PLANNING DEPARTMENT
PLN: 12-01
January 17, 2011
File Code #: R02
MEMO TO:
Martha Rogers, Director of Education
FROM:
Jennifer Passy, Manager of Planning
RE:
LEE STREET (STOCKFORD SITE) BOUNDARY REVIEW
Report #1
Report Classification: DECISION
BACKGROUND
On September 27, 2011, Trustees approved in principle the UGDSB - Full Day Kindergarten Capital Plan.
Following the approval of the Full Day Kindergarten (FDK) Capital Plan the Board approved the Boundary
Reviews - Draft Schedule (October 25, 2011) which established the schedule for a series of review
processes.
The Draft Schedule outlined that by 2013 FDK will be fully implemented in East Guelph and the enrolment
pressures already evident at Ken Danby P.S. will intensify with the implementation of FDK. A site has been
acquired in East Guelph for a new elementary school which was previously referred to as the Stockford
site. A more appropriate name for this property is the Lee Street school site. A boundary review is
necessary to establish a boundary for the planned new school.
ISSUE
To present Trustees with a report to initiate a boundary review process for the new Lee Street elementary
school.
RECOMMENDATIONS
1. THAT memo PLN: 12-01 entitled “Lee Street (Stockford Site) Boundary Review -Report #1” be
received.
2. THAT the Board approve a boundary review process for the new Lee Street elementary school.
3. THAT Trustees adopt the schedule shown in Appendix B of report PLN: 12-01, as the proposed
timeline for the boundary review process necessary to establish the boundary for the Lee Street
elementary school.
Lee Street Boundary Review – Report #1
RATIONALE
At the October 25, 2011 Board meeting, Trustees approved the Boundary Reviews – Draft Schedule which
is necessary to fulfill the implementation of the Full Day Kindergarten Capital Plan. In that report, it was
projected that with FDK Ken Danby P.S. will have approximately 300 more students than its capacity when
FDK starts in 2013.
Currently, there are five (5) portables on the Ken Danby PS site and the school is currently over capacity,
and even with the planned addition to accommodate FDK the school will be over capacity in 2013 and
beyond.
Table 1 - Ken Danby Utilization
FTE
OTG
% Utilization
October
2009
499
506
99%
October
2010
541
506
107%
Current Year
October
2011
597
506
118%
Projected
October
October
2012
2013
654
849
506
576
129%
147%
A new elementary school is required in East Guelph to address over capacity concerns at Ken Danby PS
now and to relieve future overcrowding forecasted based on the amount of growth yet to occur within the
Ken Danby PS catchment area. A new elementary school on the Lee Street site will allow the Board to
relieve overcrowding and effectively split new growth between the two schools to create sustainable long
term boundaries to support both schools.
Goals, Objectives and Constraints
A component of the proposed process is establishment of a Goals, Objectives and Constraints Matrix
(GOC). This document is intended to identify the goals of the boundary review, the measurable objectives
of the review and the constraints within which these goals and objectives must be realized. The GOC
Matrix lays the ground rules for the review by providing both targets and limitations for the development
of alternative boundary solutions. A Goals, Objectives and Constraints Matrix for the Lee Street Boundary
Review is attached as Appendix B.
Proposed Process
The following process has been organized in accordance with School Boundary Review Procedures Manual
320-A;
1. Alternative scenarios are to be developed by the Staff Boundary Review Committee and reviewed with
local principal(s) and trustees during February and March 2012.
2. The Committee will shortlist scenarios and present to Trustees a second Boundary Review report at
the March Business Operations Committee Meeting.
•
This second report will describe the alternative scenarios considered to address the
accommodation issue, the staff analysis of the alternative scenarios and a list of the
recommended option(s).
Page 2
Lee Street Boundary Review – Report #1
3. A Public Information Session will follow in late March where interested persons can get additional
information from the Staff Committee and provide feedback (i.e. comment sheets).
4. A third Boundary Review report will be brought to the May Business Operations Committee Meeting.
•
This report will include a summary of the public input, the final staff recommendation and
justification and a timeline for implementation.
5. The public will have opportunities to appear as delegations before the Business Operation Committee
or the Board as outlined in Appendix B.
6. An interim plan to accommodate all students currently in the Ken Danby P.S. will be necessary until
the new Lee Street School opens in 2014.
The Communication Plan is attached as Appendix C.
Committee Composition
Staff Boundary Review Committee (Proposed)
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•
•
•
•
•
•
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Janice Wright, Superintendent of Finance
Linda Benallick, Superintendent for Ken Danby P.S.
Jennifer Passy, Manager of Planning
Paul Scinocca, Manager of Capital/Renewal
Karen Acton, Principal Ken Danby P.S.
Maggie McFadzen, Communications Department
Rachel Guthrie, Transportation Consortium
Other staff resources as required
Page 3
GOALS
1. To create a sustainable program at
the new Lee Street school.
