Library Awards and Recognition Task Force
Report March 15, 2012
A task force comprised of Beth Woodard, Chair, Lisa Hinchliffe, Joyce Wright (Faculty), Cindy Kelly, Jason
Strutz, Jason Quackenbush (Academic Professionals), Joyce Catchings, Jody Waitzman, Nick Rudd,
Barbara Bolser (Staff) was charged to:
A. Examine library recognition programs at other CIC institutions and the University of Illinois at
Chicago in suggesting an awards and recognition program for the University Library.
B. Recommend an initial group of awards, and suggest how those particular awards might be
managed, either through an existing committee or library unit, or via an ongoing recognitions
and awards committee and subcommittees.
C. Draft a charge for an ongoing recognitions and awards committee.
D. Consider mechanisms for providing individual recognition for outstanding service and actions
for more casual day-to-day performance.
Additionally, Beth Woodard met with the University Librarian and the Associate University Librarians on
February 23, 2012 and the task force was asked to come up with a comprehensive awards program
rather than starting with a few programs and adding more at a later date.
Examination of Programs at Other Institutions
1. ARL Spec Kit 173 Staff Recognition Awards in ARL Libraries, April 1991
Of the 60 libraries participating in the survey, 44 have staff recognition and awards programs
and 16 were planning to implement in the near future.
a. Award Types
Award Type
Prof Staff
Support Staff
Student
Employee
Certificate
20
22
1
Plaque
9
10
2
Money
18
22
3
Other
16
17
5
b. Summary of programs at ARL Libraries
Of the libraries participating in the Spec Kit survey, reasons for recognition include
length of service, distinguished service, and attendance. Additionally, award recipients
are chosen by a range of bodies, most often by committees, but also by administrators,
supervisors, and library directors. Moreover, the frequency at which people are
recognized ranges from a monthly to an annual basis, with most libraries recognizing
employees annually. It was noted in the survey that recognition most often took place
during a reception, but also during staff meetings, departmental meetings, and
luncheons.
1
c. Suggestions
--involve staff in implementing
--have written guidelines
--awards should be consistent with values of organization
--considering rewarding team/group efforts as well as individuals
--publicize criteria, procedures in detail for full understanding
--actively submit nominations
--ensure confidentiality
--frame certificate
--place copy in recipient’s personnel file
--biographical write up for library newsletter and/or website
--rank nominees in order of priority, recommend to director
d. Typical committees plan and coordinate:
1. Prepare memo to UL, recommending recipients
2. Handling plaque and certificate preparation
3. Getting names printed on plaque for library
4. Coordinate presentation of Award
Duke has a STAR program (Super Talent Appreciated and Recognized)
Various categories, including entrepreneur, problem solver, communicator,
etc. Also have ones for Bright Ideas, etc. See page 24 of SPEC Kit
Some receive day off with pay, free parking permit for 1 year, etc. See page
61-63 for awards committee charge
2. Committee survey of existing practices
Since the ARL SPEC Kit was rather dated (over 20 years old), the Task Force split up the CIC
schools and a number of other well-known institutions to examine their webpages for
descriptions of awards and recognitions. For those institutions where incomplete information on
awards was on their website, follow-up emails were sent to individuals at those institutions.
There was a mixture of responses. Some people sent detailed information and others ignored
the email completely. Appendix A is a list of the institutions and awards identified.
3. Summary of CIC + UIC
We were able to identify that just under half of the CIC schools have viable, ongoing staff
recognition and awards programs. Quite a few of the libraries in this group had service or
longevity recognition programs, complemented by a luncheon. Some libraries had little or no
discernible program at all, including Northwestern, University of Nebraska-Lincoln, UI-C, and the
University of Wisconsin-Madison, or had programs that focused on students, such as Michigan’s
undergraduate research award, Ohio State’s Undergraduate Research Award, Purdue’s student
worker scholarship, and Minnesota’s Outstanding Library Student Employee. Michigan State
and Indiana had the most developed programs with multiple awards offered and information
about these programs readily available on the libraries’ websites. For major awards such as
Outstanding Employee, some institutions gave cash prizes of $500, while others gave $1,000.
Only a few had both formal awards programs as well as informal recognition programs.
2
4. Summary of programs on campus in other units on campus
Appendix B is a list of some of the awards given on campus. Not all of the departments on
campus were surveyed. Most surveyed departments award outstanding work by faculty,
academic professions, and civil service employees. Additionally, most also recognize outstanding
student research at both the undergraduate and graduate level. Teaching is almost uniformly
rewarded as well. Department awards typically include a substantial cash award of $1,000 to
$2,500. Some departmental awards also include a permanent increase in salary.
5. Important programs at the campus level for which the Library should send forward regular
nominations.
•
•
•
•
•
Chancellor’s Distinguished Staff Award http://www.shr.illinois.edu/cdsa/cdsaprog.html
Chancellor's Academic Professional Excellence: CAPE http://www.ahr.illinois.edu/cape.html
Campus Award for Excellence in Public
Engagement http://engagement.illinois.edu/Page.aspx?site=Awards-andRecognitions&page=CAEPE-Awards
Awards for Excellence in
Instruction http://www.provost.illinois.edu/programs/awards/instruction.html
Student Employee of the Year
http://www.osfa.illinois.edu/aid/employment/seoty.html
Recommendation of Awards
The committee discussion regarding an awards program centered on articulating a philosophy for the
awards program that would create a positive work environment, boost morale and foster a spirit of
healthy competition by honoring the dedication of deserving employees.
1. The following principles exemplify this philosophy:
•
•
•
•
•
•
•
•
•
•
Inclusive (most of the library’s employees would be eligible for awards)
Sustainable
Robust
Tied to strategic plan and organizational values
Equitable (award values should be similar across comparable categories)
Proportional (recognizing that more awards need to be given in some categories because of
the higher number of employees in those categories)
Significant amounts that indicate the importance and value
When possible, feed into campus awards (first and foremost library-based, but also
institution-based)
To create a culture of appreciation
Building from informal initiatives to a more formal program
We also came up with these principles for implementation logistics:
•
Timing allows library award winners to become nominees for campus awards
3
•
•
The awards should be spaced out so that the awards committee is not looking at awarding
all of the awards at the same time.
Awards should be given as a pre-existing library event where food is provided if there is not
going to be a separate Awards event.
2. Recommended implementation schedule
The following recommended implementation schedule assumes approval of this report by the
Executive Committee and the appointment of an ongoing Awards and Recognition Committee
by May 1, 2012. The timeline will need to be adjusted if the ongoing committee is not in place
by this time.
Summer 2012: Outstanding Staff, Academic Professional, Librarian
Fall 2012: Student and Graduate Student Worker
Spring 2013: Instruction, research awards, group
Current Awards Given
For Staff:
Award
Type of
award
Given by
Deadline
URL
Marketing
Recognition
Award
$500 for
further
marketing
$200 (2
winners)
Winners will
build and
display their
exhibits in
the Marshall
Gallery of
the Main
library
Funds to
attend ALA
Location
Changes
conference
held in June
All marketing
grant awardees
are automatically
considered in the
following spring.
February 24,
2012
http://www.library.illinois.edu/committee/strategic/charge.
html
Exhibit
Strategic
Communica
tions and
Marketing
Committee
Library
Exhibition
Committee
Library
Support
Staff
January?
http://www.library.illinois.edu/committee/staffcom/confere
nces/ALA/index.html
Library
Support
Staff
August
http://www.library.illinois.edu/committee/staffcom/confere
nces/BWWC/index.html
Library
Support
Staff
February
http://www.library.illinois.edu/committee/staffcom/confere
nces/rfs/index.html
Attendance
at Reaching
Forward
South
Located in
Springfield
in October
Biennial
Conference
for Women
Located in
4
http://www.library.illinois.edu/committee/exhibit/GA_conte
st_2012.pdf
Edible Book
Contest
Urbana in
May of even
years
recognition
University
Library—
volunteers
coordinated
by LIS
librarian
April
ADD URL
For Patrons:
Award
Type of
award
Given by
Deadline
URL
The Harris
Fletcher
Book
Collecting
Award
(undergrad
uate)
T.W.
Baldwin
Prize for
Book
Collecting
(graduate)
$500 and a
1 year
supply of
Friendscript
University
Library and
The No. 44
Society
April 6, 2012
http://www.library.illinois.edu/rbx/CollectingContest.htm
$500 and a
1 year
supply of
Friendscript
University
Library and
The No. 44
Society
April 6, 2012
http://www.library.illinois.edu/rbx/CollectingContest.htm
April
ADD URL
Poster
Award for
Ethnograph
y of the
University
program
Edible Book
Contest
User Ed/RRSS
recognition
University
Library—
volunteers
coordinated
by LIS
librarian
Proposed Awards
These awards are the ones recommended by the committee: One for each of the identified kind of
staff, by classification, then awards for service, instruction, and research, with the research award then
further subdivided by Academic Professional and Faculty (considered for one award) and for
Undergraduate and Graduate Research (recognized by separate awards). A draft of the AP and Faculty
award is included, but is being revised by the Research and Publication Committee. The revised draft
will not be available until April, when it will be forwarded for review to the Executive Committee. See
Appendix C for more complete descriptions of individual awards.
5
Award
By
classification
Outstanding
Civil Service
Staff Staff (2)
(See Award 1)
Type of
Award
How
recognized
Who is
Eligible
Given
by
Deadline
URL/Campus awards programs
$1,000
and
certificate
Award
given at
Annual
Service
Recognitio
n event in
the fall
Award
given at
Faculty and
AP
recognition
event in fall
Award
given at
Faculty and
AP
recognition
event in fall
Recipients
and
nominator
provided
lunch at
Illini Union
Ballroom
with
Library
administrat
ion in
Spring
Recipients
and
nominator
provided
lunch at
Illini Union
Ballroom
with
Library
administrat
ion in
Spring
Recipients
provided
lunch at
Illini Union
Ballroom
Full time
staff
employed
for at least
2 years
Award
s
commi
ttee
June 1
Chancellor’s Distinguished Staff
Award
http://www.shr.illinois.edu/cdsa/
cdsaprog.html
Late January deadline
Full time
for three
years or
half time
for 6 years
Award
s
commi
ttee
June 1
Chancellor's Academic
Professional Excellence
http://www.ahr.illinois.edu/cape.
html
Nominations due late October
Award
s
commi
ttee
June 1
Anticipated
Employme
nt for 6
months by
Library in
academic
year
Award
s
commi
ttee
January 1
Anticipated
Employme
nt for 6
months by
Library in
academic
year
Award
s
commi
ttee
January 1
Outstanding
Academic
Professional
(1)
(See Award 2)
$1,000
and
certificate
Outstanding
Librarian (1)
(See Award 3)
$1,000
and
certificate
Outstanding
Graduate
Student
Worker (1)
(See Award 4)
$500 and
certificate
Outstanding
Undergraduat
e Student
Worker (2-3)
(See Award 5)
$500 and
certificate
Outstanding
group, unit or
project
Certificate
s
(See Award 6)
Award
s
commi
ttee
6
Student Employee of the Year
http://www.osfa.illinois.edu/aid/
employment/seoty.html
with
Library
administrat
ion in
Spring
By type of
activity/
characteristic
Instruction
(See Award 7)
Outstanding
Service
$1,000and
certificate
????
$1,000and
certificate
????
$1,000
and
certificate
Award
given an
Faculty and
AP
recognition
event in fall
Recipients
provided
lunch at
Illini Union
Ballroom
with
Library
administrat
ion in
Spring
Recipients
provided
lunch at
Illini Union
Ballroom
with
Library
administrat
ion in
Spring
All levels of
staff—see
campus
awards
User
Educat
ion
Commi
ttee
Service
s
Adviso
ry
Commi
ttee
Resear
ch and
Publica
tions
Commi
ttee
User
Educat
ion
(See Award 8)
Research
(See Award 9)
Undergraduat
e Research
Award
(See Award
10)
$500 and
certificate
Graduate
Research
Award
(See Award
11)
$500 and
certificate
User
Educat
ion
January 1
Awards for excellence in
instruction
http://www.provost.illinois.edu/p
rograms/awards/instruction.html
nominations end of January
Campus instruction awards are
for AP, Faculty and Graduate
Assistants only
June 1
March 1
April Undergraduate Research
Symposium?
