PLANNING DEPARTMENT PLN: 13‐29 November 12, 2013 File Code #: R02 MEMO TO: Martha Rogers, Director of Education FROM: Jennifer Passy, Manager of Planning Janice Wright, Superintendent of Finance
Emily Bumbaco, Planning Technician
RE: Ponsonby PS Boundary Review – Report #2 Report Classification: INFORMATION BACKGROUND On September 24, 2013 the Board approved PLN: 13‐24 “Ponsonby PS Boundary Review ‐ Report #1” which initiated the boundary review process for Ponsonby PS and Elora PS. ISSUE In accordance with the School Boundary Review Procedures Manual (320‐A), Report #2 is to provide: a) Alternative Scenarios to address the accommodation issues; b) Staff analysis of the alternative Scenarios developed; c) A list of recommended options including justification for the recommendations; d) The proposed timeline for implementation of the boundary changes; and e) A communication plan. RECOMMENDATION 1. THAT memo PLN: 13‐29 entitled “Ponsonby PS Boundary Review – Report #2” be received. RATIONALE See the attached report “Ponsonby PS Boundary Review – Report #2”. PONSONBY PS BOUNDARY REVIEW REPORT #2 Presented to the Business Operations Committee Upper Grand District School Board November 12, 2013 1
1.0
INTRODUCTION The Board approved the initiation of the Ponsonby PS boundary review on September 24, 2013. In accordance with Policy #320 School Boundary Review, the Staff Committee has considered the goals, objectives and constraints of the review which were contained in Report #1 and discussed possible school boundary Scenarios. The Staff Committee has also made a link available on the Board’s website to receive correspondence from the public. The Goals, Objectives and Constraints for this review are: Goals 1. Create a viable boundary or grade structure for Ponsonby PS and Elora PS. Objectives 1. Develop attendance areas or grade structures for Ponsonby PS and Elora PS. 2. Alleviate the overcapacity pressure projected at Ponsonby PS. 3. Minimize the impact on students where transitions are proposed. Constraints 1. There are restrictions to the number of portables that can be accommodated at Ponsonby PS. 2.0 ENROLMENT BACKGROUND 2.1 Ponsonby PS The current On the Ground (OTG) capacity of Ponsonby PS is 190 pupil places. Ponsonby PS received a renovation of two existing classrooms into two purpose built Full Day Kindergarten (FDK) rooms prior to the start of its FDK program in September 2012. Ponsonby PS does not currently have portables on site. A noted constraint at Ponsonby PS is the limit to the number of portables that can be accommodated due to current electrical and septic system capacity limitations. The community of South Ridge, a residential development located south of the Grand River on the west side of Elora, is part of the Ponsonby PS attendance area. Growth in this community is contributing to the projected enrolment increase at Ponsonby PS. South Ridge has approximately 116 units remaining un‐
built. The total enrolment at Ponsonby PS as of the beginning of September 2013 was 157 students. Chart 1 indicates both the historical and projected enrolment growth at Ponsonby PS assuming Status Quo. It also shows the change in the school’s capacity as a result of the facility upgrades to accommodate FDK in 2012. 2
Chart 1 – Ponsonby PS Historical and Projected Status Quo Enrolment Start of FDK
Ponsonby PS
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Elora PS 2.2 Elora PS received its FDK program in September 2013. Elora PS accommodates JK‐6 students from within Elora, as well as Grades 7 and 8 students who graduate from Ponsonby PS, Salem PS and Alma PS. The current OTG capacity of Elora PS is 475 pupil places. The OTG capacity at Elora PS does not include any portable capacity as portables are considered temporary facilities. Currently, there are two portables on site at Elora PS. One portable is in use, and one portable is decommissioned. The enrolment at Elora PS at the beginning of September was 456 students. Chart 2 illustrates both the historical and projected enrolment growth at Elora PS assuming Status Quo. Recently, Staff have been made aware of a potential new residential development in Elora consisting of 350 single family units and beginning as early as 2015. This would add approximately 6 new students per year to Elora PS. While applications have not yet been filed for this development, it is prudent to consider its impact on the enrolment. Chart 2 ‐ Elora PS Historical and Projected Status Quo Enrolment 600
Start of FDK
