REPORT TO SUPPLY CHAIN MANAGEMENT
BID ADJUDICATION COMMITTEE
ACCEPTANCE OF TENDER:
CONSULTANT/PROFESSIONAL SERVICE PROVIDER (CIDB)
SUPPLY CHAIN MANAGEMENT
SCM-522
Approved by: Lead QMR G Meyer
Version: 2
Page 1 of 13
TENDER 492C/2010/11: PROVISION OF PROFESSIONAL ENGINEERING
CONSULTANCY SERVICES: ZANDVLIET WASTEWATER TREATMENT WORKS:
CAPACITY EXTENSION
1.
EXECUTIVE SUMMARY
The Zandvliet Wastewater Treatment Works (WWTW) is owned by the City of
Cape Town and is presently operated by the Water and Sanitation Services (Pty)
Ltd (WSSA). The design capacity of the Works is 72 Ml/day and the average daily
influent for 2009 was 69 Ml/day. Despite the hydraulic overload, the Works
continues to perform reasonably well. The treatment processes comprise the
original activated sludge plant of 54 Ml/d and the newer Membrane Bioreactor
(MBR) plant with an 18Ml/d design capacity.
Following an Environmental Impact Assessment process, authority was granted
by the Department of Environmental Affairs and Development Planning (DEADP)
for the phased upgrading of the Works to an extended treatment capacity of
90Ml/d. Various upgrading phases have already been undertaken which includes
additional clarifiers, sludge handling, electrical upgrading and a MBR plant. These
upgrades addressed the issues of deficiencies in the current systems and an
increase in the capacity. Such a phased approach allows the City to stagger
budget provision, monitor improvements and prioritise requirements.
The purpose of this tender is to appoint consulting engineers to increase the
capacity of the Zandvliet WWTW by an additional 18 Ml/d, inclusive of all hydraulic
requirements and inlet works upgrading and sludge handling facilities.
Tender 492C/2010/11 invited tenders for the Professional Engineering
Consultancy Services associated with these improvements and this report
recommends the appointment of the selected consultant based on a construction
estimate of R 130 million excluding VAT and the final fees payable will need to be
calculated in terms of the actual civil and mechanical/electrical contract values.
Estimated value (ex Bid initiation Form): R10 000 000.00
Page 1 of 12
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2.
RECOMMENDATION
It is recommended that for the reasons set out in this report, the tender submitted
by Zandvliet 2 Joint Venture (Alternate Offer 2) for tender No. 492C/2010/11 Provision of Professional Engineering Consultancy Services: Zandvliet Waste
Water Treatment Works be accepted in the amount of R 6 880 698.00 (incl. VAT)
from date of commencement of contract until the 30 June 2014.
3.
TENDERS RECEIVED
Public Tenders in accordance with the principles of Council’s Supply Chain
Management Policy were invited for tender number 492C/2010/11 – Provision of
Professional Engineering Consultancy Services: Zandvliet Wastewater Treatment
Works: Capacity Extension. This tender falls into the Major category, targeting
Historically Disadvantaged Individuals (HDIs).
The following submissions were received:
COMPULSORY TENDER INFORMATION TABLE :
No
Tenderer
Tender sum as tendered
(including
contingencies
and VAT)
WCSD Registration No.
and % HDI Equity
Ownership
Expiry date of Tax
Clearance Certificate
RESPONSIVE TENDERS
Aurecon South Africa (Pty)
1
Ltd
SSI Engineering and
2
Environmental
Consultants
(Pty) Ltd t/a SSI
R 10 493 095.80
SKA0TAMTRW
23.96
2011-08-02
STEW002TRW
52.22
2011-09-09
LIEB002TRW
48.51
2011-11-22
BKSP001TRW
57.12
2012-03-08
Main Offer:
R 6 910 794.00
Alternate Offer:
R 6 910 794.00
Main Offer:
R 9 978 078.00
Bergstan South Africa
Consulting and Development
4
Engineers (Pty) Ltd
Alternate Offer 1:
R 7 946 598.00
Alternate Offer 2:
R 6 880 698.00
BKS EDMS BPK t/a BKS(Pty)
Ltd
PD Naidoo and Associates
5
Consulting
Engineers (Pty)
Ltd
R 9 500 304.00
Page 2 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc 1
PDNA002TRW
79.5
2012-02-11
NON RESPONSIVE TENDERS
No
Tenderer
1
V and V Consulting Engineers
(Pty) Ltd
2
Worley Parsons RSA (Pty) Ltd
t/a
Worley Parsons Incorporated
KV3 Engineers
3
Element Consulting
Engineers (Pty) Ltd
4
Goba (Pty) Ltd
Tender sum as tendered
(including
contingencies
and VAT)
Reasons
R 13 386 450.00
Did not achieve minimum points for quality.
