Presenter: Sara Settles
Instructional Technology Systems Manager
SL-Settles@wiu.edu
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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:
 Understand Adobe® Acrobat® Products
 Understand the Acrobat Toolbar
 Create a PDF (Portable Document Format) file
 Share Documents for Comments and Edits
 Combine Multiple Documents into one PDF
 Create Accessible Documents
 Create ePortfolios
Adobe Acrobat creates PDF (Portable Document Format) files. A PDF maintains the exact fonts, images, and print layout of a document across browsers and operating systems. Traditionally, PDF files are read-only and viewable online, which allows easy printing and on-screen viewing. However, using Adobe
Acrobat PDFs can be annotated, edited, saved with accessibility standards, and more.
Types of Adobe Products
1.
Adobe Reader (free): Allows for PDFS to be viewed, printed, and text may be copied.
2.
Adobe Acrobat Standard: Includes features of the Reader plus the ability to create, annotate and secure PDF documents.
3.
Adobe Acrobat Pro: Includes the Standard along with Fill-in Forms and editing such as commenting.
4.
Adobe Creative Suite: Includes InDesign, Photoshop, Flash, Acrobat Pro, and more for the designer.
Open an existing file
Print PDF
Save PDF with changes
Email PDF
Upload PDF to Acrobat.com
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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Create a PDF
Combine two or more files into one PDF
Share the PDF and collaborate
Secure PDF document with a password
Sign the PDF document
Create a form with fields
Add 3D elements, Flash, Sound, or Video
Add comments and markup for sharing and editing
Create a PDF from a Word document, select File > Create PDF > From File . Select the document and choose Open . This will create a PDF with the same name as the original document and in the same folder with the extension .pdf
.
Or
From an existing Word document select Print or Save As… and select PDF . This will create a PDF with the same name as the original document and in the same folder with the extension .pdf.
The left Task Pane will have the following options:
(If the Task Pane is not viewable select View > Navigation Panels > Bookmarks )
View Thumbnails of pages
View Bookmarks
Verify Signatures
o
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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Share your PDF documents with others for comments and editing.
First, make sure the Comment & Markup tools are viewable. From the menu select View > Toolbars > Comments & Markup .
Use the Sticky Note to add comments anywhere on a page
Use the Text Edit tool to add, delete, or create new text
Use the Stamp tool to “stamp” approved, confidential, reviewed, revised, or create your own custom stamp
Highlight text
Draw a Callout box to point to a place and add text
Create a new text box on the page
Drawing tools, click and drag to use
Choose what comments are shown and how they appear
A single PDF may be created by combining several existing PDFs into one document. o From the File menu, select Combine > Merge Files into a Single
PDF… o Select Add Files… to add as many files as you would like to combine into one PDF.
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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o The entire PDF can be added or selected pages, if you want to extract one or two pages select the Choose Pages button.
o Enter the page numbers to extract from the PDF document, select
OK .
o Each combined document will be automatically Bookmarked.
Thru the advanced settings the PDF document can be setup for accessibiliry or checked for accessibility problems. To setup the accessibility options go to the
Advanced menu, select Accessibility > Setup Assistant…
The setup assistant will walk you thru a series of screens and settings for accessible colors, text, and screens.
Acrobat can check the PDF to see if there are any accessibility problems with the document. There are two ways to check the document, a quick check or a
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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full check. The quick check reviews the searchable text, structure and accessibility settings; the full check, reviews the entire document for all accessibility items. Each check will create a report which delivers a summary, detailed report, and how to repair. To run the check, select the Advanced menu, Accessibility, and either Quick Check or Full Check…
After finishing the check, make any necessary changes to the document so it is accessible. Run the check again to make sure all of the changes have been successfully made.
Accessible Form Fields
To make form fields accessible choose Forms , Add or Edit Fields . Use the selection tool and double-click on the field.
The Text Field Properties window will appear, on the General tab enter the
Tooltip , this is the description a screen reader will read for this form field. Close to close the window and save.
Accessible Links
To add links in Acrobat which are accessible select the text for the link, right-click. Select Create Link , choose the
Link Action type, Next . Enter the needed information, select OK .
Link Action Types:
 Go to a page view – links to a page within the same pdf.
 Open a file – links to any file (Word doc, PPT, Excel, etc).
 Open a web page – links to an outside web page.
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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There are numerous ways to create ePortfolios; however, Adobe Acrobat makes creating a safe portfolio to share with others a snap! With Adobe PDF Portfolios a collection of documents, pictures, and multimedia are easily created.
To begin creating a portfolio with
Adobe Acrobat 9 Pro go to the
File menu > Create PDF Portfolio .
Select a layout from the list on the right. Then, the files or folders can be added to the create a portfolio.
*Note: The layout can be changed at anytime before it is saved or published.
Add portfolio artifiacts and folders by using the buttons on the bottom.
Use Add Files to add individual artifacts such as Word documents, PDFS, audio, video, or image files.
Use Add Existing Folder to add a group of objects already in a folder, such as a project.
Create a New Folder to give it a unique name and add other individual files.
Use Choose Style to select how an artifact will appear along with the description of the item.
Add all of the files to the portfolio. When finished use the
Choose Style button to select how the artifact should appear along with the description. Enter the description by clicking on the small text box. (Example: CITR New Logo)
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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Continue by adding a Welcome & Header page, select the ADD WELCOME & HEADER link.
The Welcome page is the first page a viewer will see when opening the portfolio. The
Header page is the header which will be seen at the top of the portfolio.
Next, choose SELECT A COLOR SCHEME , choose a color which will automatically be applied to the portflolio. Under Customize Color Scheme the individual items can be set to a specific color.
Finally, select Publish to Save, Email or Share the portfolio on Acrobat.com.
To edit a saved Adobe Acrobat portfolio select Modify > Edit Portfolio from the toolbar. Continue editing, adding files, etc. until finished and then Save or Publish again.
The SPECIFY FILE DETAILS link allows the user to view specific information about the files and also sort by name, date modified, size, file type.
Congratulations! You have completed the Adobe Acrobat exercise!
Center for Innovation in Teaching and Research • Malpass Library 637 • Phone: 309.298.2434
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