CHEMISTRY LIBRARY
Annual Report
July 1, 1996 - June 30, 1997
Prepared by Tina E. Chrzastowski
1. The Year In Perspective
Major Events and Activities: Beginning in early 1997, many faculty from
Noyes Lab relocated into the newly constructed Chemistry and Life Sciences
Building. The library received many book and serial donations as faculty
cleaned out their offices and moved to new quarters. Planning began in earnest
for the expansion of the Chemistry Library. The first step in a multi-phased plan
is in place to expand on the first level to accommodate an expanding collection.
Over the following two years, further expansion will take place.
The entire collection was barcoded beginning in August 1996. We
continue to barcode materials and "clean-up" wayward volumes.
This
technology has proved useful already, and is also part of a plan to make journal­
use studies easier and more accurate.
Notable Acquisitions: The most notable acquisition for FY 96 was the
online version of Gmelin, a companion to the very popular CrossFire database,
Beilstein. Gmelin was acquired through our cooperative agreement with our
sister institution, University of Illinois at Chicago. Gmelin and Beilstein are now
available at any desktop computer on campus. Statistics generated by the
server show UIUC to be the institution which most heavily uses CrossFire. The
addition of Gmelin should add to the value of this database.
New Services Offered: A new service proposed and initiated in FY97,
and which will be fully available in FY98, is an online version of reserve class
materials for Biochemistry 350. This course, which is taught every semester,
often enrolls over 400 students each session. Course reserves include four
tests and a final exam, each of which must be checked out repeatedly and
copied by each student. In cooperation with the professor in charge, we have
scanned images of each test and the final. These will now be available through
the Chemistry Library homepage. If successful, we plan to encourage more SCS
faculty to take advantage of this service. In addition, and due to dramatic budget
reductions which took place late in the year, a document delivery service will be
offered to our patrons. This service will offer decentralized document delivery
for journal articles from cancelled serials. We will utilized deposit accounts such
as those available through Chemical Abstracts to provide quick and convenient
access to articles we are unable to afford.
1
2. Outlook for Next Year and Beyond
Forecast: As stated in last year's report, there are imminent changes
facing most serial-centered collections: more cancellations leading to more
faculty negotiations, leading to a new model of research and service in science
libraries. Efforts must continue to be made to substitute online access or 24­
hour document delivery for total ownership of print journals. The Chemistry
Library will benefit by expansion and remodeling which may help to signal a
change in the library and a change in both services and collections. This
process will take many years, but change will come.
New Projects and Services: The Chemistry Library will participate in the
document delivery pilot project to be implemented this fall. We will nominate
about 20 titles to be tested for full-text, quick, commercial document delivery in
order to move our patrons to a new model. These titles will be those identified
as fairly low use and high cost, making them good candidates for a more cost­
effective method of access rather than full ownership.
Resources Required: Many types of resources will be called upon
during the coming year. Financial support is critical, but not the most critical.
Time, energy. and personnel support are also important to achieving goals. or
for even staying the course. The resource most required is the talent of good
decision making based on facts and faculty input. We will be building a future
for all chemical sciences research in both physical facilities and material
collections. How this future is funded. shaped. and serviced will be decided in
the coming few years.
One of the most critical resources is the staff of the University Libraries.
We need a full staffing review in order to use people to their full potential. to
serve users to our best ability. and to reward our staff by better identifying the
level of their jobs and setting their pay scale appropriately.
2
3. Technology and the Unit
As stated earlier, the implementation of
New Implementations:
CrossFire's Gmelin was this year's most notable acquisition. Thanks to the
Library Systems Office, new public machines were installed, providing upgraded
technology and improved access for our patrons.
In addition, a second
circulation workstation was acquired, making it much easier for staff to handle
workflow without interrupting circulation transactions. A new Chemistry Library
homepage was designed and implemented this year, offering an improved
format and additional access pOints for users. And also as mentioned earlier,
reserve tests for Biochemistry 350 were scanned as images to be included on
the library's homepage, initiating online reserves in CHX.
