FY2016 Year-End Calendar
Line #
Date
1
2
Friday, March 11, 2016
Wednesday, March 16, 2016
3
Friday, March 25, 2016
4
5
6
7
8
9
10
Friday, April 8, 2016
Friday, April 15, 2016
Friday, April 22, 2016
Wednesday, April 27, 2016
Wednesday, April 27, 2016
Wednesday, April 27, 2016
Thursday, April 28, 2016
#
FY2016
OUC
C
Initial Fiscal Cert population to Fran Chapman
Send Fiscal Cert population to the Campus Controllers for review
$0 BGA budget documents automatically generated in CORE on active FY2016 appropriation lines
(no action required)
Last day to submit requisitions requiring FORMAL SOLICITATIONS (purchases for goods or services
over $500,000)
Salary Increase Upload Table opens for input
Fiscal Cert population due to OUC (Fran Chapman) from the Campus Controllers
Begin Payroll Suspense review and cleanup
Check that 9 Pay 12 accruals are posted correctly
Expand HR message to remind how to prevent funding distribution suspense
Info Packet posted to OUC website
Last day to submit requisitions for purchases requiring DOCUMENTED QUOTES. (These are
purchases of goods $5,000.01-$500,000 using federal funds or $10,001-$500,000 using nonfederal
funds; and purchases of services $5,000.01-$500,000 using federal funds or $50,001-$500,000
using non-federal funds).
Final Fiscal Cert Population sent out to Fran Chapman
Fran sends final Fiscal Cert Population to the Campus Controllers for review
Check CORE and correct any feed errors
UBIT estimates for entire fiscal year ending 6/30/2016 due to Tax Director
Begin testing YE batch flow process
Need to test roll forward
Last day to submit all other PO/SPO requisitions using FY2016 funds
General Ledger Closing and CORE Interface Calendar to be created and inform UIS/HR once posted
to the OUC website
UCB & UCCS Athletics to begin survey staff for Gift In Kind process
S
P
B
Done
HR
HR
HR
OUC
11
12
13
14
15
16
17
18
Friday, April 29, 2016
Wednesday, May 4, 2016
Monday, May 9, 2016
Tuesday, May 10, 2016
Thursday, May 12, 2016
Friday, May 13, 2016
Thursday, May 19, 2016
Friday, May 20, 2016
P
OUC
C
S
C
OUC
OUC
P
19
20
Wednesday, May 25, 2016
Thursday, May 26, 2016
S
C
21
22
23
24
Friday, May 27, 2016
Friday, May 27, 2016
Monday, May 30, 2016
Tuesday, May 31, 2016
C
OUC
H
S
25
26
27
28
29
30
31
Tuesday, May 31, 2016
Wednesday, June 1, 2016
Friday, June 3, 2016
Tuesday, June 7, 2016
Friday, June 10, 2016
Friday, June 10, 2016
Friday, June 10, 2016
F
F
F
OUC
UPI
F
C
32
33
34
Monday, June 13, 2016
Tuesday, June 14, 2016
Wednesday, June 15, 2016
S
OUC
B
Final Updated Fiscal Cert Population due from Campus Controllers to Fran Chapman in OUC
Review trees, all values must be on trees
HOLIDAY
Exhibits available on State website
Final bad debt entries will be calculated and posted to the GL by May month end. This will use CUSIS outstanding items due as of 05/31/2016.
