2409.18,53-53.24
Page 1 of 13
FSH 2409.18 - TIMBER SALE PREPARATION HANDBOOK
R-1 SUPPLEMENT NO. 2409.18-95-3
EFFECTIVE 01/29/96
CHAPTER 50 - FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL,
AND OFFERING - GATE 4
53 - TIMBER SALE CONTRACT.
53.1 - Timber Sale Contract, Form FS-2400-3.
53.11 - Criteria for Use. In addition to the conditions in the parent text, the following criteria
apply to the use of form FS-2400-3.
1. As a general rule, FS-2400-3 contracts will be used only for pre-sale measurement
sales and written as either Lump Sum Single Payment Unit or Multiple Payment Unit. FS-24003 contracts may also be used for load count sales consisting of low volume and low value sales
when conditions make presale measurement of volume impracticable. FS-2400-3 contracts shall
not be used for sales where final volume determination will be made by log scale.
2. The contract period does not exceed 24 months.
3. Payments are made at flat rates.
4. All payments for payment unit release must be made in the form of cash, check or
money orders. Payment guarantees are not to be accepted.
5. The sale does not require specified road construction or reconstruction.
6. Limitations to this contract make it impracticable to use in all situations (for
example, contract term adjustment, default or catastrophic damage provisions are not part of this
contract).
53.12 - Instructions for Use. The numbers in parentheses ( ) refer to the numbered items on
53.12 - Exhibit 01.
(1) Enter purchaser's full name. Name shall agree with name in blocks (13) and (35).
(2) Enter purchaser's full address.
(3) Enter Forest name.
(4) Enter District name and number.
(5) Enter "one."
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 2 of 12
(6) Enter sale name.
(7) Enter award date.
(8) Enter the termination date.
(9) Enter total acres within the sale area boundary.
(10) Enter total acres to be cut.
(11) Enter contract number.
(12) Enter legal description: section, township, range, meridian, county, and state.
(13) Enter purchaser's name as shown on the bid form and specify purchaser's business
entity, for example, if a corporation, state "a corporation, organized and existing
under the laws of the State of
;" if a partnership, state "a partnership consisting
of (list names of each partner);" if an individual, state "an individual doing business
under the name of
, City of
, State of
;" or if an individual doing
business as an individual, state "an individual doing business under the name of
(individual's name)."
(14) Enter "Unit Collection Officer" and lockbox address.
(15) For single payment unit sales, enter the total amount needed for payment unit release.
This includes total stumpage plus all associated charge deposits. For multiple
payment unit sales, enter the total amount needed for payment unit release of the
smallest payment unit.
(16) Enter the total stumpage plus all required associated charge deposits for the entire sale.
Delete "more or less, as may be determined by actual scale" unless final volume is
being determined by load count.
(17) Delete the inapplicable wording in the first sentence. Delete the rest of the
paragraph.
(18) Enter species and product(s).
(19) Enter estimated quantity and unit of measure for each species and product. For load count
sales make a footnote stating "Unless otherwise agreed in writing, volume
determination will be by truck load count based on (specify volume/load that will be
used)."
NOTE: Items (20) through (24) are to be entered as shown below using current
applicable utilization standards for sawlogs (all species except cedar product logs).
Enter "As defined in special provision 2.22," for cedar product logs.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 3 of 12
(20) Enter diameter breast height (DBH).
(21) Enter "1."
(22) Enter minimum piece length in feet.
(23) Enter minimum piece diameter inside bark (DIB) in inches.
(24) Enter minimum net scale in percent of gross scale.
(25) Enter bid rates per unit of measure. Use a footnote to specify lump-sum if lump-sum
bidding was used.
(26) Enter required slash deposits per unit of measure. Use a footnote to specify lumpsum if lump-sum bidding was used.
(27) Describe how timber has been designated for cutting: unit boundary marking, color
of paint, individual tree marking method, and so forth.
(28) Enter "Refer to special provision 7.1."
(29) Enter purchaser's fire suppression liability.
(30) Enter maximum stump height in inches.
(31) Enter the appended page numbers. Begin numbering with page 5.
(32) A performance bond is required for each timber sale. Enter the amount of the bond
here.
(33) List any standard provisions that are deleted.
(34) To be signed by the Contracting Officer after the purchaser executes the contract.
(35) Enter purchaser's name as shown on the bid form.
(36) Purchaser signature and title goes here.
(37) Witness signatures go here. Refer to Instructions on Page 2 of Contract Form 24003.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 4 of 12
NOTE: The top of the second printed page provides space for corporate
certification.