College Student Awards
ceremonies?
March 1
Ceremonies in their own
departments?
NOTE: The task force was originally going to recommend $500 for major awards and $100 for student
awards, but upon review of the amount given for book collecting awards, and a comparison for the
7
amounts given for similar awards in colleges and departments on campus, the group believes that these
were disproportionally low and so the amounts were increased to reflect library and campus norms.
Draft charge for an ongoing recognitions and awards committee.
The committee recommends the creation of a standing Awards and Recognition Committee and has
drafted the following charge:
Awards and Recognition Committee
Charge:
To coordinate, promote, and support Library recognition and awards programs for faculty, staff, and
students, including programs aimed at recognizing the work of Library staff, and those aimed at
recognizing the work of Library users. The committee will manage the nomination and selection
process for select recognition and awards programs (as determined by the University Librarian and
Dean of Libraries) and will facilitate Library-wide coordination and communication for recognition
and awards programs managed by other Library units or committees.
In carrying out its charge, the Awards and Recognitions Committee will:
a. Identify new opportunities for programs aimed at recognizing and rewarding the work
of Library faculty, staff, students, and users, and communicate those opportunities to
the University Librarian and Dean of Libraries for review
b. Establish selection criteria for recognition and awards programs managed by the
committee
c. Establish nomination processes for recognition and awards programs managed by the
committee
d. Appoint selection committees for recognition and awards programs managed by the
committee
e. Establish an annual calendar related to nomination and selection of individuals for
recognition and awards programs managed by the committee
f. Communicate regularly with Library units and/or committees sponsoring recognition
and awards programs not managed by the committee
g. Promote awareness among Library faculty and staff of recognition and awards programs
at the University level and among relevant scholarly and professional associations
h. Provide support for the nomination of Library faculty and staff for recognition and
awards programs at the University level and among relevant scholarly and professional
associations
i. Develop and oversee a “Recognition and Awards” section of the Library Web site,
inclusive of all recognition and awards programs conducted by the Library, as well as
recognition of Library faculty, staff, and/or student employees by programs sponsored
by the University and by relevant scholarly and professional associations
j. Coordinate with the Social Events Committee and/or the Office of Advancement on
public events recognizing Library staff and Library users
8
Membership
The membership of the Recognition and Awards Committee should be drawn from all categories of
permanent Library staff, including faculty, Academic Professionals, and Civil Service staff, and should
include membership, ex officio, from the Office of Library Human Resources and the Office of Library
Advancement, and Office of Staff Development and Training.
The Staff Development and Training Coordinator and the Head of Library Human Resources will cochair the group.
Recognition Program
The implementation of effective recognition program can create a positive working environment
that encourages employees to thrive. Recognition makes employees feel valued and appreciated, it
contributes to higher employee morale, increases organizational productivity, and can aid in
recruitment and retention. Recognition is a powerful motivator. It serves to reinforce the
enthusiasm, commitment, and social conscience of employees and is a great vehicle for conveying
the agency mission and goals. It is the day-to-day interactions that make employees feel that their
contributions are appreciated and that they are recognized for their own unique qualities
Recognition can be delivered in a number of ways. Just saying “Thanks,” is an inexpensive way to
increase productivity and morale. This doesn’t mean that meaningless “warm fuzzies” are going to
work, however. The following list should be considered when creating a recognition program.
Rewards should be:
•
•
•
•
•
Sincere. Above all else, a good reward should reflect a genuine expression of appreciation.
Token acknowledgements leave something to be desired.
Meaningful. To endure a motivating influence, rewards should be aligned with the values,
goals, and priorities that matter the most.
Adaptable. The diverse workplace demands alternatives. Consider creative options to keep
the program fresh. No single reward format works for everyone all the time.
[Recognition should be adapted and valuable to the receiver.]
Relevant. Some personal dimension is essential to a good reward. No matter how formal or
informal, expensive or affordable, the relevance of any recognition will be improved with a
personal touch - - it’s a little thing that makes a big difference. [Recognition should be
provided by someone of significance to the receiver.]
Timely. It is important that rewards respond to the behavior they are intending to reinforce.
Don’t let too much time pass or the reward may be devalued and credibility eroded.
a. Recognitions that are currently in place are mainly via efforts by Library Human
Resources and the Social Committee
• Library Workers Day (during National Library Week)—April each year—Library HR and
the Social committee
• Senior student workers recognition—May each year, takes the form of a hallway display
created by Library HR
• New Employee recognition—Summer—Social Committee and Library HR
• P & T and Faculty and Academic Professionals Awards Reception—Fall—University
Librarian’s Office and Library HR
9
•
•
•
•
•
•
Service Recognition Program—Fall—Social Committee and Library HR
Bookplating Ceremony—Fall—University Librarian’s Office and AUL for Collections
Holiday Celebration—Winter—Social Committee and Library HR
Obituaries of former and current staff members in LIBNEWS-L—Library HR
Welcome announcement of new employee on LIBNEWS-L--Supervisor
Retirements and departures—recognitions done by individual departments or units
o
Unit hosts, UL will provide funds for those who’ve been here 25 years or more
o
Individuals may decline a reception party
Some activities that might improve our recognition program include:
• University Librarian and AULs will send out quarterly reminders to complete Positive
Recognition Letters. These emails will remind folks that not only supervisors should
participate, and who should be copied on these letters, etc.
• AULs will discuss with Administrative Council methods for getting greater
participation in sending out Positive Recognition letters.
• Photos and stories of employees, such as those featured in Inside Illinois should be
written and posted on a location accessible to employees, but not completely open
to those outside the library. Initial posting could be to LIBNEWS-L with archival
stories kept in a secure location in the Library Staff Training Wiki or Growing People
Blog. HR staff, Staff Development and Training committee members could be
tasked with writing.
• Creating web forms for more ongoing recognitions. These recognitions should be
for things that the library values, for example:
i. Tolerance for ambiguity (a suggestion for a good visual for this one would
be appreciated)
ii. Flexibility, example, “the Flexible Flyer” award with a small trophy that is a
miniature wagon that rotates to annual winner
iii. Good service under pressure, “the Grace Under Fire” award with a small
rotating trophy that looks like a pressure cooker.
iv. Collegiality, the “Plays Well With Others” award
v. Exceeding expectations, the “Above and Beyond” award (same as above)
vi. One suggestion was that these nominations be collected for a year and have
an annual vote for a “People’s Choice” Award, with a vote by staff. Annual
award winners would also be recognized at a recognition event or get a
certificate for lunch
vii. A mechanism needs to be considered how to feed Positive Recognition
letters into this program so awards are more automatic.
viii. These should be in line with identified values and characteristics, or from
specific items identified in the Strategic Plan. Innovation is an example of
the latter.
• Explore options for informal recognitions, such as:
i. $5 coffee cards
ii. $10 Illini Union Bookstore cards
iii. Library coffee mugs
iv. other small tokens of appreciation
10
b. Support needed to make this program successful
Budget
a. Ongoing budget for framed certificates for each award winners, and award amounts, as
well as lunches for winners not recognized at existing receptions
b. Support for design of a library website
c. Creation of a web nominations forms for awards
d. Creation of a web nominations forms for recognition programs
e. Funds for ongoing informal recognitions, mugs, gift cards, etc.
Staff
a. Oversight of this program is assigned to individuals as part of their job, Head, Library
Human Resources and Staff Development and Training Coordinator
b. Support given for:
i. Ongoing maintenance of the website.
ii. Revision of web nomination forms
iii. creation and maintenance of webtools forms for voting
c. Web nomination forms for recognition programs. Voting can be done using webtools,
but initial creation needs support.
Administrative support and participation
Supervisors buy-in by routinely nominating staff members.
11
Awards and Recognitions Task Force
1
Awards from other Institutions
Institution
Award
Name
Number
awarded
each
year
Review done
by
Who
honored
Criteria
Prize
Presentation
Cornell
University
Outstanding
Performance
Award
1
University
librarian
Non-Academic
Employees
nominated by
their
supervisor or
library staff
member, full
or part-time
based on exceptional job
mastery and effort,
cooperation, courtesy,
enthusiasm and respect.
While there is no
minimum length of
service required, special
consideration is given to
long-term employees.
Some categories to
consider when writing the
nominations include
innovation, dedicated
service, project
management and
leadership.
$1,000 cash or
financial support for
professional travel or
training opportunities
Annual recognition award given
during the Service Awards Luncheon
to an outstanding performer who is
nominated to receive the award. A
supervisor or a staff member may
submit nominations for individual or
team efforts.
Cornell
University
6
committee of
Library staff
members
reviews the
nominations
Managers
request from HR
Undergraduate
Library Student
Employees
$500 award
Spring reception
Cornell
University
Fuerst
Outstanding
Student
Employee
Award
Recognition
program
Great Job” Cards,
provided by HR
Department pays for
item from Library
Store, gift card, mug,
etc.
ongoing
Hofstra
University
Library
Undergraduate
Library
Research
2
$500 prize
Presented at Commencement
ceremony
No limit
All staff
Undergraduate
student, must
be enrolled,
Use when an employee
accomplishes something
above and beyond his/her
job duties. For example,
initiating a new project,
successfully taking on
additional responsibility,
coming up with a great
idea which results in cost
or time savings, or acting
as a team leader or a
positive role model for
other team members.
Best researched academic
paper by a senior;
minimum 5 page pater,
Awards and Recognitions Task Force
2
Awards from other Institutions
Award
scheduled to
graduate
Indiana
University
Professional
(PA) Staff
Award
1
Award
Committee
volunteers
chosen at
random.
Committee
members are
not eligible for
award
consideration.
Professional
staff
Indiana
University
Biweekly
Appointed
Staff Award
1
Award
Committee
volunteers
chosen at
random.
Committee
members are
not eligible for
award
consideration.
Full-time
Support or
Service
Maintenance
Staff
employee.
Indiana
University
Student
Employee
Recognition
Award
4
Student
Employee
Awards
Committee is
composed of
one IUB Support
Staff employee,
one Professional
Staff employee,
and one
Librarian.
Registered IU
undergrad or
grad student,
current Hourly
Student
employee for
IUB Libraries,
currently
working for the
supervisor
nominating
submitted to Turnitin.com
Accompanied by
submission form signed
by a faculty member
Employee who works for
the good of the Libraries
and displays combination
of competence, positive
attitude, and helpfulness.
Primary criteria
considered: Working
Relationships; Attitude;
Adaptability/
Dependability;
Participation/
Contribution; Leadership/
Initiative.
Employee who works for
the good of the Libraries
and displays combination
of competence, positive
attitude, and helpfulness.
Primary criteria
considered: Working
Relationships; Attitude;
Adaptability/
Dependability;
Participation/
Contribution; Leadership/
Initiative
Nominee should have
substantially exceeded in
quality and/or quantity
the normal expectations
for the position they hold
in the Library.
Performance of student
will have a standard of
exceptional or/an
outstanding contribution
to the achievement of the
$400.00. Money is
deposited into their
bank account like their
paycheck.
The award is presented at the
annual Retirement and Recognition
program along with a certificate.
$400.00. Money is
deposited into their
bank account like their
paycheck.
The award is presented at the
annual Retirement and Recognition
program along with a certificate.
Four (4) $100 cash
awards to four
Student Hourly
employees. Money is
deposited in their
bank account.
Award is presented at annual
Retirement and Recognition
program.
Awards and Recognitions Task Force
Indiana
University
Attitude
Matters Award
Iowa State
University
No program
Michigan
State
1
Nominations are
open and can be
made by any
IUB Libraries
employee,
including
potential
nominees. The
Dean of
Libraries
determines the
award recipient.