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3.0 BOUNDARY SCENARIO Shortlisted Scenarios 3.1 Since the presentation of Report #1 (PLN: 13‐24) on September 10, 2013, the Boundary Review Committee has met on two occasions and has been engaged in discussion and Scenario development. The committee discussions considered a total of six scenario options and concluded that there were two viable scenarios to be included in Report #2 and presented to the public. Scenario 1 proposes a grade shift between Ponsonby PS and Elora PS, and Scenario 2 proposes a boundary change between Ponsonby PS and Elora PS. 3.2 Scenario 1 ‐ Staff’s Preferred Scenario In Scenario 1, a grade shift from Ponsonby PS to Elora PS is proposed. In this Scenario Ponsonby PS becomes a JK‐5 school, with students continuing to Elora PS for Grade 6. Grade 6 students currently graduate to Elora PS for Grade 7. In this Scenario, the direction in which the students graduate to is maintained, however they would attend Elora PS one year earlier. Scenario 1 keeps the cohorts intact, by maintaining the current attendance area boundaries at both schools, with an expanded Grade 6 boundary for Elora PS. The maps for Scenario 1 are located in Appendix A, Maps 1‐4 Table 1 and Charts 3 and 4 illustrate the projected enrolments of Ponsonby PS and Elora PS for Scenario 1. Table 1 – Scenario 1 Enrolment Projections School Ponsonby PS Elora PS FDK Capacity
2015 2019 2022 190 475 175‐185 460‐470 205‐215 525‐535 205‐215 575‐585 Chart 3 – Scenario 1 Projections Ponsonby PS Ponsonby PS
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2014 2015 2016 2017 2018 2019 2020 2021 2022
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Chart 4 – Scenario 1 Projections Elora PS Elora PS
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Scenario 1 accomplishes the goals and objectives of this review as outlined at the beginning of this report. The Boundary Review Committee believes that Scenario 1 provides the required enrolment relief to Ponsonby PS, while also maintaining friendships and easing the transition to a new school by keeping the cohort intact. Leadership opportunities for Grade 5 students at Ponsonby PS are also preserved in this Scenario. While Scenario 1 provides the required relief to Ponsonby PS, it should be noted that enrolment at Elora PS will surpass its OTG capacity by 2017, should new development build out as anticipated. Staff will need to monitor the progress of this development closely over the coming years. 3.3 Scenario 2 Scenario 2 reflects a boundary change between Ponsonby PS and Elora PS. In Scenario 2, the Hill Street area (west of Bridge Street and the South Ridge subdivision) is reassigned from Ponsonby PS to Elora PS. 12 students resided in this area in the 2012/13 school year. In Scenario 2, all students who reside within the reassigned area will attend Elora PS, instead of Ponsonby PS. The maps for Scenario 2 are located in Appendix A, Maps 5‐7 Table 2 and Charts 5 and 6 illustrate the projected enrolments of Ponsonby PS and Elora PS in Scenario 2. Table 2 ‐ Enrolment Projections: Scenario 2 School Ponsonby PS Elora PS FDK Capacity
2015 2019 2022 190 475 185‐195 455‐465 220‐230 515‐525 220‐230 565‐575 5
Chart 5 – Scenario 2 Projections Ponsonby PS Ponsonby PS
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Chart 6 – Scenario 2 Projections Elora PS Elora PS
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Scenario 2 accomplishes some of the goals and objectives of this review outlined in Table 1 of this report. Scenario 2 does not provide as much relief to Ponsonby PS as offered by Scenario 1. Scenario 2 will see Ponsonby PS require one to two portables by 2019. As was previously noted, electrical and septic capacity constraints at Ponsonby PS remain an important consideration. 4.0 IMPLEMENTATION TIMELINES Ponsonby PS is expected to begin experiencing enrolment pressures by 2015. As such, the Committee is recommending that any grade level or attendance area changes become effective September 2015. Parent/Guardian feedback will be obtained at the Public Information Session regarding Scenario preference and implementation considerations. 6
5.0 TRANSPORTATION CONSIDERATIONS In Scenario 1, Ponsonby PS students who are eligible will be bussed to Elora PS for Grade 6 as they would be for Grades 7 and 8. In Scenario 2, students in the reassigned area who are eligible will be bussed to Elora PS. A more complete analysis of transportation eligibility will be completed by Service de transport de Wellington‐Dufferin Student Transportation Services (STWDSTS) prior to the 15/16 school year, once a Scenario is confirmed by the Board. 6.0 COMMUNICATION PLAN This Communication Plan focuses on giving the public an opportunity to be fully informed of the Scenarios, and to continue to provide input to the Staff Committee.  Report #2 will be posted on the Board’s website on November 8, 2013  Report #2 will be presented to the Business Operations Committee on November 12, 2013.  A Public Information Session will be held in the gymnasium at Ponsonby PS on November 14, 2013 from 7:00‐9:00pm.  A letter will be sent home to parents and guardians of Ponsonby PS and Elora PS students, informing them of the release of Report #2 and to solicit attendance at the Public Information Session. The letter will also be shared with the Township of Centre Wellington.  Newspaper ads for the Public Information Session will be developed and booked.  A media release will be sent to local newspapers, radio stations and TV stations. 
Web pages in the Planning Department section of the Board website will be updated and will include links to the report, letters and other documents as required. 
