HHES Parent Council Meeting Minutes
Thursday December 6, 2012
In Attendance: Lynda McDougall, Wendy Wicks, Charity Pigeau, Linda Cruikshank,
Andrea Chantree-King, Andrea Carson-Pedri, Rachel Kelly, Kelly Elderfield, Sue
Trowell, Christine Janes, Kristen McDonald, Karen Dopson,
November’s Minutes were approved by Karen Dopson, seconded by Rachel Kelly
Old Business:
1. Spirit Wear Sales: Only 46 orders were placed, not as great as Parent Council
had hoped. There seemed to be a lot of confusion as to how to place the orders
as the order form had gone home on the back side of “Hawk Talk” which isn’t
always read. Some parents also didn’t want to order clothing with HHES logo on
it if their child(ren) will be moving to the new school next year. The total profit
made was $317.40 (with an additional 10% on top of that from the company who
supplied the Spirit Wear – total to be announced when Charity is provided with
that dollar amount) The $317.40 will go into the general playground fund which
will be shared with the new school and the 10% donation will go into the
corporate donations playground fund which will remain with HHES for the new Jr.
playground
2. Mabel’s Labels – Parent Council is awaiting the most recent cheque from
previous sales, (August-October 2012). An email was received to inform that
they were behind on issuing their cheques
3. Movie Night (Nov.30) – It went well, lots of fun. There were a few minor glitches
but lessons learned for when Parent Council hosts the next one! There is lots of
candy left over which will be sold next time. All costs were covered. A thank you
card will be sent to Shawnette Crouse, the Event Planner for the Town of
Shelburne for donating the popcorn machine and paper bags for the popcorn.
4. Thank you card was received from the winner of the Boogie-a-thon grand prize
which was donated by Council.
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New Business:
1. Future Movie Night – Parent Council plans to host another movie night in
January or February 2013 provided a date can be coordinated with the Principal
and Vice Principal to provide the required staff supervision. The movie will be
“How to Train Your Dragon.” The movie was chosen by Parent Council from the
“Learn 360” list teachers have access to. These movies are pre-approved to be
shown in large groups.
2. Fundraising: In September 2013 HHES students will be operating as 2 schools in
one if the new school is not ready to open. Students that will eventually move to
the new school will begin the year with the teacher that will move with them to the
new school and students that will remain at HHES will be placed in classes with
their teacher whom will remain at HHES for the year. The new school may or
may not be ready for September 2013 therefore Parent Council discussed the
options of how to fairly distribute the funds raised during 2012/13 since it is
essentially half of the students currently at HHES that will be moving to the new
school and they are helping to raise funds this year.
There are 3 envelopes of funds:
a) General School Council Funds: All monies raised during 2012/13 that are
not donated by a corporation or from a grant sponsorship specifically for the
Jr. Playground. Any funds remaining in the general account by the end of
June 2013, after all the years commitments have been paid will be shared
evenly between Hyland Heights & the new school. The School Council funds
ledger will show a line within the general funds account which is money that
will be kept aside specifically for the new JR playground. When funds are
raised specifically for the JR playground through fundraising efforts by School
Council those funds will be recorded in the ledger under the general account
playground ledger line. As of January 9th, 2013 there is $123.89 in the
playground ledger line within the general funds account; this money and any
money during the remainder of the 2012/13 school calendar year designated
to this ledger line will remain at Hyland Heights and not be shared with the
new school.
b) HHES JR. Playground: We anticipate that funds may be generated through
corporate sponsorships or grants**. Money donated by Corporations or
raised through grants specifically for our new JR playground will remain at our
school.
c) Playground for the New School: We anticipate that funds may be
generated through corporate sponsorships or grants** where the corporations
will allocate the funds specifically for a new playground at the New School.
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**Corporate sponsorships or grants: These funds will be directed to the school
for which they are intended. A corporation may direct funds to Hyland Heights
E.S. playground initiative only or corporations may choose to direct funds to both
Hyland Heights E.S. and the new school. The expressed intent of the
corporation will determine where the funds are allocated.
An estimated cost for the new HHES Jr. Playground is $40 000. It was
discussed that council should approach the Town of Shelburne to see if they
could donate funds to help. KTH and the Wind Farms were also discussed as
possibilities.