10
Michigan
State
Staff
Recognition
Awards
Outstanding
Achievement
Awards
Outstanding
Unit Award
Michigan
State
Outstanding
Project Award
1
Michigan
State
Career
Achievement
Award
1
senior
administrative
team
senior
administrative
team
senior
administrative
team
senior
administrative
team
senior
administrative
team
Michigan
State
1-2
1
3
Awards from other Institutions
them, and
have
completed a
minimum of
three months
employment as
Hourly Student
in current
academic year.
All librarians
and appointed
staff members
who work for
the IUB
Libraries are
eligible.
department’s goals and
objectives.
Dean of Libraries
established this annual
award to recognize on
employee who realizes
and demonstrates the
importance of a good
attitude in the success of
the Libraries.
$500
Recipient is honored at the Libraries’
annual Retirement and Recognition
Reception each Spring.
staff
none
certificate
staff
“Something Spectacular”
unit
outstanding year, possible
undertaking some new
initiative
outstanding year, possible
undertaking some new
initiative
“Highest award”
memento, such as a
clock, with their name
and award engraved
certificate
Most years all winners get a $25 or
$50 gift certificate to some
restaurant.
Most years all winners get a $25 or
$50 gift certificate to some
restaurant.
Most years all winners get a $25 or
$50 gift certificate to some
restaurant.
Most years all winners get a $25 or
$50 gift certificate to some
restaurant.
Most years all winners get a $25 or
$50 gift certificate to some
restaurant.
The senior administrative team also
chips in for a cash award to the
career achievement winner or
Cross multiple
units
individual
certificate
memento, such as a
clock, with their name
and award engraved;
Awards and Recognitions Task Force
Northwestern
University
No specific
library award.
Ohio State
University
Undergraduate
research prize
Ohio State
University
Faculty
Recognition
Program
4
Awards from other Institutions
winners. Last year the winner got
$400.
1
Submissions are
judged by the
Libraries'
Teaching and
Learning
Committee,
according to
criteria
described below
Regular and
clinical faculty
from all OSU
campuses are
honored.
Faculty
honorees have
the opportunity
to select a book
from the
University
Libraries'
collection to be
Students
enrolled in any
upper division
undergraduate
course (300 or
above) are
eligible to
participate.
Students
partner with
librarians
throughout the
research
process to
produce an
award winning
project
•Instructor's assessment
of project quality;
•Appropriate use of
library and other
information resources, as
reflected in the
bibliography and journal;
•Completeness and
quality of the research
journal;
•Project significance.
A prize of $1,000 will
also be presented
($750 for the student
author; $250 for the
instructor). Winning
projects will be
submitted to the
Undergraduate
Research Prize
Collection in the OSU
Knowledge Bank
repository, where they
will have a permanent
home and Web
address. This site is
also indexed by
Google, so projects
are available to a
worldwide audience.
A commemorative
program listing the
honorees, books
selected, and personal
statements will be
available at the
reception and upon
request and will
become part of the
University Libraries'
Knowledge Bank.
Selected books will be
displayed at the
The reception is open to the
university community and guests.
The Faculty Club
Awards and Recognitions Task Force
Penn State
Penn State
Purdue
University
University
Library
Diversity
Award
University
Library Award
PULSE (Purdue
University
Libraries'
Student
Employee)
Award
1
1
5
Awards from other Institutions
book-plated in
their name in
recognition of
their
accomplishment
s. Books not
owned will be
purchased for
the Libraries.
Honorees are
also invited to
include a
statement of
why the book
was significant
to them
Selected
Committee
Appointed by
the Dean
Committee
For the Albert
Viton
Scholarship:
Preference is
given to Press
student
workers.
Libraries and
Copyright
student workers
may be selected
in the event
there are no
eligible
applicants from
the Press.
Applicant
reception and later at
Thompson Library and
Bricker Hall
Individuals and
Teams
Academic,
Staff or
Technical
Service Person
Both
scholarships
and the PULSE
Award share
the following
qualifications
(you must
meet all of
these criteria
to apply):
Full-time
student with
extracurricular
activities
Strong
academic
performance
Outstanding
accomplishment and
General Impact
To be a part of the Deans Library
Award Ceremony
Consist of a citation,
cash stipend and a
Nittany Lion Statue
$1,000
Awards and Recognitions Task Force
Awards from other Institutions
must be a junior
or senior during
the 2012/2013
school year.
For the Dorothy
Newby McCaw
Scholarship:
Open to
Libraries
student workers
only
Applicant
must be a junior
or senior during
the 2012/2013
school year.
Students who
have previously
received any of
the scholarships
or the PULSE
award are
eligible to apply
again.
In good
standing with
the University
Positive
work ethic
Libraries
hourly student
worker
Outstanding
service to the
Libraries, Press
and Copyright
Employed by
the Libraries,
Press and
Copyright for a
minimum of
two complete
semesters (do
not need to be
consecutive);
not including
the current
semester
(must work 2
of 3 summer
sessions to
qualify as a
semester).
(Does not
apply for the
Albert Viton
scholarship.)
If selected
for a
scholarship/aw
ard, your
intent will be
to continue
working for the
Libraries, Press
and Copyright
6
Awards and Recognitions Task Force
7
Awards from other Institutions
during the
2012-2013
academic year
(does not apply
for PULSE
Award
graduating
senior)
All members of
staff, except
directors and
those who’ve
won the award
within last 5
years
Southern
Methodist
University
Employee of
the Year
1
Awards
committee
Southern
Methodist
University
Outstanding
Achievement
1
Awards
committee
Librarian or
professional
library staff
member,
except
directors and
those who’ve
won the award
within last 5
years
Southern
Methodist
University
Continuing
Excellence
1
Awards
committee
Support staff,
Demonstrated exemplary
service during the past
year.
Demonstrated successful
management of one or
more major projects
which reflect positively on
the University.
Implemented an
innovative idea for
enhancing service,
improving operations, or
saving money.
Contributed significantly
to the SMU community or
to the information
professions through
personal service,
leadership, scholarship, or
involvement in
professional associations.
Maintained excellent
relations with other
library employees and
library users.
Maintained a record of
exemplary work for a
period of 3-5 years.
Demonstrated
outstanding achievement,
performance, or service.
Set an example of
knowledge, expertise,
dedication and
$500 award
Awards Ceremony and reception
(afternoon) held in May
$500 award
Awards Ceremony and reception
(afternoon) held in May
$500 award
Awards Ceremony and reception
(afternoon) held in May
Awards and Recognitions Task Force
8
Awards from other Institutions
Southern
Methodist
University
Outstanding
Student
Assistant
1
Awards
committee
Student
employee,
employed for
minimum of 6
months
Southern
Methodist
University
Effective use of
Information
Technology
1
Awards
committee
All members of
staff, except
directors and
those who’ve
won the award
within last 5
years
Southern
Methodist
University
Rookie of the
Year
1
Awards
Committee
new library
staff member
(employed full-
enthusiasm. Continually
demonstrates the highest
level of commitment to
service to library users
and SMU faculty and staff.
Maintained a consistent
record of outstanding
performance (may include
different position levels)
for a minimum of three
years.
Maintained excellent
relations with other SMU
employees and library
users.
Made significant
contributions to the SMU
community or to the
library profession.
demonstrated exemplary
continuing performance
during the period of
employment (minimum of
six months).
Consideration will be
given to work habits,
knowledge of work,
quality and quantity of
work, judgment, initiative,
adaptability and
reliability.
Awarded periodically to a
library staff member who
has developed and/or
implemented an effective
use of information
technology that enhances
library services and/or
operations.
Awarded periodically to a
new library staff member
(employed full-time by
$500 award
Awards Ceremony and reception
(afternoon) held in May
$500 award
Awards Ceremony and reception
(afternoon) held in May
$500 award
Awards Ceremony and reception
(afternoon) held in May
Awards and Recognitions Task Force
time by SMU
libraries less
than 3 years)
Rice
University
Distinguished
Employee
Award
Rice
University
Beth Shapiro
Library Staff
Innovation
Award
Rice
University
Owlet
Appreciation
Program
1
9
Awards from other Institutions
Awards
Committee
SMU libraries less than 3
years) who has
demonstrated the
initiative, creativity and
ability to make a
significant contribution to
the library in a short time.
This award is to honor and
recognize those
employees who have
gone above and beyond
the call of duty, that share
and support the mission
of Rice, that bring a charm
and quality to their job
that's supportive,
encouraging and
beneficial not only to
enhancing departmental
operations, but to their
coworkers' daily lives as
well .Recipients are
nominated by either their
peers or supervisor and
the award is extended to
only those who are most
deserving
developed an innovative
program to provide library
services at Rice University
or who has shown
exemplary service to the
University community."
any-time recognition
system intended to
acknowledge and
demonstrate immediate
and spontaneous
appreciation for the
contributions of Fondren
staff
public ceremony
The program consists
of personal,
handwritten thank
you notes written by
Fondren staff to fellow
staff members, which
make the recipients
eligible to participate
in a monthly Owlet
This award will be presented at the
Annual Service Awards Luncheon.
Awards and Recognitions Task Force
10
Awards from other Institutions
drawing for a $25
bonus.
Recipients will also be
recognized more
publicly, by an e-mail
from the library
director, distributed to
all library staff
Rice
University
Elizabeth Gillis
Service Award
Temple
University
Staff
Recognition
Award
Texas A & M
Cushing/Glassc
ock Award
Recipients are
nominated by
either their
peers or
supervisor and
the award is
extended to
only those who
are most
deserving
Awards
committee—5
members
2
Applications will
be evaluated by
a faculty
committee and
judged in part
on their
effective use of
materials
open to all fulltime
permanent
staff of the
University
Libraries, with
the exception
of the
members of
the libraries'
Administrative
Council.
Graduate
students in
humanities
honor and recognize
those employees who
have gone above and
beyond the call of duty,
that share and support
the mission of Rice, that
bring a charm and quality
to their job that's
supportive, encouraging
and beneficial not only to
enhancing departmental
operations, but to their
coworkers' daily lives as
well.
Superior job performance
and achievement—
consistently outstanding
position performance
over a significant period
of time, at least 3 years
OR substantive
accomplishment on a
particular task or project
during current calendar
year
Recipients are expected to
must spend at least one
month in residence at
Cushing Library between
June 1 and August 31,
2010 and must deliver a
short presentation on
their projects in the Fall of
This award will be presented at the
Annual Service Awards Luncheon.
???
Awardee serves on
committee following
year
$2000 to cover
research expenses for
projects based in the
collections of the
Cushing Memorial
Library and Archives.
Co-sponsored by the
Cushing Memorial
Special general library staff
gathering
Cushing/Glasscock Award Ceremony
Awards and Recognitions Task Force
11
Awards from other Institutions
housed in
Cushing.
2010. A written copy of
the project must be
deposited in the Glasscock
Center Library.
Library and Archives
and the Melbern G.
Glasscock Center for
Humanities Research
Deadline March 12,
Application information:
Applicant's name,
address, phone number
and email address
Applicant's major degree
and department
Applicant's department
head chair and committee
chair
Applicant's expected
graduation date
Proposed project title
A statement describing
the nature of the
applicant's research and
the materials in Cushing
that will support the
research
A tentative bibliography
of Cushing materials
Criteria here:
http://cushing.library.tam
u.edu/events/glasscockaward-presentations
Texas A & M
Texas A & M
Texas A & M
Louise Davis
Memorial Staff
Awards
Louise & James
W. Davis
Library
Opportunity
Scholarships
Roberts, Huss,
Sumner, and
15 awards
staff
$1000 each
9 students
students
$500
4 students
Student
workers
$1000
Awards and Recognitions Task Force
UCLA
University of
Dayton
University of
Illinois at
Chicago
Hamill
Foundation
Student
Worker
Opportunity
Awards
None
Support Staff
Appreciation
Award
NOTE: may be
out of date
University of
Iowa
Arthur Benton
Excellence in
4 student
awards
Advisory
Council
Awards and
Recognitio
n
Committee
biennially
12
Awards from other Institutions
Undergraduate
students, not
employees
returning full
or part-time
sophomore or
junior students
with a major or
minor in
teacher
education
any returning
international
student
undergraduate
for excellence
in writing that
has been
published in
University
publications
during the
current
academic year
Nominees
must be status
support staff of
the University
of Illinois at
Chicago
professional
staff member
financial need, a good
academic record, and
personal characteristics;
undergraduate for
excellence in writing that
has been published in
University publications
during the current
academic year
2 monetary award for
textbook purchases; 1
gift certificate
The individual chosen to
receive the award must
have clearly
demonstrated a
dedication to the
concerns, interest, and
aspirations of the
University of Illinois at
Chicago.