Information on delegation opportunities will be included with a link to the web page outlining delegation requirements. 
The Boundary Review web page is promoted on the home page of the Board’s website, and the home pages of Ponsonby PS and Elora PS, with links to the Planning Department web pages. 
The Planning Department web page includes a form that gives community members the opportunity to sign up and receive email alerts when significant new content is added to the site. 
The submission form for receiving community input is included on the website with the response deadline (December 1, 2013). o
This feedback will be shared on the website without attribution. Due to time constraints and staff resources, individual responses cannot be provided. This information will be posted with the form. A PDF version of the comment form, which can be printed and dropped off at Ponsonby PS, Elora PS or the Board office will be available. 7
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The Public Information Session will provide another vehicle for communication to the community, and an opportunity for the public to provide comments (comment sheets), and discuss the Scenarios with staff and the local trustee. A final Communication Plan will be included in the Final Boundary Review Report. 7.0 NEXT STEPS  Public Information Session November 14, 2013 Ponsonby PS, Gymnasium 7:00pm‐9:00pm  Public Input Deadline December 1, 2013  Final Boundary Review Report Distribution December 6, 2013  Business Operations Committee December 10, 2013 Staff presentation of Final Boundary Review Report Opportunity for delegations  Board Meeting December 17, 2013 Board Decision related to Final Boundary Review Report Opportunity for delegations Additional opportunities for delegating at Standing Committee and Board meetings include:  November 26, 2013 Board Meeting 8
APPENDIX A MAPS OT
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TO
WELLINGTON RD 2
2
Legend
School
N
RD
Ponsonby Boundary
86
Attendance Area
WELLINGTON RD 51
Reassigned
NOTE: This map is for reference purposes only.
It is subject to change.
UGDSB Planning Dept., October 2013
Document Path: S:\Planning\Boundary reviews\Ponsonby PS - 2013\Reports\Scenario 2 - Ponsonby PS JK-6.mxd
0
1
2
4 km
Elora PS JK - 6 Attendance Area
Scenario #2
GERRIE RD
STANLE
Y
WA
GRAH
J
STE
VE
N
CUTHBERT ST
WE
WELLESLEY ST
JOHN ST
ION ST
AM ST
COLBORNE ST
PATRICK B
L VD
UN
EAST MILL ST
EY
RV
A
H
R
VE
RD
REYNOLDS RD
Legend
School
Elora Boundary
T ST
FINNIE LN
MCGOWAN ST
DR
FIRST LINE
OBER
Attendance Area
SR 6 N
Document Path: S:\Planning\Boundary reviews\Ponsonby PS - 2013\Reports\Scenario 2 - Elora PS JK-6.mxd
To be Reassigned
CANR
NOTE: This map is for reference purposes only.
It is subject to change.
UGDSB Planning Dept., October 2013
ST
RI
SPENCE
R
HEAL EY ST
ST
FISHE
R
H
Area to be reassigned from
Ponsonby PS to Elora PS
LA
AR
G
UT
SO
CLA R K
PARK RD
E ST
CL
N ST
YORK ST E
AL
LE
N
U TTI
GI
LK
ISO
N
GILKISON ST
ST
BROKEN FRONT PATH
MCN
AB
ST
WATE
R ST
SPEERS RD
HILL ST
L SON CRES
NG DR
WELL
