PLANNING DEPARTMENT PLN: 12‐16 June 12, 2012 File Code #: R02 MEMO TO: Martha Rogers, Director of Education FROM: Heather Imm, Senior Planner Janice Wright, Superintendent of Finance
RE: New Shelburne Elementary School Boundary Review Report #3 Report Classification: DECISION BACKGROUND Trustees approved the New Shelburne Elementary School Boundary Review Report #1 on January 24, 2012. This approval initiated the boundary review process for the new Shelburne elementary school. Trustees received Report #2 on May 8, 2012. A Public Information Session was held on May 10, 2012 at Hyland Heights ES in Shelburne. Public feedback was received via the Board’s website. ISSUE In accordance with the School Boundary Review Procedures Manual (320‐A), Report #3 is to provide: a) A summary of information contained in the First and Second Boundary Review Reports; b) A summary of input received from the public; c) Final staff recommendation(s) and justification for the recommended Boundary Change(s); d) A critical path resolution of the identified accommodation issue; and e) A communication plan RECOMMENDATIONS 1. THAT memo PLN: 12‐16 entitled “New Shelburne Elementary School Boundary Review – Report #3” be received. 2. THAT the Board approve: a) Scenario 1 in Appendix A, Map 1 of the report attached to memo PLN: 12‐16 “New Shelburne Elementary School Boundary Review – Report #3” as the new Shelburne elementary school JK‐8 boundary effective September 2013. b) The revised boundaries for Hyland Heights ES and Centennial Hylands ES as presented in Appendix A, Map 2 effective September 2013. 3. THAT the North East Shelburne Development Area be deleted in the 2013/14 Development Areas School Assignment Report. RATIONALE See the attached report “New Shelburne Elementary School Boundary Review – Report #3”. NEW SHELBURNE ELEMENTARY SCHOOL BOUNDARY REVIEW REPORT #3 Presented to the Business Operations Committee Upper Grand District School Board June 12, 2012 New Shelburne Elementary School Boundary Review – Report #3 1.0
INTRODUCTION 1.1
Background Trustees approved the Shelburne PS Boundary Review Report #1 on January 24, 2012. This approval initiated the boundary review process for the new Shelburne elementary school. Trustees received Report #2 on May 8, 2012. A Public Information Session was held on May 10, 2012 at Hyland Heights ES in Shelburne. Public feedback was received via the Board’s website. The Boundary Review Committee used the goals, objectives and constraints listed in the table below to guide their boundary scenario discussions. Table 1 – Goals, Objectives and Constraints GOALS OBJECTIVES CONSTRAINTS 1. The Hyland Heights ES 1. Alleviate the over capacity 1. To create a viable JK‐8 building size is not adequate pressure at Hyland Heights ES boundary for the new to accommodate the Shelburne elementary projected number of school. students. 2. The attendance area 2. Develop a boundary that will 2. To maintain sustainable boundary needs to be maintain sustainable JK‐8 boundaries for Hyland established to allow time to programs at Hyland Heights ES Heights ES and Centennial communicate the boundary and Centennial Hylands ES Hylands ES change to families prior to kindergarten registration and allow for staffing decisions to be made by February prior to the new school opening. 3. To maximize the number of students within a safe walking distance to school. 4. To minimize the impact on students where transitions are proposed. 1.2
Purpose of this Report In accordance with the School Boundary Review Procedures Manual (320‐A), Report #3 is to provide: a) A summary of information contained in the First and Second Boundary Review Reports; b) A summary of input received from the public; c) Final staff recommendation(s) and justification for the recommended Boundary Change(s); d) A critical path resolution of the identified accommodation issue; and e) A communication plan 1 New Shelburne Elementary School Boundary Review – Report #3 2.0