R 9 428 199.00
Did not achieve minimum points for quality.
R 8 991 807.00
Did not achieve minimum points for quality.
R 6 710 781.00
Did not achieve minimum points for quality.
INVALID TENDERS
No
Tenderer
Reasons
None
3.1
Tender Information
Tender advertised
Tender closing date
Original tender validity expiry date
Date(s) extended tender validity requested
Extended tender validity expiry date
No. of tenders received
No. of responsive tenders
No. of non-responsive tenders
No. of invalid tenders
3.2
: 3 June 2011
: 20 June 2011
: 84 days (12th September 2011)
: not applicable
: not applicable
: 8 +3 Alternative offers
: 11
:3
:0
Overview of Recommended Tender
Recommended tenderer
: Zandvliet 2 Joint Venture
Tender sum (incl. VAT)
: R 6 880 698.00 Alternative Offer 2
CoCT Vendor Database No
: 4084
Compliance to specification:
The recommended consultant complies with the
tender requirements and has not qualified his
tender in any way
Page 3 of 12
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Analysis of financial offer:
The tender price is market related for this type of
professional service.
Since wastewater treatment is a VAT free
service, VAT paid in terms of the contract, is
recoverable by the City.
Ability to complete the project:
The recommended consultant has the necessary
resources, track record and multi-disciplinary
experience to undertake the design and contract
administration of this project.
Contracts exceeding R10m:
No
Compliance checklist completed: Yes
3.3
Evaluation of Tender Adjudication Points
Tenders have been evaluated in accordance with a financial offer/quality
(functionality)/preference points scoring system.
The quality criteria specified and the scoring of these criteria is tabulated in
Annexure B attached.
Functionality:
Description of quality criteria
Proposed work plan (approach and methodology)
Expertise of key personnel
Availability/allocation of resources
Track record of tenderer (with respect to Wastewater
Treatment Works Process and Design)
ISO 9001:2008 Certification
Maximum possible score (Ms)
Maximum possible score
10
25
5
25
5
70
The minimum score for quality is 20. Tenderers that fail to achieve the minimum
score for quality are rejected.
The evaluation of total tender adjudication points (including financial offer, quality
and preference) and the resultant ranking, is tabulated in Annexure A attached.
Page 4 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc 1
4.
DISCUSSION ON EVALUATION PROCESS
The Zandvliet WWTW serves the general Zandvliet area ie Khayelitsha,
Monwabisi, Blue Downs, Mfuleni and Delft. Due to rapid housing development in
the area, wastewater flows have increased and the capacity of the plant has now
been reached. Various hydraulic limitations on the plant are affecting operational
control, treatment processes and effluent quality.
An Environmental Impact Assessment process was undertaken in 2000/2001 for
this project and after submitting the necessary report and application to the
Department of Environmental Affairs and Development Planning, authority was
granted to upgrade the plant.
The appointed consulting engineer must be able to produce the necessary
designs, drawings, specifications, contract documents and reports associated with
the implementation of the project and to supervise and administer the associated
contracts in a cost effective and technically competent manner. The estimated
cost of the project is R180 million (excl. VAT, escalation and professional fees) and
the appointment of consultants is estimated to be for about 34 months.
The main improvements associated with the upgrading include the following:












5.
Design a 18 Ml/d MBR works
Design an inlet works to the MBR works
Design improvements to the existing Inlet Works.
Design hydraulic improvements to any bottlenecks
Design improvements to sludge handling if required
Design associated roads, drainage, structures, electrical controls, and
interface connections.
Design a SCADA system for the new works and incorporate it in the existing
centralized SCADA system which incorporates the controls for the entire
plant.
Design modifications to existing services, as necessary
Prepare drawings, specifications and contract documents for the project.
Evaluation of Tenders and Alternate Tenders/Technologies with respect to
lifecycle costs.
Administer, project manage and supervise the construction of the project.
Administer the provisions of the EIA and the OHS Act.
POLICY COMPLIANCE
The City’s Supply Chain Management Policy adopted by Council on 2008-03-27 (Item
C91/03/08), is applicable to this tender.
Page 5 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc 1
5.1
6.
Constitutional and Policy Implications
a.
The proposal contained in this report complies with National and Provincial
policy and procedure for the construction of a wastewater treatment facility.
b.
Schedule 4, Part B of the RSA Constitution.