1. Additional Special Provisions for Form FS-2400-3, Timber Sale Contract. FS-2400-3
contracts should only be used for relatively risk-free timber sales. In general terms, the standard
contract FS-2400-3 provisions cover most of the necessary conditions. A list of mandatory and
optional special provisions to be used with the FS-2400-3 contract is available for retrieval from
the RO Clause Compiler. Reference the RO 2400-3 checklist. No additional provisions shall be
used with the FS-2400-3 contract without prior approval from the Regional Office.
2. Distribution. Following sale award, distribution of the FS-2400-3 contract will be
made as follows:
a. Original (Signed) is retained by the Contracting Officer.
b. Signed carbon to the Purchaser.
c. Carbon copy to other offices as appropriate with all blanks and signature blocks filled in
along with a copy of approved timber sale report, Environmental Assessment, and
Bill for Collection (FS-6500-89). In addition, if any of the following documents
were prepared and not a part of the approved timber sale report, they shall also be
forwarded: Sale Area Improvement (K-V Plan), brush disposal plan, erosion
control plan, road maintenance plan, Salvage Sale Fund (SSF) form (FS-240051), prospectus, advertisement, and completed bid form. Refer to FSH 2409.22
R-1, Chapter 90, for FS-2400-17 distribution.
3. Small Business Set-Aside Sales. FS-2400-3 timber sales where the appraised
stumpage value exceeds $2,000 will need to be considered for set-aside, if set-aside procedures
are in effect. Contact SO Timber Management for guidelines.
Include Special Provision 15.8 - REQUIREMENT FOR SMALL BUSINESS PROCESSING in
all contracts awarded under the small business timber sale set-aside program.
Include Special Provision 15.4 - SSTS PROCESSING REQUIREMENTS AND RECORDS in
all contracts awarded under the Special Salvage Timber Sale (SSTS) program.
4. Sale Area Map. 53.24 - Exhibit 01 of the parent text and R1 - 53.24 - Exhibit 01
shows the standard symbols to be used on the Sale Area Map.
53.2 - Timber Sale Contract, Form FS-2400-6.
53.21 - Division A.
1. Log Scale Sales. For log scale sales, the following instructions apply.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 5 of 12
a. A13 - B6.8 Scaling Instructions and Specifications. Scaling instructions and
specifications for log scale sales will be listed in A13 as follows:
Name and Date of Governing Instructions: "FSH 2409.11, National Forest Log
Scaling Handbook, May 1985, as supplemented" or "FSH 2409.11a, National
Forest Cubic Scaling Handbook, May 1991, as supplemented." Governing
instructions for sawlogs/products contained in C Provisions as follows: C6.801,
C6.802, C6.808, C6.810, C6.814, C6.82, C6.821#, C6.823, C6.84 and C6.841.
A13 - SCALING SPECIFICATIONS
|
|
|
Trim Allowance
|
| Maximum |
|
|
|
| Scaling | Diameter | Length | Trim
Species | Product | Length | Range | Range | Allowance
|
| (feet) | (inches) | (feet) | (inches)
|
|
|
|
|
All
|Sawlogs | 20 | All | All | 6
|
|
|
|
|
Cedar |Product |
|
|
|
|Logs
| 20 | All | All | 6
|
|
|
|
|
All
|Pulp Logs | All | All | All | None
|
|
|
|
|
b. A14 - B6.81 Scaling Services. Specific conditions in A14 shall be completed
prior to sale advertisement.
A14 - SCALING SERVICES
Species | Unit Of |
|
| Standard
and/or | Measure | Site and Geographic Location| Method |Estimated
Product |
|
|
|Cost/Unit
(1)
| (2) |
(3)
| (4) | (5)
All Sawlogs| MBF | Mill Yard - Podunk, Mont. | Sample | N/A
Cedar Prod |
|
|
|
Logs | CCF | Mill Yard - Podunk, Mont. | Sample | N/A
Pulp Logs | CCF | Mill Yard - Podunk, Mont. | Sample | N/A
|
|
|
|
The numbers in parentheses () refer to the numbered items on the table above.
(1) Species and Products. Must agree with those shown in A2. If there is but a
single product, such as sawlogs, then the term "all species" may be shown rather
than listing them individually.
(2) Unit of Measure. Must agree with that shown in A2.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 6 of 12
(3) Site and Geographic Location. Normally the "site" will be "mill yard" with
the "geographic location" being the appraisal point, such as "Missoula, Montana."
A specific mill yard will not be named.
(4) Method. Must correspond with approved R-1 scaling methods. If any form
of weight scale is considered, be sure State certified scales are available for
prospective purchasers.
