PLANNING DEPARTMENT PLN: 12‐10 May 8, 2012 File Code #: R02 MEMO TO: Martha Rogers, Director of Education FROM: Heather Imm, Senior Planner RE: New Shelburne Elementary School Boundary Review Report #2 Report Classification: INFORMATION BACKGROUND On January 24, 2012, Trustees approved the New Shelburne Elementary School Boundary Review Report #1 which initiated the boundary review process for the new Shelburne school. ISSUE In accordance with the School Boundary Review Procedures Manual (320‐A), Report #2 is to provide: a) Alternative scenarios to address the accommodation issues; b) Staff analysis of the alternative scenarios developed; c) A list of recommended options including justification for the recommendations; d) The proposed timeline for implementation of the Boundary changes; and e) A communication plan. RECOMMENDATIONS 1. THAT memo PLN:12‐ entitled “New Shelburne Elementary School Boundary Review – Report #2” be received. RATIONALE See the attached report “New Shelburne Elementary School Boundary Review – Report #2”. New Shelburne Elementary School Boundary Review – Report #2 2
New Shelburne Elementary School Boundary Review – Report #2 NEW SHELBURNE ELEMENTARY SCHOOL BOUNDARY REVIEW REPORT #2 Presented to the Business Operations Committee Upper Grand District School Board May 8, 2012 3
New Shelburne Elementary School Boundary Review – Report #2 1.0
INTRODUCTION 1.1
Background The Staff Committee has followed the goals, objectives and constraints of the review which were contained in Report #1 and discussed possible school boundary scenarios. The Staff Committee has also made a link available on the Boards’ website to receive correspondence from the public. Table 1 – Goals, Objectives and Constraints GOALS OBJECTIVES CONSTRAINTS 1. To create a viable JK‐8 1. Alleviate the over capacity 1. The Hyland Heights ES boundary for the new pressure at Hyland Heights ES building size is not adequate Shelburne elementary to accommodate the school. projected number of students. 2. The attendance area 2. Develop a boundary that will 2. To maintain sustainable boundary needs to be maintain sustainable JK‐8 boundaries for Hyland established to allow time to programs at Hyland Heights ES Heights ES and Centennial communicate the boundary and Centennial Hylands ES Hylands ES change to families prior to kindergarten registration and allow for staffing decisions to be made by February prior to the new school opening. 3. To maximize the number of students within a safe walking distance to school. 4. To minimize the impact on students where transitions are proposed. 1.2
Purpose of this Report In accordance with the School Boundary Review Procedures Manual (320‐A), Report #2 is to provide: a) Alternative scenarios to address the accommodation issues; b) Staff analysis of the alternative scenarios developed; c) A list of recommended options including justification for the recommendations; d) The proposed timeline for implementation of the Boundary changes; and e) A communication plan. 2.0
ENROLMENT BACKGROUND The current On the Ground Capacity of Hyland Heights ES is 354 pupil places. The capacity will be 340 pupil places for the 2012/13 school year, as a result of interior renovations to accommodate Full Day Kindergarten (FDK). The Hyland Heights school site also has a 2 room kinderpak, a 4 room classroom portapak and portables. 4
New Shelburne Elementary School Boundary Review – Report #2 The On the Ground Capacity does not include these portable facilities however they are used currently to accommodate students at Hyland Heights ES. The 2011/12 enrolment at Hyland Heights ES is 539 students. With FDK in 2012, the enrolment is projected to be between 600‐625 students. The school has experienced enrolment growth since 2005 as a result of residential subdivision development within its school boundary. With the inclusion of FDK and a large residential development planned just north of the school, the enrolment is projected to increase to beyond 700 students by 2021. Chart 1 indicates both the historical and projected enrolment growth at Hyland Heights ES. It also shows the change in the schools’ capacity as a result of the FDK renovations. Chart 1 – Hyland Heights Enrolment Projection 900
800
700
600
FDK
YEAR
500
400
300
On the Ground Capacity
200
100
0
3.0 DEVELOPMENT AREAS A Development Area (DA) is a geographically distinct area designated by the Board which is not part of any school boundary. Students from these areas are assigned “temporary” accommodation at “holding schools” that have space available. Within the Town of Shelburne, there are two DA’s. In some cases, students from a DA may continue to be accommodated at a holding school until such time as a new local school is built. In other cases, it may be feasible to eventually incorporate all or a portion of a DA into an existing school’s boundary. Until one or the other of these situations is realized, the Board attempts to maintain the same holding school locations for a particular DA for as long as possible. The North East Shelburne DA currently assigned to Centennial Hylands ES, contains a residential development plan known as Greenbrook Village which is located at the easterly terminus of Fiddle Park Lane. The plan is currently draft approved by the Town for approximately 300 housing units with the potential for another 70 units in the future. 5
