Overview of Condition
Assessment Process
Main Topics to Cover in the Overview

What is a Condition Assessment?
1.
Why is it important?
2.
Why is consistency important?
3.
It allows the Forest Service to accurately and
consistently portray the value and condition of its
facility assets to oversight bodies (Nationally,
Regionally, Units, …)
Review of Facility Value and Condition
Measures

Current Replacement Value (CRV) is primarily a function of the asset’s size,
category and subcategory, location, and is automatically computed from data
in I-Web using consistent procedures

Maintenance is “the act of keeping fixed assets in acceptable condition” . . .
to assure that the asset achieves its expected life. Deferred Maintenance
(DM) is just maintenance that has not been performed when it should have
been, and thus which detracts from the asset value. Although annual
maintenance can be predicted based upon a % of CRV, deferred maintenance
must be measured. A review of the data in I-Web clearly shows that
measurement of DM has not been consistent across the agency.

Facility Condition Index is a function of DM and CRV, resulting in a poor,
fair or good rating depending upon its value. Since measurement of DM has
not been consistent, then neither has been the resultant classification of a
facility as being poor, fair or good.
Example of Building Condition and Value
Pubs Building, Delaware
Lab, Northern Research
Station, USDA Forest
Service
Constructed in 1962 (46
Years Old)
Current Replacement
Value: $650,000
FMP Decision: Retain
for Current Use
Preventive Mtce & Repair Needs



5 year recurrence interval to long to discover items
such as leaks, lamp burnouts, filters, etc.
I-Web has no real work scheduling, work order
processing or accomplishment software which
assures that high-priority items are completed in a
reasonable time frame
There is currently no easy or consistent method for
costing of Preventive maintenance and repair work
needs in I-Web
Condition Assessment Basics:
1. Divides agency’s 45,000 buildings into “basic” and “complex” depending upon
whether or not they include electrical, mechanical and/or plumbing. Less
specialized personnel will be used to assess “basic” buildings.
2. Assessments are done using standard forms, standard work items, standard levels
of care, standard costs and cost adjustments, and will concentrate on major
component replacement, resulting in a much higher level of consistency in
assessing asset value and condition across units. Costing will be automated.
3. In the future, options for dealing with preventive maintenance and repair will be
investigated, probably by going to an “off the shelf” maintenance management
system (MMS) system.
Standard Inspection Form for Basic
Buildings
WI #04001 – Basic Roof Replacement



Basic roofs are fiberglass
or asphalt 3-tab shingles
which typically last 20
years.
This item covers the
complete removal and
replacement to Forest
Service “Standard”; does
not include replacement of
decking
Note: timely O&M (moss
and debris removal) could
extend the life of the roof
on the left
Condition Assessment
Process:
1. It is expected that required 5-year interval facility condition assessments can be
completed more quickly due to the use of standard methods, standard items, and
automated costing procedures.
2. It is hoped that resources can be stretched by allowing less skilled workers to
assume assessment duties on about 2/3 of the agency’s buildings, those with the
least value and the least complications (“basic” buildings) That would leave the
more highly skilled folks to assess the 1/3 which are most complex and
valuable.(“complex” buildings)
3. There should be a more realistic expectation at all levels of the consistency of the
data that is collected and input into I-Web.
Training Requirements



Inspectors of “Basic” buildings are required to take a
short course in AGLEARN
Inspectors of “Complex” buildings are required to
attend a 2-3 day course specific to facility condition
assessments, as well as be certified as a NCCP
Forest Service constructor inspector in the
“buildings” category.
The pilot of the 3-day course was offered this year at
ESRU with about 25 students in attendance.
Scheduling Issues



New I-Web Building Work Item Screen
should be Operational within a week or two
Data under the older protocol cannot be input
into the new screens, but legacy data will
remain through the 1st 5 year cycle
We need to look together at options for
training our workforce this spring in order to
allow us to get operational
Discussion
Questions?