Excellence in two or more
of the following areas
Awardees will receive
an award certificate
and a $25 gift
certificate from the
UIC Bookstore (east or
west campus). In
addition, awardees
picture will appear in
the UIC News.
$1,000
annual Staff Recognition Reception
Awards and Recognitions Task Force
Reference
Services
Professional
Development
Award
University of
Maryland
Special
Recognition
Award
who has
demonstrated
outstanding
commitment in
providing
reference
services for the
University
community
More than
1 may be
given
13
Awards from other Institutions
Staff awards
committee
Awards
Committee
members are
One or
multiple
nominees
(teams or
committees)
comprise the criteria for
the award:
Demonstration of
extraordinary service in
working with
undergraduate or
graduate students,
faculty, or staff above and
beyond everyday
expectations
Development of an
initiative, special project,
or publication advancing
reference and information
services
Demonstrated
excellence in professional
activity in an area or areas
related to reference and
information services
Demonstrated
innovation and creativity
in deploying reference
services
Leadership abilities in
working with colleagues
to advance reference and
information services
locally, nationally, or
internationally
Demonstrated
excellence in a subject
area or subject areas
involving provision of
reference and information
services
Diversity initiatives and
activities
Efficiency and/or
productivity
Excellence in Customer
$150
Presentation of Awards in December
at the annual winter holiday party
Awards and Recognitions Task Force
Awards from other Institutions
eligible as
nominees only
for both
individual and
team awards
while serving
their term.
Individual
committee
members may
be considered
nominees for a
single award or
as part of a
group being
nominated for a
team or
committee
award. When
this occurs, the
particular
committee
member(s) will
relinquish their
role to avoid a
conflict of
interest.
Award
Committee
members are
not eligible to
participate in
nominating
staff, graduate
assistants or
student
assistants while
they are
members of the
Awards
committee.
on the basis of
meeting one or
more criteria.
Library Staff
and Librarians
(permanent,
contractual,
and
temporary);
Graduate
Assistants and
Student
Assistants. (LEC
members are
not eligible
nominees)
There are no
time limits
with respect to
length of
employment
with the
Libraries.
Service (internal or
external)
Exemplary citizenship in
support of the Libraries'
mission
Exceptional collaboration
and cooperation
Innovation and creativity
Mentoring and/or peer
training outside one's
primary job responsibility
Morale Improvement
Nominations identified as
a Project:
Project must have been
completed within the past
12 months (since May 1,
2009) and reached a
measurable impact at the
time of nomination.
Nomination must
demonstrate how group
or individual members
collaborated to achieve
final results.
Group or individual
performances must have
exceeded job
requirements.
Positive impact on
internal and/or external
customers.
14
Awards and Recognitions Task Force
University of
Maryland
Outstanding
Library
Employee
1
Outstanding
Librarian
1
15
Awards from other Institutions
Individual
nominees
ONLY.
ALL library
staff
(permanent,
contractual
and
temporary).
There are no
time limits
with respect to
length of
employment
with the
Libraries.
Staff Awards
Committee
Individual
nominees
ONLY. LEC
members are
not eligible
nominees
ALL Librarians
(permanent,
contractual
and
temporary).
There are no
time limits
with respect to
length of
employment
with the
Demonstrates sustained
leadership and
performance
Goes "above and beyond"
assigned responsibilities
Embodies UM's
Organizational Citizenship
Expectations
Contributes to the
Libraries' climate in a
unique and valuable way
Nominee(s) made a
substantial difference in
the following areas (but
not limited to):
Teamwork/Cooperation
Communication
Customer Service (internal
and external)
Innovation/Creativity
Workflow
Improvements/Efficiency
Positive Attitude To
Promote a Productive and
Pleasant Workplace
Demonstrates sustained
leadership and
performance
Goes "above and beyond"
assigned responsibilities
Embodies UM's
Organizational Citizenship
Expectations
Contributes to the
Libraries' climate in a
unique and valuable way
Nominee(s) made a
substantial difference in
the following areas (but
not limited to):
Administration/Committe
e Work
$750
May in conjunction with Service
Awards
?
May in conjunction with Service
Awards
Awards and Recognitions Task Force
Libraries
University of
Maryland
Outstanding
Graduate
Assistant
1
16
Awards from other Institutions
Staff Awards
committee
Individual
nominees
ONLY.
ALL Graduate
Assistants
There are no
time limits
with respect to
length of
employment
with the
Libraries
Teamwork/Cooperation
Communication
Customer Service (internal
and external)
Innovation/Creativity
Workflow
Improvements/Efficiency
Positive Attitude to
Promote a Productive and
Pleasant Workplace
Mentoring/Training
Outreach/Marketing
Scholarship/Research
Supervision/Management
Exceptional contributions
to work within the
Libraries. Demonstrated
exceptional leadership in
managing staff and/or
resources. Individual
performance must have
exceeded job
requirements.
Outstanding personal
qualities: Positive rapport
with all levels of staff,
both within and outside
the Libraries
Demonstrates initiative
$200
May in conjunction with Service
Awards
$150
May in conjunction with Service
Awards
Exemplary attitude
Integrity or other
commendable traits
University of
Maryland
Outstanding
Student Award
1
Staff Awards
committee
Individual
nominees
ONLY.
ALL Student
Assistants
There are no
time limits
with respect to
Exceptional contributions
to work within the
Libraries.
Demonstrated
exceptional leadership in
managing staff and/or
resources.
Individual performance
Awards and Recognitions Task Force
University of
Maryland
University of
Michigan
Service Award
University of
Michigan
Do not appear
to have any
staff awards
Staff
Development
Grant Program
University of
Minnesota
Undergraduate
Research
Award
length of
employment
with the
Libraries
must have exceeded job
requirements.
Outstanding personal
qualities:
Positive rapport with all
levels of staff, both within
and outside the Libraries
Demonstrates initiative
Exemplary attitude
Integrity or other
commendable traits
Faculty
support
required
awarded projects that
demonstrated the fullest
and most innovative use
of library resources.
Criteria and rubric at:
http://www.lib.umich.edu
/shapiro-undergraduatelibrary/research-award
$1,000, 2 place
rd
$500, 3 place $500
and honorable
mentions $100
Any Libraries'
staff member
who works
three-quarters
time (75%
appointment)
or more in any
of the
following
employment
categories is
eligible to
apply for a
grant: faculty,
academic
professional,
civil service, or
provide financial support
for Libraries staff
professional development
$1,000
Library HR
st
nd
rd
1 ,2 ,3
place, 3
honorable
mentions
2
17
Awards from other Institutions
Committee of 6
librarians
nd
honored at the Friends annual
meeting
Awards and Recognitions Task Force
18
Awards from other Institutions
University of
Minnesota
Outstanding
Library Student
Employee
Award
Selection will be
made by the
Friends of the
Libraries Awards
Committee
University of
NebraskaLincoln
University of
Tennessee
Libraries
No apparent
program
Good
Colleague
Award
1
9 person awards
committee
University of
Tennessee
Libraries
Unsung HeroHeroine Award
1
9 person awards
committee
bargaining
unit.
All student
employees
who have
passed
probation (that
is, 260
consecutive
hours worked
in a position
within a
department) in
the Libraries.
The student
needs to be an
employee at
the time of
nomination. All
student
employees,
regardless of
position, level
of
responsibility,
or size of unit,
are eligible.
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Libraries
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Nominations are
encouraged that
recognize both
employment
demonstrating sustained
excellence of job
performance (that is,
regular and consistent
demonstration of superior
performance in all job
responsibilities), as well as
employment providing
unique contributions
(such as exceptional
actions, exercising of
unusual initiative, or
significant service above
and beyond regular job
resonsibilities).
presented with a
certificate of
excellence
Friends of the Libraries Annual
Dinner
“to the individual who
consistently exceeds
expectations without
regard to recognition”
Certificate and cash
prize $300
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
“embodiment of the
service
philosophy…strong
commitment to library
users”
Certificate and cash
prize $300
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
Awards and Recognitions Task Force
19
Awards from other Institutions
Libraries
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Libraries
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Libraries
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Libraries
University of
Tennessee
Libraries
Library Friends
Service
Endowment
1
9 person awards
committee
University of
Tennessee
Libraries
Personal
Achievement
Award
1
9 person awards
committee
University of
Tennessee
Libraries
Skills
Development
Award
1
9 person awards
committee
University of
Tennessee
Libraries
Teamwork
Award
Multiple
9 person awards
committee
University of
Tennessee
Libraries
University of
Tennessee
Libraries
SLA Award of
Excellence
3
9 person awards
committee
GA Award of
Excellence
1
9 person awards
committee
Library
Graduate
Assistants &
Grad Student
SLAs
University of
Tennessee
Libraries
Dean’s Award
1 or +
9 person awards
committee
All faculty,
exempt, and
non-exempt
staff that work
in the UT
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Libraries
Student Library
Associates
“encourages and
acknowledges
accomplishment of
personal goals”
Certificate and cash
prize $500
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
“contribution to the
Libraries by using a new
skill learned through a
training program or
continuing education”
Certificate and cash
prize $300
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
“worked together to
provide exemplary service
or creatively solve a
library problem. Only
specific individuals who
contributed directly to the
project”
“commitment to
excellence in job
performance”
Certificate and cash
prize $300
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
Certificate and group
treated to a catered
lunch during summer
semester.
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
“commitment to
excellence in job
performance”
“goes to an individual who
has made significant
contributions to the
University Libraries over a
period of years and/or
who has contributed
recently in a significant
way to a special project”
“an award to recognize
creative thinking that
improves the Libraries’
internal efficiency or
services to the public.”
Certificate and cash
prize of $50
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
Certificate and cash
prize of $50
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
Certificate and cash
prize $300
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
Awards and Recognitions Task Force
University of
Tennessee
Libraries
Miles 500
Award
1 or more
9 person awards
committee
University of
Tennessee
Libraries
“Spirit
Awards”
Community
Service Award
1
9 person awards
committee
University of
Toronto
University of
WisconsinMadison
Libraries
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Libraries
All faculty,
exempt, and
non-exempt
staff that work
in the UT
Libraries
“improving the lives of
others beyond the
workplace”
Accomplishment and
Achievements
Special Service
Award
1
20
Awards from other Institutions
Committee
Individuals or
group
Certificate and cash
prize $500
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
Certificate and cash
prize $300
Library Spirit Awards Breakfast 8:00
– 10:00 a.m.
ELEVEN AWARD CATEGORIES
MUST SEE:
http://info.lib.utk.edu/share/spirit/
Appendix B: Campus and College Awards
Award Title
Monetary Amount
College/Unit
$1500 permanent salary increase AND
$1500 cash award
Each
individual faculty member and academic
professional award winner will receive a
Campus Award for Excellence in Public Engagement
$1500 cash award and a $1500 permanent
CAEPE Award - Individual
(Faculty salary increase. Up to three awards will be
& Academic Professional )
made, with at least one being in the
http://engagement.illinois.edu/Page.aspx?site=Awards-and- academic professional category. In the
Recognitions&page=CAEPE-Awards
student category, up to two $1500 cash
awards will be given to undergraduate,
professional or graduate students to be
used for professional development and to
support other educational activities.