New Shelburne Elementary School Boundary Review – Report #2 A second much smaller area of this DA is located north and adjacent to Main St. There is no formal development plan submitted for this site. Based on the size of the area, the municipality estimates that it has the potential for approximately 48 residential units. The municipality has indicated that home construction could begin as early as this fall in the Greenbrook Village subdivision. However, at this point there have not been any students generated to attend Centennial Hylands ES. Since the new school will not be open until September 2013, the North East Shelburne DA status and holding school assignment to Centennial Hylands ES will remain for the 2012/13 school year. 3.1 New Development Area Within the 2012/13 Development Area Report (PLN: 12‐06), a new area in Shelburne was designated as a DA. Two parcels of vacant residential land located west of the former rail corridor, north of Main St. West, which could accommodate approximately 150 residential units has been designated as the West Shelburne DA. There is no formal development proposal for this site. Future development (Summerhill subdivision) north of Hyland Heights ES will increase the schools’ enrolment. Therefore, the West Shelburne DA was created to provide Staff with flexibility to reassign this area should Hyland Height ES experience future enrolment pressure. Map 1 – Development Area Location Map 6
New Shelburne Elementary School Boundary Review – Report #2 4.0 BOUNDARY SCENARIO Since the presentation of Report #1 in January 2012 (PLN: 12‐02), staff has been engaged in scenario development and met with the Boundary Review Committee on two occasions to discuss boundary options for the new school. The committee discussions considered all relevant factors which resulted in the committee concluding that there was only one new school boundary scenario which warranted further consideration. Scenario 1 accomplishes the goals and objectives of this review as outlined in Section 1 of this report. Scenario 1 will alleviate enrolment pressure at Hyland Heights ES and establish viable, balanced JK‐8 programs at all three Shelburne elementary schools. It also maximizes the number of walkers to the new school as the entire boundary is within 1.6 km to the school (minimum distance criteria for Grades JK‐ 1). Currently, there are students who are required to cross major roadways to reach Hyland Heights ES (ie. Owen Sound St.); this will not be necessary in Scenario 1. In Appendix A, Map 1 – Scenario 1 the new Shelburne School boundary is bordered by Owen Sound St. (Highway 10) to the west, Main Street (Highway 89) to the south, County Road 124 to the east and the Town limit to the north. This boundary incorporates the two parts of the North East Shelburne DA and would be in effect in September 2013. In Appendix A, Map 2 – Scenario 1 the boundary of the new school is provided in context to the remaining boundary for Hyland Heights ES. The projected enrolment of the three Shelburne schools is: Table 1 – Enrolment Projections: Scenario 1 ‐ Staff’s Preferred Scenario On the Ground
On the Ground
CAPACITY ENROLMENT
CAPACITY 2012
2012
2013
2013
2017
2021
Centennial Hylands ES 458 475‐500 458 425‐450 425‐450 425‐450 Hyland Heights ES 340 600‐625 340 300‐325 400‐425 450‐475 New Shelburne PS 0 0 426 300‐325 400‐425 475‐500 812 1075‐1125
1224 School
Total ENROLMENT 1025‐1100 1225‐1300 1350‐1425
5.0 IMPLEMENTATION TIMELINES The new Shelburne Elementary school is planned to open in September 2013. FDK started at Centennial Hylands ES in 2011 and Hyland Heights ES is scheduled to have FDK in September 2012. Staff has reviewed the enrolment projections including FDK at Hyland Heights ES for the 2012/13 school year and has determined that all the students can be accommodated. 7
New Shelburne Elementary School Boundary Review – Report #2 6.0 COMMUNICATION PLAN This Communications Plan focuses on giving the public an opportunity to be fully informed of the scenarios, and to continue to provide input to the Staff Committee.  Report #2 will be presented to the Business Operations Committee on May 8, 2012. 
A Public Information Session will be held at Hyland Heights ES on May 10, 2012 from 7:00‐9:00pm. 

A letter will be sent home to parents and guardians of Hyland Heights ES and Centennial Hylands ES students, informing them of the release of Report #2 and to solicit attendance at the Public Information Session. The letter will also be shared with the Town of Shelburne, and will be sent to the principals of Primrose, Laurelwoods and Mono‐Amaranth elementary schools, and Centre Dufferin District High School so that they can respond to requests for information. Newspaper ads for the Public Information Session will be developed and booked. 
A media release will be sent to local newspapers, radio and TV stations. 
Report #2 will be posted on the Board’s website on May 4, 2012. 
Web pages in the Planning Department section of the Board website will be updated and will include links to the report, memos and other documents as required. 
