GSA State and Local Programs
Time
Savings
Cost
Savings
GSA State
and Local
Programs
Built-in
Value
Selection
Using the GSA Schedule programs can save you time and money, while
providing you with an unparalleled selection of local and global
contractors and access to GSA's many resources
1
Eligibility
Eligible Users
(Under Cooperative and Disaster Recovery Purchasing Programs)
• 40 U.S.C § 502 (c) offers the following definition
of state or local government:
• The 50 states
• All counties
• Municipalities, cities, towns and townships
• Tribal Governments, or
• any instrumentality thereof (including any local
educational agency or institution of higher
education)."
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GSA’s State and Local Programs
Schedule Programs
•
•
•
•
1122 (Joint Program with Dept. of Army & Defense Logistics Agency)
Cooperative Purchasing
Disaster Recovery Purchasing Program
Federal Grantee Access to Schedules in
Response to Declared Public Health
Emergencies
Non-Schedule Programs
• Wildland Fire Program
• Computers for Learning
• Surplus Personal Property Donation Program
3
Schedule Terminology
Schedule
A grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar
commercial products and service offerings
Schedule Number
and Name
IT Schedule 70
Special Item
Number (SIN)
A subcategory of more
specific groupings of
products and service
offerings within a
Schedule
132-51
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A Schedule Contract
Schedule Contract
A five-year IDIQ contract with three five-year options (maximum of 20 years)
Negotiated and Awarded
Based On
• Positive past performance
• Volume Discount Practices
• Demonstrated financial responsibility
Includes
• Lists and descriptions of available
products and services
• Pre-negotiated ceiling prices
• Pre-negotiated terms and
conditions
Made competitive via your jurisdiction’s policies/ordering
procedures or GSA’s recommended ordering procedures
5
GSA Schedules by the Numbers
Schedules provide access to over 11
million supplies and services
19,000 GSA Schedule contracts
• Nearly 80% are small businesses as defined
by the U.S. Small Business Administration
• Includes local businesses throughout the US
as well as large, globally-recognized
businesses
• Includes a range of socioeconomic/
disadvantaged business concerns
State and local governments purchased
over $757 million in supplies and
services in FY 2011
6
Authorized State and Local Use
Congress enacted legislation to allow GSA to provide the
four Schedules-based programs currently available to
state and local governments.
The two programs of focus
Cooperative Purchasing Program
• Schedule 70 – IT products and
services
• Schedule 84 – Law Enforcement/First
Responder/Security products and
services
Disaster Recovery Purchasing
Program
• All Schedules for recovery from a
Presidentially-declared disaster
State and local governments must then have policies/procedures
that allow for the use of GSA’s state and local programs
7
Schedule Contract Pricing
Vendor pricing includes a .75% Industrial Funding Fee (IFF) that the
contractor remits to GSA
With Each Schedule Contractor
GSA Negotiates Fair and Reasonable Pricing
Schedule Contract Prices
Ceiling Prices Based on GSA Schedule Contract
Terms and Conditions
Schedule Contractors
Allowed to Offer Spot Reductions
Jurisdictions
Are Encouraged to Seek Discounts
for Any Purchase
The Price You’re Quoted is the Price You Pay
8
Schedule Contracts Can be
Foundational
GSA Schedules
Can serve as the basis for Blanket Purchase Agreements
(BPAs)/Term Contracts for recurring needs
20 competitively-bid SmartBUY BPAs are available
to state and local governments and include:
• Information Assurance
(Situational Awareness and Incident Response)
• Information Assurance (Data-At-Rest)
• Geospatial Information Systems
• Enterprise Content Management
http://www.gsa.gov/smartbuy
9
When Can I Use the Schedules?
Schedule 70
Schedule 84
Some of the Schedules
All of the Time
All of the Schedules
Some of the Time
Disaster
Recovery
Purchasing
Program
Public Health
Emergency
Program
10
When Can I Use the Schedules?
Does the Color of Money Matter?
Doesn’t Matter except with the Public
Health Emergency (PHE) Program
ONLY federal grant money may be used in the
PHE program. The color of money does NOT
matter for the other GSA state and local programs
Both Federal and State Money May
be used in the Cooperative
Purchasing and Disaster Recovery
Purchasing Programs
However, federal grantees MUST FOLLOW the
competitive procedure and regulations laid out by
the granting agency, when spending Federal
dollars.
11
When Can I Use the Schedules?
