2409.15, 25 – 26
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FOREST SERVICE HANDBOOK
PACIFIC NORTHWEST REGION (REGION6)
PORTLAND, OREGON
FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
R6 Supplement No.: 2409.15-2012-1
Effective Date: March 30, 2012
Duration: This supplement is effective until superseded or removed.
Approved: Nora Rasure
For the Regional Forester
Date Approved: 3/26/2012
Posting Instructions: Supplements are numbered consecutively by title and calendar year.
Post by document; remove the entire document and replace it with this supplement. Retain this
transmittal as the first page(s) of this document. The last supplement to this title was R6/PNW
FSH-2409.15-2008-3 to Chapter 60.
New Document
R6 FSH 2409.15, 25 - 26
5 pages
Superseded Document(s)
by Issuance Number and
Effective Date
Digest:
25.32 – Adds requirement for written approval by Contracting Officer to utilize automated
weight scaling systems.
26.4 – Clarifies that weighing is not measuring and adds accountability measures for contracts
sold by weight. Adds requirement to use Regional Alternate Scale Site and Weighing Services
Agreements.
R6 SUPPLEMENT FSH-2409.15-2012-1
EFFECTIVE DATE: March 30, 2012
DURATION: This supplement is effective until superseded or removed.
2409.15, 25 - 26
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FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
TABLE OF CONTENTS
25 – SCALING AUDITS……………………………………………………………………….3
25.3 – Security-Related Approval Standards for Purchaser/Mill Owned and Operated Systems
..................................................................................................................................................... 3
25.32 – Weighing Services Agreement .................................................................................. 3
26 – ALTERNATE SCALING SERVICES ...................................................................... 3
26.4 – Weight Scaling ................................................................................................................. 3
R6 SUPPLEMENT FSH-2409.15-2012-1
EFFECTIVE DATE: March 30, 2012
DURATION: This supplement is effective until superseded or removed.
2409.15, 25 - 26
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FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
25 – SCALING AUDITS
25.3 – Security-Related Approval Standards for Purchaser/Mill Owned and
Operated Systems
25.32 – Weighing Services Agreement
Approval to use an “Automated Weight Scaling System”, as defined in FSH 2409.15, 25.32, and
personnel or parties to operate the system must be approved in writing by the Contracting
Officer.
26 – ALTERNATE SCALING SERVICES
26.4 – Weight Scaling
Execute a Weighing Services Agreement with weighing facility when the weighing facility is not
covered by Yard Scaling Location Agreement. Site specific operational procedures and Forest
Service controls for accountability shall be documented in the Weighing Services Agreement.
An Alternate Scale Site Request and Agreement is used by purchaser/contractor to request
weighing facility location(s) and used by Forest Service to approve those locations.
1. Scaling Provision B6.8 defines Scaling as log rule, sampling, measuring, weighing, or
counting.
2. Scaling Services Provision B6.81 states that: “Scaling services shall be performed by
Forest Service personnel or parties under contract to Forest Service, except that weighing
services may be performed by personnel or parties approved by Forest Service.”
3. Scaling Location Provision B6.811 refers to yard and truck scale locations where Scalers
use a log rule (such as cubic or scribner) to measure individual logs for payment. The
sentence “In no instance shall Purchaser or employees of Purchaser perform Scaling
services” refers to Scalers using log rules and does not apply to 100% Weight sales.
4. Weighing Services Provision B6.814 states that “Weighing services for stumpage
purposes may be provided by either public or private owned and operated weigh facilities.”
5. Security-Related Audit Standards for Sample-Weight Scaling FSH 2409.15-25.12
through 25.32 applies only to sales sold Sample Weight and is not applicable to sales sold
100% Weight. Requirements for 100% Weight sales can be found in B6.814 Weighing
Services.
R6 SUPPLEMENT FSH-2409.15-2012-1
EFFECTIVE DATE: March 30, 2012
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
6. Weight Scaling FSH 2409.15-26.4 states that “Even though most weighing of timber is
done at purchaser-owned and operated facilities, weighing is not considered as consumer
scaling. It is important to separate the weighing from the operator. The operator does not do
the weighing, but only activates the system. As such, the operator is not scaling.”
7. Accountability R6 FSH 2409.15-2008-3, 61.64 outlines the use of Alternate Scaling
Agreements and Weighing Services Agreements as they pertain to 100% Weight sales.
Utilize the following personnel or parties as the Weigh Master for contracts sold 100% Weight.
1. Third Party Scaling Organizations (TPSO) that have the ability to input and process
weight data, provide Forest Service approved reports and electronically transmit volume
through the Timber Statement of Account (TSA) system.
2. Third-party individuals not associated with the timber sale purchaser or weigh facility
owner. Examples include third-party security guards, employment agencies and public
scales. This category of weigh master will not have the ability to input and process weight
data, provide Forest Service approved reports, and electronically transmit volume through the
Timber Statement of Account system requiring the Forest Service to perform Scaling
services or have the Purchaser /Contractor provide weight data to a TPSO Scaling
Organization for processing. When Forest Service provides Scaling services, pursuant to
C6.815/K-G.8.1.5, the Purchaser/Contractor shall bear the cost for Scaling services as shown
in the Alternate Scale Site Request and Approval and will be charged monthly to the
Purchaser’s Timber Sale Statement of Account.
3. Company weigh masters employed by the weigh facility owner. The weigh facility owner
may or may not be the purchaser of the timber sale being weighed. This category of weigh
master will not have the ability to input and process weight data, provide Forest Service
approved reports, and electronically transmit volume through the Timber Sale Statement of
Account System requiring the Forest Service to perform Scaling services or have the
Purchaser/Contractor provide weight data to a TPSO Scaling Organization for processing.
When Forest Service provides Scaling services, pursuant to C6.815/K-G.8.1.5, the
Purchaser/Contractor shall bear the cost for Scaling services as shown in the Alternate Scale
Site Request and Approval and will be charged monthly to the Purchaser’s Timber Sale
Statement of Account.
4. Personnel or parties to activate the weigh scales, other than those listed above, must be
approved in writing by the Contracting Officer. Approval is dependent on the weighing
services cooperator being present, providing oversight of the weighing process and following
the requirements of the Weighing Services Agreement. This category of weigh master will
not have the ability to input and process weight data, provide Forest Service approved
reports, and electronically transmit volume through the Timber Sale Statement of Account
system requiring the Forest Service to perform Scaling services or have the
R6 SUPPLEMENT FSH-2409.15-2012-1
EFFECTIVE DATE: March 30, 2012
DURATION: This supplement is effective until superseded or removed.
2409.15, 25 - 26
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FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
Purchaser/Contractor provide weight data to a TPSO Scaling Organization for processing.
When Forest Service provides Scaling services, pursuant to C6.815/K-G.8.1.5, the
Purchaser/Contractor shall bear the cost for Scaling services as shown in the Alternate Scale
Site Request and Approval and will be charged monthly to the Purchaser’s Timber Sale
Statement of Account.