ENROLMENT BACKGROUND The enrolment at Hyland Heights ES exceeds the school’s capacity. The current On the Ground Capacity of Hyland Heights ES is 354 pupil places. The schools’ capacity will be 340 pupil places for the 2012/13 school year, as a result of interior renovations to accommodate Full Day Kindergarten (FDK). The Hyland Heights school site also has a 2 room kinderpak, a 4 room classroom portapak and portables. The On the Ground Capacity does not include these portable facilities however they are used currently to accommodate students at Hyland Heights ES. The 2011/12 enrolment at Hyland Heights ES is 539 students. With FDK in 2012, the enrolment in 2012/13 is projected to be between 600‐625 students. The growth of the school is a result of residential subdivision development within its school boundary and the addition of Full Day Kindergarten. Chart 1 – Hyland Heights Enrolment Projection Hyland Heights Enrolment
900
800
700
600
FDK
YEAR
500
400
On the Ground
Capacity
300
200
100
0
3.0 INPUT RECEIVED The Boundary Review Committee received public input during the period from January 17, 2012 to May 23, 2012. Report #2 was released to the public on May 4, 2012. The public had the opportunity to see Staff’s preferred scenario in advance of the Public Information Session on May 10, 2012. The Public Information Session questions are summarized in Appendix B. Other feedback received through the Board’s website is contained in Appendix C. 2
New Shelburne Elementary School Boundary Review – Report #3 The public asked questions about the new school such as class size, staffing and the features of the new school building. The public also had questions about the grandparenting of Grade 8 students. Overall, there were no concerns expressed about the Staff’s preferred boundary scenario. 4.0 NEW SHELBURNE PS BOUNDARY SCENARIO The boundary presented for the new Shelburne elementary school is Scenario 1 – Staff’s Preferred Scenario. This boundary accomplishes the goals and objectives of this review outlined in Section 1 of this report. The boundary for the new school in Scenario 1 helps to reduce the enrolment pressure at Hyland Heights ES. It creates viable and balanced JK‐8 programs at all three Shelburne elementary schools. The number of students who can walk to school is maximized as the entire boundary is within 1.6 km to the school (minimum distance criteria for Grades JK‐ 1). Students will not have to cross major roadways to reach the new school. The boundary for the new Shelburne elementary school is shown in Appendix A, Map 1 – Scenario 1. This new boundary will be in effect when the new school opens in September 2013. In Appendix A, Map 2 – Scenario 1 the new school boundary is provided in context to the remaining boundaries for Hyland Heights ES and Centennial Hylands ES. The projected enrolment of the three Shelburne schools is: Table 1 – Enrolment Projections: Scenario 1 ‐ Staff’s Preferred Scenario On the Ground
On the Ground
CAPACITY ENROLMENT
CAPACITY 2012
2012
2013
2013
2017
2021
Centennial Hylands ES 458 475‐500 458 425‐450 425‐450 425‐450 Hyland Heights ES 340 600‐625 340 300‐325 400‐425 450‐475 New Shelburne PS 0 0 426 300‐325 400‐425 475‐500 812 1075‐1125
1224 School
Total ENROLMENT 1025‐1100 1225‐1300 1350‐1425
5.0 DEVELOPMENT AREAS In Report #2 it was explained that there are two Development Areas (DA’s) in the Town of Shelburne. Annually Trustees review Development Areas across the Board’s jurisdiction. On April 24, 2012 Trustees approved Planning’s 2012/2013 Development Area School Assignments (PLN:12‐06). This report maintained the North East Shelburne DA assignment to Centennial Hylands ES. It also established that a West Shelburne DA be created and assigned to Hyland Heights ES. 3
New Shelburne Elementary School Boundary Review – Report #3 In Scenario 1, the boundary for the new Shelburne elementary school encompasses the North East Shelburne Development Area (DA). This DA contains the Greenbrook Village subdivision which could begin construction before the end of 2012. The boundary for the new school is effective when it opens in September 2013. Planning staff will need to delete the North East Shelburne DA in the 2013/14 Development Area Report. Map 1 – Development Area Location Map 6.0 IMPLEMENTATION TIMELINES The new Shelburne Elementary school is to open in September 2013. FDK started at Centennial Hylands ES in 2011. Hyland Heights ES is scheduled to have FDK in September 2012. Staff has reviewed the enrolment projections for Hyland Heights ES for the 2012/13 school year and has determined that all the students can be accommodated. 7.0 STUDENT TRANSPORTATION Wellington‐Dufferin Student Transportation Services (WDSTS) determined that all of the students within the new Shelburne school boundary are within a 1.6 km radius. This is the minimum distance criteria used for students in JK‐Grade 1. Following the new school boundary decision, WDSTS will review and confirm the walking routes for students. 4