Continuing Activities: User response to new technology continues to be
a priority for the Chemistry Library staff. We continue to add new resources,
such as online reserves and new full-text journals, to our home page, forcing our
patrons to use the new technology and forgo old models. The move to ORA will
be a primary focus for the coming year. We also anticipate implementing
Chemical Abstracts online via mainframe-loaded CD-ROlVls, a move that will
provide better access to this literature, and which may offer great impact on our
collections. All changes, whether online or physical, will need communication
with our clientele, feedback from them, and their interest and patience.
Planning and Priorities: Planning for technology will certainly be a part
of our move and remodeling in the near future. The priority will be to
successfully implement ORA and other technologies. The new technology has
also brought problems to our workflow; our SOl searches on Current Contents
were not able to run successfully, and required further work with Library Systems
to correctly manage this service.
4. Space and Facilities
Work Done During the Year: lVluch time was spent planning for
expansion. However, very little actual progress was made toward that goal.
We anticipate moving into the first-floor expansion in January 1998. With an
additional public workstation and port received this spring, a move of furniture
and computers was made; this brings the total number of public computers to
six.
Planning and Priorities: The space and facilities priority for the coming
year will be expansion to relieve crowded stacks and hopefully to add seating.
As mentioned previously, much talk and planning have been done, with limited
results. It will take time and patience, plus additional planning and fund raising,
to achieve the space and facility results we require.
3
UNIT:
ANNUAL REPORT STATISTICS:
COLLECTIONS
Cataloged volumes
Held
Last Year
II 66,764
Uncataloged
pamphlets, etc.
0
Uncataloged
materials
70
Gross
Added
547
Transfer
Out
207
Chemistry
With­
drawn
10
Net
Added
330
Held
This Year
67,094
0
30
40
Microfilm reels
192
Microfiche, print,
cards
Computer files
2
192
8,758
9,415
6
6
Cartographic
materials
Graphic materials
Audio materials
Film and video
materials
Music scores and
parts
Manuscripts
in cubic feet
Archives, printed
in cubic feet
Archives, official
records in cubic ft
Archives, personal
papers in cubic ft
Serials - Total
941
939
a. Journals
2
b. Continuous
374
567
374
UNIT:
ANNUAL REPORT STATISTICS:
Chemistry Library
DIRECT SERVICES
Number of formal library presentations to groups
Number of participants in group or individualized instruction
Total circulation (initial & renewal)
10
400
32,059
Total reserve circulation
13,455
Reference transactions
a, Fall
185
b. Spring
356
c. Summer
Head Count
a. Fall
b. Spring
Head counts are done 5/times/day
Annual, periodic total for FY97
12,865
c. Summer
Number of hours open weekly
a. Fall
78.5
b. Spring
78.5
c. Summer
64,S
SPACE
Total square feet of unit
Linear feet of shelving
Seating
a. At tables
b. At carrels
c. Informal
d. At online catalog & index sources
6,261
,058
30
14
G
5
UNIT:
ANNUAL REPORT STATISTICS
CATALOGING STATISTICS:
Chern; stry Libra+:;y
TITLES
ReProcessed Discarded
OCLe Printouts
Typed Copy Slips
Un­
UnAnalytics All other Analytics All Other cataloged
UIUC
Titles
cataloged cataloged
Theses
Titles
Items
Added
Printed Text*
51
51
Microform (specify type)
37*
37
--------­
Computer Files**
Mss.
Music Scores
Sound Recordings
Motion Pictures
Video Recordings
Graphic Materials***
Other (specify)****
-
-
*Ph.D. Theses
•
Includes books, broadsides, pamphlets, sheets
Includes floppy disks, cassettes, etc.