Generate spring semester ePERs
Fiscal Certification – send email to CU Officers and delegates to set up due dates
Testing complete for all EOY processes (Estimated) (Atomic)
UPI to provide estimate to UCD
Noon - CUF deadline for gift transfer requests >= $500,000 for 6/30 wire
Distribute year-end templates (for report footnotes & exhibits)
Evaluate CORE cash balance (account 1100), ensure positive balance for GFX, otherwise submit
Loan Advance Form to OSC
FY2017 Detail Calendars need to be built including 10, DT, D1
Last day to notify OUC if continuing budgets are ready for roll forward
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Line #
Date
#
35
Wednesday, June 15, 2016
P
36
Friday, June 17, 2016
P
37
Friday, June 17, 2016
P
38
39
40
Friday, June 17, 2016
Friday, June 17, 2016
Friday, June 17, 2016
P
HR
F
41
Friday, June 17, 2016
C
42
43
44
45
46
47
48
49
50
Friday, June 17, 2016
Friday, June 17, 2016
Friday, June 17, 2016
Friday, June 17, 2016
Saturday, June 18, 2016
Saturday, June 18, 2016
Sunday, June 19, 2016
Monday, June 20, 2016
Monday, June 20, 2016
HR
HR
OUC
C
OUC
HR
OUC
HR
HR
51
52
53
54
55
56
57
58
59
Tuesday, June 21, 2016
Tuesday, June 21, 2016
Tuesday, June 21, 2016
Wednesday, June 22, 2016
Wednesday, June 22, 2016
Thursday, June 23, 2016
Thursday, June 23, 2016
Thursday, June 23, 2016
Thursday, June 23, 2016
F
HR
F
OUC
B
HR
HR
HR
HR
60
61
62
63
64
Thursday, June 23, 2016
Thursday, June 23, 2016
Thursday, June 23, 2016
Thursday, June 23, 2016
Thursday, June 23, 2016
P
HR
HR
C
UIS
65
66
Friday, June 24, 2016
Friday, June 24, 2016
67
68
69
70
71
72
Friday, June 24, 2016
Friday, June 24, 2016
Saturday, June 25, 2016
Sunday, June 26, 2016
Monday, June 27, 2016
Monday, June 27, 2016
P
P
P
HR
OUC
OUC
HR
HR
FY2016
Last day to provide Vendor information to PSC to set up new vendors and/or last day for vendors
to self register in TSM - Deadline 6pm
To ensure payment in FY2016, last day to provide campus approval for Payment Vouchers (PV) in
Marketplace - Deadline 6pm
To ensure payment in FY2016, last day to submit paper forms (PAs, NRs and SSPs) to the PSC
(APInvoice@cu.edu) - Deadline 6pm
To ensure payment in FY2016 (subject to payment terms), last day to submit vendor invoices to
the PSC (APInvoice@cu.edu) - Deadline 6pm
Change PAY source to require approval
Moratorium on New FY 17 Chartfields expense purpose code changes begins
Moratorium on new account code requests and new June allocation group requests (permanent)
FY2015
Ensure HR calendar for FY2017 for PeopleSoft is updated (HR YEAREND and HR PeopleSoft
CALENDAR) PET
Turn OFF Payroll Encumbrance Flow Journal (semi-weekly) for Sunday, June 19
OUC to provide Employee Services state retirement rate to update in comp absence report
Moratorium on Org tree changes begins
Check help desk voice mail (303-837-2161) for emergent issues
BW Pay Period 6/5 - 6/18 Pay Period End (PPE) 6/18
Check help desk voice mail (303-837-2161) for emergent issues
Processing MON PPE 6/30
Processing MON PPE 6/30 HR Production Available for review or inquiry only (as of 5 pm)
To ensure payment in FY2016, last day to provide campus approval for employee travel/expense
reimbursements in Concur - Deadline 6pm
Noon deadline for any handdrawn payroll checks to be recorded in FY2016
Controller's Office will start the Summer Faculty JE when payroll is available.
Hold the P/R detail journal generator until pay date shift is done
Update run controls for Budget creation
Check general fund HR encumbrances - no encumbrances for the general fund
Run Payroll Register Report - MON PPE 6/30 (Pay Day 7/1)
Create Pay Date Shift journals - journals will require AM approval
Mark PAY source to not require approval until after pay date shift approved
Last day to provide campus approval for procurement card expense reports - Deadline 6pm (rest
will have to be accrued)
Process OC 061616 Payroll at 10 am
5pm Approval deadline Position Data, Funding, and Job Data Approved - BW PPE 6/18
UCB/UCCS Athletics - last day to complete survey for Gift In Kind
First day ALL BATCH PROCESSING JOBS are Call Jobs
Last day to close POs so that they don't roll forward into the new year. Send request to
Changeorder@cu.edu.
