Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Progress Report 1997–2003 Cape Town TB Control A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town Progress Report 1997–2003 Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control • CONTENTS FOREWORD ........................................................................................ii Acknowledgements ............................................................................. iv List of acronyms .................................................................................. iv 1 INTRODUCTION ................................................................................ 1 2 BACKGROUND .................................................................................. 1 3 3.2 3.3 3.4 3.5 3.6 3.7 MONITORING AND QUALITY ASSURANCE ......................................... 2 Reporting............................................................................................ 3 National Electronic TB Register ............................................................. 3 Sub-District Reviews ............................................................................ 4 Training .............................................................................................. 5 TB Treatment Wheel............................................................................. 5 Community-based DOT Programme .................................................... 6 4 4.1 4.1.1 4.1.2 4.1.3 4.1.4 4.1.5 4.1.6 4.2 4.2.1 4.3 4.3.1 4.3.2 4.4 4.5 4.6 TB PROGRAMME PERFORMANCE ........................................................ 7 Case Finding Indicators ....................................................................... 7 Case Loads......................................................................................... 7 Incidence Rate (Case Detection Rate) ................................................... 9 Types of TB.......................................................................................... 9 Bacteriological Coverage................................................................... 11 Case Detection Initiative ................................................................... 13 New and re-treatment rates ............................................................... 14 Case Holding Indicators ................................................................... 15 Smear Conversion Rate ..................................................................... 15 Treatment Outcome Indicators ........................................................... 16 New smear Positive Cases.................................................................. 16 Re-treatment Smear Positive Cases ..................................................... 17 Community Dot Coverage ................................................................. 18 Voluntary Counselling and Testing for TB ............................................ 19 Sputum turn around times.................................................................. 19 5 TB AND HIV/AIDS/STI INTEGRATION................................................. 20 6 6.1 6.2 6.3 THE COST OF TB TREATMENT .......................................................... 21 Laboratory costs ................................................................................ 21 Drug costs ....................................................................................... 22 Total costs ......................................................................................... 22 7 CONCLUSION ................................................................................. 23 ©2004 The information contained in this publication may be freely distributed and reproduced as long as the source is acknowledged and it is used for non-commercial purposes. This publication is also available on the internet http://www.hst.org.za i Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control • FOREWORD TB is one of the major contributors to the burden of disease in Cape Town with a 66 % increase in the number of reported TB cases over the last six years. Western Cape Provincial Department of Health and the City of Cape Town are committed to the effective control of TB, which is one of the key priorities. It is recognised that HIV/AIDS epidemic does impact significantly on this increase. Notwithstanding the increased incidence of TB, the TB Control Programme in the region has continued to make improvements. This is being achieved by a concerted effort at every level of the health services. The high burden sub-districts, Khayelitsha, Nyanga and Oostenberg account for half of the TB caseload and have contributed significantly to these achievements. In 2002 Athlone, South Peninsula and Tygerberg West sub-districts achieved cure rates of above 80 %. Site B clinic in Khayelitsha treats over double the number of TB patients than any other clinic in Cape Town and still managed to achieve a cure rate of 72 %, 2 % higher than the district average. This fine performance is proof that good results can be achieved in spite of huge caseloads and should inspire other facilities. Valhalla Park was the best performing clinic with a cure rate of 98 % for 2002. The main reasons underlying the success of the programme include: • A good information system that identifies problem areas and enables the programme to focus its efforts • Strong partnerships between City Health, Metro District Health Services, NGOs and communities • Dedication and commitment of health personnel and community-based workers • Strengthening the capacity of the programme at facility level, including training and support Healthcare 2010 framework of the Department places a big emphasis on strengthening the Primary Health Care services. There is also a great emphasis on expanding community-based services. Senior management will continue to equitably resource, encourage and support the high burden sub-districts in the year ahead. The Integrated District Health Plan and the Integrated Development Plan (IDP) of Cape Town includes HIV/AIDS and TB as a key priority and it is part of the strategy to build cohesive, self-reliant communities. The recent government decision to provide anti-retrovirals means a significant investment in Primary Health Care and this provides an exciting opportunity to further strengthen TB control. By exploring synergies with the HIV/AIDS programme, more active TB case finding is one of the potential benefits. TB is responsible for a third of all deaths in HIV infected people. In the light of a dual HIV/TB epidemic, we cannot become complacent and allow our gains to be reversed. The challenge for us all is to maintain the momentum and redouble our efforts to increase case detection. This will require a higher index of suspicion and a lower threshold for doing appropriate TB investigations. By bringing TB under control an important contribution will be made to the fight against HIV/AIDS. ii Our congratulations and thanks go to all our staff, to the NGO’s who have assisted us and to the community