6209.13
Page 1 of 4
FOREST SERVICE HANDBOOK
SALMON-CHALLIS NATIONAL FOREST
SALMON, ID
FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
Supplement No.: 6209.13 95-1
Effective Date: April 3, 1995.
Duration: Effective until superseded or removed
Prepared by: /s/ John W. Coil
JOHN W. COIL
Administrative Officer
Date: April 6, 1995
Approved: /s/ Charles C. Wildes
CHARLES C. WILDES
Forest Supervisor, Challis National Forest
Acting Forest Supervisor, Salmon N. F.
Date Approved: Not Available
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document name. Remove entire document and replace with this
supplement. Retain this transmittal as the first page of this document.
New Document(s):
6209.13,12 Code
4 Pages
Superseded Document(s):
6209.13,12 Code
0 Pages
Digest:
6209.13
Adds Forests direction for handling FOIA requests.
S-CNF SUPPLEMENT 6209.13 95-1
EFFECTIVE DATE: April 3, 1995
DURATION: Effective until superseded or removed
Page 2 of 4
FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
12 - REQUESTS. A copy of all Freedom of Information Act (FOIA) requests shall be
forwarded to the Forest FOIA Coordinator. Processing may be done at District level or SO
depending on the volume and nature of request. The District SSS will act as the District
FOIA Coordinator. All log numbers will be issued from the SO -- call Headquarters
mailroom to request log number. If more than one District receives the same FOIA request,
the SO will respond with the Districts supplying the documentation, if needed.
1. MINOR REQUESTS (Walk-in's, telephone requests). All minimal requests can be
tallied on the FOIA cost record form for one month and sent to the Forest FOIA Coordinator.
See Exhibit A
2. MAJOR REQUESTS (More than one District or Forest receives a request from the
same person or group).
The Forest policy is to respond only once to a requestor encompassing every item in the
request. Consistency in what documents are being supplied by each District must be
maintained to avoid any legal consequences.
Copies of all FOIA requests and responses under this designation will be forwarded to the
Forest FOIA Coordinator. If one District does not have information to supply, they need to
inform the Forest FOIA Coordinator.
Case files need to be prepared for each FOIA request and labeled as shown in Exhibit B.
Each file needs an identifying number such as 001-94 as shown in Exhibit B. Files are not to
be labeled with the requestors name.
An annual FOIA Report is due in the RO by January 15 of each year, covering the previous
calendar year. Therefore each District will maintain a log sheet on all written and verbal
FOIA requests. The District FOIA log sheet will be sent to the Forest FOIA Coordinator
monthly.
SEARCH VERSUS REVIEW. "Search" time is the time spent looking for
documents/information responsive to a request (not just going to a file cabinet and pulling the
files). If documents must be read to determine whether they contain information requested,
this can be considered "search" time.
"Review" time is the time spent reading the "responsive" documents to determine whether the
information is releasable.
BILLS FOR COLLECTION. Reference FSH 6209.13, page 14 through 14.1--6, Exhibits 1
through 3 for fee schedule and charges. Ensure checks are made payable to: "TREASURY
OF THE UNITED STATES."
S-CNF SUPPLEMENT 6209.13 95-1
EFFECTIVE DATE: April 3, 1995
DURATION: Effective until superseded or removed
Page 3 of 4
FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
EXHIBIT B
LABELING OF CASE FILE FOLDERS
_______________________
_______________________
|6270 Availability of Records| |Disposition Date:
|
|
1 FOIA Requests
| |Closed Date:
|
| Keep Current Until Closed|
____________
|Case #001-94 |
|
|
S-CNF SUPPLEMENT 6209.13 95-1
EFFECTIVE DATE: April 3, 1995
DURATION: Effective until superseded or removed
Page 4 of 4
FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
EXHIBIT A
>>COMPLETE
FORM EVEN IF BILL IS NOT SENT TO REQUESTER<<
REQUESTER'S NAME________________
CATEGORY OF REQUESTER_____
ADMINISTRATIVE COST RECORD - FOIA/PA
1. Request Number
2. Person Responsible for Reply
Type of Service Provided*
Total Hrs or Qty
4. Search (successful and unsuccessful)
5. Review/excising (commercial requester only)
6. Other activity
7. Duplication**
a. Pages reproduced (81/2x14” or smaller) each printed side.
b. Pages reproduced (larger than 8 1/2 x 14”) ($.50 per linear foot of longest side)
9. Other Fees For Service
a. Recreation Maps
b. Photographs
c. Other
COST TO ADMINISTER PROGRAM
3. Date Complete (Mo./Day/Yr.)
X Rate =
Admin Cost
.20
.50
$
* See FSH 6209.13 at 14 for detailed fee schedule and guidelines for catigory of requester.
** Charges for time involved in duplicating documents is included in the charge per copy.
a. SEARCH Fees
________________
b. minus (2 hours free)
________________
c. Chargeable Search Fees (a minus b)
d. DUPLICATING Fees
______________
e. Minus 100 Free Pages
______________
____________
f. Chargeable duplicating fees (d minus e)
_____________
g. OTHER CHARGEABLE FEES (f plus g)
(includes review time) (total from above)
_____________
h. TOTAL CHARGEABLE FEES (f plus g)
______________
i. Minus Fees Waived/Reduced
______________
j. TOTAL BILLED TO REQUESTER (h minus l)
______________
RETURN THIS COMPLETED FORM TO FOIA COORDINATOR WITH COPY OF RESPONSE
LETTER AND INDEX OF DOCUMENTS SENT TO REQUESTER
(Even if bill is NOT sent to the requester)