New Shelburne Elementary School Boundary Review – Report #3 8.0 COMMUNICATION PLAN The following is the communication plan for the remainder of the review:  Report #3 will be presented to trustees, media and public gallery at the regular meeting of the Business Operations Committee, to be held at 7 p.m. on June 12 in the Cafetorium at Centre Dufferin District High School in Shelburne. The public has been invited to attend through letters and newsletters.  Comments received by the Staff Boundary Review Committee up to and including May 27 (the cut‐off date) will be published on the boundary review’s web page.  Boundary Review Report # 3 will be posted on the boundary review’s web page on Friday June 8, 2012. Print copies will also be available upon request from the school offices of Hyland Heights E.S. and Centennial Hylands E.S.  There will continue to be a link to the web pages for the review on the Board’s home page, and the homes pages of Hyland Heights and Centennial Hylands.  Updated information on the final delegation opportunity (June 26 Board Meeting) and the delegation process will be provided on the boundary review webpage.  Community members may continue to sign up for email alerts when significant new content is added to the website.  A media release will be prepared and sent to local newspapers and radio and TV outlets following the board decision on June 26.  Once the Board has made a final decision, the decision will be summarized on the Board’s web pages and included in the monthly Board Highlights. 9.0 NEXT STEPS  Business Operations Committee At:Centre Dufferin DHS, Shelburne 7:00pm June 12, 2012 Staff presentation ‐ Final Boundary Review Report Opportunity for delegations  Board Meeting At: Board Office, Guelph 7:00pm June 26, 2012 Board Decision ‐ Final Boundary Review Report Opportunity for delegations 5
APPENDIX A BOUNDARY MAPS Map 1 - Scenario 1 - Staff Recommended Scenario - Effective Sept 2013
S DR
OAD 124
ILLIP
COUNTY R
PH
COL
10
HWAY
HIG
Summerhill
SUSAN ST
OWEN SO
UND S T
Hyland
Heights ES
F ID
DL
Greenbrook
Village
E PA R K LN
New
School
Site
O
M
EN
RD
WANSBURGH WAY
DR
GREENWOO
D ST
ROBERT ST
West
Shelburne
DA
FIRST AVE E
MAIN ST E
HIGHWAY 10/89
JK-8 Boundary
for New School
UGDSB Planning Dept., May 2012
T
S IM O N
Centennial
Hylands ES
COUNT
Y RO
AD 1
School Location
ANDREW ST
S
Legend
VICTORIA
ST
1
MAIN ST W
0
0.125
0.25
0.5 km
Map 2 - Scenario 1 - Staff Recommended Scenario - Regional View - Effective Sept 2013
AD
LIN
E
NE
15TH SID E ROA D
D
2N
LIN
RIVER R D
RD
E
S
10TH
W
AY
E
SW
H
7T
New Shelburne
School Boundary
LIN
E
LIN
AD
E
SW
4TH LINE
H
4T
5TH LINE
SW
RO
DE
19
5TH SIDEROAD
10
LIN
TH
1 0 SW
E
LIN
I
0S
30
COUNTY RO
AD
12 4
TL
3RD LINE
17
2ND LINE
W
Hyland
Heights ES
Boundary
AD
RO
ELANCTHO
N
UN
CO
TY
SIDEROAD
MULMUR-M
ER
AD
COUNTY RO
AD
ID
O
ER
GH
HI
-PRO TON
TL
SW
0S
27
D
OA
H
8T
MELA NCTH
ON
E
0
28
D
SI
PRINCE OF
WA L E
NE
LIN
I
D
2N
0S
26
AD
RO
DE
CENTRE RD
O
ER
H
4T
0
25
D
SI
TY
UN 2 1
CO A D
RO
HIGHWAY 8 9
HIGH W AY 10/89
HIGHWAY 89
30TH SIDEROAD
Centennial
Hylands ES
Boundary
Municipal Boundary
UGDSB Planning Dept., May 2012
10
IO ST
HIG HWAY
HURONTAR
BLIND LINE
TH TL
MONO -AM
ARAN
2ND LINE
11
COUNTY RO
AD
AD 12
Laurelwoods ES
Boundary
COUNTY
RO
6TH LINE
7TH LINE
8TH LINE
9TH LINE
10TH LINE
ER TL
ROAD 10-11
-E AS T LUTH
CONCESSION
AMARANTH
DR
JK-8 Boundary
for New School
25
27 -28
SIDEROAD
D EA
N
School Location
KE
COUNTY ROAD 15
25TH SIDEROAD
COUNTY RO
AD
24 -25
SIDERO AD
21 -22
SIDEROAD
CONCESSIO N ROAD 12-13
Legend
Primrose ES
Boundary
20TH SID E ROAD
0
1
2
4 km
APPENDIX B PUBLIC INFORMATION SESSION Q&A NEW SHELBURNE ELEMENTARY SCHOOL BOUNDARY
REVIEW
PUBLIC INFORMATION SESSION AGENDA:
7:00 – 7:15pm
SIGN IN, OPEN HOUSE
7:15 – 7:45pm
STAFF PRESENTATION
7:45 - 8:15pm
QUESTION AND ANSWERS
8:15 - 9:00pm
OPEN HOUSE
Opportunity to review displays and ask questions of
Staff Committee members
PLEASE LEAVE COMPLETED BLUE COMMENT SHEETS AT SIGN IN TABLE
Question and Answer Session:
Q: Are the enrolment projections for 2021 taking into consideration all potential developments, or just the Green
Brook development?