(5) Standard Estimated Cost Per Unit $. Enter either estimated cost or N/A for
each cost per unit that correspond to unit of measure.
c. A15 - B6.81 Minimum Scaling Volumes. Where sample scaling is presented
as the method in A14, enter N/A in all provided spaces. The contract provides
that when sample scaling is specified, the Forest Service will perform scaling, as
needed during the regular work day or week (B6.81). Any other arrangement
shall be by written agreement as prescribed in B6.81.
2. Weight scale. For weight scale sales, the following instructions apply.
a. A2 - Show estimated quantities in TONS as unit of measure and all products
offered with their respective utilization specifications.
A2 - VOLUME ESTIMATE AND UTILIZATION STANDARDS APPLICABLE TO B2.1,
B2.2, B2.4 AND B6.4
|| Minimum Tree|
|| Specifications| Minimum Piece
|| Include One| Specifications
|| Minimum Piece| |
|
| Estimated||| Diameter |
Species| Quantity| Diameter|| Inside | Net
and | and Unit| Breast High|| Bark at |in % of
Products
| | of Measure| Length| Small End| Gross
| (tons)| (d.b.h)| (feet)| (inches) | Scale
|||| |
Lodgepole Pine|||| |
Sawlogs, Dead| 8,807| 8.0| 16.0| 7.0 |33 1/3
Sawlogs, Live| 1,587| 6.0| 8.0| 5.6 |33 1/3
|||| |
Ponderosa Pine| 1,235| 7.0| 8.0| 5.6 |33 1/3
|||| |
TOTAL| 11,629||| |
NOTE: Products are combined in A5b for payment purposes.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 7 of 12
b. A5b - List major species and others, All Products; unit of measure as TONS,
and a single rate per ton. This also establishes a rate of payment for material not
shown in A2.
A5b - FOR SPECIES AND PRODUCTS TO BE PAID AT FLAT RATES
|
Rates Per Unit of Measure
|||| || Require
| ||| || Deposits
||||Bid | Bid | Slash
Species and Product |Measure|Base|Advert|Prem |(Flat)| Disposal
|| $| $| $ | $ | $
|||| |
|
Lodgepole Pine & Others| Tons |0.16| 5.48|46.56| 52.04| 4.04
All Products|||| ||
c. A13 - B6.8 Scaling Instructions and Specifications. Scaling instructions and
specifications for weight scale sales will be listed in A13 as follows.
List applicable C provisions for weight scaling and FSH 2409.11 National Forest
Log Scaling Handbook. Scaling Specifications in A13 will show species, products
(all) and Weight Scale - See Special Provisions. A statement regarding volume
charged on a WEIGHT basis, and requirement for obtaining load weights will be
specified.
A13 - Scaling Instructions and Specifications, applicable to B6.8.
Name and Date of Governing Instructions: "FSH 2409.11 National Forest Log
Scaling Handbook, May 1985, as supplemented". Governing instructions for
sawlogs/products contained in C Provisions as follows: C6.801, C6.802, C6.808,
C6.810, C6.814, C6.82, C6.821#, C6.823, C6.84 and C6.841.
A13 - SCALING SPECIFICATIONS
|| Maximum|
Trim Allowance
|| Scaling| Diameter| Length| Trim
|| Length| Range| Range| Allowance
Species| Product| (feet)| (inches)| (feet)| (inches)
|||||
All Species All|Weight Scale. See Special Provisions
|||||
Volume to be charged for on a WEIGHT basis. All loads must secure a
stamped gross weight and tare weight from State certified scales.
|||||
d. A14 - B6.81 Scaling Services. Include appropriate information for unit of
measure (TONS), approved locations with certified scales, and WEIGHT as the
method.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 8 of 12
A14 - SCALING SERVICES
|||
|Standard
Species and| Unit of|
|
|Est. Per
Product| Measure|Site and Geographic Location| Method | Unit $
All Species | Tons | Approved locations with | Weight| N/A
|| State certified scales||
||||
e. Special C Provisions. There are several C Provisions that have been approved
for use for weight scale sales. In addition to C6.802 - SCALING (SAWLOGS
LIVE AND DEAD) and C6.82 - PRODUCT IDENTIFICATION, the following
provisions are specific to weight sales:
(1)
(2)
(3)
(4)
(5)
C6.812 - WEIGHING SERVICES.
C6.821# - PRESENTATION FOR SCALING (Option 1).
C6.823 - VOLUME DETERMINATION .
C6.84 - ACCOUNTABILITY (Option 1).
C6.841 - ROUTE OF HAUL (Option 1).
