Upper Grand District School Board
Business Operations Committee
Minutes
June 10, 2014
The Business Operations Committee of Upper Grand District School Board met on
Tuesday, June 10, 2014, in the Board Room at 500 Victoria Road North, Guelph,
Ontario commencing at 7:00 p.m.
The Chairperson, Trustee Cooper presided, and the following Trustees were present:
Bailey, Borden, Busuttil, Fairbairn, Gohn, Moziar, Topping, and Waterston along with
Student Trustees Brown and Dong.
Present from the Administration were Dr. M. C. Rogers, Director of Education, together
with Superintendents Benallick, Lindsay, Slater, Talbot, and Wright, Communications
Officer McFadzen, Administrative Officer - Communications Weidmark, Executive
Officer of Human Resources Rose, Student Success Lead Zen, Planning Manager
Passy, Operations Officer Scinocca, and Manager of Operations Veit.
Approval of Agenda
Trustee Fairbairn moved that the agenda be approved as printed.
The motion carried.
Approval of Minutes
Trustee Bailey moved that the minutes of the meeting of May 13, 2014 be
approved as printed.
The motion carried.
Declarations of Conflict of Interest
There were no declarations of conflict of interest.
Strategic Plan
Facilitator Walpole presented the report of the Board Strategic Planning Committee, on
behalf of the co-chair Trustee Busuttil. Mr. Walpole noted that the committee ensured
that there was alignment with both the Ministry of Education’s goals and those goals
identified in the Board Improvement Plan for Student Achievement. He advised that the
statements would be discussed further at the meeting scheduled next week.
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Recommendation # 1
Trustee Borden moved that:
1.
The “Report of the Strategic Planning Committee” dated June 10, 2014,
be received.
2.
The Board approve the Vision, Mission Statements, Principles and
Goals as described in the draft version of the document.
The motion carried.
Facility Naming Committee
As a result of input received during the meetings of the Settler’s Creek Re-naming
Committee, it was suggested that the Education Centre in Orangeville be re-named.
Superintendent Lindsay suggested that a committee be created to consider the renaming of the Orangeville Education Centre, and that the process be similar to renaming a school. Trustees agreed. Volunteers will be requested at the June Board
meeting.
Recommendation # 2
Trustee Topping moved that a committee be created to consider the re-naming of
the Orangeville Education Centre.
The motion carried.
2012/2013 Ontario Green Energy Reporting
Operations Officer Scinocca advised that, under the umbrella of the Ontario Green
Energy Act, Ontario Regulation 397/11, “Energy Conservation and Demand
Management Plans” requires that school boards must, by July 1, 2013, report and
make public 2011 energy consumption and ghg emission data, by July 1, 2014, update
annual energy consumption and ghg data, develop and make public an energy
conservation plan, report energy consumption data annually and update the energy
conservation plan every 5 years. Mr. Scinocca explained in great detail the energy
consumption and greenhouse gas emissions report, which identified each site, the
building square footage, the number of portables, and total energy consumption which
was converted to the equivalent ekWh/square foot for each energy usage. He
discussed demand, targets, measures in place to reduce energy, and five-year plans.
Trustees expressed their thanks for all the work done on this project, and for the clear,
precise, and thorough presentation.
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Recommendation # 3
Trustee Moziar moved that the report entitled “2012/2013 Ontario Green Energy
Reporting” (CP:14-02), dated June 10, 2014, be received.
The motion carried.
Resignations and Retirements
Executive Officer of Human Resources Rose presented the Retirements report dated
June 10, 2014.
Recommendation # 4
Trustee Waterston moved that the Retirements report dated June 10, 2014, be
received, with thanks.
The motion carried.
Health and Safety Report
Executive Officer of Human Resources Rose provided a verbal update on Health and
Safety. She noted that a training chart will be available later this month which identifies
Ministry of Labour requirements and will be distributed to all Principals and
Superintendents. She noted that the concussion protocol is now ready, and that the
Science and Technology polices are scheduled to go to Board for approval at the end of
June, 2014. Student passports are unified and finalized. Ms. Rose advised that the
review of the safety procedures is ongoing, and once completed, it will be posted on the
web portal.
Recommendation # 5
Trustee Gohn moved that the verbal report on Health and Safety be received,
with thanks.
The motion carried.
Student Trustee Update
Secondary Curriculum Leader Bender announced that she had the pleasure of working
with student Trustees Kaitlin Brown and Kelly Dong. With great support and
enthusiasm, Ms. Bender supported the student Trustees in the planning and
implementation of the Secondary Student Senate Conference. Both student Trustees
expressed their sincere thanks for Ms. Bender’s input and assistance. Highlights of the
conference were discussed and clips of the conference were shown through a video
presentation. As the video held a strong message of empowerment, and self-esteem,
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the messages can benefit many students and staff in the system. Therefore, it will be
shared with principals through family of schools meetings. Prevailing trends and
concerns were identified by students through a survey. These included but were not
limited to social media, teacher awareness of after school time commitments from
students for employment or extra-curricular activities, anxiety, and lack of motivation.
As the student Trustees ended their term, they had some advice for incoming student
Trustees: continue to increase student awareness, share how student voices can be
heard to make a difference, ensure a proper platform to voice concerns in a
professional manner, and to continue the relationship with OSTA-AECO. Sincere
thanks were expressed from Kaitlin and Kelly for their knowledge gained, professional
opportunities, growth, respect, and an amazing journey. Trustees expressed their
thanks to the student Trustees for an outstanding job, and wished them both well in their
future endeavours.
Recommendation # 6
Trustee Fairbairn moved that the verbal report from Student Trustees, be
received, with thanks.
The motion carried.
Other Business
Technology
Director of Education, Dr. M. C. Rogers suggested that a couple of Trustees work
together with Senior Administration to determine technology requirements for incoming
Trustees. Arrangements could be made to purchase the equipment before August of
this year. Trustees Borden and Moziar volunteered.
In Camera
Adjournment
Trustee Waterston moved that this Committee adjourn at 9:00 p.m. to report to
the Board.
The motion carried.