members who have contributed their time and effort. Dr Ivan Toms Director Health: City of Cape Town Dr Lawrence Bitalo Director: Metro District Health Services Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Progress Report 1997–2003 The challenge ahead is to continue to identify best practices that make the most of our available resources and to integrate the provision of care. We remain focused on our goals to strengthen performance management and to promote accountability. iii Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control • ACKNOWLED G E M E N T S Appreciation is expressed to facility staff, TB NGO’s and community treatment supporters for their co-operation and hard work, to the sub-district TB/HIV coordinators for their commitment and dedication in improving TB Control and to the clinical specialists for their continued technical support and guidance. The support and leadership provided by City Health, Metro District Health Services and Provincial Managers has underpinned these achievements. This publication has been made possible through the combined efforts of the Metropole TB Working Group and the Metropole TB/HIV Information Task Team. Our grateful appreciation to Dr Neil Cameron from Community Health Department at University of Stellenbosch for his support and clinical expertise in refining the content of this document. We thank Natalie Leon and Peter Barron from Health Systems Trust for the final editing and for facilitating the publication of this document. • LIST OF ACR O N Y M S AIDS ARV BCH COCT CPD DOTS DOT DPM ETBR HIV INH IUATLD LA MDHS MDR WC-NACOSA NGO NHLS NTCP TB PGWC STI VCT WHO Acquired immuno Deficiency Syndrome Anti Retroviral Brooklyn Chest Hospital City of Cape Town Continued Professionl Development Directly Observed Treatment Strategy Directly Observed Treatment DP Marais Hospital Electronic Tuberculosis Register Human Immuno Deficiency Virus Isoniazid International Union Against Tuberculosis and Lung Disease Local Authority Metro District Health Services Multi Drug Resistance Western Cape -Networking Aids Community of South Africa Non-Governmental Organisation National Health Laboratory Service National TB Control Programme Tuberculosis Provincial Government of the Western Cape Sexually Transmitted Infection Voluntary Counselling & Testing World Health Organisation iii Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Progress Report 1997–2003 • MAP OF CAP E T O W N M E T R O A R E A 29 iv Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control 1. INTRODUCTI O N The reported incidence of tuberculosis (TB) in the Western Cape, particularly in Cape Town, continues to be amongst the highest in the world, complicated and exacerbated by the HIV/AIDS pandemic. Effective management of TB remains one of the key principles of Provincial and Local Government health services. The increasing recognition that HIV is fuelling the TB epidemic in high HIV prevalence populations and that TB is a leading cause of HIV-related morbidity and mortality, has led to broad multisectoral strategic plans to guide the response to both pandemics. ! In Cape Town, TB Control has improved significantly. This report provides an overview of TB control from 1997 to 2003. The purpose of the report is: • To document the progress of the TB Control Programme in the district over the past seven years • To acknowledge the outstanding contribution made by all involved in the TB Control Programme, particularly the staff working on a daily basis with people suffering from TB • To highlight the resources and systems required for the provision of adequate TB services • To stimulate discussion with other interested parties who can contribute and enrich our efforts to improve TB Control in South Africa • To inform and influence health policy and planning decisions in TB control. It is intended that future reports will be integrated to include HIV/AIDS and STI indicators. This will be the last TB report according to the eleven sub-districts and future reports will be according to the new eight sub-districts, which means that subdistrict profiles will change. The Metropole TB Working Group would welcome discussion on this report and invites readers to e-mail responses to: • Judy Caldwell (jcaldwel@pgwc.gov.za) • Virginia Azevedo (Virginia.Azevedo@capetown.gov.za). For detailed sub-district data, please contact the authors. 2. BACKGROUN D The Provincial Administration (PGWC) funds primary health care services rendered by Local Authorities (LA), which includes earmarked funding for TB laboratory investigations, TB drugs, NGO Community DOTS programmes and partial funding of sub-district TB/HIV co-ordinators’ salaries. PGWC Metro District Health Services (MDHS) has overall responsibility for supporting, monitoring and evaluating the TB Control Programme. HIV/AIDS, STI and TB activities have been integrated in all eleven-health sub-districts in the region. 1 Progress Report 1997–2003 • The National Health Laboratory Service (NHLS), situated in Green Point is responsible for all TB bacteriology services. TB diagnostic services are provided at almost all points of contact with health professionals. The key tool for evaluating diagnosis, treatment and outcomes of TB patients is the TB register. TB patients are registered at 100 reporting units: 96 LA Clinics; two TB hospitals, Brooklyn Chest Hospital and DP Marais Hospital, and two correctional facilities, Pollsmoor and Goodwood Prisons. TB treatment is supervised at 121 treatment points, with additional community-based support provided through a network of community DOTS supporters managed by three TB NGOs. The new National TB Control Programme Guidelines were introduced in June 1996. A National Electronic TB Register (ETBR) was introduced in January 2003, replacing previous reports. ! PROGRAMME OBJECTIVES The five essential elements of World Health Organization’s DOTS Strategy have been expanded to include HIV-related and drugresistant forms of TB. a. A commitment at both political and service level to strengthen the human and financial resources to make TB control effective b. Access to sputum bacteriology for case detection among persons with symptoms of TB c. Standardized treatment under direct observation, which includes harnessing support in the community and workplace d. Uninterrupted supply of fixed dose combination drugs, free of charge to all TB patients e. Recording and reporting system enabling assessment of the outcomes of each patient and the programme at district level (Source: An Expanded DOTS Framework for Effective Tuberculosis Control, WHO/CDS/TB 2002.297) The DOTS strategy focuses primarily on improving the cure rate in new infectious patients, but the experience is that outcomes for all categories of TB patients improve in the process. DOTS is now accepted worldwide as the gold standard for the management of TB, given current tools. DOTS has been shown to: • Reduce TB mortality and morbidity • Prevent the development of drug resistance • Accurately measure and improve TB programme performance. Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town Sixteen sub-district TB/HIV/STI coordinators have been appointed to provide training and mentoring to facility staff; and to monitor and evaluate the quality of services. 3. MONITORIN G A N D Q UA L I T Y A S S U R A N C E The programme is monitored according to World Health Organization (WHO) and International Union Against Tuberculosis and Lung Disease (IUATLD) accepted definitions. These definitions include case finding, case holding and treatment outcome indicators. 2 Locally, not only is progress of TB control evaluated on a quarterly basis according to the defined indicators, but also through regular and timely feedback sessions to staff, through sub-district programme reviews and ongoing training. Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Progress Report 1997–2003 The TB Control Programme is one of the health programmes where progress can accurately be monitored and evaluated. There are defined indicators, clear end points and a well worked out monitoring system that can be applied at facility and sub-district level. 3.2 Reporting Both MDHS and LA health services take an active interest in order to ensure that data is accurate, complete and feedback to management and facilities is timely. Over the last three years, quarterly reports have been completed and collated for all eleven sub-districts within three weeks of the end of the quarter. Subdistrict TB/HIV coordinators present this information at the quarterly Metropole TB Information Meeting, which offers an opportunity for immediate scrutiny, discussion and feedback. This forum generates a better appreciation of the data amongst staff, helping them to interpret and use the information to address the problems they identify. Except for the Correctional Services information, good reporting rates have been maintained. In 2003 the forum was expanded to integrate quarterly reporting on HIV/AIDS and STI information. The WHO DOTS Strategy aims at curing 85% of new smear positive cases, this is the level at which the epidemic is brought into decline. The usual reaction from staff was that the target was unachievable as they had little influence over the adherence behaviour of patients. When examining the outcomes by facility it became apparent that some clinics were achieving rates of 80%+ whilst others were below 50%. On closer inspection, it was found that factors like the level of poverty, gang activities and nurse workload did not determine this difference in outcomes. It seemed that those nurses who were willing to do whatever they could to keep patients on treatment (for example, trying different tactics and not giving up) had much better results. Simple steps like getting sputum at the end of treatment, moved a large percentage from treatment completed, to cure. Finding out what happened to transferred patients and ensuring all patients had a recorded outcome also tended to boost cure rates. To encourage staff, a number of changes were introduced in 2000: • Reports produced were automated and standardised (DHIS - TB Tool). • A minimum number of key indicators were used to monitor progress, allowing more time to be spent on analysis of the data down to facility level. • Regular and prompt feedback given to clinic staff in each district with a system of incentives to recognise achievements. • Peer review and problem solving to address under-performance by setting clear targets and identifying “quick-wins”. 3 Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control 3.3 National Electronic TB Register The ETBR was implemented in all sub-districts in Cape Town in January 2003, with data backdated to July 2002. There are advantages to the introduction of the ETBR namely: • Standardisation of reporting, allowing comparability of data nationally and internationally. • Cohort analysis matching case finding, smear conversion and treatment outcome reports. • Patient listings are a useful programme management tool to trace patient outcomes. The ETBR also has drawbacks, mostly due to the software not being flexible. • It does not allow for any changes, for example, adding and deleting of reporting units or change of district boundaries. • Standard reporting generators do not allow easy interface with other software programmes. More advanced analysis requires the use of the Epi-Info statistical package, which is a rare skill. • Codes used are also limiting as patient listings do not allow for the separation between failure, completion or cure. • There are no smear conversion standard patient listing reports and no report on smear negative/culture positive cases. • The register is district based and does not allow focussing on individual clinics. Detailed clinic-based performance reviews are essential for pinpointing areas to improve the TB programme performance. • Regional co-ordinators have no access to facility data in order to make comparisons across the district. The following should be considered for an updated version of the ETBR. • More flexible software to allow local changes such as changing of district boundaries, addition or deletion of reporting units • Better interface with other software for more in-depth analysis • Increasing the data elements which could be extracted for standard reports, e.g. positive cultures, treatment commencement times 3.4 Sub-District Reviews External sub-district programme reviews allow for a more in-depth evaluation of programme activities, which is not possible through the analysis of routine data alone. From 1999 to 2002 eight TB Programme sub-district reviews were conducted for the purpose of: • Identifying barriers to effective implementation of TB Control in the sub-districts • Working with staff to propose solutions for the problems encountered • Developing a shared vision and joint planning amongst all role-players in the subdistrict. Initially facilities viewed these external reviews with much scepticism. At first staff felt threatened, but with feedback provided in a positive manner, emphasizing strengths, specific action plans and achievable targets, staff came to welcome the interventions. 4 Progress Report 1997–2003 • 3.5 Training District TB/HIV co-ordinators have been trained to understand the data and turn it into meaningful information; this was later extended to include area and facility managers. They learnt to prepare and implement action plans to strengthen the programme based on available data. PGWC Human Resource Department created a post for a trainer to take over all clinical training for both TB and HIV/AIDS programmes. An integrated TB/HIV/STI clinical course for all professional nurses is currently being developed. Regular CPD accredited training sessions on the epidemiology and clinical management of TB continued to be held to update knowledge and skills of general practitioners and medical officers employed by health services. Ninety-six doctors attended the four sessions conducted in 2003. The Paediatric and Community Health Departments of Stellenbosch University made significant contributions to these sessions. 