Basic Building Condition
Assessment Part 3
Prepared for Delivery through AGLEARN
Performing Basic Building
Condition Assessments
Overview of Tasks
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Obtain a Basic Condition Assessment Form from I-Web for
each building to be Assessed
Verify header info and/or fill out blanks for each building
User input will be required for Inspector name, inspection date
and remote travel time
Consider each standard work item for each building and
determine if it applies, based upon typical life and existing
condition
Obtain applicable quantities for each item
Note any other significant or critical maintenance or operation
items in the blanks provided on the form
Header Information to be Verified
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Unit, Site Name, Bldg ID, Bldg Name, Size, CRV, Bldg
Category, Sub-Category, Maintenance Level, Historic Status
and Real Property tie, as well as date of last survey will all
come out of the I-Web database
Confirm whether the form is appropriate for the actual
building – basic or complex, and if not make a note; if the
building turns out to be in the complex category note this on
the form and arrange for an assessment by an Engineer
Verify the accuracy and make changes on the form where
needed; note that CRV cannot be changed, it is computed by
INFRA, and is based upon GSF, category and sub-category
Additional Tasks
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Print out I-Web Report BLDWK03L:Building
Work Item Details for the building to be
inspected
Note work items that have been accomplished
since last survey
Recording date and cost for accomplishment
will no longer be mandatory
Header Information to be Input
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Inspector Name – Record full name, not initials
Inspection Date
Remote Travel Time – Record to the nearest hour
based on the average number of hours it normally
takes to travel to the site from a populated area, such
as a small community, where materials for repair or
restoration may be obtained
Base travel time on the most likely method that will
be used to transport labor and materials to the jobsite
(one-way trip time)
Travel Time will be used by INFRA to compute the
“remoteness” factor, which affects work item cost
Travel Modes
Work Item Input (for all items)
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Input the quantity needed for the appropriate
standard or custom work item
Input the year the work is needed (planned year), or
the fact that it has been deferred
As input requires mm-dd-yyyy use last day of FY
Realize the work will be recorded in I-web as annual
or deferred maintenance not depending upon the
nature of the item, but instead based on the year the
work is needed, with DM as the default
Input reason and priority – H&S, mission or
resource, critical and non-critical – with mission
non-critical as default
Review Question #1
Which of the following statements is correct about CRV?
a. This is a value that reflects how much it would cost to
replace an asset to agency standard in the general locale.
b. This is a value that reflects how much it cost to design and
construct the asset in a particular location.
c. This is an accounting value that is used to determine
maintenance cost recovery of a particular asset.
d. Both “a” and “c”
Review Question #2
True or False The remoteness factor that needs to be
recorded on the inspection form is an
indicator that will be used by the system to
determine the total cost of the work item.
Answers to Review Questions 1 & 2
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Correct Answer to Question 1 – “a”
Correct Answer to Question 2 – “True.”
List of Standard Work
Items
Part A – Survey of Site Improvements
WI 01001 -Total Building Replacement
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First item on the Form
Look at this before
considering individual
items
Based on Facility Master
Plan (FMP) decision as to
whether the building is
planned to be retained, and
building condition
Normally based on
structural or overall
complete worn-out
condition
Note: Do not record roofing, siding,
doors, etc. work items for this building,
especially if the FMP shows that it will
not be retained – recognize that we are
looking at a total building replacement,
and be done with it.
Building Replacement Due to
Accessibility Issues
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Due to the dimensions
of this building it
cannot be made
accessible
Therefore WI 01001 is
appropriate
WI 02001 – Parking Lot
Repair & Seal Coat
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This item relates to
maintenance needed to
keep asphalt surfaces
lasting a long time
Asphalt parking lots should
be maintained with an
emulsified asphalt seal coat
every 5 years or so
Re-painting of traffic and
parking stripes is also
included in this work
This item is to be applied
for parking lots which are
in relatively good
condition.
Measuring for Work Item 02001
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The unit of measure for this work item is per 10,000
SF.
To get the number of units, calculate total area in
square feet, divide by 10,000 and the result is the
number of units of this work item. Round up to the
nearest tenth. Enter this number as the quantity.
Example: Parking lot is 8,000 SF. This would be 0.8
Units. A driveway of 15,000 SF would be 1.5 units.