Public Engagement
$5,000 to sponsoring unit
One
Team CAEPE Award will be made to
recognize outstanding contributions
uniquely accomplished through a team
CAEPE Award - Team
effort. The award includes a $5,000
Public Engagement
http://engagement.illinois.edu/Page.aspx?site=Awards-andcontribution to the sponsoring unit intended
Recognitions&page=CAEPE-Awards
to support or enhance the project for which
recognition is bestowed.
In the student category, up to two $1500
cash awards will be given to undergraduate,
CAEPE Award - Student
Public Engagement
http://engagement.illinois.edu/Page.aspx?site=Awards-and- professional or graduate students to be
used for professional development and to
Recognitions&page=CAEPE-Awards
support other educational activities.
Frequency
Eligible
Annual Process
starts in Fall and
winners
Announced in
Spring
Faculty, Academic Professional, Students : All
faculty members, instructors, academic
professionals, graduate and undergraduate
students who have demonstrated significant
individual contributions to the world, nation,
state or community through distinguished
university public engagement are eligible for this
award.
Annual Process
starts in Fall and
winners
Announced in
Spring
Faculty, Academic Professional, Students
Annual Process
starts in Fall and
winners
Announced in
Spring
Faculty, Academic Professional, Students
Magrath/Kellog Award
http://engagement.illinois.edu/Page.aspx?site=Awards-and$20,000 and a sculpture
Recognitions&page=C-Peter-Magrath-University-CommunityEngagement-Award
Association of Public
and Land-Grant
Annual
Universities (APLU)
4-year institutions (National) ; Only Two
applications may be submitted from a single
institution
Family Spirit Award
http://4hfoundation.illinois.edu/awards/illinois_4h_family_s Recognition
pirit_award
College of Aces Illinois 4-H
Foundation
Annual
Larry Fischer Leadership & Spirit Award
http://4hfoundation.illinois.edu/larryfischer/intro
College of Aces Illinois 4-H
Foundation
Annual
Illinois family who has substantially benefited
from and who continue to be advocates for the
Illinois 4-H program over multiple generations.
county 4-H or Extension foundation board
members or other county fundraising volunteers
who exemplify the spirit of "making the best
better" for their county's 4-H or Extension
fundraising efforts
Recognition
1
Appendix B: Campus and College Awards
Recognition
College of Aces Illinois 4-H
Foundation
Friend of a 4-H Award
http://4hfoundation.illinois.edu/friendof4h
Recognition
College of Aces Illinois 4-H
Foundation
Annual
Legacy of Leadership Scholarship
http://4hfoundation.illinois.edu/legacyscholar
$1,000 Scholarship
College of Aces Illinois 4-H
Foundation
Annual
Hall of Fame Illinois 4-H Foundation
http://4hfoundation.illinois.edu/hall_of_fame
Recognition
College of Aces Illinois 4-H
Foundation
Annual
Paul A. Funk Recognition Award
$5,000 unrestricted personal award, $1,000
to the appropriate department or other
administrative unit to support the
College of Aces
recipient's program, a recurring salary
increment of $1,000, and a recognition
plaque
4-H Alumni Award
http://4hfoundation.illinois.edu/alumniaward
Spitze Land-Grant Professorial Career Excellence Award
College of Aces
Faculty Award for Global Impact
College of Aces
Team Award for Excellence
College of Aces
Faculty Award for Excellence
College of Aces
Each award includes a recurring salary increm
Karl E. Gardner Outstanding Undergraduate Adviser Award
John Clyde and Henrietta Downey Spitler Teaching Award
College of Aces
2,000 unrestricted personal award and a cert
College of Aces
Teaching Associate Teaching Award
$1,000 personal award and a certificate of
recognition
College of Aces
Professional Staff Award for Excellence
recurring salary increment of $500 and a
certificate of recognition
College of Aces
2
Annual
Annual
elite group of Illinois 4-H alumni for their
outstanding career accomplishments and
leadership in civic, community, and
professional activities.
person or organization whose leadership,
actions, and support have contributed to
the improvement and promotion of the
Illinois 4-H Youth Development Program.
either seniors in high school or in an approved
post-high school program (junior college, 4-year
university, trade school, etc.) and a current 4-H
member. A minimum of 5 years of 4-H
participaion is required.
extraordinary 4-H alumni, volunteers, and
former 4-H staff. Illinois 4-H Hall of Fame
inductees have a track record of exemplary
service to 4-H or outstanding career and
community achievement
Faculty, Academic Professionals paid appt in
ACES, 10 yrs service
Appendix B: Campus and College Awards
Staff Award for Excellence and the Marcella M. Nance Staff
Award
Service Recognition Award
$500 personal award and a certificate of reco
$1,000 personal award and a certificate of
recognition.
College of Aces
College of Aces
Graduate Student Research Award
College of Aces
Each award includes a recurring salary increm
Louis V. Logeman Graduate Student Teaching Award
College of Aces
Each award includes a recurring salary increm
Governor's Sustainability Awards
http://www.istc.illinois.edu/info/govs_awards.cfm
Illinois Sustainable
Technology
Salvatore Martirano Award
http://camil.music.uiuc.edu/comptheory/awards/martirano.
html
Music
President Award Program (PAP)
http://www.vpaa.uillinois.edu/Policies/pap.cfm
M.E. Van Valkenburg Graduate Research Award
Fellowship with $5,000 minimum stipend
and recognition at Annual Banquent
ECE - Electrical and
Computer
Engineering
Robert B. Downs Intellectual Freedom Award
http://www.lis.illinois.edu/about-gslis/awards
Recognition
GSLIS
annually
Graduating GSLIS
Gryphon Award http://www.lis.illinois.edu/aboutgslis/awards
Recognition
GSLIS
annually
English Language Work of Fiction
Distinguished Alumnus Award
http://www.lis.illinois.edu/about-gslis/awards
Alumni Recognition
Library School
Alumni Association
ALA Conference
PhD program of ECE only
Distinguished Service Award
http://www.lis.illinois.edu/about-gslis/awards
ALA Conference
Leadership Award http://www.lis.illinois.edu/aboutgslis/awards
ALA Conference
Student Award http://www.lis.illinois.edu/aboutgslis/awards
ALA Conference
3
Appendix B: Campus and College Awards
These awards are designed to foster and to
reward excellence in undergraduate
academic advising. Up to two winners will
be chosen (one for a faculty member or an
Excellence in Undergraduate Advising
individual with a non-primary advising role
http://www.provost.illinois.edu/programs/awards/instructio
Office of the Provost annually
and one for a professional academic
n.html
advisor). Each award consists of $2,000 in
cash for personal use. Each winner will also
receive a personalized commemorative
plaque
Up to two winners will be selected to
receive this award. The award consists of
Excellence in Graduate and Professional Teaching
$5,000 in cash for the personal use of the
http://www.provost.illinois.edu/programs/awards/instructio faculty member selected, and a recurring
Office of the Provost annually
n.html
salary increment of $3,000. Each winner will
also receive a personalized commemorative
plaque.
The award consists of $2,000 in cash for the
Excellence In Guiding Undergraduate Research
personal use of the faculty member. Each
http://www.provost.illinois.edu/programs/awards/instructio
Office of the Provost annually
winner will also receive a personalized
n.html
commemorative plaque.
4
Tenured, •Served as an academic advisor at the
undergraduate level on the Urbana-Champaign
campus for at least 5 years
•Has not won this award in the previous 10
years.
•Tenured.
•Has at least a 50 percent appointment in a
graduate or professional degree-granting unit;
and has taught a minimum of one course at
the graduate or professional level on the
Urbana-Champaign campus for at least four
full semesters.
•Taught on the Urbana-Champaign campus for
at least 5 years.
•Has not won this award in the previous 10
years.
•Tenured.
•Taught on the Urbana-Champaign campus for
at least 5 years.
•Has not won this award in the previous 10
years.
Appendix B: Campus and College Awards
Up to two winners will be selected. The
award consists of $2,000 in cash for the
personal use of the faculty member
selected. Each winner will also receive a
personalized commemorative plaque.
The award recipient’s academic unit will
receive fellowship funds in the amount of
$10,000 from the Graduate College, to be
awarded in the next academic year. The
academic unit, through its regular process
for identifying fellowship winners, will select
Excellence in Graduate Student Mentoring
the fellowship recipient. Units may use the
http://www.provost.illinois.edu/programs/awards/instructio funds to award a waiver-generating
Office of the Provost annually
n.html
fellowship ($5,000 stipend per semester or
$10,000 for the academic year) or to award
a fellowship as a supplement to a waivergenerating appointment (assistantship or
fellowship).
•Tenured.
•Taught on the Urbana-Champaign campus for
at least 5 years.
•Has not won this award in the previous 10
years.
•Department Chairs and Heads are eligible.
The award recipient’s academic unit also will
receive $1,000 to support graduate student
conference travel in the next academic
calendar year.
The award consists of $5,000 to be placed in
the recipient's research/teaching account
and $1,000 for the recipient’s academic unit
Excellence in Online & Distance Teaching
for use to further develop the program.
http://www.provost.illinois.edu/programs/awards/instructio
Office of the Provost annually
Each winner will also receive a personalized
n.html
commemorative plaque.
5
•Rank of instructor or above. Those on
adjunct or emeritus faculty status may also be
considered.
•Taught courses for credit for the UrbanaChampaign campus over at least the last seven
years.
•Taught at least three courses for credit
online &/or at a distance during the past
seven years.
•Has not received this award in the previous
10 years.
Appendix B: Campus and College Awards
Up to thirteen winners will be chosen (five
members of the faculty, five graduate
teaching assistants, and three members of
the instructional staff). Faculty members
and instructional staff who are selected will
receive $5,000 in cash for their personal
Excellence in Undergraduate Teaching
use. Graduate teaching assistants will
http://www.provost.illinois.edu/programs/awards/instructio
Office of the Provost annually
receive $3,500. Recurring increments of
n.html
$3,000 will be added to the annual salaries
of faculty members and instructional staff.
Each winner will also receive a personalized
commemorative plaque.
Cathy Acevedo Memorial Scholarship
http://studentaffairs.illinois.edu/students411/slas/index.ht
ml
Hispanics in Science Incentive Award Scholarship
http://studentaffairs.illinois.edu/students411/slas/index.ht
ml
Patricia E. Askew Leadership Award
http://studentaffairs.illinois.edu/students411/slas/index.ht
ml
Edith and Harry Darby Leadership Scholarship Awards
http://studentaffairs.illinois.edu/students411/slas/index.ht
ml
The recipient will have the opportunity to
work with La Casa Cultural Latina and assist Student Affairs
in meeting its mission and goals.
? Must demonstrate Financial need and
may be renewable for up to another two
years
Monetary Reward - not listed
Student Affairs
Student Affairs
Up to three scholarships shall be awarded
applied directly to the student's financial aid Student Affairs
package in the upcoming year
6
? Annually
? Annually
? Annually
annually
•Tenured.
•Taught on the Urbana-Champaign campus for
at least 5 years.
•Has not won this award in the previous 10
years.
undergraduate student who has demonstrated
interest in the advancement of Latino(a) issues
and concerns
undergraduate student of Hispanic heritage
that is enrolled in a science, engineering, or
mathematic curriculum. Students must
demonstrate financial need.
undergraduate student who has demonstrated
exceptional leadership on campus and who has
been instrumental in creating or enhancing a
registered student organization.
junior students based on outstanding academic
merit and secondly upon high achievement and
excellence in campus leadership. Minimum 3.0
GPA required. Students must have completed
two academic years of coursework at the
University of Illinois (including current spring
semester).
