C HEM I S TRY
LIB R A R Y
ANNUAL REPORT
July 1, 1987 - June 30, 1988
I.
Implementation of Last Year's Goals
A.
Service goals continued to top our list of the
year's priorities. Every effort was made to meet the
needs of our users in a friendly, helpful way. The SCS
Library Committee played a major role in helping the new
librarian determine the direction the Library should
take in many areas.
B.
Obtaining a second LCS/FBR terminal was a top
priority of the Chemistry Library. A port was secured
in Spring, 1988, and the funds for a terminal were
donated by James O. Corner. The installation took place
in Summer, 1988.
C.
An Academic Subscription to CAS Online
provided the Chemistry Library with after-dark use of
the CA database on STN at a 90% discount. Begun in
September, 1987, the account was publicized with posters
and announcements;
online searching increased this year
by over 25%.
D.
Bibliographic instruction was provided to over
200 graduate students and 110 undergraduates in the
School of Chemical Sciences. The Librarian instructed
students in a number of topics including the use of CAS
Online, using Chemical Abstract's Formula Index, Organic
Chemistry Sources in the Chemistry Library and general
orientations to the Chemistry Library.
E.
The School of Chemical Sciences was approached
to purchase an online searching terminal for the
Chemistry Library for student use of CAS Online. The
request was approved to purchase a terminal, modem and
mouse in the 1988/89 Academic year. This terminal will
also support the use of the software SANDRA for search­
ing Beilstein.
F.
The Reference collection was completely weeded
and reorganized, a project directed by Graduate Assis­
tant Bonnie Maidak. We now have one reference section
in call-number order, with Chemical Abstracts in one
physical location. Previously, the sections were
divided into Red and Yellow Reference, with CA split in
two.
This major reorganization involved long-range
planning, moving one shelving range, supervising student
workers, and meeting a timetable.
G.
The Chemistry Library Monthly Acquisitions
List was automated to use LCS as an online source. This
publication is now completely computer-generated, and
includes library news.
H.
A Dual copier was acquired for the Chemistry
Library in December. 1987. Copier quality and reliabil
ity were the source of many patron complaints, and the
Dual copier has solved many of our previous problems.
Patrons can now use debit-cards, SCS Account numbers and
coins to make photocopies.
I.
The cataloging
theses and dissertations
and processed. Graduate
responsible for cleaning
backlog.
backlog of approximately 75
and 20 monographs was cataloged
Assistant Jon Kinnaman was
up and clearing out the
J.
The budget situation continued to demand
attention and consultation with Chemistry faculty and
the SCS Library Committee.
Chemistry continued to have
a debt over $~5,000, despite cancellations of reference
titles and serials. Cancellations in FY 1987/88 totaled
over $18,000.
II.
Most Important Accomplishments of Last Year
A.
Ninety-nine percent of our written goals of
last year were accomplished (see Part I above). This
feat was made possible by the entire staff working
together, and working with the users of the Chemistry
Library to meet our objectives. The Graduate Assistants
were especially useful in meeting our service goals and
in taking responsibility for special projects. The
Chemistry Library staff is also to be commended for
their interest and efforts in making the Chemistry
Library friendly, efficient and approachable.
B.
Chemistry Library activities were quantified
by collecting data about our various services and
tasks.
Lotus 1-2-3 was used to summarize this data and
to present a statistical picture of what we do. Areas
where statistics were collected include: reference,
online searching, shelving, binding, number of patrons
in the library, acquisitions, journal use by title,
manual circulation and cataloging. Samples of these
statistical summaries are attached.
C.
A journal-use survey was implemented on
January ~, 1988 and completed on June 30. Use was
defined as circulation, use of journals within the
library and interlibrary borrowing and lending. The
purpose of the survey was to determine which journals
are not being used and to recommend unused titles for
cancellation. The results of the study will be present­
ed at the Fifth Annual ACRL meeting in April, 1989.
D.
The acquisition of two .5 FTE graduate
assistants proved to be a major asset to the Chemistry
Library. The GAs provided evening and weekend reference
service and online searching. They were responsible for
special projects which made the Chemistry Library easier
to use and more organized.
III. Goals For The Coming Year
A.
Paint for the library. An all out effort must
be made again this year to improve the physical appear­
ance of the Chemistry Library. This library has not
been painted since 1967- over 20 years ago.
B.
Inventory. Progress continues toward an
inventory of the Chemistry Library collection.
C.
Security system. The Chemistry Library would
like to be a part of any efforts to obtain security
systems for Departmental Libraries.
D.
Computerize the Reserve Collection. Use the
microcomputer and the software program "Notebook" to
automate Reserves.
E.
Continue staff development: tours of other
libraries and library units, weekly
f meetings,
training on software programs relevant to their jobs,
and input into Chemistry Library goals and objectives.
F.
Conduct a formal training seminar for School
of Chemical Sciences users of CAS Online. Focus on the
use of the Registry File and structure searching.
G.