3. It is thought that the paper copy of the “Hawk Talk” monthly newsletter isn’t
always read by parents which is resulting in parents not knowing what is going on
within the school; therefore Parent Council is looking into purchasing either an
email or a phone system in order to improve communication with HHES parents.
Sue Trowell will be researching the Synner Voice phone system currently used at
CDDHS and Kristin MacDonald will be researching the Constant Contact email
system. All information will be brought back to the next meeting and the Council
will vote on the best choice to proceed with. The HHES office staff are currently
encouraging parents to supply an email or up to date phone contact to assist with
better communication and to decrease the amount of paper used by the school.
4. Withdrawn Services by Teachers: Teachers are currently unable to collect money
from students due to direction from their provincial federation office; this is
creating a negative impact on Council’s pizza days fundraising. Lots of
discussion took place regarding how to reorganize the upcoming 2 pizza days
without having to involve the teaching staff. It was eventually decided to cancel
and hopefully reschedule the December 19 and January 9 pizza days. This will
be discussed again in January when additional information and possibly more
changes will be known with regards to the Teachers extra services.
5. Shepherd’s Cupboard – it was unanimously decided to donate $200 as is done
annually.
6. Office Admin. Staff appreciation – it was decided to once again purchase three
$25 gift cards from Jelly Craft bakery for the HHES office staff as they are
continuously wonderful to Parent Council and always helpful to assist whenever
they can. The gift cards will be given to Cheryl Hincks, Anna Nunes and Teresa
Llyod.
7. Digital Cameras – The Kindergarten classes asked Parent Council to discuss
whether it was possible for 3 additional cameras to be purchased. It was decided
to hold off making the decision until January 2013 to see where things will be
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financially in light of the need to currently cancel pizza days which is our only
constant flow of income.
8. Walk-way concerns behind the school – It was mentioned by Karen Dopson that
the deterioration of the walk way behind the school, near the fenced in
school/daycare yard was a concern to parents and should be repaired. Lynda
McDougall will look into the issue.
9. Parent Council Voting Process for decision making– When a decision needs to
be made during the meetings a vote will take place among all parents present at
the meeting, majority rules and the decision will be recorded in the meeting
minutes. If an emergency decision needs to be made outside of the monthly
meetings, the Executive council members will vote and majority will rule.
Treasurer’s Report
Chequing Account - $4638.39
Savings Account - $1543.87 ($27.78 from Mabel’s Labels for 2012/13 general
playground funds)
Pizza Day profits for Nov 21 and Dec 5 - $730.06
Movie Night Pizza Profits after Popcorn cost deductions - $91.77 (this will be given to
Tara McCabe for the Christmas Angels program to purchase grocery gift cards for
families in need at our school.)
Principal’s & Vice Principal’s Reports
There was a “walk out” of 40 (out of 125) intermediate students on Tues Dec 4. Both
Denise Heaslip and Lynda McDougall supervised to ensure the safety of the students.
When speaking to them, they discovered that about 20 students stated they walked out
to protest the removal of their extra curricular activities and the rest seemed to just go
along with it. An Orangeville Banner reporter was on site due to a student alerting them
of the walk out.
The reporter was asked to leave the property and it was explained to him that there had
been no permission given by any parents to allow their child’s photo to be taken or for
them to be interviewed. Provincially, teachers have been directed not to engage with
students about what is happening politically or engage them in conversations about the
change in services provided.
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Breakfast Club – this will not be affected by the teachers withdraw of services as it is
run by Tara McCabe who doesn’t fall under the same sanctions as the teachers do.
Milk Tokens – Candice Kitchen has agreed to come into the school once a week to take
care of the orders. An announcement will be made for students to bring their money
down to the lobby for the tokens during first recess.
Dates for 2013 Parent Council Meetings:
January 9
Feb 6
March 6
April 3
May 8
June 5
** PLEASE NOTE THE CHANGE IN THE DATES AND THE MOVE FROM
THURSDAYS TO WEDNESDAYS **
Happy Holidays! Best wishes for a Happy and Healthy New Year!!
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