Mortar Board Chapter Meeting
October 11, 2012
The president opened the meeting at 10:03 and the attendance was taken.
Those present: Katherine Genzink, Danielle Portfleet, Casey Baxter, Elizabeth Bilquist, Allie Hylen,
Irma Cruz, Madalyn Muncy, Kyle Sutton, John Zona, Lydia Thornbug, Jessica Wells, Carly Nelson,
Stephanie Nelson, Wayne Titus, Mark Donkersloot, Davis Vanderveen, Tessa Angell, Matthew Smith,
Derek Blok, Leah LaBarge, Pete Lawinger, Sarah Lidgard, Ariana Cappuccitti, Shelby Schulz, Alicia
Curtis, Aaron Sayfie, Ashley Bauman, Amy Gagliardi, Daniel Owens, Hanna Ogawa, Ellen Milroy,
Charles Patcheck, Dr. Portfleet, Mr. Pocock, Andreana Rosnik, Nicole George
Those absent: Sam Tzou
I. Book Drive: John Zona--October 13-November 15
A. Current Status
1.
mailed out over 2000 letters, have $2,320 made so far
2.
at Homecoming will have book drive
3.
possibly 4 people present, until game starts
B. Obstacles
C. Help?
II.
Last Lecture Series: Leah LaBarge--October 24
A.Current Status
1.
Cole and Schoonveld agreed
2.
have reservations made
3.
Oct. 24 set, have title
a) NEED TO DISTRIBUTE POSTERS
B. Obstacles
1.
need to call video services – get speakers set up
2.
What to give them?
a) donate somewhere in name of speaker?
C. Help?
III.
CASA Pumpkin Carving: Matt Smith--October 24 and 30 (REAL DATES
ACTUALLY OCT. 30/31!!!)
A.Current Status
1.
Dates actually Oct. 30/31 – Tuesday and Wednesday
2.
got a farmer to donate 100 pumpkins, will get them the Sat. before
3.
in Hallway in Phelps
4.
could reserve rooms to store
B. Obstacles
1.
where to put pumpkins
C. Help?
1.
need 3 volunteers to run event
2.
3-5 pm, cut tops off pumpkins, help kids, then clean-up
3.
2 people Tuesday, 1 person Wednesday
a)Irma, Mark – Tuesday
b)Aaron – Wednesday
c) will need to wear costumes HA!
IV. Mortar Board Awareness Week: Stephanie Nelson--November 12-16 (NEED TO
CHANGE TO THE WEEK OF THE 26TH)
a. Current Status
1.
week of the 26th, right after Thanksgiving Break
a) want something going on every day
b) wear shirts during week, on Radio, maybe Bingo
c) go to dorms
d) do information session
e)
where to have the table with banners
b. Obstacles
i. figure out how to do bar codes
a. look online
ii where to do Bingo?
a. maybe Phelps
c. Help?
1. people go Wednesday night door-to-door
2. Bingo helpers
3. will get sign-ups going
4. Relay for Life: Ariana Cappuccitti--November 9-10
a. Current Status
i. almost at 100%
ii. relayforlife.org/hopecollege.mi
b. Obstacles
c. Help?
i. continue to sign-up and fundraise
ii. corporate sponsors need to decide to donate by next Friday
iii. make checks out to American Cancer Society
5. International Thanksgiving Dinner: Hana Ogawa--November 11
a. Current Status
i.
ii.
iii.
iv.
v.
made reservation – November 11
got all details from last year’s chair
will talk to Phelps sometime this weekend to confirm venue
working on flier – done by sometime next week, next meeting
will give 4-5 weeks in advance
b. Obstacles
i. how much money will be received for activities?
1. thank-you notes, cards
2. $100-150 ish
ii. ask the President and Mrs. Bultman about butter
iii. send emails to faculty members – international
1. recommendations for faculty?
iv. how to get reimbursement
v. butter (ate with dinner roles), started crafts, eat dinner, finish crafts, write thank
you notes
vi. estimate of number of students?
c. Help?
i. need 5 volunteers who come before, give instructions, etc
1. ask for volunteers for next meeting
2. would like many to be there
3. will be from 5-7 pm
6. CASA Stocking Stuffing: Amy Gagliardi--November 29
a. Current Status
i.
ii.
iii.
iv.
would like to come Dec. 3 and 4 to distribute stockings
Nov. 29 is when we will all stuff
have 94 kids but subject to change
toys pretty cheap
b. Obstacles
c. Help?
7. Friendship Prom: Alicia Curtis--December 4
a. Current Status
i. need to contact Friendship house
ii. have cookies to go
iii. contact Bultmans
b. Obstacles
c. Help?
i. need help with decorating, especially because not as much time to set-up
ii. will need many there
8. KIVA: Jessica Wells
a. Current Status
i. countries all over, men and women, wide variety
ii. focused on women in Central and South America
1. continue to focus on women, particularly in developing countries because
keys to building communities
b. Obstacles
i. how to get $200?
1. send to KIVA
c. Help?
9. Nursing Student: Allie Hylen
a. Current Status
i. can write to her any time
ii. representative of Mortar Board
iii. took picture and sent
b. Obstacles
i. need to leave room for translation
ii. confused about set-up
iii. info on program but not sure how to contact her
c. Help?
10.
General Announcements
a. Selection Day: February 12
i. will get food
ii. takes a long time
iii. no class interference, homework, exam
iv. likely begin around 6
b. Mortar Board Resources
i. Tess and Alicia work in Events and Conferences
1. let them know because can just do it for you
ii. Madalyn – part of anchor and publishing