA
MCI
Govt. Contract Law
"
"
GSA
Principles of Govt.
Contract Law
"
"
USDA
Cost & Price
Analysis
Cost & Price
Analysis
Contractor's methods of
pricing
GSA, MCI,
NPA
USDA
Dealing
with Stress
Stress
Management
Effectively dealing
with stress.
FS, MCI
OPM
Communications
Skills
Learn to recognize
various communication
styles, identify barriers,
and how to deal with
communication problems.
NPI
Conflict management
Examines nature of
conflict and techniques
for dealing with it.
NPI
NOTE: PRIOR TO SIGNING UP FOR ANY SESSIONS SHOWN ABOVE, IT IS
RECOMMENDED YOU CHECK WITH LOCAL CONTRACTING OFFICER REGARDING
TECHNICAL ADEQUACY OF COURSE BEING CONSIDERED.
NPI HOLDS SESSIONS SPECIFICALLY FOR F.S., BUT ONLY ON QUORUM BASIS. NO
CURRENT OPPORTUNITY FOR SENDING SINGLE INDIVIDUALS TO SCHEDULED
SESSIONS.
R6/PNW SUPPLEMENT
04.4 - Exhibit 01--Continued
*The following abbreviations are used to identify training vendors:
AGU
American Graduate University and Procurement
Associates Incs.
733 N. Dodsworth Ave.
Covina, CA 91724
(818) 966-4576
GSA
General Services Administration
Contact local Regional Office
GWU
George Washington University
School of Government and Business Administration
515 22nd St. NW
Washington, DC 20052
MCI
Management Concepts Incorporated
1964 Gallows Road
Vienna, VA 98104
(703) 682-9455
NPI
Northwest Procurement Institute
216 First Ave., South, Rm. 370
Seattle, WA 98104
OPM
Office of Personnel Management
Contact local Regional Office
USDA-GS
USDA Graduate School
Room 106, 600 Maryland, Ave., SW
Washington, DC 20024
(202) 447-7124
AMI
Associated Management Institute, Inc.
3820 Industrial Way, Suite A
Benicia, CA 94510
(1-800-556-5522)
R6/PNW SUPPLEMENT
05 - DEFINITIONS.
Vegetation Management Contract (VM Contract). A contract involving a project
which falls within the scope of the Final Environmental Impact Statement (FEIS)
"Managing Competing and Unwanted Vegetation." The determination of whether a
project is within the scope of the FEIS is the responsibility of the line officer with
decision-making authority for the project. This determination is to be made with
reference to the direction contained in the FEIS Chapter I and Appendix G, and the
"Guide to Conducting Vegetation Management Projects in the Pacific Northwest
Region."