SPOs that need to roll forward into the new year must have at least $1 balance
Last day for external suppliers to provide complete, accurate registrations in the CU Supplier
Portal in order for PSC to set up new vendor record – Deadline 6pm
Processing BW PPE 6/18 - Deadline Noon
Check help desk voice mail (303-837-2161) for emergent issues
Check help desk voice mail (303-837-2161) for emergent issues
Post off cycle payroll as June business
Payroll Register available for BW PPE 6/18, Pay Day 7/1
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Line #
Date
#
FY2016
B
X
OUC
F
HR
Bursar
Bursar
C
Bursar
P
Salary Increase Upload Table closes for updating at 5pm
Review of cash and lockbox entries
Add ORG/Account Tree FY2017
Fiscal Certification – Deadline for CU Officers to set up due dates
Funding changes to impact Payroll encumbrances for FY2016 can be processed until 6pm
Bursars Batch Warrant Cancellations by 4:30pm
Bursars batch refunds year-end cutoff to be managed by each campus Bursars office
Each campus to run the Scholarship Allowance detail and summary reports
Petty cash and change funds must be counted by this date
Last day to submit requests to cancel AP checks - Deadline Noon
Roll forward project budgets in PeopleSoft and expenses for letter of credit processing in July OUC
online during the day
Update run controls for grant processes (LOC and Revenue Recognition, etc.) until after 3rd close
(Period 997)
Process OC 062316 Payroll at 10 am, STILL UNDER REVIEW
OPEB & AMP Actuarial reports due to OUC
73
74
75
76
77
78
79
80
81
82
Monday, June 27, 2016
Monday, June 27, 2016
Monday, June 27, 2016
Monday, June 27, 2016
Monday, June 27, 2016
Monday, June 27, 2016
Monday, June 27, 2016
Tuesday, June 28, 2016
Tuesday, June 28, 2016
Tuesday, June 28, 2016
83
Wednesday, June 29, 2016
C
84
85
86
Wednesday, June 29, 2016
Wednesday, June 29, 2016
Thursday, June 30, 2016
C
HR
OUC
87
Thursday, June 30, 2016
HR
88
Thursday, June 30, 2016
P
89
Thursday, June 30, 2016
UIS
90
91
92
93
94
Thursday, June 30, 2016
Thursday, June 30, 2016
Thursday, June 30, 2016
Thursday, June 30, 2016
Thursday, June 30, 2016
UIS
Bursar
Bursar
C
Aux
95
96
Thursday, June 30, 2016
Thursday, June 30, 2016
S
?
97
98
99
Thursday, June 30, 2016
Thursday, June 30, 2016
Thursday, June 30, 2016
P
HR
HR
100
Thursday, June 30, 2016
S
101
102
Thursday, June 30, 2016
Thursday, June 30, 2016
S
HR
FY2016 Special Bills and Supplemental Bills will be approved and interfaced to CORE by this date.
All documents will load as approved, and any rejections will be reviewed and submitted by OSC
Remove this line
Invoices sent to PSC (APInvoice@cu.edu) on July 1 by noon are automatically considered FY2016
business/accrued
Default PET date to 6/30 until 7/14
HR system upload of Salary Increases, HR Prod available for review or inquiry only
For continuation of expiring capital construction project appropriations, all contracts must be
effective on or before this date
FY2017 Long Bill will be approved and interfaced to CORE by this date. All documents will load as
approved, and any rejections will be reviewed and submitted by OSC
Employees must pick up any outstanding handdrawns by close of business
103
104
105
106
107
Thursday, June 30, 2016
Thursday, June 30, 2016
Thursday, June 30, 2016
Thursday, June 30, 2016
Friday, July 1, 2016
P
HR
HR
F
Bursar
Goods and services must be physically received by this date in order to be accounted for in FY2016
MON June Pay Day moved to July 1
Last day to run batch Warrant/ACH for FY2016 after pay cycle in nightly
Tuition Deferral to be Processed
All cashier reports from Bursar's offices to OUC for June 30 submitted by 9am
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Run June Payroll Encumbrance for LDOM after cold backup (12:30am) automatic scheduled
Last day to submit invoices to PSC (APInvoice@cu.edu). (All invoices received and processed on
July 1 by noon will be considered FY2016 business). Invoices for FY2017 business should NOT be
sent to the PSC until July 7 and after
After nightly processing run Roll Forward Processes detailed in the FYE SQL, Setup and Processing
document
Bursars closed for business by 5pm (turn off Nelnet, Tuition Calc, COF, table validation, Run final
payment applier) GL Interface run after the payment applier is finished
Bursars cash office will close at 5pm (4:30 for UCB)
Bursars demand warrant cutoff at 4:30pm - including demand warrant cancellations