A: The 2021 projection has taken into consideration all developments in the municipality that are currently filed.
Q: Have there been any thoughts around grandfathering the grade 8 students?
A: Grandparenting students was not included in the projections, but historically the board has allowed
grandparenting of grade 8 students. In this situation, the grade 8’s would have to stay together as a group –
either all (grade 8) students are grandparented or all go to the new school. There might not be a viable grade 8
program if the class is split between the two schools. Trustees will make the final decision, and they will take their
lead from what the community requests.
Q: How will the 325 students that are to go to the new Shelburne elementary school be spread over the grades?
A: Staff can get the grade by grade information for you, however based on the projections prepared there are
enough students by grade to ensure program viability.
Q: Are there any issues with having the site ready?
A: Our intention is to open the school in 2013.
Q: Is there any talk of another high school down the road?
A: As of today’s projections, there seems to be no need for another secondary school. There is still space at
Centre Dufferin DHS currently. There would need to be 500-700 more secondary students in the area to justify
construction of a new secondary school.
Q: Currently there are 2 ½ grade 6 classes at Hyland Heights – will they be split into two schools?
A: When staff figures out school boundaries, they review class size to see if it works. Also students from new
developments will be taken into consideration.
Q: Will teaching staff from Hyland Heights be transferred to the new school?
A: The collective agreement needs to be followed. Staff that have been laid off from Hyland Heights will be placed
at the new school, based on seniority and teaching qualifications. If there are still openings, teachers from other
schools could request to transfer in.
Q: Will there be air conditioning at the new school?
A: The Capital Projects department will bring a report to the board regarding the design of the new school, with
mechanical specifications.
Q: Do you have a site plan?
A: The school will be located near the south end of the site, with a bus loading zone, and the play area will be
behind the school.
Q: Will there be access from Olde Village Court to the school site?
A: There will most likely be a pedestrian gate for students.
APPENDIX C PUBLIC FEEDBACK New Shelburne Elementary School Boundary Review
Feedback January 17th to May 23, 2012
In order to protect the identity of all individuals who have submitted correspondence with regard to the
New Shelburne Elementary School Boundary Review and in keeping with the Municipal Freedom of
Information and Protection of Privacy Act, all personal information and/or identifiers have been
severed from all recorded communication (i.e. e-mails and letters) prior to distribution. The intent or
message has not been changed.
January 17, 2011
Would it make sense to build a middle school (Gr. 6-8)? Not sure if this was taken into
consideration. Thanks! Parent at Centennial Hylands.
January 31, 2012
Not sure if I read this correctly - I was looking for a BOUNDARY Review and was linked to a New
school Build ? I am wondering what the status is of the Boundary review.
I also have an observation about the proposed layout of the New school ... its seems strange to me
that the library would be located on the second story when all the young small children are being set
up on the first floor. This means all the tiny people will have to climb up and down stars to go to the
library - an accident prone proposition.
February 15, 2012
Has any thought been put into creating a senior public school gr 6-8 in Shelburne? it would also
reduce pressure from overcrowding, begin a graduating experience for students going from grade 56, as well prepare them for entry into high school.
May 4, 2012
The proposed boundary for the new Shelburne school is an excellent solution which will promote safe
walking to school.
May 4, 2012
After reviewing the boundary review I would like to acknowledge that the safety of the children has
truly been taken into consideration. Personally having children that I drive in to school everyday I see
so many dangerous situations due to kids having to cross major traffic (i.e. Owen Sound St) these
boundaries eliminate that. The boundary's for all schools are in the best interest of the children which
should be any school boards top priority. Also the rural areas are effective and properly distributed. I
hope the boundary stays this way.
1