3.6 TB Treatment Wheel Research has shown that a well-informed patient is more likely to adhere and complete treatment if adequately counselled and fully informed of what to expect during the course of treatment. To assist with this task, a TB Treatment Wheel was designed as an easy guide for staff to calculate the key dates for follow-up sputum checks and to emphasise these to the patient. This facilitates the process of direct interaction with the patient, by illustrating the “TB treatment journey” patients will undergo to get to the end of treatment. Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town The participation of TB/HIV co-ordinators in these reviews was an extremely useful learning experience, which resulted in sharing of best practices across the subdistricts. TB/HIV co-coordinators continued to do internal reviews of their individual clinics using the tools developed. 5 3.7 Community-based DOT Programme An important element of the WHO DOTS Strategy is the support and encouragement offered to TB patients for the entire 6 – 8 month duration of treatment, where patients are directly observed taking their medication. Non-governmental organisations (NGOs) recruit, train and supervise members of communities to function as treatment supporters for TB patients. Three TB NGO’s, TB Care, Santa Cape Town and Santa Western Cape, deliver community-based treatment to TB patients in Cape Town. PGWC and LA fund community-based DOT programmes according to agreed funding norms based on TB caseloads per district and funding excludes NGO infrastructure costs. ! The main functions of treatment supporters are to: • Observe treatment and record compliance • Support and encourage patients to continue treatment • Follow up on patients who do not attend for treatment • Remind patients of clinic appointments and sputum checks • Create awareness about TB in the community • Refer TB suspect cases to health services for investigation The quality of the relationships at a local level and the clarity with which roles and responsibilities are articulated are key to the success of community DOT initiatives. A clear model for managing community-based TB care had to be developed. This included identifying the key treatment milestones of TB treatment, the necessary quality checks, and monitoring and evaluation mechanisms to ensure standards. City Health has funded WC-NACOSA, a networking and mentoring NGO, to assist the NGO’s with capacity building in management, financial accountability and supervision of DOTS supporters. Workplace DOT, another form of community-based TB treatment, allow TB patients to remain economically active whilst completing treatment, removes barriers to treatment, reduces absenteeism and it reduces the risk of transmitting infection in the workplace. A local NGO, TB Care, currently meets with employers, provides health education about TB and acts as a link with the workplace treatment supporter. Progress Report 1997–2003 Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • The TB treatment wheel is double sided, on one side of the wheel are the key dates for first time TB patients while on the other side are the key dates for retreatment patients. Staff have found the treatment wheel very useful, especially as it helps remind them to close the gap between completion and cure. As one staff member commented: “The Wheel saves me valuable time and reminds me of all the things I need to tell a TB patient.” (For copies of the Treatment Wheel, contact jcaldwel@pgwc.gov.za) 6 Progress Report 1997–2003 LESSONS LEARNT Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • • Accurate data, disaggregated to facility level, has enabled us to identify problems and to address these quickly. A limited number of key indicators were used to monitor progress, allowing more time for analysis of the data at facility level. • Quarterly information meetings are an opportunity not only for presenting information, but also offers a conducive environment for co-ordinators to interact, understand and internalise what the data is saying. • The changeover to the ETBR had to be carefully managed and it included temporarily running a parallel paper system, to ensure continuity in monitoring. The ETBR is not an end in itself, but merely a tool to support districts and facilities to improve TB Control. • Where information officers are responsible for capturing TB data electronically, partnerships with the TB/HIV co-ordinators need to be enhanced to promote understanding of the indicators on the one hand and of the software on the other. • Programme reviews provide useful insight into barriers impeding programme performance. These insights cannot be obtained by only analysing routine data. • The TB programme needs to clearly articulate quality standards for community based DOTS programmes and assist in building the capacity of NGOs. It requires strong management, administrative and financial systems. 4. TB PROGRAM M E P E R F O R M A N C E 4.1 Case Finding Indicators 4.1.1 CASE LOADS A total of 22,999 cases were reported in 2003 (Table 1). This is an increase of 66% in seven years, reflecting a growing population, migration, improved case detection and an increased burden of disease. Table 1: Total Number of TB Cases Registered 1997 – 2003 YEAR 1997 New TB cases registered 13,870 CURE RATES 65% 1998 1999 2000 2001 2002 2003 14,970 15,769 17,244 18,361 20,950 22,999 66% 64% 70% 73% 70%* ** *New definitions used for two quarters **Cure rates for 2003 will only be available by the end of 2003 7 Figure 1: Case Load and Incidence Per Sub-district - 2003 Cape Town TB Control • Of the cases identified in 2003, three sub-districts - Khayelitsha (19%), Nyanga (15%) and Oostenberg (13 %) carry almost half the burden. This translates to Khayelitsha supervising 2,473; Nyanga 1,890; and Oostenberg 1,611 TB patients on an average day. To make an impact on TB outcomes, these districts should receive an appropriate share of resources and support. Figure 2: Increase In Sub-district TB Caseloads 2000 - 2003 Patients A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Progress Report 1997–2003 As shown in Figure 1 the burden of disease is not shared equally between the different sub-districts. Increases in TB caseloads have been experienced across all sub-districts but mainly where the HIV epidemic is highest. The highest increase in caseloads has been in Khayelitsha with 66%, with a 30% increase in Nyanga. However, in Helderberg, the sub-district with third highest HIV prevalence the caseload only increased by 15%. The apparent high increase in South Peninsula and Blaauwberg in 2002 and 2003 can be attributed to the inclusion of data from the hospitals and correctional services in these sub-district datasets due to the implementation of the ETBR. 8 In spite of 66% increase in the total TB caseload over the past seven years, when population growth is accounted for, the TB incidence rate has