State and local customers often turn to
GSA for:
• One Time, Large Dollar Buys
• Recurring Needs
• Expeditious and Emergency Procurements
Authorized
State and
Local
Programs
Permitted
use of the
GSA
Programs
In Compliance
with your
Procurement
Policies
12
GSA Resources
Customer Service Directors (CSDs)
Training
• In-person
• 24/7 Web-based training
Free eTools
• GSAAdvantage!®
• eBuy
• eLibrary
13
Training
In-person/online training is available from GSA
Available Training Sessions Include:
• All GSA State and Local Programs
• Individual GSA Programs (Cooperative
Purchasing, Disaster Recovery,
Computers for Learning, etc)
• Using GSAAdvantage!®
• Using eBuy
Online training is available 24/7 at
http://www.gsa.gov/portal/content/104738
14
GSA’s State and Local Homepage
• Quick reference for all
GSA State and Local
Programs
• Program brochure
download links
• Special Program links
• Drill down for more
information
http://www.gsa.gov/stateandlocal
15
GSAAdvantage!®
https://www.gsaadvantage.gov/
Provides full purchasing
abilities with your state
or local government
purchase card
16
eLibrary
http://www.gsaelibrary.gsa.gov
Schedule Contracts
Filter types of
businesses by
Schedule/SIN
State and Local
Icons denote
State and Local
Programs
17
eBuy
http://www.ebuy.gsa.gov
• Online tool allows customers to issue Requests for
Quotes (RFQs) and receive proposals electronically
• Customers can post Requests for Information
(RFIs)/Sources Sought to identify potential solutions or
identify local or specific business types
18
Web 2.0 Tools
Blog with us – http://interact.gsa.gov/groups/multiple-award-schedules
Join our LIVE
webchat 1:00 p.m. on
the first Thursday of
every month
GSA is also on
Facebook, YouTube
and Twitter
19
Web 2.0 Tools
• Training – http://interact.gsa.gov/gsa-event/gsa-state-and-local-programstraining-state-and-local-governments-only
20
GSA Schedules Program Benefits
A suite of eTools to
streamline
processes
Time
Savings
Cost
Savings
GSA State
and Local
Programs
A nationwide
network of
responsive GSA
representatives
Selection
Built-In Value
Pre-negotiated
ceiling prices that
can be further
discounted through
head-to-head
competition and
negotiations
Unparalleled access
to local and global
companies
21
Helpful Links
Website Name
Website Address
GSA
http://www.gsa.gov
GSA State and Local
Programs
http://www.gsa.gov/stateandlocal
Cooperative Purchasing
(70 & 84)
http://www.gsa.gov/cooperativepurchasing
Disaster Recovery Purchasing
Program
http://www.gsa.gov/disasterrecovery
1122 Program
http://www.gsa.gov/1122program
GSAAdvantage!®
http://www.gsaadvantage.gov
eLibrary
http://www.gsaelibrary.gsa.gov
eBuy
http://www.ebuy.gsa.gov
22
Helpful Links
Website Name
Website Address
Federal Ordering Procedures
for GSA Schedules
http://www.gsa.gov/portal/content/199145
GSA Customer Service
Directors
http://www.gsa.gov/portal/content/100813
GSA On-line Training
http://www.gsa.gov/portal/content/104738
FCSA Future COMSATCOM –
Satellite Solutions
http://www.gsa.gov/portal/content/105299
FEMA Grant Guidance for
Disaster Recovery Program
http://www.fema.gov/government/grant/pa/9580_103
.shtm
23
Schedule 70
24
Schedule 70 Background
Legislation
P.L. 107-137 Sec. 211 of
the E-Government Act of 2002
Opened Schedule 70
to State and Local
Governments at all
Times
Any Funds Can be
Used to Purchase
through the Program
Along with Schedule 70, constitutes the
Cooperative Purchasing Program
25
IT Schedule 70 Snapshot
IT Schedule 70 provides state and local government customers with direct
access to commercial products, services and solutions.