Includes art originals, charts, filmstrips, flash cards, pictures, slides, technical drawings, transperiencies
Includes dioramas, games, kits, microscope slides, models, realia, cartographic material
UNIT
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Grand Total
1996/97
Chemistry
Fac/Staff
LCS
Man
417
406
386
442
299
346
372
363
322
490
406
462
4711
52
48
53
61
47
27
38
57
31
41
31
43
529
5240
Students
LCS
Man
1015
787
989
983
848
705
734
803
879
1038
661
624
10066
20
2
2
0
4
2
2
1
5
4
0
3
45
10111
Permit Card
LCS
Man
41
28
25
31
39
29
35
41
30
28
20
18
365
0
0
0
0
0
0
0
0
0
0
0
0
0
365
IRR
LCS
11
29
5
16
11
11
32
30
23
30
18
18
234
Man
185
114
101
76
132
79
100
158
139
163
154
146
1547
1781
Spec Chrg
LCS
Man
27
14
145
183
217
168
111
53
11
19
24
23
995
66
10
2
0
0
3
5
7
8
5
1
1
108
1103
NonPrint
0
0
0
4
0
0
0
0
0
0
0
0
4
4
SUBTOTAL
1834
1438
1708
1796
1597
1370
1429
1513
1448
1818
1315
1338
18604
18604
Reserves
LCS
Man
104
372
65
45
44
63
225
294
91
54
34
34
1425
167
78
1127
1833
1641
1369
227
1394
1371
1677
994
152
12030
134551
TOTAL
2105
1888
2900
3674
3282
2802
1881
3201
2910
3549
2343
1524
32059
32059
Binding
LCS
Man
0
0
6
0
0
0
0
0
0
0
0
0
6
I
0
119
153
17
32
30
30
109
236
93
76
163
1058
1064
REFERENCE STATISTICS FY1997
CHEMISTRY
Fall 1996, Oct. 27-Nov. 2, 1996
TIME
8am
9am
10 am
11 am
12 noon
1 pm
2pm
3pm
4pm
5pm
6pm
7pm
8 pm
9pm
10 pm
11 pm
12 mid
Day Total
SUN
MON
0
0
1
1
0
0
0
1
3
4
4
4
0
1
2
47
0
0
0
5
1
2
4
1
2
1
2
0
1
0
0
0
66
21
Directional Total:
WED
TUE
0
0
SUN
MON
0
0
0
0
0
0
3
6
6
4
4
5
4
4
7
0
2
7
4
9
4
5
4
7
4
6
10
4
6
2
3
0
1
0
0
7
1
2
1
0
0
0
6
7
2
0
3
4
3
5
0
1
0
0
2
2
2
1
2
3
1
4
1
3
2
(
0
0
2
1
4
0
0
2
1
0
0
0
0
0
0
0
1
2
0
0
0
0
0
0
0
31
24
17
1
0
TOTAL
0
0
1
1
1
0
0
0
0
0
11 pm
12 mid
20
7
15
18
15
17
14
5
0
7
4
52
0
0
0
0
0
0
16
10
185
0
0
TUE
April 6 -12, 1997
BI +
WED
3
4
8
4
8
I0
0
0
0
0
0
0
0
0
43
72
58
54
3
8
185
1
8
5
8
7
13
5
4
5
5
4
6
4
Directional Total:
T
32
8am
9am
10 am
11 am
12 noon
1 pm
2pm
3pm
4pm
5pm
6pm
7pm
8pm
9pm
10 pm
Day Total
FRI
0
3
4
Spring, 1997
TIME
THU
2
3
1
4
2
8
4
7
THUR
1
4
5
5
6
5
7
3
FRI
SAT
0
1
8
7
3
6
4
3
3
TOTAL
0
0
0
4
4
3
3
2
1
2
9
27
25
33
30
45
29
0
0
0
0
33
19
23
29
23
29
0
0
0
0
0
0
0
0
0
55
35
17
356
I3
0
0
0
5
4
0
~
0
76
0
0
0
0
356