Open all periods for the new fiscal year for the Actuals ledger in PeopleSoft
Physical inventory of consumable goods must be completed on or before this date
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Line #
#
FY2016
108
109
Date
Friday, July 1, 2016
Friday, July 1, 2016
C
C
110
111
Friday, July 1, 2016
Friday, July 1, 2016
S
HR
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
Friday, July 1, 2016
Friday, July 1, 2016
Friday, July 1, 2016
Friday, July 1, 2016
Friday, July 1, 2016
Friday, July 1, 2016
Saturday, July 2, 2016
Sunday, July 3, 2016
Sunday, July 3, 2016
Sunday, July 3, 2016
Sunday, July 3, 2016
Monday, July 4, 2016
Tuesday, July 5, 2016
Wednesday, July 6, 2016
Thursday, July 7, 2016
127
Thursday, July 7, 2016
HR
128
Thursday, July 7, 2016
HR
Student Financials snapshot data is available in Cognos by Noon
PSC to provide procurement card CU to CU transaction report to campuses for elimination
CORE Period 13 for FY2016 open, however continue to feed to Period 12, only 998 feeds to Period
13
Report Template (1st part) due from Employee Services to OUC
Fiscal Certification - send reminder email to targeted population that fiscal certification process
underway (send after 5 pm)
Bursars: Review journal feed to ensure that all related journals are posted
Run July Payroll Encumbrance for FDOM
MON June Pay Day PPE 6/30
CWES Revenue Split JE
Scholarship Allowance JE
Check help desk voice mail (303-837-2161) for emergent issues
Check help desk voice mail (303-837-2161) for emergent issues
Special run of FIN_WKNIGHT will occur including refresh at 6pm
Last day for campuses to allocate Procurement Card reports for accruals
Last day to provide campus approval for PVs in Marketplace for FY2016 - Deadline 6pm
Holiday
Data for Marketplace (MKT) and Procurement Card (ESP) accruals pulled
Update Journal Generator template to use current date afterly nightly processing
1st Preliminary close for campus input - All journals must be posted by 6pm (Period 12)
Employee Services to supply OUC with Early Retirement Incentive Plan payout details, OUC to
forward to applicable campuses
Employee Services to provide OUC with overpayment log, OUC to forward to campuses for
recognition
129
130
131
Friday, July 8, 2016
Friday, July 8, 2016
Friday, July 8, 2016
F
OUC
OUC
USER ALERT : No journals should be approved or manually posted (New fiscal year exemption)
Run 1st close (Period 12) allocations in PeopleSoft for year-end
Run Monthly PIE, do not run QTR PIE
132
Friday, July 8, 2016
OUC
133
134
135
136
137
138
139
140
141
142
143
144
145
Friday, July 8, 2016
Friday, July 8, 2016
Friday, July 8, 2016
Friday, July 8, 2016
Friday, July 8, 2016
Friday, July 8, 2016
Saturday, July 9, 2016
Saturday, July 9, 2016
Sunday, July 10, 2016
Sunday, July 10, 2016
Monday, July 11, 2016
Monday, July 11, 2016
Monday, July 11, 2016
OUC
F
HR
HR
OUC
OUC
F
OUC
OUC
OUC
S
S
OUC
146
147
Monday, July 11, 2016
Monday, July 11, 2016
C
P
Run Detail PeopleSoft Extract & JVA1 file after FY2016 processing for 1st June CORE feed
F&A for FY2016 only will be run on PeopleSoft Production every night (Turn off FY2017 period 1
F&A in nightly)
Open Period 996 after close completed
OUC to book the payroll accrual and reversal for BW PPE 7/2
Processing BW PPE 07/02
Transmit JVA1 file for 1st June feed to CORE (Period 12) upon approval by OUC
CLA-Clifton to provide OUC with final Prepared By Client (PBC) list
1st Close (Period 12) Reports available on demand in the reporting system after 8am
Check help desk voice mail (303-837-2161) for emergent issues
Check help desk voice mail (303-837-2161) for emergent issues
Special run of FIN_WKNIGHT will occur including refresh at 6pm
Distribute detail CORE PeopleSoft Extract Report to campuses
Check CORE for feed errors
Run queries to verify roll forward of actuals
OUC will provide compensated absence information to campuses to record in PeopleSoft before
2nd close (Period 996)
Post Procurement Card (ESP) accrual entry (RUN BEFORE ALLOCATIONS)
F
Bursar
HR
HR
F
C
OUC
OUC
OUC
P
P
H
P
OUC
Close
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Line #
Date
#
FY2016
148
Monday, July 11, 2016
C
149
150
151
Monday, July 11, 2016
Monday, July 11, 2016
Tuesday, July 12, 2016
C
S
P
Request bank statements for completion of Risk Classification on Exhibit M
USER ALERT : All unposted Period 12 FY2016 journals need to be reviewed by the campus
controllers-query will be built, need to make into Adjusting per.
