6109.11 Page 1 of 3 FOREST SERVICE HANDBOOK MARK TWAIN NF (REGION 9) ROLLA, MO FSH 6109.11 – PAY ADMINISTRATION, ATTENDANCE AND LEAVE HANDBOOK CHAPTER 10 – PAY ADMINISTRATION Supplement No.: R9 Mark Twain 6109.11-2003-4 Effective Date: October 20, 2003 Duration: This supplement is effective until superseded or removed. Approved: MICHAEL M. SANDERS Deputy Forest Supervisor Date Approved: 10/20/2003 Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar year. Post by document; remove the entire document and replace it with this supplement. Retain this transmittal as the first page(s) of this document. The last supplement to this Handbook was R9 Mark Twain 6109.11-2003-3. New Document Superseded Document(s) (Supplement Number and Effective Date) R9 Mark Twain 6109.11-2003-4 R9 Mark Twain 6109.11-2003-3 3 Pages 2 Pages Digest: In order by code, summarize the main additions, revisions, or removal of direction incorporated in this supplement. 16.1 Updates final salary payment reporting (WOC Checklist) procedures. R9 MARK TWAIN SUPPLEMENT 6109.11-2003-4 EFFECTIVE DATE: 10/20/2003 DURATION: Effective until superseded or removed 6109.11 Page 2 of 3 FSH 6109.11 – PAY ADMINISTRATION, ATTENDANCE AND LEAVE HANDBOOK CHAPTER 10 – PAY ADMINISTRATION 10 – PAY ADMINISTRATION 16 – ALLOTMENTS AND ASSIGNMENTS OF PAY 16.1 –INDEBTEDNESS TO THE GOVERNMENT. The Western Operation Center’s (WOC) “Checklist for Employees Transferring, Separating or Retiring From the WOC” form (exhibit 1) will be completed for all employees to ensure full accountability for all funds and property entrusted to the employee. Please discard all other forms previously used. a. Submission by Field Units. (1) The Checklist will be submitted to the Supervisor’s Office Personnel Section for all separations, transfers, reassignments, retirements, extended LWOP, or furloughs. (2) Districts will complete the Checklist and certify Blocks 1 through 9 by signing and dating. (3) Original checklist form will be submitted to the Supervisor’s Office Personnel Section with any type of official identification card attached. (4) The Checklists are due in the Supervisor’s Office Personnel Section by the last work day of the pay period in which separation is effective. If it cannot be certified, the Time and Attendance Report will not be transmitted by the Supervisor’s Office until funds and/or property have been cleared. The Personnel Section will notify the National Finance Center of outstanding property. (5) The certifying official must be someone other than the employee covered by the Checklist. b. Supervisor’s Office Action on Field Submissions. (1) Route to Budget and Finance for additional certification of Blocks 6, 7, and 9-11. Sign and date in the “Forest Financial Management” block. (2) Route to Administrative Services/Support Services for property data verification that official identification cards (Block 2) and other accountable property have been received in the Supervisor’s Office by signing and dating in “Forest ADP Security” block. (3) Route to Personnel Section for certification of Block 12 and 13 signing and dating in “Forest PMO” block. R9 MARK TWAIN SUPPLEMENT 6109.11-2003-4 EFFECTIVE DATE: 10/20/2003 DURATION: Effective until superseded or removed 6109.11 Page 3 of 3 FSH 6109.11 – PAY ADMINISTRATION, ATTENDANCE AND LEAVE HANDBOOK CHAPTER 10 – PAY ADMINISTRATION EXHIBIT 1 Available Hard Copy Only