Appendix B: Campus and College Awards
Joshua L. Grafton Award http://studentaffairs.illinois.edu/s Two scholarships with monetary award
Student Affairs Sponsored by:
Chicago Illini Club,
Procter & Gamble,
friends and family of annually
Vicki Lynn Merkel,
and the Willard
Broom Leadership
Fund
Student Affairs
annually
Undergraduate Sophmores
Jean F. Hill Awards http://studentaffairs.illinois.edu/studenTwo monetary awards
Student Affairs
annually
Seniors from underrepresented populations
Stanley R. Levy Leadership Scholarship http://studentaffairsTwo Scholarships
Two monetary awards and a grant to an
Mom's Association Humanitarian Service Awards http://stud
organization of the recipient's choice
Two Scholarships directly applied to the
Susan Teegarden Morrison Leadership Scholarship http://st
financial aid package
Student Affairs
annually
Student Affairs
annually
Sophmore or Juniors
Undergraduate or Graduate/Professional
student
Student Affairs
annually
Sophmore or Juniors
Irene Pierson Award http://studentaffairs.illinois.edu/studeMonetary Reward - not listed
Student Affairs
annually
Junior
Joseph H. Smith Award http://studentaffairs.illinois.edu/stuMonetary Reward - not listed
Student Affairs
annually
Undergraduate or Graduate/Professional
student or registered student organization
Student Affairs
annually
FEMALE JUNIORS with GPA of 3.0
Individual Colleges
each semester
students
Individual Colleges
varies
varies
varies
varies
Excellence in Leadership Awards http://studentaffairs.illinoFour monetary awards
Barbara Seaquist Williams Leadership Awards http://studen
Two recognitions to Female Juniors with
monetary award
Dean's List
Recognition
http://news.illinois.edu/news/12/0206grads_deans_08_12_
Departmetnal Honors
varies
http://illinois.edu/academics/honors/index.html
Departmental Distinction
varies
Individual Colleges
James Scholar
http://dgs.illinois.edu/honors/jamesscholar.html ;
http://dgs.illinois.edu/scholarships/index.html#continuing
varies
Individual Colleges
Chancellor's Academic Professional Excellence: CAPE
http://www.ahr.illinois.edu/cape.html
$2,000 by direct deposit for personal use
and a $1,000 permanent salary increase. In
addition, $1,000 will be added on a onetime basis to each winner's departmental
budget the following fiscal year for materials
Chancellor
or training that will benefit the winner's
workplace in the future years. Six awards
provided
Seniors
academic professional employee assigned to
duties at the University of Illinois UrbanaChampaign campus for at least three years at
full time or the equivalent
May not hold any professorial title.**
annually
May not be teaching or research associates,
postdoctoral research associates, lecturers, and
instructors.
May receive the CAPE award only once.
7
Appendix B: Campus and College Awards
Chancellor's Distinguished Staff Award
http://www.shr.illinois.edu/cdsa/cdsaprog.html
Academic Professionals Awards
http://www.las.illinois.edu/faculty/awards/academicpro/
1 Award
Executive/Administrative/Managerial &
Professional
3 Awards Clerical & Secretarial
1 Award Technical & Paraprofessional
1 Award Skilled Crafts
2 Awards Service & Maintenance
Each winner will receive $2000 (after taxes),
a commemorative plaque, and will have
his/her name inscribed on a permanent
plaque in the Staff Human Resources.
Winners will also be honored at a
Chancellor
recognition banquet, usually held in April.
Each winner will be allowed to invite one
guest. Additional guests will be expected to
pay for their meals. At the banquet, the
Associate Provost will read excerpts from
each winner's nomination and present the
plaques and checks to the honorees. In
addition, a photographer will capture the
evening in a photo book to be given to each
winner.
Civil Service staff employees
$1000 award, a $1000 salary increment, and
LAS
a commemorative plaque
Staff Awards
LAS
$2000 award and a commemorative plaque h
8
A nominee must be a full-time staff employed
within the College of Liberal Arts and Sciences
for at least three years by the nomination
deadline. Retirees may be eligible if employed in
a status appointment during the current
calendar year. A person who receives any of the
following LAS Awards will not be eligible for
nomination for a second College award during
the next 10-year period: Staff Award, Nancy
McCowen Distinguished Staff Service Award,
Academic Professional Award. Nominations of
employees in all staff classifications are
encouraged (i.e., storekeeper, clerical,
maintenance worker).
Appendix B: Campus and College Awards
Nancy J. McCowen Distinguished Service Award
http://www.las.illinois.edu/faculty/awards/mccowen/
Dean's Awards for Excellence in Undergraduate Teaching
http://www.las.illinois.edu/faculty/awards/dean/
Awards for Excellence in Undergraduate Teaching by
Instructional Staff
http://www.las.illinois.edu/faculty/awards/instructional/
A nominee must be a full-time staff employed
within the College of Liberal Arts and Sciences
for at least five years by the nomination
deadline. Retirees may be eligible if employed in
a status appointment during the current
calendar year. A person who receives any of the
following LAS Awards will not be eligible for a
second College award during the next 10-year
period: Staff Award, Nancy McCowen
Distinguished Staff Service Award, Academic
Professional Award. Nominations of employees
in all staff classifications are encouraged (i.e.,
clerical, storekeeper, maintenance worker).
$2,000 award and a commemorative plaque
LAS
An award of $1000 is placed in a discretionary
Recipients receive a $1000 award, an
increment of $2000 added to their annual
salary base, and a commemorative plaque
which is presented at the LAS Recognition of
Excellence.
LAS
Awards for Excellence in Undergraduate Teaching for
Graduate Teaching Assistants
Recipients receive a $2000 award and a
commemorative plaque. Both are presented
to the winners at the LAS Recognition of
Teaching Excellence.
http://www.las.illinois.edu/faculty/awards/
grad/
For Faculty. An award of $1000 is placed in
a discretionary account to support the
recipient's teaching and research. In
addition, an increment of $3500 will be
added to the annual salary base of each
recipient
For Teaching Assistants. An award of
$2000.
Academic Professional Excellence Award https://wiki.cites.uiu$1,500
Dean’s Prize for Breakthrough Initiatives (Staff/Academic Prof $2,500
Distinguished Staff Award https://wiki.cites.uiuc.edu/wiki/d$1,500
9
Education
Education
Education
Education
The eligibility requirements for this award and
the Campus Award for Excellence in
Undergraduate Teaching are one and the same.
Further, a staff member who receives any LAS
College award will not be eligible for a second
college teaching award during the next ten-year
period, although such a person may be
nominated again through this process for the
Campus Award for Excellence in Undergraduate
Teaching during that ten-year period, if he/she
remains eligible for that award
Appendix B: Campus and College Awards
Distinguished Teaching Career Award
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Distin
guished+Teaching+Career+Award
Outstanding Graduate Teaching Award
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Outsta
nding+Graduate+Teaching+Award
Outstanding Undergraduate Teaching Award
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Outsta
nding+Undergraduate+Teaching+Award
Outstanding Faculty Award for Service
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Outsta
nding+Faculty+Award+for+Service
Spitze/Mather Faculty Award for Excellence
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/SpitzeMather+Faculty+Award+for+Excellence
$2,000
Education
$1,500
Education
$1,500
Education
$1,500
Education
$2,500
Education
Outstanding Teaching Award for Teaching Assistants
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Outsta $1,000
nding+Teaching+Award+for+Teaching+Assistants
Education
Dean’s Prize for Breakthrough Initiatives (Faculty)
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Dean
%27s+Prize+for+Breakthrough+Initiatives+for+Teaching+or+
Research
Disintguished Scholar for Faculty less than 10 years from
degree
https://wiki.cites.uiuc.edu/wiki/pages/viewpage.action?pag
eId=102925228
Distinguished Senior Scholar for Faculty more than 10 years
from degree
https://wiki.cites.uiuc.edu/wiki/pages/viewpage.action?pag
eId=102925228
Hardie Faculty Fellow Award
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Hardie
+Faculty+Fellows+Award+2012-2013
Hardie Dissertation Award
https://wiki.cites.uiuc.edu/wiki/display/edpubsquare/Hardie
+Dissertation+Award+2012
$2,500
Education
$1,500
Education
$2,500
Education
$20,00
Education
$2,000
Education
10
Appendix C: Recommended Awards
Award 1: Outstanding Civil Service Staff Award
Name of award
Description
Criteria
Mapping to campus Award
Eligibility
Number of honorees
Selection Policies and
Procedures, including what
group reviews nominations
Outstanding Civil Service Staff Award
The University Library’s Outstanding Civil Service Staff Award is
designed to annually recognize staff employees for their exceptional
accomplishments and service to the University Library. It is
intended that when a library employee wins this award, their name
and nomination will automatically be placed for the campus’
Chancellor’s Distinguished Staff Award.
The award criteria is the same as the criteria used the Chancellor’s
Distinguished Staff Award in order to facilitate the winner’s
nomination for that award. Awards will be given based on the
degree to which the nominee meets two of the following criteria:
1. Demonstrates excellence in overall work performance
2. Promotes positive morale through a congenial, supportive
attitude and by providing service to others
3. Puts forth an effort to I prove self as well as to develop and
recognize others
4. Exhibits initiative and creativity resulting in improved operating
efficiency of the University Library
5. Enhances the image of the University (and/or University).
Since all employees perform different duties and possess different
strengths, nominators will address only two of the five criteria which
best showcase the nominee’s excellence. All criteria are afforded
equal weight in the evaluation process.
The award criteria is the same as the criteria used the Chancellor’s
Distinguished Staff Award in order to facilitate the winner’s
nomination for that
award. http://www.shr.illinois.edu/cdsa/cdsaprog.html
Eligibility requirements are as follows:
1. Must be a permanent Civil Service employee of the University of
Illinois at Urbana-Champaign.
2. Must have at least two years of service as a permanent staff
employee of the University Library by the nomination deadline.
3. Must have a good work record.
Employees who have previously received the award are not eligible
The number of awardees per year is still to be determined. The
CDSA allows for a number of employees in each employee group. If
the Library were to follow the same guidelines, there would be
winners in each of five categories. This amount of winners seems
unmanageable, and would also impact how many could be
forwarded to the campus for the CDSA. The task group for this
award recommends one to three winners total for the Library per
year.
Library Human Resources will have nomination packets available to
those who are interested in nominating a staff employee in the LHR
office. The nomination period will occur in the early fall. It is
1
Appendix C: Recommended Awards
anticipated that the winners will be announced at the annual Service
Time Recognition Awards held in late October of early November. A
packet may also be downloaded from the LHR web site, or phone
the office at 333-8169.
Nominations may be made by any member of the University Library
community (staff, faculty or student employee). In the event
multiple nominations are submitted for one employee, only the first
nomination received will be considered for the award. Additional
nominations will be returned to the nominators. Also, additional
documents which are submitted with the nominations will not be
considered and will be returned to nominators. Finalists will be
chosen by the first week of October, and nominators notified if their
nominee is a finalist. At that time, nominators will be asked to sbmit
at least one, but no more than three, letters of support. A minimum
of one of the letters must come from the nominee’s current
employing unit head or his/her designee. Nominators should have
previously received agreement from those who will provide support.
The nominating papers for each employee will be placed in his or
her official personal file in LHR, and the campus personnel file. The
name of the nominator will be released to the nominee on request.
All winners will be notified of their nominator.
A nomination must include:
1. Completed nomination information form,
2. Nomination statement.
Nomination Statement
The nomination statement should consist of no more than 3 typed
(or handwritten), double spaced pages addressing the following
information:
1. A brief description (approximately one paragraph) of the
nominee’s job responsibilities,
2. Descriptions of how the nominee meets only two of the
five award criteria.
Nominators must provide a least two specific support examples
under each criterion in addition to a general description of the
nominee’s characteristics on this criterion
Process will follow the process as outlined in the Chancellor’s
Distinguished Staff Award. There will be two rounds in the
evaluation process. In the first round, each committee member will
use a point scale to rate the nominees on the two criteria which
were addressed. These ratings will be totaled to get a total score,
which is then compared to others nominated. According to the
distribution of scores, a cut-off score will be set and nominees above
the cut-off become finalists. After letters of recommendation are
gathered, round two will begin. For round two, a ranking system
will be used. All committee members will rank finalists from 1
(highest) to 6 (lowest). The nominee with the lowest total sum of
rankings will win.