FINANCIAL IMPLICATIONS
This project will commence in the 2010/11 financial year and will take
approximately 34 months to complete. Funds have been provided on the capital
budget under WBS C10. 86033-F2: Zandvliet Wastewater Treatment Works, in the
amounts of R12.66M, R38.3and R34.95M for the 2011/12, 2012/13 and 2013/14
financial years respectively.
Financial Summary
WBS
Description
Funds Available [2011/12]
Funds Required [2012/13]
Funds Available [2013/14]
Funds Available [2011/12]
CEA Available [2009/10]
: C10.86033-F2
: Zandvliet Wastewater Treatment Works
: R 38,000,000
: R 2,000,000 excl VAT (estimate – this report)
: R 55,500,000
: R 30,000,000 excl. VAT (estimate – this report)
: R 123,000,000
[Council ref no. SPC 03/05/10 dated
25/05/2010]
Full financial details are provided in the Capital Financial Footnote attached as
Annexure C.
Page 6 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc 1
7.
BID EVALUATION COMMITTEE
7.1
Declaration
We, the members of the Bid Evaluation Committee as indicated below, hereby individually
and collectively confirm that, during the evaluation of all tenders received for this project,
and in the formulation of this recommendation towards the award of this particular
contract, did not intentionally favour or prejudice any tenderer, and confirm that we have
acted in good faith in respect of the fair, equitable, transparent, competitive and cost
effective execution of the entire procurement process.
We hereby certify that all verifications required in terms of the Supply Chain Management
Policy have been undertaken and that the recommended tender complies in all respects.
Evaluation Committee Chairperson
Name: K Olsen
Evaluation Committee Member 1
Name: R Moodley
Department/Section: Wastewater Dept.
Department/Section: Wastewater Dept.
Telephone No.021 487 2608
Telephone No.021 487 2657
Signed:
Signed:
Date:
Date:
Evaluation Committee Member 2
Name: M Arkley
Evaluation Committee Member 3
Name: Jenni Park
Department/Section: Wastewater Dept.
Department/Section: Supply Chain
Management
Telephone No. 021 487 2575
Telephone No.021 400 4036
Signed:
Signed:
Date:
Date:
Page 7 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc 1
7.2
Scoring of Quality/Functionality
Evaluation Committee Chairperson
Name: K Olsen
Evaluation Committee Member 1
Name: R Moodley
Department/Section: Wastewater Dept.
Department/Section: Wastewater Dept.
Telephone No.021 487 2608
Telephone No.021 487 2657
Signed:
Signed:
Date:
Date:
Evaluation Committee Member 2
Name: V Spassov
Department/Section: Wastewater Dept.
Telephone No. 021 487 3635
Signed:
Date:
8.
REPORT CHECKED FOR COMPLIANCE WITH THE PROVISIONS OF THE CITY OF
CAPE TOWN’S SUPPLY CHAIN MANAGEMENT POLICY AND ANY ADDITIONAL
SUPPLY CHAIN MANAGEMENT REQUIREMENTS
NAME & SURNAME
CONTACT NUMBERS
E-MAIL ADDRESS
DEPARTMENT/SECTION
Ian Bindeman
021 400 3715 Cell 084 393 3605
Ian.Bindeman@capetown.gov.za
Manager: Tenders and Contract Administration
SIGNATURE
DATE
ANNEXURES:
Annexure A
:
Evaluation of Tender Adjudication Points
Annexure B
:
Schedule of Scoring of Quality/Functionality
Annexure C
:
Capital Financial Footnote
Page 8 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc 1
ANNEXURE A (Major Contract)
TENDER No 492C/2010/11: PROVISION OF PROFESSIONAL ENGINEERING CONSULTANCY SERVICES:
ZANDVLIET WASTEWATER TREATMENT WORKS: CAPACITY EXTENSION