INGTO
N ST
ST
ORIA S
T
HIGH
VICT
WELLINGTON RD 7
G O URLAY RD
C
ST W
MARY ST
CHURCH ST
OANNE CR
RONALD ST
T
ES
YORK
IRVINE ST
AQUA ST
ELORA
THOMAS BLVD
DR
LLINGTON DR
KERTLAND ST
ERB ST
MELVILLE ST
DAVID ST E
MOIR ST
RES
YC
S
CR E
SOPHIA ST
S T MI L
LS
T
CARLT
ON PL
CLYDE
ST
WELLINGTON RD 21
NIEL
DA
BRIDGE ST
PR
IC
E
MATHIESON ST
WI
W
ROSS
ST
GEDDES ST
S
ST
JA
ME
WALSER ST
ES
SMITH ST
ST
W
PRINCESS ST
DAVID
GEDDES ST
NORTH
ST
SOUTH ST
OK R
D
DR
EMILY ST
KEATIN G
BRO
D
GR
MIDD
LE
CL EG
MA R R
QUEEN ST
Map 6
0
0.25
0.5
1 km
7
10
GE
ST
MAPLETON
GE O
R
EIGHTEENTH LINE
W
EL
11
FOURTEENTH LINE
TWELFTH LINE
SIXTEENTH LINE
ELIN
T LIN
E
FIRS
E
ELIN
ES B
AS
JO N
N
LINE
TTY
BEA
IN
LL
THIR
LINE
N RD
16
OND
G TO
SEC
TH
IR D L
WE
INE
T
RE S
SH O
GA R
T
ST S
D ST
T LA N
ST
TH
TOWE
R
WEL
LIN
ST N
AV ID
ST D
GE S
T
BRID
N RD
7
G TO
WEL
LIN
D LIN
E
IE R
D
GE R
R
E ST
IRVIN
DE
S S
T
GED
SC O
T
PH S
L INE
GUE
L
H LIN
30
School
SR
Municipal Boundary
Elora PS
0
H LIN
E
E
R TH
FO U
ON RD
2
FIFT
Legend
H LIN
L INE
D LIN
E
THIR
W ELLI NG T
GUELPH-ERAMOSA
23
Document Path: S:\Planning\Boundary reviews\Ponsonby PS - 2013\Reports\Scenario 2- Elora PS JK-8.mxd
E
R TH
FO U
TL
FIFT
N RD
29
G TO
WEL
LIN
E
ELIN
ES B
AS
N RD
22
26
LL R
D
S
SR 6
GTO
RA XA
30
LLIN
27
WE
A-G AR
AF
14
JO N
SR 6
N
6
WA Y
GH
ENNOTVILLE
C AM
P BE
E
LINE
OND
HIG HWAY 6
ST N
E LO RA
W
T LIN
E
FIRS
W
E
L INE
R TH
SEC
13
24
X
12
31
H LIN
E
11
V III
IX
N RD
51
10
32
TH L
INE
ERAM OS
8
HI
E
H LIN
E
ES B
AS
JO N
WELLINGTON RD 7
WELLINGTON RD 8
D LIN
E
THIR
W
TH L
INE
EIG H
RG R
D
N BE
WEIS
E
FO U
V
9
SIXT
N IN
L INE
28
N RD
39
6
R TH
29
G TO
NO
18
Assigned to Elora PS
2
25
WEL
LIN
NR
D
N
E
ING
TO
W
TH L
INE
W E LL
UN K
EIG H
3 L I NE R D
7
RD
15
11
8
INT
16
12
9
E
BELWOOD
LAKE
3
SPL
17
13
ST
4
HA
IV
III
II
14
10
E A VE
1
C
32
EIGHTH LINE
SIXTH LINE
33
22
19
I
BELS
YD
5
LINE
FI R ST
9
ON R D 1
GT
6
OND
SR 15
2
IV
XVI
V
XV
EIG H
G TO
X IV
V
0
I
UGDSB Planning
Dept., October
2013
25
8
5
VII
WEL
LIN
SR 10
RNE
2 2 is for reference purposes only.
NOTE: This map
It is subject to change.
2
FO U
4
VI
17
29
0
8
ST ANDREW ST W
I II
SIXT
16
ARISS
SEC
IV
3
I
15
86
19
10
2
14
23
21
1
12
6
7
10
SR 1
9
4
RD
RD
16
II
RD
T
15
III
18
II
9
ON
OO
T LIN
E
I
13
6E
EF E
R
14
IV
ST
RD
G TON
RD
L IN
ER
R IV
U TH
SO
2
SR 1
S
20
SR 1
GT
SF
FIRS
SR 1
CO L
BO
ST
8
LIN
OW
IL L
6
CEN
TRE
W E L L7 I N G T O N
EL
W
CR
4
TM
EL
W
3
SR 4
0
SR 20
SR 1
5
19
2
5
V
SR 1
E AS
1
SR 1
17
18
C
ELORA
21
INVERHAUGH
SR 1
XIII
18
B
W
XII
XI
17
N RD
18
SALEM
N
TO
SR 5
20
6
I
G TO
RD
G
LIN
EL
0
TL
21
5
II
11
12
16
WEL
LIN
RD
EEL
23
1
4
III
10
15
OOK
O L-P
3
7
9
SR 1
13
14
EBR
NICH
2
6
IV
1
A
MIDD
L
28
1
5
V
H RD
N RD
17
24
4
VI
SR 1
NOA
G TO
25
3
WEL
LIN
26
SR 21
PEE
L
ST E
SR 25
5
1
RD 1
7
2
SR 5
29
27
LIN G
TO N
20
WE L
A
RD
9
SR 9
B
A LE
10
SR 30
19
R AD
SR 19
10
18
SR 20
F LO
D
30
17
R
NS
R
31
16
TTO
SR 19
15
15
YA
N
34
14
SR 19
TO
35
13
SR 19
G
E
20
12
SR 18
SR 18
SR 18
LI
N
SIXT
X
9
PARKER
WELLINGTON RD 12
Map 7
XIX
XVIII
XVII
XVI
XV
XIV
XI
XII
XIII
Elora PS 7 - 8 Attendance Area
IX
VII
VI
V
V III
Scenario #2
1
OUSTIC
2
4 km
2