COMPENSATION/CLASSIFICATION
REDESIGN PROJECT
(CCRP)
POSITION DESCRIPTION UPDATES FOR
ADMINISTRATIVE & STAFF EMPLOYEES
Division of Human Resources
Compensation Administration
Table of Contents
Introduction .................................................................................................................................................... 2
Job Summary .................................................................................................................................................. 2
Determining Position Numbers for Direct Reports ........................................................................................ 2
How to Add the Job Summary .....................................................................................................................3-4
Updating the Position Description....................................................................................................................
Changing or Removing Duties ............................................................................................................... 5
Adding Duties ........................................................................................................................................ 6
Submitting the ePRF ....................................................................................................................................... 7
Retrieving Saved Actions .............................................................................................................................7-8
Retrieving Submitted Actions ......................................................................................................................... 8
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CCRP OVERVIEW
INTRODUCTION
One of the goals of the Compensation/Classification Redesign Project (CCRP) is to develop new job
specifications and a new classification structure. To create new job specifications, the project team will
need to review all current Administrative and Staff position descriptions. Managers will need to add a
job summary and update the position descriptions to reflect the duties employees are currently
performing.
JOB SUMMARY
Job Summary is a new field in FIU’s position description format. It is a general overview that describes
the nature and purpose of the job - it answers the question, ‘Why does this position exist?’ More
importantly, the job summary can be used to describe the strategic value of the position or its
importance to the organization's business.
ELECTRONIC POSITION REQUEST FORM (ePRF)
Managers will use the Electronic Position Request Form (ePRF) to update their direct reports’ position
descriptions. Managers are encouraged to review any updates to the position description with their
employees prior to submitting.
DETERMINING POSITION NUMBERS FOR DIRECT REPORTS
1. Log into my.fiu.edu and follow the navigation: Human Resources Self-Service> Manager Self
Service> Job and Personal Information > View Employee Personal Information.
2. Print or write down the position numbers of all administrative and staff direct reports.
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ADDING THE JOB SUMMARY
1. Navigate to Human Resources Self-Service> Manager Self Service> ePRF Request Form>
Enter/Update Position Request.
2. Click on the “Add a new value” tab and click “Add”.
3. Type “CPU” in the Reason field, then hit the Tab key. Enter the position number in the position
number field and hit the Tab key again. Leave the flags unchecked.
4. Scroll down and click on “Position Profile Data” toward the bottom of the page.
5. Click on the “Duties” tab and click “Add New Job Summary”.
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6. Enter “SUM01” in the first Job Summary field and the job summary in the second Job Summary field.
Then click “OK”.
7. If you are satisfied with the job summary, scroll down and click “Save”.
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CHANGING OR REMOVING EXISTING DUTIES
1. Review the duties in the “Duties and Responsibilities” section of the form. If the duty needs to be
updated or deleted, click on the link with the duty number, such as “Duty #1”.
2. Click on the “+” to add a new row.
3. To change the duty, do the following:
Status
Leave “Active”.
Weight %
For Staff Positions only, ensure the percentage of time the employee
generally spends performing that duty is accurate.
Essential Function
Ensure the duty is an essential function of the position.
Description
Update the text in the “Description” field to change the duty.
To remove the duty not being replaced by another duty, do the following:
Status
Change the status to “Inactive”.
4. Click “OK”.
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ADDING NEW DUTIES
1. To add duties the employee is performing, but not reflected on the position description, take note
of the last duty number.
2. Click the “Add New Duties & Responsibilities” link.
3. Enter the following:
Duties
Status
Weight %
Essential Function
Description
Enter “DU” and the next sequential duty number, such as “DU22”.
Leave “Active”.
For Staff Positions only, enter the percentage of time the employee
generally spends performing that duty. To ensure all active Weight %
add up to 100%, another duty’s Weight % will need to be lowered.
Click the “Essential Function” flag if the duty is essential to the position.
Enter the duty in the “Description” field.
4. Click “OK”.
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SUBMITTING THE EPRF
1. Once duties have been reviewed, changed, removed or added, click “Save” toward the bottom of
the page. Then, click “Return to Previous Page”.
2. Scroll to the bottom of the main ePRF page and click the “Submit for Approval” button.
RETRIEVING SAVED ACTIONS TO MAKE CHANGES
1. After logging in to my.fiu.edu, navigate to Human Resources Self-Service> Manager Self Service>
ePRF Request Form> Enter/Update Position Request.
2. If known, enter “%” plus the last few digits of the request ID, such as “%5250”. Otherwise, enter the
position number in the “Position Number” field and/or your Panther ID in the “Originator UserID”
field.
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3. Click the link for the action with Reason “CPU”. If the action was saved and not submitted for
approval, see the Changing or Adding Duties sections above to continue making changes.
RETRIEVING SUBMITTED ACTION TO CHECK THE STATUS
1. After logging in to my.fiu.edu, navigate to Human Resources Self-Service> Manager Self Service>
ePRF Request Form> Enter/Update Position Request.
2. If known, enter “%” plus the last few digits of the request ID, such as “%5250”. Otherwise, enter the
position number in the “Position Number” field and/or your Panther ID in the “Originator UserID”
field.
3. Click the link for the action with Reason “CPU”. If the action was submitted for approval, no further
changes can be made.
4. Scroll to the bottom of the main ePRF page to review the status of approvals.
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