Software
• Term Software Licenses
• Perpetual Software Licenses
Services
Hardware
•
•
•
•
•
•
•
•
Purchase or Rental
Web-servers
Network servers
Cables
Routers
Gateways
Biometric Readers
Image capturing cameras
•
•
•
•
•
•
•
Training
Maintenance
Installation
IT Professional Services
Wireless Services
E-Authentication
E-Commerce
26
Complementary Schedule 70-based
Offerings
Cloud IT Services
Future COMSATCOM
Satellite Services Solutions
SmartBUY BPAs
27
Cloud IT Services
Infrastructure as a Service (IaaS)
•
•
Head-to-head competition occurred
resulting in 12 awarded BPAs (BPAs cover
cloud storage, virtual machines and web
hosting)
Requirements include 99.5% availability
and Disaster Recovery and Continuity of
Operations Plan
Software as a Service (SaaS)
•
•
•
SaaS solutions are identified on existing
Schedule 70 contracts
SaaS offerings include CRM, Analytics,
Asset Management, Knowledge
Management and Document and Content
Management
https://Apps.gov is primary source for
SaaS
28
Future COMSATCOM Services Acquisition
(FCSA) – Satellite Solutions
Schedule 70 currently provides commercial satellite
communications services through Schedule 70
In FY2010, GSA added two new SINs
132-54 Commercial Satellite
Communications Transponded
Capacity
132-55 Commercial Satellite
Communications Subscription
Services
Owning/operating or reselling dedicated
bandwidth and power on a
communications satellite in any available
COMSATCOM frequency band
Pre-existing, pre-engineered Fixed
Satellite Service and/or Mobile Satellite
Service solutions, typically including
shared or dedicated satellite resources,
ancillary terrestrial components, and
Contractor specified networks and
equipment in any available COMSATCOM
frequency band
29
SmartBUY
• SmartBUY (Software Managed and Acquired on the Right Terms)
• SmartBUY leverages software purchasing power via BPAs that
were awarded via head-to-head competition
• Improves the configuration management, security, and standards of
computers
• Incorporates the latest National Institute of Standards and
Technology (NIST) standards
• Focuses on software; ordering entities can use Schedule 70 for
hardware and complementary purchases to support the software
30
SmartBUY Achievements
SmartBUY currently has 35
active Blanket Purchase
Agreements (BPAs)
• 20 of the BPAs are available for state and
local use
• Planned and recompeted BPAs may also
include state and local government end
users, when possible
Since program inception, Federal agencies saved
over $1.325 billion through SmartBUY purchases
31
Available SmartBUY Agreements
SmartBUY BPAs Available for State and Local Use
Market Category
BPA Software Reseller
Enterprise Content Management
Meridio
Geospatial Information Systems
ISC
Planet Associates
Onix Networking
SAIC
Intelligent Decisions, Inc.
MTM Technologies
Hi Tech Services, Inc.
immixGroup, Inc.
Spectrum Systems
Safenet, Inc.
Carahsoft Technology Corporation
Autonomic Resources, LLC
Rocky Mountain RAM
GovBuys, Inc.
Autonomic Resources, LLC
The Winvale Group, LLC
Intelligent Decisions, Inc.
Arete Government Solutions
Information Assurance
(Data-at-Rest)
Information Assurance
(Situational Awareness and
Incident Response)
Patriot Technologies, Inc.
32
For Assistance on Schedule 70
In addition to GSA’s CSDs and eTools, additional information and
assistance in using Schedule 70 is available through:
http://www.gsa.gov/schedule70
Call or Email the IT Schedule 70 Helpline
(877) 446-IT70 (4870)
8:00am – 4:00pm EDT/EST
Monday – Friday
it.center@gsa.gov
33
Schedule 84
Law Enforcement/Public Safety
34
Schedule 84 Background
Legislation
P.L. 110-248 The Local Preparedness
Acquisition Act of 2008
Opened Schedule 84 to
state and local
governments at all
times
Any funds can be
used to purchase
through the program
Along with Schedule 70, constitutes
the Cooperative Purchasing Program
35
Schedule 84 Offerings –
Law Enforcement
Sample of
Products/
Services
Available
Night Vision
Search and
Detection
Armor
Harbor Security
Chemsuits
Enforcement
Equipment
Body Armor
Bomb Detection
Boat Repair
Drug Detection
Kits
Guard Services
with Dog
Handlers
Radiation
Equipment
Hazard/Nuclear
Material Detection
36
Schedule 84 Offerings –
Firefighting/Public Safety
Sample of
Products/
Services
Available
Firefighting Clothing
Extinguishers,
Suppressers
Flood Control
Gas Mask
Firefighting
Equipment
Rescue
Equipment
Special Purpose
Clothing
Aerial Search and
Rescue Equip.
