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FOREST SERVICE HANDBOOK
SALMON-CHALLIS NATIONAL FOREST
SALMON, ID
FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
Supplement No.: 6209.13-95-2
Effective Date: May 11, 1995
Duration: Effective until superseded or removed
Approved: ROGERS M. THOMAS
Acting Forest Supervisor
Date Approved: Not Available
Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar
year. Post by document name. Remove entire document and replace with this supplement. Retain
this transmittal as the first page of this document.
New Document(s):
6209.13,12 Code
2 Pages
Superseded Document(s):
6209.13,12 Code
2 Pages
Digest:
6209.13
Deletes last sentence, paragraph seven.
S-CNF SUPPLEMENT 6209.13 95-2
EFFECTIVE DATE: May 11, 1995
DURATION: Effective until superseded or removed
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FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
12 - REQUESTS. A copy of all Freedom of Information Act (FOIA) requests shall be forwarded to the
Forest FOIA Coordinator. Processing may be done at District level or SO depending on the volume and
nature of request. The District SSS will act as the District FOIA Coordinator. All log numbers will be
issued from the SO -- call Headquarters mailroom to request log number. If more than one District
receives the same FOIA request, the SO will respond with the Districts supplying the documentation, if
needed.
1. MINOR REQUESTS (Walk-in's, telephone requests). All minimal requests can be tallied on
the FOIA cost record form for one month and sent to the Forest FOIA Coordinator. See Exhibit A
2. MAJOR REQUESTS (More than one District or Forest receives a request from the same
person or group).
The Forest policy is to respond only once to a requestor encompassing every item in the request.
Consistency in what documents are being supplied by each District must be maintained to avoid any
legal consequences.
Copies of all FOIA requests and responses under this designation will be forwarded to the Forest FOIA
Coordinator. If one District does not have information to supply, they need to inform the Forest FOIA
Coordinator.
Case files need to be prepared for each FOIA request and labeled as shown in Exhibit B. Each file needs
an identifying number such as 001-94 as shown in Exhibit B. Files are not to be labeled with the
requestors name.
An annual FOIA Report is due in the RO by January 15 of each year, covering the previous calendar
year. Therefore each District will maintain a log sheet on all written and verbal FOIA requests.
SEARCH VERSUS REVIEW. "Search" time is the time spent looking for documents/information
responsive to a request (not just going to a file cabinet
and pulling the files). If documents must be read to determine whether they contain information
requested, this can be considered "search" time.
"Review" time is the time spent reading the "responsive" documents to determine whether the
information is releasable.
BILLS FOR COLLECTION. Reference FSH 6209.13, page 14 through 14.1--6, Exhibits 1 through 3 for
fee schedule and charges. Ensure checks are made payable to: "TREASURY OF THE UNITED
STATES."
S-CNF SUPPLEMENT 6209.13 95-2
EFFECTIVE DATE: May 11, 1995
DURATION: Effective until superseded or removed
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FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
EXHIBIT B
LABELING OF CASE FILE FOLDERS
_______________________
_____________________
|6270 Availability of Records| |Disposition Date:
|
|
1 FOIA Requests
| |Closed Date:
|
|Keep Current Until Closed|
_____________
|Case #001-94 |
|
|
S-CNF SUPPLEMENT 6209.13 95-2
EFFECTIVE DATE: May 11, 1995
DURATION: Effective until superseded or removed
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FSH 6209.13 – FREEDOM OF INFORMATION ACT/PRIVACY ACT
CHAPTER 10 – FREEDOM OF INFORMATION ACT
EXHIBIT A
>>COMPLETE FORM EVEN IF BILL IS NOT SENT TO REQUESTER <<
REQUESTER'S NAME_________________________
CATEGORY OF REQUESTER__________________
ADMINISTRATIVE COST RECORD - FOIA/PA
1. Request Number
2. Person Responsible for Reply
Type of Se rvi ce Pr ovi de d*
3. Date Complete (Mo./Day/Yr.)
Total Hrs or Qty
4. Search (successful and unsuccessful)
5. Review/excising (commercial requester only)
6. Other activity
7. Duplication**
a. Pages reproduced (81/2x14” or smaller)each printed side)
b. Pages reproduced (larger than 8 1/2 x 14”) ($.50 per linear foot of longest side)
9. Other Fees For Service
a. Recreation Maps
b. Photographs
c. Other
COST TO ADMINISTER PROGRAM
X Rate =
Admin Cost
.20
.50
$
* See FSH 6209.13 at 14 for detailed fee schedule and guidelines for category of requester.
** Charges for time involved in duplicating documents is included in the charge per copy.
a. SEARCH Fees
________________
b. Minus (2 hours free)
________________
c. Chargeable Search Fees (a minus b)
____________
d. DUPLICATING Fees
________________
e. Minus 100 Free Pages
________________
f. Chargeable duplicating fees (d minus e)
______________
g. OTHER CHARGEABLE FEES (f plus g)
(includes review time) (total from above)
___________ __
h. TOTAL CHARGEABLE FEES (f plus g)
________________
i. Minus Fees Waived/Reduced
________________
j. TOTAL BILLED TO REQUESTER (h minus l)
______________
RETURN THIS COMPLETED FORM TO FOIA COORDINATOR WITH COPY OF RESPONSE
LETTER AND INDEX OF DOCUMENTS SENT TO REQUESTER
(EVEN IF BILL IS NOT SENT TO THE REQUESTER)