C HEM 1ST R Y
LIB R A R Y
ANNUAL REPORT
July 1, 1988 - June 30, 1989
Many of the Chemistry Library's goals for FY 1988/89 were
met due to an interested and dedicated staff and despite the loss
of two .5 FTE Graduate Assistants.
However, recently attained
services, such as evening and weekend reference and online
searching, were discontinued this year due to staff reductions.
Additionally, it was a devastating budget year, with another 10%
of chemistry serials funds cancelled for the second consecutive
year.
The continued support of the SCS Library Committee
provided needed faculty communication and direction during an
eventful year.
~
Implementation of Last year's Goals
A.
Improving the physical environment of the Chemistry
Library dominated our year; our goal of maintaining access to the
collection and providing friendly, efficient service during
ceiling removal, painting, asbestos removal, pipe replacement and
ceiling replacement was met.
B.
The Chemistry Library's reserves list
using the program Notebook. The reserves 1
use, update and produce.
was automated
now eas
to
C.
Staff development in computer literacy was achieved.
Each permanent staff member took a class in eit.her Word Perfect,
Lotus 1-2 3, or the beginning, introductory computer course.
D.
The Chemistry Library inven·tory was
planned, and
preparations were begun.
It was necessary to create a
If list
for titles received since 198~. All staff contributed to this
project., and the inventory is scheduled to be completed dur
summer, 1989.
E.
A third copier was acquired for the Chemistry Library
in response to high use.
Dual Copiers provided the machine which
accepts SCS accounts, debit cards and coin.
1
II.
Most J;mportant Accomplishments of Last Year
A.
Our number-one goal from last year, "Paint the Library"
was partially accomplished with support from the School of
Chemical Sciences. Work will continue next year to improve the
physical environment of the Chemistry Library.
B.
Serials collection development required research, time,
negotiation and care this year. The 1987/88 journal-use survey
was used to identify unused titles for cancellation. allowing
requested titles to be purchased. While the study allowed us to
respond to new interests, the "research!! value of our collection
has been dramatically reduced by recent cancellations.
C.
Bibliographic instruction reached over 4-00 chemistry
students this year. Classes in organic, inorganic and general
chemistry,
and
chemical
engineering
were
given library
information about indexes and sources in their fields. Tours of
the Chemist.ry Library were g en to all new Graduate Assistants
the School of Chemical Sciences.
D.
The 1
of
Chemistry Library serials
(including
holdings, "see references" and call numbers) was revised and
transferred to a Word Perfect file.
This list had not been
revised since 1987, and now includes recent cancellations and new
journals.
E.
The Chemistry Library's only LTA position was upgraded
from LTA II to LTA III.
The responsibilities of this position
have been steadily growing, and are now reflected
title and
grade.
F.
New journal titles were
for the first time in at least
titles were cancelled in order to
reflect the needs and research of
added to the Chemistry Library
four years.
Although current
buy new ones, these new titles
t.he present faculty.
G.
Responsible collection development and collection
management reduced the deficit to approximately $1600 this year,
down from $4-7,000 in two years.
III. Goals for the Coming Year
A.
Continue to improve the Chemistry Library's facilities:
new ceiling, lights and paint for the journals room and new
reading room chairs.
B.
Participate in the campaign to promote the 100th
birthday of the Chemistry Library (Fall, 1991),
first
departmental
library on
campus.
An endowment
goal of
approximately $100,000 has been established to provide future
materials funds.
2
C.
Complete collection
management projects including:
moving copy two of Chemical Abstracts out (this copy was
cancelled in 1988), shifting bound journals (need t.wo years
growth), weeding monographs, shelf-reading the journal collection
and replacing and updating stack signs.
D.
Implement the Chemistry Library inventory, scheduled
to begin July, 1989. Complete the inventory and write a report
outlining how the inventory was done and summarizing the results.
E.
Revive after-hours reference
hiring Graduate Assistants.
and online
searching by
F.
Implement a public-access online searching terminal
offering a variety of search options including LCS/FBR, SANDRA
(index to
), Chemistry Library serials and contins, PSEC
Library lists (serials and contins), and STN Express. The School
of Chemical Sciences has provided funds to purchase the terminal.
G.
Complete the Chemistry Library Brochure describing the
services we offer and containing a description of the collections
we house.
H.
Install a third LCS/FBR terminal.
The School of
Chemical Sciences has donated the necessary terminal.
The port.
has been approved by the Library.
I.