Run CORE Extracts A, C (CORE_AC_EXTRACT) - 7:30am Period 12 FY2016
Post Marketplace (MKT) accrual entry (RUN BEFORE ALLOCATIONS)
152
153
154
155
156
157
158
159
160
161
162
163
Wednesday, July 13, 2016
Wednesday, July 13, 2016
Wednesday, July 13, 2016
Thursday, July 14, 2016
Thursday, July 14, 2016
Thursday, July 14, 2016
Thursday, July 14, 2016
Thursday, July 14, 2016
Friday, July 15, 2016
Friday, July 15, 2016
Friday, July 15, 2016
Friday, July 15, 2016
S
B
C
Close
HR
HR
HR
x
F
OUC
OUC
F
Deadline to have FY2016 CR docs approved by State Treasury (treasurycashiers@state.co.us)
COF and FFS Recon due to OUC from Budget
OUC will provide OPEB & AMP information to campuses to record in PeopleSoft
2nd Preliminary close (Period 996) for campus input - All journals must be posted by 6pm
Change HR calendar so PET can no longer be dated as FY2016 business 6pm
Last day to create & approve PET FY2016 business - Deadline 6pm
Remove default PET date of 6/30 at 5pm so it will go back to being the current date
UPI to inquire against CIW for final Fund 80 FOPPS
USER ALERT : No journals should be approved or manually posted
Run 2nd close (Period 996) incremental allocations against Period 996 (No PIE)
Transmit JVA1 file for 2nd June feed to CORE (Period 12) by 6pm upon OUC approval
Open Period 997 after close completed
164
165
166
167
Friday, July 15, 2016
Friday, July 15, 2016
Friday, July 15, 2016
Friday, July 15, 2016
F
OUC
C
C
Reminder : No accruals to be booked without prior approval of appropriate campus controller
Inactivate Fixed Amount Allocations
CDHE report of expenditures due to CDHE (copies to David Pierce in the OUC)
Bank statements due for completion of risk classification on Exhibit M
168
169
170
171
172
173
174
175
176
177
178
179
180
Friday, July 15, 2016
Friday, July 15, 2016
Friday, July 15, 2016
Saturday, July 16, 2016
Sunday, July 17, 2016
Monday, July 18, 2016
Monday, July 18, 2016
Monday, July 18, 2016
Monday, July 18, 2016
Monday, July 18, 2016
Monday, July 18, 2016
Monday, July 18, 2016
Monday, July 18, 2016
S
S
S
F
OUC
P
S
S
F
OUC
C
OUC
OUC
181
182
183
184
185
Monday, July 18, 2016
Thursday, July 21, 2016
Thursday, July 21, 2016
Thursday, July 21, 2016
Thursday, July 21, 2016
C
OUC
Close
C
C
186
Friday, July 22, 2016
F
187
188
Friday, July 22, 2016
Friday, July 22, 2016
S
OUC
Last day for State departments to direct bill with Higher Education via IET documents in CORE.