Information on delegation opportunities will be included with a link to the web page containing delegation requirements. 
The Boundary Review web pages will be promoted on the home page of the Board’s website, and the home pages of Hyland Heights and Centennial Hylands, with links to the Planning Department web pages. 
The Planning Department web page includes a form that gives community members the opportunity to sign up and receive email alerts when significant new content is added to the site. 
The submission form for receiving community input is included on the website with the response deadline (May 27, 2012). o This feedback will be shared on the website without attribution. Due to time constraints and staff resources, individual responses cannot be provided. This information will be posted with the form. A PDF version of the comment form, which can be printed and dropped off at Hyland Heights ES, Centennial Hylands ES or the Board office will be available. 
The Public Information Session will provide another vehicle for communication to the community, and an opportunity for the public to provide comments (comment sheets), and discuss the scenarios with staff and the local trustee. A Communications Plan will be included in the Final Boundary Review Report. 8
New Shelburne Elementary School Boundary Review – Report #2 7.0 NEXT STEPS  Public Information Session 


Public input deadline Final Boundary Review Report Distribution Business Operations Committee May 10, 2012 Hyland Heights ES 7:00pm‐9:00pm May 27, 2012 June 8, 2012 June 12, 2012 Staff presentation of Final Boundary Review Report Opportunity for delegations  Board Meeting June 26, 2012 Board Decision related to Final Boundary Review Report Opportunity for delegations Additional opportunities for delegating at Standing Committee and Board meetings include:  May 29, 2012 –Board Meeting  June 5, 2012 – Program Committee 9
APPENDIX A BOUNDARY MAPS Map 1 - Scenario 1 - Staff Preferred Scenario - Effective Sept 2013
S DR
SUSAN ST
F ID
OWEN SO
UND ST
Hyland
Heights ES
AD 12 4
ILLIP
COUNTY R
O
PH
COL
10
HWAY
HIG
Summerhill
Greenbrook
Village
DL
E PARK LN
New
School
Site
M
O
RD
EN
WANSBURGH WAY
DR
GREE NWOO
D ST
ROBERT ST
West
Shelburne
DA
FIRST AVE E
MAIN ST E
HIGHWAY 10/89
JK-8 Boundary
for New School
UGDSB Planning Dept., April 2012
Y RO
AD 1
1
S
S IM O N
T
ANDREW ST
Centennial
Hylands ES
COUNT
School Location
VICTO RIA
Legend
ST
MAIN ST W
0
0.125
0.25
0.5 km
Map 2 - Scenario 1 - Staff Preferred Scenario - Regional View - Effective Sept 2013
LI
NE
AD
H
4T
NE
15TH SID E ROAD
D
2N
LI
RIVER RD
NE
RD
S
PRINCE
HW
AY
SW
H
7T
New Shelburne
School Boundary
LI
NE
LI
NE
AD
SW
4T H LINE
H
4T
5T H LINE
SW
RO
DE
COUNTY RO
AD 19
5TH SIDEROAD
10
NE
TH
10 SW
E
LI N
0
30
SI
W
17
N TL
3R D LINE
AD
G
HI
Hyland
Heights ES
Boundary
RO
2N D LINE
U
CO
Y
NT
10TH
SIDEROAD
MU LM UR-M
EL ANCTHO
RO
DE
AD
COUNTY RO
AD 12 4
TL
SI
LI
ON-P ROTO
N
SW
0
27
AD
H
8T
ME LA NC TH
NE
0
28
RO
DE
SI
OF WAL E
NE
AD
LI
S
D
2N
0
26
O
ER
ID
CE NT RE RD
0
25
RO
DE
SI
TY
UN 2 1
CO
D
A
O
R
HIGHWA Y 8 9
HIGH W AY 10/89
HIGHWAY 89
30TH SIDEROAD
Centennial
Hylands ES
Boundary
Municipal Boundary
UGDSB Planning Dept., April 2012
HU RONTAR
IO ST
HIGHW AY
10
BL IN D LINE
ARAN TH TL
MONO-AM
2N D LINE
ROAD 12
COUNTY RO
AD 11
Laurelwoods ES
Boundary
COUNTY
6T H LINE
7T H LINE
8T H LINE
9T H LINE
10 TH LIN E
CONCESSIO N
RO AD 10-11
-EA ST LU TH
ER TL
DR
JK-8 Boundary
for New School
25TH SIDEROAD
AM AR AN TH
27 -28
SID EROA D
DE A
N
School Location
KE
COUNTY ROAD 15
COUNTY RO
AD 25
24 -25
SID EROA D
SID EROA
D 21 -22
CONCESSION ROAD 12-13
Legend
Primrose ES
Boundary
20TH SIDE ROAD
0
1
2
4 km