Label Chemical Abstracts in numerical order to
shelving easier. Project approved by Library Committee .
•J.
make
Continue staff development in computer educat.ion.
K.
Shift index tables now holding Science Citation Index
and Chemical Abstracts.
During our reference move (5/88) the
index boxes were switched: they now need to be corrected.
3
___Ch_e_m_i_s_t_ry~_______ Libr~
July I, 1988
June 30, 1989
STATISTICAL SUMMARY
I.
GROWTH OF THE COLLECTION
AOO
TYPE
LAST
MATERIAL
TOTAL
YEAR'S wi lU
!<o(i
0'
vt~
en
~
i-
ta~_ ;;
CATALOGED
VOLUMES
54,095
UNCATAlOGED I
VOLUMES
878
125
0
131
0
.
1325
ffi
....
en
~
7
SUBTRACT
loll
11')I0Il
en
~II')
~
en
-
170
151
z
!I
<0(
~
= ~
TOTAL
AS OF
JUNE '0
~~
loll
C\
~~
55,984
1+1889
125
PAMPHlETs2
MI <:ROFI LM'
xxx
M' CROCAROs4
xxx
MI CROPR I NT lL
xxx
HIcaull'Ir.;~J.L
3.614
131
4,143
+529
529
S
-
PER IOOICAL 6
TITLES
615
xxx
xxx
xxx
xxx
xxx
CONTI NUATIOtP
TITLES
373
xxx
xx.
x••
xx.
xxx
TOTAL" SER I AL 6
TITLES
988
.xx
xx.
•••
x.x
xxx
-10
605
373
-10
978
I.
2.
,.
Netu,.e of Items Included 85 uncataloged volUl'ltes. Online search aids
Ve,.tlcal 'lie Items.
Report the numb.,. of ,.oels.
R.pe,.t the number of 1nd',.,1 due I cards. C;.
Vacant. spaces are tor alicie", !'ilmat.ripa, maps, disks, atc. Ratar~ to t1tl.as currenU7 checked. in, including duplicates.
4.
6.
__
Ch_e_ffi...i...s...t_r"-y_ _ _ _ _ _
II.
July 1, 1988 - June 30, 1989
Other Information
A.
Seating capacity
1. Seats at tables
B.
2.
carrel seats
3.
Lounge chairs
33 28
7
Physical facilities
6,261 l. Total square feet in library
2.
C.
Fall 94
2. Spring
94 Summer
73
3.
D.
10 ,464
Linear feet of shelving
Number of hours open weekly
l.
Personnel (exclude those not hired by the Library)
1.
Number F.T.E. Professionals
1
2.
Number F.T.E. Graduate Assistants
0
3.
Number F.T.E. Nonacademics 3
4.
Average weekly hours of student help
a.
5.
Fall 60
b. Spring
60 c.
65
Summer
Names of employees (note inclusive dates of employment)
a.
Academic
7/6/87­
b.
Library
Nonacademic
, LTA III
, LC II
, LC II
, LC II
11/10/86
1/12/89
6/22/88 - 6/11/89
10/8/86 - 1/20/89
Uni versi ty of I lli no is a t
III.
CATALOGING STATISTICS -- REPORT FOR THE PERIOD
Tltles:
Typed copyslips
UIUC
theses
printid
Text
132
( M1 C r 0 form s
(specify
type)
103*
Urbana-Champa ig n llr?f'Ol'ting Unit:
Analytics
All other
titles
TItles: OCLC
printouts
Analytics
Tltles
Recata­
loged
July 1,
1988 -
Tltles
process
uncata­
loged
June 30,
Tltles
discard
uncata­
loged
1989
Items
added
All other
titles
comput~r
files
Mss.
Music
scores
Sound
Recordings
MotIon
pictures
Videorecordings
Graphic
materials 3
Other'ot
(specify)
TOTALS
1. Includes books, broadsides, pamphlets, sheets.
*Ph.D. Dissertations
2. Includes floppy disks, cassettes, etc.
3. Includes art originals, charts, filmstrips, flash cards, pictures, slides, technical drawings,
transparencies.
4. Inrludes dioramas, games, kits, microscope slides, models, realia, cartographic materials.
200 K -L- 87 REV.
8/14/86
CHEMiSTR) LIBRARY ONliNE SEARCHHiG STATISTICS SUMMARY 1988-B9
NUMbeR OF SEARCHES PERFORMED
by type Df vendor
CAS Onl in! lDis(oUT,t, ............... .