Fire Trucks
Firefighting
Equipment
Valves, Hoses
Breathing Equipment
37
Schedule 84 Offerings –
Facility Security
Sample of
Products/
Services
Available
Security Systems
Correction Officers
and Firefighters
Intrusion Detection
Systems
Correction Officers
Intrusion Detection
Systems
Alarm and Signal
Systems
Court Security
Officers
Facility Management
Systems
Access Control
Systems
Baggage
Inspectors
Protective Service
Occupations
Patient Wandering
Systems
Integrated
Security Systems
38
Disaster Recovery Purchasing
39
State and Local Disaster Recovery
Purchasing Program
Legislation
P.L. 109-364 Sec. 833 John Warner National
Defense Authorization Act for FY 2007
All GSA
Schedules are
available
Facilitate recovery from
a Presidentiallydeclared disaster or act
of terrorism
Advance
Purchasing
Allowed
40
Program Features
Allows for establishing pre-positioned
BPAs in advance of recurring disasters
(hurricanes, floods, fires, etc)
• Use GSA eTools to strategically locate
contractors out of the disaster’s path
State and local governments are NOT exempt
from meeting FEMA competitive procedures
and/or Stafford Act requirements for small
business and local preference programs
• FEMA Public Assistance Grant Guidance
(Disaster Assistance Fact Sheet 9580.103)
allows for purchasing from Federal Supply
Schedules in support of major disasters
• Federal ordering procedures MUST be used
when spending federal grant dollars
41
For Assistance
In addition to GSA’s CSDs and eTools, additional
information and assistance using Schedule 70
available through:
http://www.gsa.gov/disasterrecovery
Contact
Bruce Kelly
Email: bruce.kelly@gsa.gov
Phone: (703)605-9155
42
State and Local Participation
Voluntary
•
No obligation by state and/or local
governments to use the Schedules
•
Contractors decide whether to accept
orders from state and local governments
Always Open for Use
• Meet GSA Eligible Users Criteria
• Have State or Local Authority
o Granted by State or Local Entity
43
State and Local Procurement Policy
and Preference Programs
Procurement Policies Apply
• Your state or local procurement policies and
waiver procedures apply when placing an
order using a GSA Program
Preference Programs
•
State and Local preference
programs are not waived or
otherwise affected by GSA’s state
and local programs
44
Schedule Terms and Conditions
GSA Schedule Ts&Cs are
Foundational
S&Ls may add additional Ts&Cs or
enhance existing Ts&Cs so long as:
• The contractor agrees to the changes
• The changes do not undermine the
integrity of the foundational Ts&Cs
The process for enhancing Schedule Ts&Cs to meet your
requirements is very similar to a participating addendum
45
Schedule Terms and Conditions
Contract Ts&Cs are available via eLibrary
• Clause exceptions that do not apply to orders placed by state and
local governments include:
o Federal Prompt Payment Act – The ordering entity’s prompt payment
laws take precedence
o Disputes – GSA is not a party to resolving disputes within the
Cooperative Purchasing Program
o Patent Indemnity Clause – Applies to Federal Ordering Activities only
o Commercial Item Contract Terms and Conditions Unique to the Federal
Government – Applies to Federal Ordering Activities only
o State and local governments may
need to address these areas
at the order level
46
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Registration
Current S&L registration for
GSAAdvantage!® and eBuy must
be done through GSAAdvantage!
For immediate registration, users
must have a .gov, .edu, or .xx.us
(where xx is state code)
Users without approved domain
names will have to go through
alternate process with the
GSAAdvantage! helpdesk.
47
Alternate Registration Process
To request a domain be approved for use on GSA Advantage, please provide the following:
• A request must be submitted in writing on official letterhead of your particular state or local
government organization. The name of your state or local organization must be on the
letterhead.
• The letter must be signed and dated by an organization head or approving official granting the
use of GSA Advantage by your organization.
• The domain for consideration must be clearly identified (i.e. mycity.org). Please note
that your domain must be unique to your organization. GSA will not approve generic domains
from Internet Service Providers (ISP) such as Hotmail, Comcast, Gmail, Yahoo, Verizon, etc.
• A Point of Contact (POC) for this domain: name, phone, email, and title. The POC will serve
as a liaison and be responsible for all individuals who request a GSA Advantage account in
the future using the requested domain. The POC should not be the same as your
organization head.
• A short paragraph explaining your organizational mission.
• Specify which program (Cooperative Purchasing or Disaster Recovery) your organization will
be using to purchase products and services.
• You may submit the request with attached letterhead document via email to
GSA.Advantage@gsa.gov .
Please note that GSA will review each request and determine if that domain will be approved
for ordering on GSAAdvantage!. You will be notified of the decision via email.
GSA_028
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