3. Load Count
A13 - B6.8 Scaling Instructions and Specifications. The following language should
be included in provision A13 of the 2400-6 contract when load count measurement
is used:
A13 - SCALING SPECIFICATIONS
|| Maximum|
Trim Allowance
|| Scaling| Diameter| Length| Trim
|| Length| Range| Range| Allowance
Species| Product| (feet)| (inches)| (feet)| (inches)
|||||
All |(state|N/A |Volume Determined by Truck Load Count
|product)||Each long log load (over 20 ft. on a
|||stand truck equals
CCF/MBF).
|||||
NOTES: -Make all scaling provisions inapplicable in Division B.
-Do not include scaling provisions in Division C.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 9 of 12
53.24 - Other Contract Documents. Contract forms FS-2400-6(T) and 2400-3 require inclusion
of a Sale Area Map and in most cases a Hazard Reduction and Site Preparation Map. Maps are
to be standardized as much as possible. Refer to parent manual for basic map requirements.
Following are suggestions for Sale Area Map preparation and standard regional map symbols.
1. Base Map. Suitable base maps may be obtained from the Division of Engineering.
Base maps for the preparation of timber sales should be ordered in advance of need. Planimetric
bases are available for all Forests and only in very unusual circumstances should it be necessary
to draft a new base map. Topographic maps make excellent base maps if the contour lines are
not so heavy as to obscure details. Screened fadeouts will help alleviate this problem.
2. Hazard Reduction and Site Preparation Map. Purchaser slash responsibilities must be
clearly identified on the Hazard Reduction and Site Preparation Map per provision C(T)6.7. The
Sale Area Map and the Hazard Reduction and Site Preparation Map may be combined into one
map provided work responsibility and location can be clearly identified. In this case, the map
title shall state, "Sale Area and Hazard Reduction and Site Preparation Map".
A table displaying hazard reduction responsibilities may be an option in some instances to avoid
cluttering the map. For example, when planned treatments apply to entire units, a table may be
the clearest method of displaying the information. When the planned treatment applies only to a
portion of a sale unit, the treatment area must be identified inside the sale unit with proper
symbols.
3. Acreages. Unit or treatment acres are not required on the Sale Area Map. If they are
used, care must be taken to assure that the treatment name and acres agree with the contract and
sale package.
4. Temporary Roads. Temporary road locations shall not be shown on the Sale Area Map
attached to the Timber Sale Contract. Instead, duplicate the Sale Area Map (full or reduced size)
or unit cards and include them with the timber sale report indicating the proposed locations. This
map will assist the Sale Administrators operation. Planned landings or other special features to
aid administration work should also be shown on the Timber Sale Report Sale Area Map.
5. Map Notes. Use of notes on Sale Area Maps are useful and sometimes necessary to
clarify responsibility and meaning. They should be used for this purpose when needed. Some of
the situations requiring notes are listed in the table below.
6. Map Symbols. Standardized symbols approved for national use are found in 53.24 Exhibit 01 of the parent text. The symbols refer to 2400-6 contracts, however they are
appropriate for use with all timber sale contract forms, with their respective references changed
according to contract type; for example, C will change to CT, and so forth.
Standard map symbols used in Region 1 are listed in 53.24 - Exhibit 01. If necessary, symbols
not listed under 53.24 - Exhibit 01 or in FSH 7109.13b may be devised and used on a case by
case basis with appropriate contract provision references listed.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 10 of 12
If different skidding or yarding methods are used in place of, and in addition to those shown in
the parent material, specify only one yarding method per cutting unit or subunit. Do not specify
any yarding method where the yarding method is not pertinent to meeting land management
objectives.
Background shading can be used if needed to delineate the area where special treatment is
required. Also, because of the scale of maps, it may be necessary to show the symbols in a
different manner than described. For example, the road restriction symbol may have to be placed
outside the lines delineating roads instead of between the lines.
For sales with planned road construction or reconstruction over $20,000 in value the following
statement must noted on the Sale Area Map:
"When Forest Service performs construction, delete the word "Specified" from
transportation facilities items listed herein."
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 11 of 12
53.24 - Exhibit 01
53.24 - EXHIBIT 01 IS A SEPARATE DOCUMENT
AND CAN BE VIEWED IN HARD COPY IN THE MASTER SET.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 12 of 12
53.24 - Exhibit 01--Continued
53.24 - EXHIBIT 01 IS A SEPARATE DOCUMENT
AND CAN BE VIEWED IN HARD COPY IN THE MASTER SET.
R1 SUPPLEMENT 2409.18-95-3
EFFECTIVE 01/29/96
2409.18,53-53.24
Page 13 of 12
53.24 - Exhibit 01--Continued
53.24 - EXHIBIT 01 IS A SEPARATE DOCUMENT
AND CAN BE VIEWED IN HARD COPY IN THE MASTER SET.