2
Appendix C: Recommended Awards
Awards and presentation,
including the prize given
Each winner will receive $1000 (after taxes), a commemorative
framed certificate (similar to those distributed in the long term
service event), and will have his/her name announced and
recognized according to the recommendations of the committee for
all winners of all awards. Winners will be announced and
recognized at the University Library annual Long Term Service
Awards Program in the fall of each year.
Still to be determined based on the timing of the award. It is
recommended that a letter be sent to the nominators thanking
them for making the nomination and explaining the review and
award processes, including the fact that their names will not be kept
confidential. The employee’s supervisor will be informed of the
employee’s nomination. A letter will be sent from the University
Librarian to the nominees congratulating them on their nomination
after nominations are closed. This letter will have the details of the
review process and the timeline for determining the winners.
Nominees will be informed that only the winners will be personally
contacted once the review is completed. The letter of
congratulations and the nominating materials will be placed in the
personnel file of each employee nominated. Finalists who are nonwinners will be notified in writing to advise them of the honor
bestowed upon them in being named as one of the runners up.
Their supervisor will be copied. Winners will be notified of their
award by telephone (by the chair of the selection committee) with a
follow-up letter from the University Librarian. A letter will be sent
by the committee chair to describe the details of the Long Term
Service Recognition and the inclusion of the award at that event. An
email will be sent to the supervisor encouraging him/her to
recognize the winner in some way at the work place.
Timeline, considering queue for
campus nominations
June 1 nomination within library. Awards given at Staff Recognition
Program in fall; forwarded for campus consideration in January.
3
Appendix C: Recommended Awards
Award 2: Outstanding Academic Professional Award
Name of award
Description
Criteria
Outstanding Academic Professional
The University Library recognizes the contributions and accomplishments of
Academic Professionals in advancing the mission of the University Library and
supporting faculty, staff, and students. Academic Professionals are integral
members of the University Library team, providing critical support and
supporting the day-to-day function of the Library. This award is intended to
honor the special accomplishments of individuals in this employment
category.
Signature accomplishment
Or Overall performance
Nominees are evaluated on three criteria: work, personal, and professional
contributions. These criteria are defined below in order of importance for
the award. Usually nominees will excel in all three areas, but individuals may
be nominated for uncommon strength in one or two. Work criteria is
sufficient for the award at the Library level. 50% work contribution 25% on
the other two criteria
Work Contributions
How well the nominee advances the mission of his or her home unit and the
campus within the context of the campus' traditional missions of teaching,
research, and public service. There should be an explanation of the work of
the individual and the impact of that work.
Personal Contributions
The positive impact the nominee has on others: faculty, staff, students, and
members of the public. In addition, there should be an explanation of the
way in which the nominee meets the special demands of his or her
workplace.
Mapping to campus Award
Eligibility
Professional Contributions
The contributions the nominee has made and the recognition the nominee
has received in his or her professional field including publications,
participation in professional societies, and committee work. In addition,
there should be a discussion of the nominee's impact at the regional,
national, or international level, if applicable.
CAPE Award http://www.ahr.illinois.edu/cape.html
Nominations due late October
Each winner of the CAPE award will receive $2,000 by direct deposit for
personal use and a $1,000 permanent salary increase. In addition, $1,000 will
be added on a one-time basis to each winner's departmental budget the
following fiscal year for materials or training that will benefit the winner's
workplace in the future years
NOTE: Stay with CAPE requirements
The nominee:
4
Appendix C: Recommended Awards
Must have been employed as an academic professional employee assigned to
duties at the University of Illinois Urbana-Champaign campus for at least
three years at full time or the equivalent (e.g., 100% appointment for three
years or 50% appointment for six years).*
May be an off-campus academic professional staff member of the University
of Illinois Extension or Continuing Education, and University Administration
academic professional located in Urbana-Champaign.
May not hold any professorial title.**
May not be teaching or research associates, postdoctoral research associates,
lecturers, and instructors.
Number of honorees
Selection Policies and
Procedures, including what
group reviews nominations
1
Statements to address each of the three nomination criteria (note there is a
750 word limit for each statement which is equal to one written page).
Nominators must include a copy of the nominee’s most recent CV or resume
within the nomination form in order for the form to be accepted.
2 letters of professional endorsement (including the nominator)
Awards and presentation,
including the prize given
Timeline, considering queue for
campus nominations
Who has knowledge of impact?
Services Advisory?
Separate Awards committee?
Cindy Kelly
Discuss as a large group
Standing committee
Fall AP and Faculty recognition reception
$1,000 and a certificate
Campus awards nominations due late October . Recommend that
consideration NOT during fall Semester.
Deadline: June 1
5
Appendix C: Recommended Awards
Award 3: Outstanding Library Faculty Award
Name of award
Description
Criteria
Outstanding Library Faculty
The University Library recognizes the contributions and accomplishments
of Library Faculty. This award is designed to honor a Library Faculty
member who has a positive impact on faculty, staff, and students, and
who, through scholarship, service, and personal contributions, advances
the mission of the University Library.
Signature accomplishment or Overall performance
Nominees are evaluated on four criteria: librarianship, scholarship,
service, and personal contributions. Typically nominees will excel in all
three areas, but individuals may be nominated for uncommon
performance in one or two.
The definition and criteria for excellence in Librarianship, Scholarship,
and Service are those used for promotion and tenure.
Personal contribution is assessed by the positive impact the nominee has
on others: faculty, staff, students, and members of the public.
Mapping to campus Award
Eligibility
n/a
The nominee must have been employed as a faculty member in the
University Library at the University of Illinois Urbana-Champaign campus
for at least three years.
Number of honorees
Selection Policies and
Procedures, including what
group reviews nominations
1
Nomination consists of an essay addressing the four nomination criteria
(3000 word limit for each statement). Nominators must include a copy of
the nominee’s most recent CV or resume within the nomination form in
order for the form to be accepted.
Awards and presentation,
including the prize given
Timeline, considering queue for
campus nominations
Nominees reviewed by the Awards and Recognitions Committee.
Award given at Fall AP and Faculty recognition reception
$1,000 and a certificate
Deadline: June 1
6
Appendix C: Recommended Awards
Award 4: Outstanding Graduate Assistant or Hourly Worker Award
Name of award
Description
Criteria
Mapping to campus Award
Eligibility
Number of honorees
Selection Policies and
Procedures, including what
group reviews nominations
Awards and presentation,
including the prize given
Timeline, considering queue for
campus nominations
Outstanding Graduate Assistant or Hourly Worker
The University Library recognizes the contributions and
accomplishments of Graduate Assistants and Graduate Hourly Workers
who are reliable and committed to quality in their Library-related work.
This award is designed to honor a Graduate Assistant or Graduate
Hourly Worker who demonstrates initiative and professionalism and
makes positive contributions to the University Library.
Signature accomplishment
Or Overall performance
n/a
There are no time limits with respect to length of employment with the
Library.
Graduate hourly employees and those holding graduate assistantships
will be considered.
1
Exceptional contributions to work within the Libraries.
Demonstrated exceptional leadership in managing staff and/or
resources.
Individual performance must have exceeded job requirements.
Outstanding personal qualities:
Positive rapport with all levels of staff, both within and outside the
Libraries
Demonstrates initiative
Exemplary attitude
Integrity or other commendable traits
$500
January 1
7
Appendix C: Recommended Awards
Award 5: Outstanding Undergraduate Student Worker Award
Name of
award
Description
Criteria
Outstanding Undergraduate Student Worker
The University Library recognizes the contributions and accomplishments of Undergraduate
Student Workers who are reliable and committed to quality in their Library-related work. This
award is designed to honor an Undergraduate Student Worker who demonstrates initiative
and professionalism and makes positive contributions to the University Library.
Signature accomplishment
Or Overall performance
Campus Criteria:
Students will be evaluated on the following qualities:
1.Reliability
2.Quality of Work
3.Initiative
4.Professionalism
5.Uniqueness of Contribution
Mapping to
campus
Award
Campus
award
deadline
midFebruary
Eligibility
Number of
honorees
Selection
Policies and
Procedures,
including
what group
Other ideas:
Exceptional contributions to work within the Libraries.
Demonstrated exceptional leadership in managing staff and/or resources.
Individual performance must have exceeded job requirements.
Outstanding personal qualities:
Positive rapport with all levels of staff, both within and outside the Libraries
Demonstrates initiative
Exemplary attitude
Integrity or other commendable traits
Student Employee of the Year
http://www.osfa.illinois.edu/aid/employment/seoty.html
Office o hold a Student Employment Recognition Event during National Student Employment
Week (April 8-14, 2012) to recognize all nominees and to announce the 2012 winners. We
will not announce winners in advance. We would like to encourage all nominating employers
to attend the event to show support and appreciation for our student employees, and we will
encourage all nominees to attend so we can recognize them for their outstanding
contributions. Every nominee/nominator will receive separate invitations prior to the event.
f Student Financial Aid
Undergraduate hourly students currently employed in a library for a minimum of 6 months
between July 1 and June 30 (anticipated)
2
Awards and Recognition Committee
8
Appendix C: Recommended Awards
reviews
nominations
Awards and
presentation
, including
the prize
given
Timeline,
considering
queue for
campus
nominations
$250 each awardee
Honored by lunch at ballroom with supervisor and Library Administration
Campus award nominations due mid-February
Library award deadline by January 1
9
Appendix C: Recommended Awards
Award 6: Outstanding Group or Team Award
Name of award
Description
Outstanding Group or Team
The University Library recognizes the contributions and accomplishments of
groups or teams within the Library. This award is designed to honor a group or
team that demonstrates exceptional collaboration while completing a project for
the Library. Throughout the project process, the group or team excels in customer
service and demonstrates creativity and innovation while making a positive and
significant contribution to the University Library.
Criteria
Signature accomplishment
Or Overall performance
Criteria:
**The nomination should discuss how the nominee(s) met the specific criteria**
Diversity initiatives and activities
Efficiency and/or productivity
Excellence in Customer Service (internal or external)
Exemplary citizenship in support of the Libraries' mission
Exceptional collaboration and cooperation
Innovation and creativity
Mentoring and/or peer training outside one's primary job responsibility
Morale Improvement
Nominations identified as a Project:
Project must have been completed within the past 12 months and reached a
measurable impact at the time of nomination.
Nomination must demonstrate how group or individual members collaborated to
achieve final results.
Group or individual performances must have exceeded job requirements.
Positive impact on internal and/or external customers.
Mapping to campus Award None
Eligibility
Teams or committees on the basis of meeting one or more criteria.
Library Staff and Librarians (permanent, contractual, and temporary); Graduate
Assistants and Student Assistants. There are no time limits with respect to length
of employment with the Libraries.
Number of honorees
1 group
Selection Policies and
Awards and Recognitions Committee
Procedures, including
what group reviews
nominations
Awards and presentation, Cash award of $100.00 for each person on the team
including the prize given
All award recipients will be honored with a cash gift and a certificate bearing the
name of the award and signed by the Dean of Libraries.
Recipients provided lunch at the Illini Union Ballroom with Library Administration
in Spring
Timeline, considering
queue for campus
nominations
January 1
10
Appendix C: Recommended Awards
Award 7: Library Award for Excellence in Teaching
Name of award
Description
Criteria
Library Award for Excellence in Teaching
The University Library is an active participant in the educational mission of the
University of Illinois. One of the biggest challenges in academic librarianship is the
effective integration of information literacy instruction into the academy. The
Library supports excellent teaching to ensure that University of Illinois graduates
are information literate: able to find, select, and assess information, and therefore
prepared to succeed personally and professionally in a global, knowledge-driven
society.