only increased by 30% over this period, with a high of 678/100,000 population in 2003 (Table 2). Table 2: Incidence (Case Detection) Rate 1997 - 2003 Year All TB* 1997 1998 1999 2000 2001 2002 2003 13,870 14,970 15,769 17,244 18,361 20,950 22,999 Case-detection Rate /100 000 Population1 All TB 521 520 530 562 581 638 678 New Smear + Cases 6,089 6,639 7,262 7,761 8,769 8,853 Case-detection Rate /100 000 Population New Smear+ TB 212 223 237 247 266 261 4.1.3 TYPES OF TB The proportion of Pulmonary TB (PTB) cases appears to have remained fairly constant at 72%. Primary TB decreased from 15% to 9% due to a change in definition of primary TB from <13 years to < 7 years. Extra pulmonary TB (ETPB) has increased from 12 to 16% over the last 4 years. Figure 3: Patterns of TB 2000-2003 Percentage Progress Report 1997–2003 • 4.1.2 INCIDENCE RATE (CASE DETECTION RATE) Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town In 2003, approximately 2.3% (N = 539) of all newly registered TB cases were initially treated in hospitals (BCH 1.6% & DPM 0.6%). Only, 0.5% (N = 112) of TB patients were registered for treatment in correctional facilities. This does not reflect all detected cases from Pollsmoor Prison due to non-submission of data. Representations to those in charge at Correctional Services have to date not resulted in significant improvement. This is of some concern, as TB tends to spread especially rapidly in prison. 1 1996 Census Data, adjusted according to Dorrington 9 Figure 4: Primary TB Per Sub-district 2000 –2003 Patients There are large variances in the percentage of children registered for treatment in the different sub-districts. It is difficult to determine whether these variances are due to an over or under-diagnosis of TB in children. With the exception of Khayelitsha and Nyanga there seems to be a decreasing trend in the number of Primary TB cases reported. The change in the primary TB definition (from TB <13 years to currently TB < 7 years) has disrupted previous trends making it difficult to interpret changes. Extra-pulmonary Tuberculosis The numbers of extra-pulmonary TB cases have increased by 187% over the last four years. As expected this trend reflects the HIV epidemic with the highest number of reported cases being in Khayelitsha and Nyanga. The increases in Blaauwberg and South Peninsula during 2003, is due to inclusion in the sub-district hospital data (BCH & DP Marais respectively). Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Progress Report 1997–2003 Primary Tuberculosis The high burden of childhood TB results from recent transmission and reflects the level of TB within the adult population. The prevention of childhood TB disease depends on early diagnosis and cure of infectious adult cases and chemoprophylaxis of their contacts < 5 years. Recent audit of TB files in the Nyanga sub-district showed that very few contacts <5 years are being traced and provided with prophylaxis. This is an area that needs more attention. 10 Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town Patients • Progress Report 1997–2003 Figure 5: Extra Pulmonary TB per Sub-district 2000 –2003 Multi-drug Resistant Tuberculosis The emergence of multi-drug resistant TB (MDR) is potentially the most serious aspect of the TB epidemic. MDR TB refers to TB, which is resistant to the first line TB drugs, Isoniazid and Rifampicin. As with other forms of drug resistance, MDR TB is a largely a result of shortcomings in the delivery of the TB Control Programme in the following areas: • Prescription of chemotherapy • Management of drug supply • Patient management • Patient adherence In 1990 a specialist MDR clinic was established at Brooklyn Chest Hospital to manage all MDR patients in the region. It is gratifying to note that according to a recent survey conducted by the MRC in 2001, the Western Cape has the lowest rates of MDR TB in the country, with reported rates at the same level as in 1995: 1% of new cases and 4% of retreatment cases. MDR TB is difficult and expensive to treat, with success rates at best only just under 50%. In 2002 the Western Cape adopted the DOTSPlus strategy and is enrolling MDR patients on the National DOTSPlus study being conducted by the MRC. In 2003, a total of 301 new MDR TB cases were identified in the district, with 107 of these being enrolled in the National DOTSPlus study. 4.1.4 BACTERIOLOGICAL COVERAGE Bacteriological coverage gives an indication of the basis for diagnosis. Up until 2002, over 90% of pulmonary TB cases were bacteriologically confirmed (80% smear positive and 10% smear negative/culture positive); 1% of TB cases were started on treatment with negative bacteriology and 5% of cases commenced on treatment on clinical grounds without bacteriology being done. 11 Progress Report 1997–2003 • Percentage With the introduction of the ETBR, Primary TB is now included in the definition of Pulmonary Tuberculosis resulting in a drop in the proportion of smear positive cases and an increase in bacteriology “not done/no bacteriology” category. Figure 7: PTB - Sputum Results prior to the initiation of treatment 2003 No smear Smear -ve Smear +ve As from 2003, in line with reporting of results in other countries, only three categories are accounted for bacteriology, prior to the initiation of treatment: smear positive, smear negative and no smear. It is therefore unfortunately not possible to distinguish the number of patients who were commenced on treatment due to a positive culture as opposed to those commenced on treatment solely based on signs and symptoms. Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town Figure 6: PTB - Sputum Results Prior To Initiation Of Treatment 1998 – 2002 12 Percentage Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control Figure 8: PTB - Sputum Results Prior To Initiation Of Treatment Per Sub-district, 2003 An increase in the proportion of smear negative/culture positive TB in HIV negative patients would indicate improved/early case finding. Looking at smear positive rates across districts, it is noted that Helderberg has the highest smear positive rate of 73% while Central and Athlone have the lowest rates, both at 57%. 4.1.5 CASE DETECTION INITIATIVE WHO recommends that 10 smears for 1 positive (10% smear positive rate) should be expected in a well functioning programme in HIV-negative patients. The MRC survey 2001–2002 reported that an average 4,8 smears were analysed for every smear positive case (21% positive rate).2 From data received from NHLS in 2002, 187,850 sputum smears were examined for TB bacilli, of which 30,681 smears were positive, a rate of 6.1 smears to find one positive, (16.3% positive rate). Data received for 2003 from NHLS reported a total of 218,088 sputum smears were examined; 38,705 were positive. A rate of 5.6 sputum smears to find one positive (17.7% positive rate). The very high smear positive rates are indicative of poor case finding activities. This is due to health workers’ delay in making a diagnosis (low degree of suspicion, lack of integration of care with missed opportunities for diagnosis and strict application of TB diagnostic algorithms), patients presenting very late in the course of their disease, or a combination of all of the above. In an effort to improve case finding activities, a new sputum request form was implemented. With the NHLS as the single source of data, very useful information about suspect investigations has emerged. For example, in 2003, in Khayelitsha the smear positive rate for suspects investigated was 4.2 smears investigated to find one positive (24% positive rate). Positive rates range from a low of 20% to a high of 35%. 