UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, MAY 28, 2013
AGENDA
Boardroom – 7:00 p.m.
1.
OPENING PRAYER OR READING – Trustee Cooper
2.
CONDOLENCES
3.
GOOD NEWS
4.
CONFIRMATION OF THE AGENDA
Moved by _________________, Seconded by ________________,
Moved that the agenda be confirmed as printed.
5.
DECLARATIONS OF CONFLICT OF INTEREST
6.
APPROVAL OF THE MINUTES OF THE BOARD MEETING HELD,
APRIL 23, 2013
Moved by ________________, Seconded by _________________,
THAT the Minutes of the Board meeting held April 23, 2013 and the
Minutes of the Committee of the Whole meeting held immediately prior to
the Board meeting be approved as printed.
7.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE
OF THE WHOLE IN CAMERA
Moved by _________________, Seconded by _________________,
THAT the business transacted by the Committee of the Whole in camera
be now ratified by the Board.
8.
MOTION TO RISE AND SIT IN COMMITTEE
Moved by _________________, Seconded by _________________,
THAT the Board rise and sit in Committee of the Whole, with the
Chairperson presiding.
Board Agenda – May 28 2013
9.
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DELEGATIONS
Instrumental Music Program – Elora Public School
1.
Mr. Lloyd Phillipps
Sir Isaac Brock Grade 7/8 Feasibility Study
1. Renee Chumbley
2. Paul McDonald
3. Pam Grimwood
4. Peter McAlpine
5. Theresa Barras
6. Cindy Gibson
10.
TRUSTEES’ REPONSE TO DELEGATION
11.
PROGRAM COMMITTEE MEETING
A. Minutes of May 7, 2013
Moved by __________________________
THAT:
1.
the verbal mental health update be received.
2.
the verbal Environmental Portfolio updates report be received
3.
the report on the sustainable agriculture program at Centre
Wellington DHS be received.
4.
the report entitled, “April 26-27, 2013 OPSBA Board of Directors
Meeting,” dated May 7, 2013, be received.
5.
the Student Trustee Report be received.
12.
BUSINESS OPERATIONS COMMITTEE
A.
Minutes of May 14, 2013
Moved by __________________________
THAT:
1. the verbal Hydro Energy Savings report be received.
2. a) the report entitled “Naming of New Elementary School in East
Guelph, dated May 14, 2013 be received.
b) the new school be named “John Galt Public School.”
3. a) the report entitled: Student Trustees 2013-2014, dated 2013 05 14
be received.
b) the Upper Grand District School Board approve the selection of
Kaitlin Brown, Student Trustee for rural schools, and Kelly Dong,
Student Trustee for urban schools for 2013-2014.
4. the report, PLN: 13:13, “Elementary Identified Schools Report – 20132014” dated May 14, 2013 be received.
Board Agenda – May 28 2013
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5. the report, PLN: 13:13, “Secondary Identified Schools Report – 20132014” dated May 14, 2013 be received.
6. the report, Resignations and Retirements (Appendix A and B) dated
May 14, 2013, be received.
7. The verbal Health and Safety Report be received.
13.
SPECIAL EDUCATION ADVISORY COMMITTEE
A. Minutes of May 15, 2013
Moved by
14.
_________________________
POLICY MANAGEMENT COMMITTEE
A. Minutes of May 7, 2013
Moved by
_________________________
THAT:
1.
Policy 503 Safe Schools be approved as amended.
15.
CHAIRS’ COMMITTEE
A. Minutes of May 7, 2013
Moved by
_________________________
THAT:
1.
the Trustee Expenses Report as at April 30, 2013 be received.
2.
the Director’s Annual Appraisal Report be received.
3.
The process for Trustee expenses be approved.
16.
2012 2013 INTERIM FINANCIAL REPORTING AS AT MARCH 31, 2013
17.
NEW SOUTH GUELPH PUBLIC SCHOOL (ZADUK PLACE) PROJECT
APPROVAL REPORT, CONSTRUCTION TENDER AND FINAL
PROJECT BUDGET
18.
NEW ORANGEVILLE PUBLIC SCHOOL (SETTLERS’ CREEK)
PROJECT APPROVAL REPORT, CONSTRUCTION TENDER AND
FINAL PROJECT BUDGET
19.
RESIGNATIONS AND RETIREMENTS
Board Agenda – May 28 2013
20.
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BOARD CORRESPONDENCE
A. Moved by ______________________________
THAT the Board Correspondence dated May 28, 2013 be received.
21.
TRUSTEE QUESTIONS AND REPORTS
22.
DATES OF FUTURE MEETINGS
Moved by _____________________________
THAT the June 2013 schedule for Board and Standing Committee
Meetings be approved as follows:
i. Program Committee – June 4, 2013
ii. Business Operations – June 11, 2013
iii. Regular Board Meeting – June 25, 2013
Moved by _____________________________
THAT the Dates of Future Meetings dated May 28, 2013 be received.
23.
MOTION TO RISE AND REPORT TO THE BOARD
Moved by ______________________________
Moved that the Committee of the Whole rise and report to the Board.
24.
RATIFICATION OF BUSINESS
Moved by ________________ Seconded by ______________
THAT the business transacted by the Committee of the Whole be now
ratified by the Board.
25.
ADJOURNMENT
Moved by _______________ Seconded by ___________________
THAT the Board adjourn and this meeting now close at XXX pm.