UPPER GRAND DISTRICT SCHOOL BOARD
BUSINESS OPERATIONS COMMITTEE
MINUTES
2013 10 08
The Business Operations Committee of Upper Grand District School Board
met on Tuesday, October 8, 2013, in the Board Room at 500 Victoria Road North,
Guelph, Ontario commencing at 7:00 p.m.
The Chairperson, Trustee Waterston, presided, and the following Trustees
were present: Bailey, Borden, Cooper, Fairbairn, Gohn, Moziar, Schieck and
Topping, along with Student Trustees Brown and Dong.
Present from the Administration were Dr. M. C. Rogers, Director of Education,
together with Superintendents Benallick, Talbot, and Wright, Communications
Officer McFadzen, Administrative Officer Communications Weidmark, Executive
Officer of Human Resources Rose, Operations Officer Scinocca, Manager of
Planning Passy, and Manager of Operations Veit.
APPROVAL OF AGENDA
Trustee Fairbairn moved that items 8, 14, and 15 be removed and that the
Agenda be approved as amended.
The motion carried.
APPROVAL OF MINUTES
Trustee Schieck moved that the Minutes of the Meeting of September 10,
2013 be approved as printed.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
OPEN SESSION
DELEGATION
Jeremy Urwin, on behalf of Rockwood Centennial PS and Eden Mills French
Immersion Parents, advised that the two year agreement for 48 grandfathered
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French Immersion Rockwood PS students to attend school in Guelph, ends this
school year. He advised that, due to attrition and families moving, only 21
grandfathered students remain. Mr. Urwin requested an extension in time to enable
these 21 students currently enrolled in grades one through six to be grandfathered
and continue their schooling in Guelph to the end of grade 12. He advised that he
represented a very dedicated parent group working collaboratively with staff and
parents to have a very positive impact on the communities they are involved in, both
at King George PS and Rockwood PS. Trustee Cooper thanked the committee for
their hard work with both communities. She advised that on the 22nd of October, at
the next Board meeting, she will place a notice of motion of reconsideration.
TRUSTEES’ RESPONSE TO DELEGATION
Trustee Waterston explained the process to reconsider a motion. She
advised that the notice of motion of reconsideration would be placed at the October
Board Meeting and the discussion will take place at the November Board meeting.
Therefore, she noted that there will be no further discussion on that motion until
November.
JAMES MCQUEEN PS BOUNDARY REVIEW – REPORT # 1
At the September 27, 2011 Board meeting, Trustees passed a motion
approving the Full Day Kindergarten (FDK) Capital Plan which was reviewed and
approved, in principle, on June 26, 2012. Manager of Planning Passy advised that,
as a result of enrolment pressures at James McQueen PS and the limited ability to
construct additional pupil places on that site, a review of the French Immersion (FI)
and Regular Track (RT) grade structure and boundaries is necessary. Trustees
were presented with a report outlining criteria and enrolment data supporting the
need for a boundary review of James McQueen PS, J. D. Hogarth PS and John
Black PS. Trustee approval was requested and granted for the commencement of
the boundary review process.
RECOMMENDATION # 1
Trustee Gohn moved that this Committee recommend to the Board THAT:
1.
memo PLN:13-25 entitled “James McQueen PS Boundary Review –
Report # 1” be received,
2.
the Board approves the initiation of the James McQueen Boundary
Review, and
3.
Trustees adopt the schedule shown in Appendix A of report PLN:13-25,
as the proposed timeline for the boundary review process necessary to
establish the boundaries and grade structures for James McQueen PS,
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J. D. Hogarth PS and John Black PS.
The motion carried.
APPOINTMENT OF EXTERNAL MEMBERS TO THE AUDIT COMMITTEE
Superintendent Wright advised that the Ontario Regulation 361/10, Audit
Committees was released in September of 2010. The Audit Committee is to be
comprised of three Trustees, and two external members. In December 2010 the
Board appointed Bruce Robinson and Steven Routenburg to the Audit Committee
for a three year term ending November 30, 2013. It was proposed that both Mr.
Routenburg and Mr. Robinson be appointed for a second three year term. Trustees
endorsed the proposal.
RECOMMENDATION # 2
Trustee Schieck moved that this Committee recommend to the Board THAT:
1.
the report “Appointment of External Members to the Audit Committee”
(Finance #2013-29) dated October 8, 2013 be received, and
2.
the Board appoint Bruce Robinson and Steve Routenburg to the Audit
Committee as External Members to serve for a term of three years
ending November 30th, 2016.
The motion carried.
RESIGNATIONS AND RETIREMENTS
Nil report.
HEALTH AND SAFETY REPORT
Executive Officer of Human Resources Rose advised that the first Joint
Health and Safety team building meeting resulted in very positive initiatives and
focused on the development of strategies and processes to ensure that schools are
compliant with Ministry of Labour regulations. She was proud to report that the
Ministry of Labour inspected Wellington Heights SS which passed in all accounts,
without any Ministry of Labour orders issued. She noted that the Joint Health and
Safety Team did a lot of work to ensure future Ministry of Labour inspections are
positive and that, from a Health and Safety point of view, the Board is in good
shape. Trustees thanked the committee for moving the Board forward into full
compliance.
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RECOMMENDATION # 3
Trustee Fairbairn moved that this Committee recommend to the Board that
the verbal report on Health and Safety be received.
The motion carried.
IN CAMERA
ADJOURNMENT
Trustee Borden moved that this Committee adjourn at 8:00 p.m. to report to
the Board.
The motion carried.