2 MDR survey 2001-2002 Pre-final Report November 2002. MRC 13 In Khayelitsha CHC’s contributed only 15% towards suspect investigations, whilst in South Peninsula CHC’s contributed only 7.7%. This is surprising, given that sick adults usually access respiratory care at CHC’s. This indicates there are many missed opportunities at CHC’s to investigate suspects and diagnose TB earlier. Figure 9: Khayelitsha & South Peninsula: Percentage of Suspect Investigations September 2003 – February 2004 Percentage Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control By contrast, in South Peninsula sub-district, the smear positive rate for suspects investigated was 7.8 smears investigated to find one positive (13% positive rate). Nevertheless, two South Peninsula facilities had positive rates above 20%, which shows that is important to look at variations between individual facilities within a sub-district. Khayelitsha has three times the incidence of TB and treats three times the number of TB patients compared to South Peninsula, yet investigate fewer suspects. Feedback has been provided to staff in Khayelitsha, designed to get them to have a higher threshold of suspicion for investigating suspects (widening the definition of a TB suspect). Trends will be monitored monthly to see if there are any changes in practice. This initiative needs to be expanded to all sub-districts if rational differential case finding targets are to be set. 4.1.6 NEW AND RE-TREATMENT RATES About 33% of TB cases reported being previously treated for TB, a proportion that has remained fairly constant until last year when the primary TB cases added to pulmonary TB resulted in a 4% decrease of the percentage of retreatment cases. Cape Town reported rates of retreatment cases (including relapses/reactivation and re-infection) tend to be higher than reported for the rest of the country (14% reported nationally in 2002 by TB registration system). International studies have shown that a detailed history often reveals rates of retreatment comparable with rates reported in Cape Town. 14 Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control Table 3: PTB New and Re-treatment Cases Year All PTB New Cases Re-treatment 1997 10,212 67% 33% 1998 10,986 65% 35% 1999 11,485 67% 33% 2000 12,558 67% 33% 2001 13,233 67% 33% 2002 16,394 68% 32% 2003 19,157 71% 29% LESSONS LEARNT • Sub-districts (and facilities) with the largest TB caseloads should receive the appropriate share of resources and support. • To prevent childhood TB, we need to trace children contacts of infectious adult cases and provide prophylaxis to children < 5 years. • Closer co-operation is required with Correctional Services to increase the effectiveness of TB control in prisons. • Monitoring smear negative/culture positive TB will become an important aspect of TB Control as the HIV epidemic matures. • In areas with high TB incidence, staff should have a much higher index of suspicion for investigating TB suspects. Budgets should accordingly be allocated to facilities to support the increased investigation of suspects. • The cost of missed and delayed diagnosis in terms of epidemic increase far outweighs the amount saved in limiting the budget for laboratory investigations. 4.2 Case Holding Indicators 4.2.1 SMEAR CONVERSION RATE Smear conversion rates are said to be a fairly accurate predictor of cure rates and provide quicker feedback on programme performance than cure rates. Smear conversion rates are reported at the end of the intensive phase (two or three months of treatment). These results are available within 6 months of starting a patient on treatment, whereas cure rates are only available after 12 months. Poor smear conversion rates may reflect inadequate treatment and failure to convert, but more commonly means that a sputum smear has not been taken or reported on at the end of the intensive phase. The sharp drop in smear conversion rates from Quarter 4 2002 is be attributed to the strict parameters set in the National ETBR. The ETBR does not accept a result entered later than 70 days after commencing treatment. This only allows staff 10 days leeway to send off specimens and receive results to be reported on. By making staff more aware of these new and stricter parameters, it is hoped that smear conversion performances will improve. The TB Treatment Wheel can assist with plotting of sputum due dates. 15 Progress Report 1997–2003 • Percentage LESSONS LEARNT • In order to improve smear conversion rates, sputum specimens have to be obtained within 10 days of the due date. • By ensuring conversion sputums are taken and results recorded will result in closing the gap between cure and completion rates. 4.3 Treatment Outcome Indicators 4.3.1 NEW SMEAR POSITIVE CASES During the period 1997 to 1999, despite considerable efforts made, little change was noted in treatment outcomes with average cure rates of 65% and interrupter rates of 21%. This caused both clinic staff and management to believe that 85% cure rates were not possible in field conditions. With the new approach adopted in 2000 (see 3.Monitoring Quality Assurance) cure rates improved to 70 and 73%. Interrupter rates decreased to 16% in 2000 and 14% in 2001. In 2002 with the implementation of the new definitions of the ETBR, which now includes ‘transferred out’ and ‘not evaluated’ in the denominator; there has been a drop of 3% in cure rates. This drop can be attributed to 2.4% lost to ‘transferred out’ and 2.5% ‘not evaluated’. The change in the definitions is also the reason for accounting for outcomes in a much higher number of cases previously not reported on (2002 = 9024 as opposed to 2001 = 7720). When looking at cure and treatment completion rates, the 8% gap shows that a 78% cure rate was well within reach. Of note is that these improved treatment outcome results were achieved against a background of increased patient volumes and staff shortages. Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town Figure 10: Smear Conversion Rate - New Smear Positive Cases Quarter 4, 2001 – Quarter 3, 2003 16 Progress Report 1997–2003 Cape Town TB Control • Cure Rate Success Rate Interruption Rate Failure Rate Death Rate (All Causes) 1997 N=4689 65 74 21 2.1 3.3 1998 N=5739 66 74 21 1.7 4.1 1999 N=6717 64 76 19 1.3 3.9 2000 N=7297 70 79 16 1.4 3.3 2001 N=7720 73 81 14 1.2 4.4 2002 N = 9024 70 78 13 0.9 3.6 Transferred out Not Evaluated 2.4 2.5 Failure rates have also reduced significantly. Reported death rates are surprisingly low given the HIV epidemic. However, it is quite likely that a significant number of deaths have been categorised as “treatment interrupters” as patients have been lost to follow-up and deaths not reported to clinics. According to a Cape Town Mortality Report 2001 based on death data the deaths reported for TB were much higher than reported in the TB register3. This is an important area for further research and confirming deaths would give us a clearer epidemiological picture. Figure 11 is an illustration of the challenge being set for health staff in each subdistrict to close the gap between completion and cure. Figure 11: Gap between Cure and Success Rates New Smear Positive 2002 Percentage A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Table 4: Treatment Outcome - New Smear Positive Cases 4.3.2 RE-TREATMENT SMEAR POSITIVE CASES The cure rates for re-treatment smear positive cases have also improved over the last six years, shadowing the trend for new TB cases. This indicates that although the current focus is to improve the results of new smear positive cases, it resulted in better outcomes for all smear positive cases. Interruption rates continue to decrease and failure rates are less than half of what they were six years ago. The reported death rates have remained stable and are almost double that of new smear positive cases. This is largely due to the higher proportion of chronic lung damage and higher HIV dual infection. 3 MRC, UCT & City of Cape Town November 2003 17 Progress Report 1997–2003 Cure Rate Success Rate Interruption Rate Failure Rate Death Rate (All Causes) 1997 N=2095 50 57 32 4.9 6.5 1998 N=2780 50 56 32 4.0 7.8 1999 N=2185 47 57 33 3.5 6.1 2000 N=3107 55 62 29 2.5 6.3 2001 N=3187 59 66 24 2.7 6.8 2002 N = 3727 60 66 21 2.0 6.4 Transferred out Not Evaluated 3.4 3.0 LESSONS LEARNT • To improve programme performance, closing the gap between cure and success rates is a potential quick-win. • It is essential to ensure that follow-up sputums are done, especially that end of treatment sputum is taken and results recorded for each patient. • The TB Treatment Wheel is a tool to facilitate the plotting of due dates for sputum checks. It will assist staff to remind patients when sputums are due. 4.4 Community Dot Coverage An important element of the WHO DOTS Strategy is the support and encouragement offered to TB patients for the entire duration of treatment, where patients are directly observed taking their medication on a daily basis. Community DOT coverage for the Metro Region in 2003 was 34%. A target of 40% for workplace and community DOT was set for 2003/04. Percentage Figure 12: DOT Coverage 2003 Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Table 5: Treatment Outcomes - Re-treatment Smear Positive Cases 18 Figure 13: VCT offered to TB Clients 2003 Percentage Progress Report 1997–2003 • As from Quarter 4 2003, with the exception of Blaauwberg, all sub-districts are now reporting VCT offered to TB patients per TB cohort. In 2003, 59% of adult TB patients (6970 adult cases) accessed VCT for HIV. Acceptance rates were relatively high at 86% and of people taking the test, 41% were dually infected. These figures include patients where the HIV +ve status was previously known. A target of offering VCT to 70% of adults registered for TB treatment for 2004 has been set. Although the average co-infection rate for the region is 41%, it is noted that the range is very wide. Khayelitsha and Nyanga have 65% and 69% co-infection rates, while Tygerberg West has a low of 13%. 4.6 Sputum Turn Around Times The NTCP requires services to monitor and report on a quarterly basis the time it takes for sputum specimens to be processed by NHLS and results sent back at the health facilities. In Cape Town, courier services and other communication networks allows for good sputum turn around times. In light of this, it became increasingly more important to measure the time it took services to recall patients and place them on treatment once the results had been received. In an effort to monitor clinic treatment commencement times, a random survey of patient folders was conducted on a quarterly basis, to report on how many patients were recalled within 2 days, between 3 and 5 days and more than 5 days. Feedback was provided to staff to review recall mechanisms. Monitoring was discontinued as poor randomisation skewed results. With adaptations to the ETBR, this information could be extracted on all patients. Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town 4.5 Voluntary Counselling and Testing for TB 19 Progress Report 1997–2003 LESSONS LEARNT Cape Town TB Control • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • • Knowing the HIV status of a TB patient gives staff the opportunity to provide better care and management thereby contributing to the reduction of morbidity and mortality and postponing the need for ARV therapy. • Clinic treatment commencement times provided valuable information on the ability of facilities to recall smear +ve patients and commence them on treatment timeously 5. TB AND HIV / A I D S / S T I I N T E G R AT I O N In Cape Town TB, HIV/AIDS and STI programmes have historically operated as separate vertical programmes. Each programme focused on the key strategies within its own respective domain. All three programmes are experiencing and placing increasing demands on frontline staff and supervisors, therefore looking for synergies has became an imperative. In 2003 the region adopted an integrated TB and HIV/AIDS strategy. Currently, at facility level this translates into using voluntary counselling and testing (VCT) as the entry point to a package of HIV/TB primary health care. This package consists of: • Cotrimoxizole chemoprophylaxis • TB preventive therapy (INH) for those HIV +ve • Access to early diagnosis of opportunistic infections • Access ARV’s The integrated strategy goes beyond finding and curing infectious TB cases and includes: • Intensified TB case finding amongst those HIV +ve • TB preventive therapy for those HIV +ve, once active TB disease has been excluded • Behavioural, personal and social strategies aimed at reducing the spread of HIV infection. This integrated approach has been extended to the integration of the quarterly information meeting, district co-ordinators assuming dual responsibility for TB as well as all HIV and STI programme activities. An integrated programme audit tool was developed to compliment the use of routine data to evaluate the availability, access and quality of services, focusing on integration of care. The integrated audit tool was successfully piloted in the Nyanga sub-district.4 Programme and facility managers found the results useful and were able to draw district and facility action plans to improve the effectiveness of programmes. The tool has encouraged a shift in mindset towards programme integration by making explicit the benefits of an integrated HIV/TB/STI approach. 