For signature accomplishment or overall performance
•
•
•
•
Mapping to campus
Award
Eligibility
Number of
honorees
Selection Policies
and Procedures,
including what
group reviews
nominations
Awards and
presentation,
including the prize
given
Timeline,
considering queue
for campus
nominations
Sustained excellence in teaching.
Positive impact on student learning.
Innovative approaches to teaching.
Other contributions to improve instruction. Examples include, but are not
limited to, the following:
•
Engaging students in the classroom;
•
developing courses and curricula;
•
mentoring graduate teaching assistants;
•
leading workshops on pedagogy;
•
advancing the scholarship of teaching and learning;
•
or making other multidimensional contributions beyond the
classroom, laboratory, or studio.
May map to an award in the campus Awards for Excellence in Instruction
(http://provost.illinois.edu/programs/awards/instruction.html) depending on who
in library is selected and for what kind of work.
Faculty, academic professionals, and staff with instructional responsibilities who
have been employed by the Library for at least one year.
One per year
Application materials:
•
A statement of evidence to support each of the criteria itemized in the
“Evaluation Criteria” section. (Not to exceed 3 pages.)
•
A teaching and learning philosophy statement provided by the nominee.
(Not to exceed 2 pages.)
•
Two letters of support from students, faculty, or staff.
Selected by subcommittee of User Education Committee.
Cash prize of $1000; certificate.
June 1 (Campus award deadlines are in January)
11
Appendix C: Recommended Awards
Award 8: Service Quality Awards
Name of award
Service Quality Awards
Description
Service Quality Awards are given for service above and beyond the call
of duty, for service which exceeds general job expectations and which
can serve as a model for other employees. The Awards recognize
service to fellow Library employees and/or service to Library users.
Selection of award recipients is based on a clear demonstration of any
of the following types of performance:
• Overall accomplishments that regularly and consistently
demonstrate: excellent service to fellow Library employees or
to Library users; dedication; conscientiousness; compassion;
and applied skill.
• Handling in an exceptional manner a challenging situation,
involving fellow Library employees or Library users, that was
of an unusually high impact or critical nature and which had
important consequences for the Library.
• Developing new or improved procedures that resulted in a
significant increase in service reliability and responsiveness to
Library users or to fellow Library employees.
• Developing activities that have fostered collaboration,
cooperation, and harmony among Library employees with a
consequent improvement in the quality of service to Library
users.
• Other compelling contributions, which will be evaluated at the
discretion of the Awards team.
Criteria
Mapping to campus Award
Eligibility
Number of honorees
Selection Policies and
Procedures, including what
group reviews nominations
Up to five awards may be presented annually to employees in any of
the following categories: Staff, Faculty, APs, GAs, or teams
(committees, working groups, etc.). Depending on the nominations
submitted each year there may be one award in each category, or
multiple awards in some categories and no awards in others, or no
awards at all. Awards will be given only when there are candidates
who clearly meet one or more of the above criteria.
All nominees must have completed at least one year of Library service
to be eligible.
Nominations must be submitted on the Service Quality Awards
nomination webform and must have two or more references
submitted on the Service Quality Awards reference webform. Self
nominations are accepted. In all cases, the nominee’s supervisor must
be aware of the nomination.
12
Appendix C: Recommended Awards
Comments on the nomination from the nominee’s supervisor may be
solicited or received by the Service Quality Awards team.
Deliberations of the Service Quality Awards selection team will be
confidential. The names of nominees will also be held in confidence
by the team.
Selection will be made on the basis of Library service. Service
elsewhere in the University will not be considered unless it clearly
relates to improvement in the quality of Library service to users.
Awards and presentation,
including the prize given
Timeline, considering queue for
campus nominations
If an individual chosen for an award leaves the employment of the
library before the award presentation, the award will still be given.
Awards will be announced annually at the new employee social.
Service Quality Award winners will also be recognized via a posting on
Libnews and an article in Illinois Weekly.
Each recipient of an individual or team award will receive a framed
certificate. A letter of commendation will be given to the award
recipient and copies will be given to the recipient’s supervisor(s) and
placed in the individual’s personnel file.
13
Appendix C: Recommended Awards
Award 9: Research Awards
Name of award
Description
Criteria
Research Awards
The University Library honors faculty members and academic
professionals annually for outstanding research in three categories: to
academic professionals based on one (1) year of research
accomplishments; to assistant professors based on one (1) year of
research accomplishments; and to associate or full professors based on
five (5) years of research accomplishments.
For academic professionals or assistant professors: nomination is based
on research accomplishments and papers published or scheduled to be
published during the previous academic year.
Associate or full professors: nomination based on research and
accomplishments and papers published or scheduled to be published
during the past five (5) years.
A scholar’s productivity is indexed by a number of factors, including the
volume of published works in one’s field, the duration and consistency
of one's scholarly performance over a period of time, and the impact,
quality, and influence of one’s work. External funding for scholarship
also will be considered. The review committee will use these and other
relevant questions as guidelines in evaluating quality and significance:
• Does the individual's work find its way into the very best outlets in the
field?
• Is the work highly regarded by peers?
• How has this person's scholarship advanced or changed the field?
• What conceptual and theoretical advances are evident in this
scholarship?
• What methodological advances are evident in this scholarship?
• Is the scholarship programmatic, sustained, and cumulative?
• Given that appropriate external funds are available for this form of
scholarship, has the individual applied for and received substantive
external support?
• Has this scholarship opened up new areas of inquiry?
• How has this scholarship influenced practices and policy in the field?
Mapping to campus Award
Eligibility
Number of honorees
None
Are awardees eligible to be reconsidered? How often?
The review committee may identify up to two awards per category
annually.
Selection Policies and
Procedures, including what
group reviews nominations
Up to two (2) (number may vary) from each category selected by a
University Librarian’s review committee. No one who has been
nominated for the current year’s award will be eligible to serve on the
review committee.
Recipients are informed by letter from University Librarian and Dean of
Libraries with copies to the unit heads, and to the chair of the review
14
Appendix C: Recommended Awards
Awards and presentation,
including the prize given
Timeline, considering queue for
campus nominations
committee, and to Library Human Resources and Library Advancement.
Each awardee shall receive a check in the amount of $1,000 for personal
use. Awards given at the Annual Faculty/AP recognition event in the fall
Summer nominations
15
Appendix C: Recommended Awards
Award 10: Library Award for Student Research - Undergraduate
Name of award
Description
Criteria
Mapping to Campus Award
Eligibility
Number of honorees
Selection Policies and
Procedures, including what
group reviews nominations
Library Award for Student Research - Undergraduate
The University Library is an active participant in the educational mission
of the University of Illinois. One of the biggest challenges in academic
librarianship is the effective integration of information literacy
instruction into the academy. The Library strives, through
collaborations with educators and students, to ensure that University
of Illinois graduates are information literate: able to find, select, and
assess information, and therefore prepared to succeed personally and
professionally in a global, knowledge-driven society.
The University Library actively promotes opportunities for students to
participate in research initiatives that expand creativity and academic
scholarship. To facilitate these opportunities the Library sponsors a
competition providing awards in support of undergraduate and
graduate research.
•
Broad array of information sources used that are appropriate
to the context of the project.
•
Appropriate criteria for evaluating sources; recognizes
contradictions and/or bias in sources.
•
Information relevant and sufficient to support project thesis.
•
Information sources support an original argument, create an
original artifact, or significantly contribute to subject knowledge about
a subject.
•
Dynamic process of exploration and discovery described, both
in the subject of the project and in awareness of the information
universe.
•
Strong knowledge of discipline-specific information retrieval
systems.
•
Variety of print and electronic sources is properly and fully
cited and sources cited have broad relevance to the project.
•
Writing has clarity, organization, is grammatically correct, and
displays exceptional stylistic quality.
n/a
Individuals must be currently-enrolled as a UIUC undergraduate
student. Work completed in all disciplines is eligible for entry.
2 First place, honorable mention
Applications must include the following:
•
An abstract/summary of the project, no longer than 150 words.
•
A 750-1,000 word reflective essay describing research
strategies and use of library tools and resources.
•
A final version of the research project. Projects in all media
formats are encouraged.
•
A bibliography or other appropriate listing of sources
consulted.
•
A letter of support from the instructor who supervised your
project.
16
Appendix C: Recommended Awards
Awards and presentation,
including the prize given
Timeline, considering queue for
campus nominations
Rules of Submission
1. Electronic submissions are required.
2. Incomplete applications will not be accepted. Late applications will
not be considered.
3. Individuals or teams must agree to contribute their projects to the
permanent collections of the UIUC Libraries and IDEALS.
5. The award winners (first place and honorable mention) will be asked
to attend a faculty meeting to present their projects.
Cash prize of $500, certificate. Honorable mention, $250. Given at
individual’s college honors ceremony; recognized with lunch with
representatives of Library administration/User Education Committee.
Letter of appreciation to supervising faculty.
Applications by February 1st, announced by end of March
17
Appendix C: Recommended Awards
Award 11: Library Award for Student Research – Graduate or Professional
Name of award
Description
Criteria
Mapping to
Campus Award
Eligibility
Number of
honorees
Selection Policies
and Procedures,
Library Award for Student Research – Graduate or Professional
The University Library is an active participant in the educational mission of the
University of Illinois. One of the biggest challenges in academic librarianship is the
effective integration of information literacy instruction into the academy. The
Library strives, through collaborations with educators and students, to ensure that
University of Illinois graduates are information literate: able to find, select, and
assess information, and therefore prepared to succeed personally and
professionally in a global, knowledge-driven society.
The University Library actively promotes opportunities for students to participate in
research initiatives that expand creativity and academic scholarship. To facilitate
these opportunities the Library sponsors a competition providing awards in support
of undergraduate and graduate research.
•
Broad array of information sources used that are appropriate to the context
of the project.
•
Appropriate criteria for evaluating sources; recognizes contradictions
and/or bias in sources.
•
Information relevant and sufficient to support project thesis.
•
Information sources support an original argument, create an original
artifact, or significantly contribute to subject knowledge about a subject.
•
Dynamic process of exploration and discovery described, both in the
subject of the project and in awareness of the information universe.
•
Strong knowledge of discipline-specific information retrieval systems.
•
Variety of print and electronic sources is properly and fully cited and
sources cited have broad relevance to the project.
•
Writing has clarity, organization, is grammatically correct, and displays
exceptional stylistic quality.
•
Unusual depth or broadness in the use of library resources and collections,
including, but not limited to, printed resources, databases, primary resources, and
materials in all media.
•
Extraordinary ability to identify, locate, select, evaluate, and synthesize
library resources and to use them in the creation of a project in any medium that
shows originality and/or has the potential to lead to original research in the future.
•
Demonstration of significant personal knowledge in the methods of
research and inquiry.
N/A
Individuals must be currently-enrolled as a UIUC graduate or professional students.
Work completed in all disciplines is eligible for entry. Dissertations are excluded
from receiving this award.
2 First place, honorable mention
Applications must include the following:
•
An abstract/summary of the project, no longer than 150 words.
18
Appendix C: Recommended Awards
including what
group reviews
nominations
•
A 750-1,000 word reflective essay describing research strategies and use of
library tools and resources.
•
A final version of the research project. Projects in all media formats are
encouraged.
•
A bibliography or other appropriate listing of sources consulted.
•
A letter of support from the instructor who supervised the project.
Rules of Submission
1. Electronic submissions are required.
2. Incomplete applications will not be accepted. Late applications will not be
considered.
3. Individuals or teams must agree to contribute their projects to the permanent
collections of the UIUC Libraries and IDEALS.
5. The award winners (first place and honorable mention) will be asked to attend a
faculty meeting to present their projects.
Awards and
presentation,
including the prize
given
Timeline,
considering queue
for campus
nominations
Cash prize of $500, certificate. Honorable mention, $250. Given at individual’s
college honors ceremony; recognized with lunch with representatives of Library
administration/User Education Committee.
Letter of appreciation to supervising faculty.
Applications by February 1st, announced by end of March
19