EVALUATION OF TENDER ADJUDICATION POINTS
TENDERER
Zandvliet 2 Joint
Venture
TENDER
SUM
Inclusive of VAT
(R)
TENDER
SUM
Exclusive of VAT
(R)
Main Offer:
R 9 978 078.00
Main Offer:
R 8 752 700.00
Alternate Offer 1:
R 7 946 598.00
Alternate Offer 1:
R 6 970 700.00
Alternate Offer 2:
R 6 880 698.00
Alternate Offer 2:
R 6 035 700.00
SSI Engineering
and Environmental
Consultants
(Pty) Ltd t/a SSI
Main Offer:
R 6 910 794.00
Main Offer:
R 6 062 100.00
Alternate Offer:
R 6 910 794.00
Alternate Offer:
R 6 062 100.00
PD Naidoo and
Associates
Consulting
Engineers (Pty) Ltd
R 9 500 304.00
R 8 333 600.00
Aurecon South
Africa (Pty) Ltd
R 10 493 095.80
HDI EQUITY
OWNERSHIP
OF PRIME
CONTRACTOR
(%)
POINTS FOR
PRICE
POINTS FOR
PREFERENCE
Max 90
(over R500 000)
Max 10
(over R500 000)
TOTAL
ADJUDICATION
POINTS
TENDER
RANKING
Max 100
52.82/49.82
1
52.22/27.76
2
79.50/67.71
3
R 9 204 470.00
23.96/23.97
Page 9 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc
4
ANNEXURE B
TENDER No 492C/2010/11: PROVISION OF PROFESSIONAL ENGINEERING CONSULTANCY SERVICES:
ZANDVLIET WASTEWATER TREATMENT WORKS: CAPACITY EXTENSION
EVALUATION OF QUALITY/FUNCTIONALITY
SCORE FOR QUALITY CRITERIA SPECIFIED
TENDERER
Criteria 1
[Work Plan]
Criteria 2
[Key Personnel]
Criteria 3
[Allocation of
Resources]
Criteria 4
[Track Record]
Criteria 5
[ISO 2008]
10
25
5
25
5
9
19.8
4.7
20.2
5
58.7
7
22.7
4.7
19.8
5
59.2
7.3
21
4.7
19.2
5
57.2
7.7
22
4.7
19.8
5
59.2
6
11.7
4
11.8
5
33.5
6.7
19.7
4
18.5
5
53.9
6.7
15.5
4
13.8
5
45
6.7
13.5
4
15.5
5
44.7
TOTAL SCORE FOR
QUALITY*
(Max __ Points)
Zandvliet 2 Joint Venture
SSI Engineering
and Environmental
Consultants
(Pty) Ltd t/a SSI
PD Naidoo and
Associates
Consulting
Engineers (Pty) Ltd
Aurecon South
Africa (Pty) Ltd
V and V Consulting
Engineers (Pty) Ltd
Worley Parsons RSA
(Pty) Ltd t/a
Worley Parsons
Incorporated KV3
Engineers
Element Consulting
Engineers (Pty) Ltd
Goba (Pty) Ltd
Page 10 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc
ANNEXURE C
CAPITAL FINANCIAL FOOTNOTE:
1
(PLEASE NOTE: ALL WBS ELEMENTS SHOULD ALREADY BE ON SAP WHEN COMPLETING THIS ANNEXURE)
PROJECT INFORMATION REQUIRED:
RECEIVING WBS
C10.86033-F2
RECEIVING IM POSITION
PROJECT DESCRIPTION
WARD NO. TO
A0806
Zandvliet
WWTW
15
2
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
FUNDS AVAILABLE 2011/2012:
12,660,000
2012/2013:
38,300,000
2013/2014:
34,950,000
FUNDS COMMITTED 2011/12:
FUNDS REQUIRED 2011/2012:
nil
2,000,000
2012/2013:
3
ADDITIONAL FUNDS REQUIRED
2011/2012:
4
SUPPLEMENTAL FUNDS REQUIRED
2011/2012:
5
CAPITAL EXPENDITURE AUTHORITY
AVAILABLE :
123,500,000
EX:
REF:
MIG
SPC 03/05/10
Page 11 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc
CAPITAL EXPENDITURE AUTHORITY
REQUIRED :
EX:
ADDITIONAL CAPITAL EXPENDITURE
AUTHORITY REQUIRED :
EX:
6
OPERATING COSTS RESULTING FROM
CAPITAL PROJECTS:
REQUESTING COST CENTRE NUMBER:
ASSET CLASS NUMBER (per Asset Policy):
USEFUL LIFE OF THE ASSET IN YEARS
(per Asset Policy):
20040203
13300
20
R
6.1
STAFF COST
6.2
GENERAL EXPENSES
6.3
REPAIRS & MAINTENANCE
6.4
INTEREST ON INTERNAL BORROWINGS
(ex EFF)
6.5
DEPRECIATION (ex EFF & Revenue)
6.6
LESS: INCOME/SAVINGS RESULTING
FROM PROJECT
6.7
= NET IMPACT
6.8
NET IMPACT TO BE BORNE BY
Nil
Grant
CAPITAL BUDGET DETAILS CHECKED BY: …………………………………………….
DATE: ……………………….
Page 12 of 12
492C_2010_11_Upgrading_of_Zandvliet_Final1(2).doc
R
R
R