4 Unpublished data: Vera Scott et al 2003 20 Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control With the new integrated TB/HIV/STI approach, VCT counsellors will administer a detailed questionnaire about TB signs and symptoms built into the VCT form as part of the pre-test counselling. In the meantime TB diagnostic algorithms were reviewed to include VCT for all TB suspects and a culture for HIV positive patients with a negative smear. LESSON LEARNT • Integration of programme activities improves availability, access, continuity of care, and most importantly minimises missed opportunities in the delivery of quality health care services 6. THE COST OF T B T R E AT M E N T TB diagnosis and treatment is free of charge to the public, leading to the misconception that the TB service is not costly to provide. The reality is that TB is a very expensive programme to run. In order to determine costs, estimates were made on the number of new and re-treatment cases of patients diagnosed in the previous year, using drug and laboratory costs. The estimated cost amounted to R15.57 million annually with an additional R2.6 million for suspect investigations, totaling R 17.17 million. This estimated figure is remarkably close to the real expenditure in 2003/2004 which amounted to R9, 82 million for drugs and R7, 71 million for all TB laboratory investigations, totaling R17, 54 million (excluding CHC expenditure and LA staff costs). It has already been noted that improved TB Programme performance results in increased costs. Ideally a move needs to be made towards funding that is informed by programme data. 6.1 Laboratory costs The cost of laboratory follow-up monitoring of registered TB patients (managed as per NTCP Guidelines) should be R 4,71 Million. Table 6: Cases: Cost of TB Laboratory Follow-up Monitoring Number of cases Average cost of sputum tests Lab Expenditure New cases 16,330 R 149,58 R 2,44 Million Re-treatment cases 6,670 R 340,71 R 2,27 Million Total cases 23,000 R 4,71 Million Current expenditure for case finding amounts to about R2, 6 million but if the infectious pool of people was more adequately screened this would require a larger budget as indicated in Table 7. 21 Progress Report 1997–2003 • Cape Town TB Control Ratio of TB Suspect: Positive Sputum Lab Cost Current case-finding 5.6: 1 pos R 2,60 Million Improved case-finding 7: 1 pos R 3,25 Million Ideal case-finding 10: 1 pos R 4.64 Million 6.2 Drug costs At State tender prices the cost of drugs to treat the 23,000 TB patients registered in the Cape Town during 2003 is R10, 86 million, excluding the cost of MDR drugs. Table 8: Cost of TB Drugs Number of cases Average cost of regimen Drug Expenditure New Cases 16,330 R 391 6,38 Million Re-treatment cases 6,670 R 673 4,48 Million Total Cases 23,000 R 10,86 Million The estimated MDR-drug costs accounts for a significant proportion of the TB Programme budget, although MDR-drug costs have reduced significantly in 2003. Table 9: Cost of MDR Drugs No Cases Per Patient Cost EMB Sensitive 253 R 4,211 R 1,065,383 EMB Resistant 48 R 16,103 R 772,944 TOTAL 301 R 1,838,327 6.3 Total costs An economic evaluation study done in Guguletu in 1997 showed that total cost to treat TB was approximately R3000 for a new an R5000 for a re-treatment patient. Economic evaluations estimate the total cost of the Cape Town public health primary care TB control programme between R90 and R120 million in 20035. LESSONS LEARNT • Knowing how expensive it is to treat TB patients has motivated staff and management to improve the outcomes of the TB Control programme. • Improved TB programme performance leads to increased costs. • Costing exercises demonstrated that good budget estimates can be made, using programme data. This information should be used in planning so that funding for TB programmes is based on quality data and not merely historical data. • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town Table 7: Suspects: TB Case-finding Laboratory Costs 5 Cost and Cost-effectiveness of Community-based Care for TB in Cape Town, South Africa, International Journal of TB and Lung Disease, in press, E Sinanovich et. al. 22 Progress Report 1997–2003 • A Partnership between the Provincial Administration of the Western Cape Metropole Region and the City of Cape Town • Cape Town TB Control 7. CONCLUSION This report aimed to document the progress of the TB Control Programme in Cape Town over the past seven years and to highlight the factors that have lead to success. On reflection, the key interventions that account for the improvements are: • The investment in building capacity of staff, especially that of the sub-district TB/HIV co-ordinators • The ability of TB/HIV co-ordinators to analyse, interpret and use information • Limiting the number of indicators for reporting • Prompt feedback of performance and sharing of lessons learnt and best practices • Cross pollination of the lessons learnt and best practices across all sub-districts and applying these to all sub-districts. To conclude, we detail the main elements in the improvement of the TB control programme in Cape Town. ! REGULAR QUARTERLY SUPPORT MEETINGS with TB/HIV coordinators are held to review data, and to provide immediate feedback and support. Coordinators developed interpretive and data management skills and acquired the confidence to work with clinic staff using the information for action. This developed into a peer support structure where “best practices” can be shared and learnt. QUALITY HEALTH information remains vital for good management and improvements in TB control require an investment in health information systems. With accurate information the “real” problems can be identified and appropriate remedial action taken. FOCUSSING ON QUICK-WINS identifies positive activities and easily achievable targets to improve performance with minimal effort. Previously the focus was solely on closing the gap between treatment completion and cure rates. With the introduction of the ETBR two new quick-wins have been added: ensuring that each patient has an outcome evaluated and followingup outcomes of all patients transferred-out. Exploring synergies between the different programmes is showing us more areas for ‘quick-wins’. RECOGNITION, the simple applause of peers, certificates of achievement, small incentives, and public acknowledgement from supervisors — all play an important role in improving performance and instilling pride in one’s work. A bi-annual TB certification ceremony is held to acknowledge the efforts and achievements of all role-players in TB control. COMMUNITY BASED TREATMENT remains an important strategy for improving TB management. There are benefits to the health system (reduced patient volumes), to the patient (the convenience of more accessible treatment) and the community (taking ownership of local problems, financial and other incentives). To be successful, it requires an investment in partnership building. The effective management and funding of community DOT remains a challenge. 23