2. To maintain a sustainable JK-8 RT
program at Ken Danby P.S.
OBJECTIVES
1. To create a balanced enrolment
between Ken Danby P.S. and the Lee
Street school.
2. Develop an attendance area
boundary that will create a
sustainable program at the new Lee
Street school.
3. To maximize the number of students
within a safe walking distance to
school.
CONSTRAINTS
1. The Ken Danby P.S. building size is not
adequate to accommodate the
projected number of students in the
future.
2. The attendance area boundary needs
to be established to allow time to
communicate the boundary changes
to families prior to kindergarten
registration and to allow for staffing
for the 2014/2015 school year.
3. Consideration to be given to an
interim accommodation plan for some
students at King George during
construction of Lee Street and limiting
disruption/moves for this group.
Lee Street Boundary Review
Lee Street Boundary Review – Goals, Objectives & Constraints Matrix
4. To minimize the impact on students
where transitions are proposed.
Appendix A
Lee Street Boundary Review – Proposed Timeline
APPENDIX B
When
Who
What
January 13, 2012
Communication to School
January 17, 2012
Business Operations Committee
Letter home regarding upcoming Boundary
Review
Boundary Review Report #1
Meeting
Background Info
Goals, Objectives, Constraints
Committee composition
Timeline/Critical Path
January 18, 2012
January 19, 2012
January 24, 2012
Communication to School
Communication Plan
Website
Communities re/ Boundary Review
Prepare and book advertisements
Ken Danby School Council Meeting
Board Meeting
Decision on Report #1
*opportunity for delegations
January 25, 2012 –
Boundary Review Staff Committee
March 9, 2012
Alternative scenario development
Scenario analysis
Review scenarios with local Principal(s)/Trustees
March 16, 2012
Trustees & School Communities
Boundary Review Report #2 Distribution
March 20, 2012
Business Operations Committee
Meeting
Presentation of Boundary Review Report #2 for
Information
Alternative scenarios
Staff analysis of alternative scenarios
*opportunity for delegations
Recommended option(s)
March 22, 2012
Public Information Session
Communication Plan
Provide First & Second Boundary Review Reports
Presentation of Preferred Alternative
Q&A
Comment Sheets
March 23 – May 8,
2012
April 24, 2012
Boundary Review Staff Committee
Consideration of Input from Public
Meetings
Development of final staff recommendation
Board Meeting
*opportunity for delegations
April 27, 2012
School communities
Final date for public input
May 4, 2012
Trustees & School Communities
Final Boundary Review Report
Distribution
May 8, 2012
Business Operations Committee
Consideration of Final Boundary Review Report
Meeting
Summary of Info from 1st & 2nd reports
*opportunity for delegations
Summary of public input
Final Staff recommendation & justification
Timeline for implementation
Critical Path
May 22, 2012
Board Meeting
*opportunity for delegations
Communication Plan
Decision related to Final Boundary Review
Report
Note: There are additional opportunities for delegating at all Standing Committee and Board Meetings
between January 24th and May 22nd.
Communication Plan
Report # 1 – Lee Street School (formerly Stockford) Boundary Review
Appendix C
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If approved by trustees at the Board Meeting on January 24, 2012, the Lee Street School
Boundary Review will proceed as outlined in this report. This will provide the public with
an opportunity to be fully informed, and also to provide input to the Boundary Review
Committee before Report #2 is presented to the Business Operations Committee on
March 20, 2012.
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Report # 1 will be released to the public and posted on the Board’s website January 13,
2012, in advance of the presentation to the Business Operations Committee on January
17, 2012.
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A letter will be sent home to parents and guardians of students at Ken Danby Public
School on January 13, 2012, informing them of the boundary review, its processes,
timelines and opportunities for input.
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Web pages in the Planning Department section of the Board’s website will be developed
and published, summarizing the reasons behind the review and providing links to
reports, memos and other documents as they are developed.
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The Boundary Review web pages will be promoted on the home page of the Board’s
website and on the Ken Danby home page.
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The web pages will include a form that gives community members the opportunity to
sign up and received email alerts when significant new content is added to the site.
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The web pages will also include a comment submission form, allowing community
members to provide input for consideration by the Boundary Review Committee.
Comments will be shared on the Board’s website, without attribution. Posted
comments may not include any personal identifying information in accordance with
Board Policy #315 – Privacy Protection and Information Access. Users submitting
comments will be informed in advance that due to time constraints and limits to staff
resources, it will not be possible to provide individual responses.
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A media release about the Boundary Review will be prepared for local newspaper radio
and TV stations following the Business Operations Committee meeting on January 17,
2012.
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Newspaper advertisements will be prepared and booked to promote the Public
Information Session on March 22, 2012.
The second report of the Lee Street School Boundary Review will include a new or revised
Communications Plan.