Produce a Chemistry Library brochure describ­
ing the services we offer and containing a description
of the collections we house.
H.
Using the journal-use survey statistics,
evaluate the translation collection to determine
cost-per-use data for possible cancellation of these
titles.
Chemistry
_
_ _ _ _ _ _ _ _ _ Library
II.
Other Information
A.
B.
Seating capacity
1.
Seats at tables
33
2.
carrel seats
30
3.
Lounge chairs
7
PhYSical facilities
1. Total square feet in library
2.
c.
10,464
Linear feet of shelving
Number of hours open weekly
1.
D.
6,261 Fall 92
2. Spring
92 3.
92
Summer
Personnel (exclude those not hired by the Library)
1.
Number F.T.E. Professionals
2.
Number F.T.E. Graduate Assistants
3.
Number F.T.E. Nonacademics
4.
Average weekly hours of student help
a.
5.
Fall 57
b. Spring
57 c.
64
Summer
1
1
3
(Down from 106 last year)
Names of employees (note inclusive dates of employment)
a.
Academic
7/6/87­
Graduate Assistants: 8/21/87-8/20/88 8/21/87-8/20/88 b.
Nonacademic
LC II, 6/22/
r, LTA, .5fte, 12/16/85-7/6/87
_Chemistry
_ _ _ _ _ _ _ _ L1bra:r:
STATISTICAL SUMMARY I.
GROWTH OF THE COLLECTION SUBTRACT
AOO
LAST
Y£,\R'S
TOTAL
TYPe:
of
MATERIAL
CATALOGED
VOLUMES
52,152
UNCATAlOGED I
VOLUMES
1.U2'"
i...:i
ut~
In
-
i
i
~~~.
;;
916
1645
z
II
'"
~
ffiI.t..
...:
~
= ~
In
16
150
~
In
'""''''
~'"
~~
-~
TOTAL
AS OF
JUNE 30
Q
~p;
170
464
+
1943
15
10
-25
54,095
125;'
PAMPJ.4\. e:rs2
MI CROF1LA~3
1
130
xxx
MICROCAAOs4
•••
MICRoPR INT 4
xxx
KICROJ'Il,m.t!tJ.a.
3,032
582
+1
131
+582
3,614
S
,
p~ IOOtCAL 6
TITLES
622
xxx
xxx
"ax
xxx
xxx
CONT INUAT1OtP
TITLES
371
"XX
"XX
XX"
xxx
XXX
TOTAL SERIAl6
TITLES
993
xxx
)exx
xax
xxx
xxx
I.
2.
,.
4.
5.
6.
-7
615
+2
373
-5
988
Natu,.e of ltems 'ncluded as uncataloged vclUlftes. _ _ _ _ _ _ __
Ve,.tlcal fll. It&rtls. RepOI"t the number of ,.oals.
~'Online Searching Tools Repo,.tthe number of Indlytduol ca,.ds.
Vacant. spaces ara tor sl!.doe, !1.l:natM.pa, maps, disks, etc.
Reters to titles currenUy checked in, including; duplicates.
CHEMISTRY LIBRARY
SUMMARY: 1987-88
MANUAL DAILY CIRCULATION
:I I-Jul--8f:3
STAT I ~3T I CS
iFACULTY!]
iPERMIT/1
I STAFF
iSTUDENTIC. CAROl
IFR ISPECIALIRESERVESINONPRINTi
TOTAL
---------1--------1-------1-------1------1-------1--------1--------1---------­
J'ULV'
35
~j98
42
242
0
­
()
267
1 93
I
AUGUST
I
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470
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6
2 £.!.I.t
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201
181
142
t'IARCH
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AVG FOR REG ACADEMIC YEAR (SEP-DEC and FEB-MAY)
2732
4
University of Illinois at Urbana-Champaign HeI'ortinc; Unit:
III.
CATALOGING STATISTICS -- REPORT FOR THE PERIOD
TItles: OCLC
printouts
TItles:
Typed copyslips
UIUC
theses
Analytics
All other
titles
Analytics
TItles
Recata­
loged
Chemistry Library
July 1,
1987 -
TItles
process
uncata­
loged
All other
titles
June 30,
TItles
discard
uncata­
loged
1988
Items
added
--­
10
--­
print1d
Text
232
(MIcroforms
(specify
type)
11
1.1Q>"
comput~r
files
-­
Mss.
--­
--­
--­
--­
Music
scores
-­
Sound
Recordings
Motion
pictures
-­
--­
--­
--­
---­
--­
----­
----­
Vil1eo­
recordings
Graphic
materials 3
Other':t
(specify)
TOTALS
11
382
10
L
--­
~-
1. Includes books, broadsides, pamphlets; sheets.
2. Includes floppy disks, cassettes, etc.
3. Includes art originals, charts, filmstrips, flash cards, pictures, slides, technical drawings,
4.
transparencies.
Includes dioramas, games, kits, microscope slides, models, realia, cartographic materials.
200 It -h- 87 REV.
-I<
Ijissertations O/lJ!/oe::
--­