Run Detail PeopleSoft Extract & JVA1 file after FY2016 processing for 2nd June CORE feed
Distribute detail CORE PeopleSoft Extract Report to campuses
2nd Close (Period 996) Reports available on demand in the reporting system after 8am
Special run of FIN_WKNIGHT will occur including refresh at 6pm
Begin running AP queries for unaccrued vouchers >=$25K
Check CORE for feed errors
Run CORE Extracts A, C (CORE_AC_EXTRACT) - 7:30am
Run Gift Journal - Fund-AUTOMIC: Gift_JRNL_FYE 5am
Run queries to verify roll forward of actuals
Campus deadline to record all Gift Revenue and Gift in Kind
Known errors file update to OUC
Risk Management to provide RIMF actuarial report to OUC
USER ALERT : All unposted Period 996 FY2016 journals need to be reviewed by the campus
controllers
Send email reminders for Intra/Inter Receivables/Payables
6pm FINAL CAMPUS CLOSE (Period 997)
Last day to post manual accruals for all significant items by 6pm
Deadline for recording adjustments to investments
USER ALERT : No journals should be approved or manually posted and no 998 entries should be
created
Run Detail PeopleSoft Extract & JVA1 file after all PeopleSoft processing for 3rd June feed to
CORE
Run 3rd close (Period 997) incremental allocations in Period 997
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Line #
Date
#
FY2016
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
Friday, July 22, 2016
Friday, July 22, 2016
Friday, July 22, 2016
Friday, July 22, 2016
Friday, July 22, 2016
Friday, July 22, 2016
Friday, July 22, 2016
Saturday, July 23, 2016
Saturday, July 23, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
S
OUC
C
OUC
OUC
C
S
F
S
S
C
OUC
x
OUC
C
OUC
C
S
207
208
209
210
211
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
Monday, July 25, 2016
C
C
OUC
S
C
Transmit JVA1 file for 3rd June feed to CORE Period 12 by 6pm upon OUC approval
Run Quarterly PIE
Open period 998 after close completed
Run roll forwards - Notify UIS/CIW
Close Period 997 for final in PeopleSoft
Inter/Intra reconciliation of campuses AR/AP for elimination entry
CORE FY2016 Period 12 close
3rd Close (Period 997) Reports available on demand in the reporting system after 8am
Open CORE Period 13
Run CORE Extracts A, C (CORE_AC_EXTRACT) - 7:30 am
Moratorium on Org tree changes ends (Effective FY2017 only)
Run query for 6/30 ACC journals not marked to auto reverse
UCD campus PIE manual upload for new year
Run queries to verify roll forward of actuals
Reminder that 998 entries should be adjusted for effect of allocation entries
Beginning F&A in nightly process for July (roll forward rate updates are required)
Moratorium on new account requests lifted (Effective FY2017 only)
Check CORE for feed errors
USER ALERT : All unposted Period 997 FY2016 journals need to be reviewed by the campus
controllers
First day to change existing or request new allocations for July (FY2017)
OUC to provide YE private support totals to Foundation
Distribute detail CORE PeopleSoft Extract Report to campuses
Moratorium on expense purpose code changes ends (Effective FY2017 only)
212
213
214
Wednesday, July 27, 2016
Friday, July 29, 2016
Friday, July 29, 2016
C
OUC
OUC
List of AP significant items provided to campus controllers for accrual consideration >= $25K
Known errors file update to OUC
Known errors file update to OUC
215
216
217
218
Friday, July 29, 2016
Friday, July 29, 2016
Friday, July 29, 2016
Monday, August 1, 2016
F
C
OUC
C
219
220
221
222
223
224
Monday, August 1, 2016
Monday, August 1, 2016
Monday, August 1, 2016
Monday, August 1, 2016
Monday, August 1, 2016
Tuesday, August 2, 2016
S
OUC
OUC
S
HR
S
Roll forward manual pre-encumbrances and encumbrances, including Telecom, to FY2017 by OUC