WI 02002 – Parking Lot Repair & Resurface
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When the asphalt has become
broken up, pot-holed, and
generally worn out, a full
resurfacing of 2" hot mix asphalt
is needed. This work item is for
complete rebuild of the parking
lot as well as just a topping.
The unit for this work item is per
1,000 SF.
Measure the dimensions of the
area needing the repair and
convert to square feet of surface
area, divide by 1,000 and round
to the nearest 1/10th to record
the correct quantity of this item.
WI 02003 – Concrete Sidewalk Repair
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As with asphalt, concrete
typically has a long life,
but may become degraded
due to overloading, or
more likely due to freezethaw cycles.
This item includes
demolition of the existing
and replacement with new.
The unit for this item is
linear feet of sidewalk or
curb.
Measuring for Work Item 02003
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Sidewalk Only
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Curb Only
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Measure linear feet to the nearest foot.
Measure linear feet to the nearest foot.
Sidewalk and Curb
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Measure linear of feet of each to the nearest foot
and add the units together.
WI 03001 – Foundation - Slab or Stem Wall
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Walk around the building
to observe any apparent
foundation settling
This item relates to
cracks or spalls on stem
walls which need repair
Also covers cracked slabs
in open buildings such as
garages or picnic shelters
Foundation Undermining
Stem Wall Cracked
WI 03001 – Foundation - Slab or Stem Wall
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This item also covers masonry unit walls
The unit of measure is square foot of slab or
stem wall needing work (effective area)
Concrete slabs and stem walls typically last
indefinitely; typical life cycles don’t drive the
need for this item; it is more based on
weather, site conditions, i.e. actual condition
WI 04001 – Basic Roof Replacement
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Basic roofs are fiberglass
or asphalt 3-tab shingles
which typically last 20
years.
This item covers the
complete removal and
replacement to Forest
Service “Standard”; does
not include replacement of
decking
Note: timely O&M (moss
and debris removal) could
extend the life of the roof
on the left
WI 04001 – Basic Roof Replacement (cont)
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V-crimp, delta rib exposed
fastener metal roofs,
fiberglass or asphalt roll
roofing and other low-cost
roofs are also covered by this
category
The unit of measure is a
“square” of roofing (100 SF)
Measure the square feet of
roof on the slope (see next
slide) and divide by 100;
round up to nearest square
Info on Measuring Roofs
Start by looking around and decide how to section the roof. (See plan below). The red dotted lines divide the sections.
Count how many sections you have. Write this number down. Start with the largest section.
All your measurements will be, length times height. In the sample plan below all the blue arrows labeled L are the
length. The red arrows are the height. The red arrow on the largest section of the plan below goes all the way from the
front eave line, over the ridge and down the back, to the back eave line. Measure each section.
In the sample below you will have 5 different calculations and that should match the number of sections you wrote
down, when you started. Add all your measurements together to get your total square footage. Measure all your hips,
valleys, ridges, eaves, and rakes. Divide your square footage by 100 to get how many squares of roofing material you
will need.
WI 04002 – Premium Roof Replacement
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Wood shakes or shingles, tile
roofs, standing seam metal roofs
and membrane roofs are
considered premium roofs and
are therefore represented by this
work item
Life expectancy varies from 20
years on membrane roofs to 30
years on wood or tile roofs, to 50
years on standing seam metal
roofs
Similar to the previous item the
work being described is to
remove and replace, not repair;
fixing minor leaks would be
covered under O&M and should
not wait.
Once again, keep in mind that
the issue is consistency
WI 04002 – Premium Roof Replacement
Tile Roofs such as this would be another example of
a premium roof replacement
What Work Item would you record for
this building – roofing or landscaping?
Answer: WI #1 – Complete Building Replacement
WI 04003 – Skylight Replacement
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Removal and replacement of
skylight units that are broken,
which have become brittle, or
which no longer transmit
daylight
Flashings may be worn out
and therefore the units leak
The unit for this work item is
“each”
Typical life of a skylight unit
is 30 years
Soffits, Eaves, Fascia, Gables
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There is no Standard Work Item to cover work in
this category; a custom work item would be
required.