CAS Online INon-discount)
JULY
18
AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
15
o
I)
DIALOG ••••••••••••••••••••••••••••••
2
2
BRS
I)
o
lotal number by type of vendor
by type of search
billed to user
performed by end-user .•...••.•...•••.
reference Ino charge tD user) •.•....
ibrary use
................... ..
tolal nUluber by type of search
20
17
20
12
11
o
o
o
13
15
2
o
o
18
10
11ARCH
APRIL
MAY
JUNE 1
13
20
10
II
8
3
7
o
2
I)
o
1
4
3
2
o
o
Q
7
II
24
15
12
16
12
14
18
o
o
o
3
I
6
20
17
11
18
17
14
12
2
7
1I
11
o
o
I)
2
()
2
2
4
18
o
o
JAN,JARY FEaRUARY
o
o
11
B1
o
o
11
15
24
2
12
2
14
16
o
179
137
38
4
o
!~9
o
o
ij
TOTALS
Ii
16
12
III
m
by type of user
faculty ............................. .
graduate student .................... .
undergraduate student. .............. .
staff ............................ ..
Dlher ............................. .
lotal number by type of user
o
o
1
20
o
17
2
o
o
5
6
2
o
o
o
(I
o
o
11
17
26
116
2
8
24
15
12
16
i1
31
179
COST OF SEARCHtS PERFORHED
by type of Hndur
CAS Online (Discount) ................
$73.86
CAS Online Won-discount!
SO.OO
[)IALOG .............................. $185.08
BRS
..............................
m.S4 $143.43
$0.00
m.74
$0.00
to.OO
SO.OO
$0.00
$56.59
$40.17
$28.70
SO.OO
$50.01
$4.1I
$76.79
$30.94
$0.00
$0.00
$0.00
$24.06
$30.31
$29.57
$6.96
$7.26
$0.01)
$84.55110b.17
$0.00
12.98
$17.25
12.52
$77.98
15.01
2.58
m.31 $108.67
$10.23 $42.74
$32.13
$0.00
$925.11
$132.20
(1
by type of search
billed to user ..................... $258.94
$88.08 >140.39 S88.06 $123.03
performed by end-user................ $0.00
$0.00
$0.00
$0.00
$0.00
reference (110 charge to userl .......
$0.00
*3.46
S2.04 S22.74
7.88
1!brary use
.....................
SO.OO $36.74
$0.00 $14.66
0
lutal cosl by type of search
$258.94 $128.28 $142.43 $125.46 $130.91
type of user
faculty .••.•.•••..••••••••.•••.••.••• $192.35
graduate student. ................... . $54.32
undergraduate student. ............. ..
So.oO
slaff ............................. . $0.00
other ............................. . $12.27
to tal cost by type of user
$51.13
$34.41
$0.00
$36.74
$0.00
$0.63
$8.71
$0.00
~o.oo
nO.94
$38.28 $101.8[1
$2.96
$13.83
10.35
$16.43
$71.63
$0.00
$14.66
$76.79
$45.02
$0.00
$0.00
$2.90
$28.04
m.74
$9.10
$0.00
$142.43 $125.46 $130.91
$7.55 $12.95
$6.97
$1.70
ERR
ERR
ERR
ERR
HO.94
,0.00
$0.00
7
IGTAl LOST OF SEARCHES ..................... $258.94
AVERAGE COST OF SEARCH ..................... $12.95
h"m5E COST OF ENDUSEf{ SEARCH
ERR
$96.61
$0.00
$5.19
S4.42
ERR
$29.46
$60.1 r)
$0.00
m.37
$0.00
$32.30
$0.00
$131.67
$6.28
$55.99
~O.'JO
m.49
o
$95.57
2.77
,41. !7
$69.90
15
$38.28 $101.80
$3.48
$6.79
ERR
$107.12 $119.49 1$1,258.05
$0.00
$0.00 1
$0.(1)
$12.55 $31.92 1 *145.91
$0.00
$0.00 1 $51.40
W9.67 $151.41 1$1,455.36
I
$8.53
$50.72
;40.40
$69.75
$0.00
o
$0.00
(I
ERR
~77.(J3
$51.03
$95.57
$5.49
$7.96
ERR
ERi1
H78.i)6
$618.50
$10.35
$51. 40
$0.00
$60.42
179
$119,67 5151.41 1$1,455.36
$8.13
$7.4B $13.76 I
m
ERR 1
E~R