Last day to submit new allocation group requests for July (FY2017)
Create and roll forward the campus PIE tables
FINAL REVIEW BY CONTROLLERS - Last day for 998 entries
At 3pm - Run Detail PeopleSoft Extract & JVA1 file after all 998 journals are approved, for CORE
FY2016 feed
Check to see if another roll forward is needed
Re-run actuals & budgets roll forward. Notify UIS/CIW Period 0
Review CORE extracts to balance due to/from and transfers
HR system upload of Faculty Contracts HR Production available for review or inquiry only
Run CORE Extracts A, C (CORE_AC_EXTRACT) at 7:30am (998/13)
225
226
227
228
229
230
231
Tuesday, August 2, 2016
Tuesday, August 2, 2016
Tuesday, August 2, 2016
Tuesday, August 2, 2016
Friday, August 5, 2016
Friday, August 5, 2016
Friday, August 5, 2016
S
S
F
Finalize State-funded student financial aid schedules (CCHE) and disclosures, send to CLA-Cliffton
Check CORE for feed errors
Run query for Period 998 ACC journals not marked to auto reverse
Run CORE Extracts A, C (CORE_AC_EXTRACT) at 7:30am (998/13)
Known errors file update to OUC
Report Template due from Treasury to OUC
Report Template (2nd part) due from Employee Services to OUC
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Line #
Date
232
233
234
235
236
237
Friday, August 5, 2016
Friday, August 5, 2016
Friday, August 5, 2016
Friday, August 5, 2016
Monday, August 8, 2016
Monday, August 8, 2016
238
239
240
241
242
243
244
Monday, August 8, 2016
Tuesday, August 9, 2016
Tuesday, August 9, 2016
Thursday, August 11, 2016
Friday, August 12, 2016
Monday, August 15, 2016
Wednesday, August 17, 2016
245
246
247
Friday, August 19, 2016
Friday, August 19, 2016
Friday, August 19, 2016
248
Monday, August 22, 2016
249
Monday, August 22, 2016
250
251
252
253
254
255
256
257
258
Monday, August 22, 2016
Tuesday, August 23, 2016
Tuesday, August 23, 2016
Tuesday, August 23, 2016
Wednesday, August 24, 2016
Wednesday, August 24, 2016
Wednesday, August 24, 2016
Thursday, August 25, 2016
Thursday, August 25, 2016
259
260
261
262
263
264
265
266
267
268
269
270
271
272
Thursday, August 25, 2016
Thursday, August 25, 2016
Thursday, August 25, 2016
Friday, August 26, 2016
Friday, August 26, 2016
Friday, August 26, 2016
Friday, August 26, 2016
Monday, August 29, 2016
Monday, August 29, 2016
Monday, August 29, 2016
Thursday, September 1, 2016
Thursday, September 1, 2016
Thursday, September 1, 2016
Thursday, September 1, 2016
#
C
S
C
FY2016
Report Template due from Budget (Nora) to OUC
Exhibits D, G, & N1-N3 from Treasury due to OUC
Report Template due from Campus to OUC
All PBC items requested for final audit fieldwork due to OUC
Period 1 FY2017 will not be fed to CORE until October
CLA begins final fieldwork
Begin response to intra-interfund receivable payable confirmations 8/9 - 8/19 (OUC does for all
campuses, email to David Pierce)
Controller checklist Part A due to OUC
All applicable campus exhibits (except J and K) due to OUC
Controller checklist Parts B2, C & D due to OUC
Known errors file update to OUC
Exhibit J (JREC) sent to campuses by OUC (prelim to check for needed CORE entries)
Materials deadline for RAC meeting (Q4 FY2016)
Run AP queries for unaccrued expenses - distribute to the campus controllers if applicable >= $25K
Known errors file update to OUC
Controller checklist Part B-12 due to OUC
BGA documents for capital constructions reversions due to the OSC, with supporting
documentation
Final day to confirm intra/interfund receivables/payables, confirms after this date may be rejected
by the buyer
CORE FY2016 Period 13 close (FY2016) - OSC Close. Documents processed after Period 13 will
route to OSC for approval.