WI 04004 – Gutters and Downspouts
 This item is for removal and replacement of gutters and
downspouts, as on this work center building
 The unit of measure is linear feet of gutter and downspout
 The life expectancy of this item is 15 years
WI 05001 - Exterior Steps
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This item is the complete
removal and replacement
of a set of exterior steps,
presumably from 2 to 12
feet in height; railing is
a separate work item
Tread resurfacing,
painting, etc. is O&M.
Remember – the primary
issue is consistent
adjustment to CRV
WI 05001 - Exterior Steps (cont.)
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The unit of measure is
the number of steps in
the set.
As an example, the
bottom photo shows
“five” steps. (Count
the risers).
Typical life span for
steps is 20 years.
Exterior Ramps
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No standard work item for
this. Further described
under custom work items.
Many facilities have a ramp,
but it was never built to
properly comply with the
standards
If properly maintained
ramps may last 25-30 years,
otherwise only 10-15 years
WI 05002 – Wood Decks
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The item is removal and
replacement of wood or
composite decks, per square
foot, including substructure
and foundation
Railing is a separate item
If wood decks are
waterproofed every year they
should last about 20 years;
otherwise they may last no
more than 10-15
Waterproofing is O&M
WI 05003 - Railing
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This item consists of the
complete removal and
replacement of exterior railing
along the perimeter of porches
and decks, as well as along
steps and ramps with the Forest
Service “standard”
Includes required scaffolding to
accomplish the task
Measured in linear feet of rail
Typical life of railing is 20
years
WI 06001 – Siding Replacement
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Removal of existing siding and
replacement to Forest Service
standard (fiber cement board or
similar)
Existing may be wood, plywood,
aluminum, vinyl, hardboard, etc
Unit of measure is 100 square
feet; measure the complete
surface, including openings (do
not deduct for openings)
Typical life expectancy of siding
under the influence of sun and
rain is normally about 25 years
Hail Damage
WI 06002 – Exterior Doors
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Removal and replacement
of “man” doors, frames and
hardware (not storefront)
Existing may be wood,
aluminum, steel, etc
Unit of measure is “each”;
there is one in the top
photo, two in the bottom
photo
Typical life expectancy is
normally about 20 years
WI 06003 – Garage Doors
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The item is removal and
replacement of overhead
doors of a variety of types
and materials that are
broken, rotten or nonfunctional
The unit of measure is
“each”. The quantity
shown in this picture is
“two”
The expected life for this
item is 20 years
WI 06004 – Painting (Exterior)
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Buildings with wood siding
such as this one on the
conveyance list need
painting every 5 years
The item includes surface
preparation and caulking as
well as priming (when
needed) and painting of all
exterior surfaces, including
trim
Measure the gross square
feet of surface area to be
painted, including openings
Inspecting Forest Service Buildings
What site & exterior work items would you record on this building?
WI #24 – Windows
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This item consists of
removal and replacement
of windows to the Forest
Service “standard”
Unit of measure is “each”,
or per “Window Unit” (one
in this photo)
Does not include storefront
May be needed to increase
energy efficiency if single
pane
Typical Life 30 Years
Window Work Item Quantities
Example: This photo shows 8 “window units”. For casement windows such
as this each opening unit is one unit, although they are mulled together. The
paired components of sliding or double hung windows should be counted as
one window.
Measuring Windows (continued)
An example of “two” double
hung windows.
This photo of a slider shows “one”
window.
WI 09001 – Painting
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This item includes
masking, surface prep,
prime and top coat for
interior walls, ceiling
and trim
Expected life for this
item is 5 years
Measure total square
feet to be finished,
including openings
Review Question #1
Which is a correct reason for coding the work item “Complete
Building Replacement”
a. The building does not meet accessibility requirements.
b. It is immediately obvious that the amount of deferred
maintenance greatly exceeds the building value.
c. The building is functionally obsolete and has already been
classified for demolition in the Facility Master Plan.
d. Both “a” and “c”
e. Both “b” and “c”
Review Question #2
True or False Replacement of a 24 foot long by 4 foot wide
accessibility ramp with composite decking
would need to be represented by a “custom”
work item.
Answers to Review Questions 1 & 2
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Correct Answer to Question 1 – “e”
Correct Answer to Question 2 – “False. This
would be appropriately represented by the
Deck Replacement work item.”
The End