Delete
CORE Period 14 open for input, subject to OSC approval
Beginning this date, the exhibit reconciling balances will be available in InfoAdvantage
Exhibit I2 due to OSC
Intra/Interfund Receivable/Payable confirmation forms due to OSC
UPI to provide UCD with final numbers & footnotes for recording in PeopleSoft
Run CORE Extracts A, C (CORE_AC_EXTRACT) at 7:30am (998/13)
Last day to approve UPI journal to OSC
Transmit JVA1 file for Final FY2016 June CORE feed by 5pm upon OUC approval (period 998/14)
(UPI)
Officer Disclosure Information provided to Controller
Run Detail CORE PeopleSoft Extracts
CORE FY2016 Period 14 close
Check CORE for feed errors
CUREF to provide draft FY2016 financial statements
OUC will calculate pledged revenue for parenthetical disclosure
Foundation to provide draft FY2016 financial statements (provided week of August 29th)
UPI Exhibits due to OUC based on 8/24 FS & FN (C, D2, F1, F2, H, M, N1, N2, N3, T, W2)
Variance Analysis Report can be run on InfoAdvantage
Perform another rollforward of Period 0 balances (to capture effect of August 998 entries)
Run query for Period 998 ACC journals not marked to auto reverse
Run CORE Extracts A, C (CORE_AC_EXTRACT) at 7:30am (998/13)
Final review (last day) of CORE extracts to balance due to/from and transfers
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Line #
Date
273
274
275
276
277
278
279
280
281
282
283
284
285
Friday, September 2, 2016
Friday, September 2, 2016
Saturday, September 3, 2016
Sunday, September 4, 2016
Monday, September 5, 2016
Wednesday, September 7, 2016
Thursday, September 8, 2016
Friday, September 9, 2016
Friday, September 9, 2016
Monday, September 12, 2016
Wednesday, September 14, 2016
Thursday, September 15, 2016
Friday, September 16, 2016
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
Friday, September 16, 2016
Sunday, September 18, 2016
Friday, September 23, 2016
Friday, September 23, 2016
Friday, September 23, 2016
Sunday, September 25, 2016
Sunday, September 25, 2016
Friday, September 30, 2016
Friday, September 30, 2016
Sunday, October 2, 2016
Wednesday, October 5, 2016
Friday, October 14, 2016
Sunday, October 16, 2016
Friday, October 21, 2016
Sunday, October 30, 2016
Wednesday, November 2, 2016
302
303
304
305
306
307
308
309
310
311
Monday, November 7, 2016
Friday, November 11, 2016
Tuesday, November 15, 2016
Sunday, November 20, 2016
Sunday, November 20, 2016
Wednesday, November 23, 2016
Wednesday, December 7, 2016
Wednesday, December 7, 2016
Thursday, December 8, 2016
Sunday, December 11, 2016
312
Friday, December 16, 2016
313
Friday, December 30, 2016
#
HR
C
FY2016
BGA documents will be automatically generated based on Period 14 closing balances for
Continuing Capital Projects and nonappropriated federal funds
Known errors file update to OUC
Do not be feed Period 2 FY2017 to CORE until October
UPI to provide UCD with final audited FY2016 financial statements, UCD to send to OUC
HOLIDAY
Variance analysis is due from Campus to OUC
Exhibit J (JREC) sent to campuses by OUC (final to reconcile & provide explanations)
Variance analysis response due from OUC to OSC
Exhibits due to OSC (including UPI, excluding J & K)
UBIT estimates for 1st quarter ending 9/30/2016 due to Tax Director
First draft of CU's financials due to CLA
Exhibit J due to OUC for review & consolidation
Exhibit K1 due to OUC for compilation
Higher Education regular appropriated revenue and expense and informational only appropriated
revenue and expense for budget reporting purposes (previously on Exhibit H398) must be entered
into CORE by this date
UBIT final actuals for entire fiscal year ending 6/30/2016 due to Tax Director
Exhibits J and departmental financial statements due to the OSC
MD&A due to OSC and CLA
Final Exhibit K1 due from OUC Staff to Kristine (CLA)
President's Letter due from President's Office
Create copies of all GASB Tables, rename as FY2017 version
Fiscal Certifications have been completed by all officers
Exhibit K1 due to OSC
CUREF to provide final audited FY2016 financial statements
Report Template due from Budget (Chad Marturano) to OUC
Target publication date for the State's FY2016 basic financial statement (Period 15 close)
CUF to provide final audited FY2016 financial statements
Audited financial statements from DPCU meeting the materiality threshold due to the OSC
Copy of management representation letter due to OSC and OSA (when available)
Subsequent events reporting related to the BFS is due to OSC (target date)
Final Exhibit J (if changes made since 9/23) and Final Annual Report due to OSC prior to release
(when available)
Exit conference (tentative date only)
CLA deadline to issue report to OSA
Financial statements due to OSC
Close period 998 FY2016
Materials deadline for RAC meeting (Q1 FY2017)
Regent Audit Committee (RAC) meeting
Legislative Audit Committee (LAC) meeting
Subsequent events reporting related to the final CAFR is due to the OSC (tentative date)
Controller Checklist Part E due to OUC
CLA to provide PDF and printed copies of OSA report & management letter & 3 copies to OSA
Submit Financial Responsibility and Accountability Act Statements to OSC (12/31 deadline for
FRAC)
Budget
Campus
X
X
X
X
X
X
X
X
X
X
X
X
X