ITIXMeeting
Wednesday,September16,2015
StartTime:10:32a.m.
Attendance:
JackieCrouch-FacultyResourceCenter
AdamGreenbrier–BethElIT
XiangTan–EASIT
FranciscoTorres-Reyes–EASIT
JanKemper-AdmissionsandRecords
GregWilliams–IT
CindyBrown–CollegeofEducation
KirkMoore-IT
TracyParks–CollegeofBusiness
RachelSchlueter–IT
ChrisNelson–EASIT
• StartoftheFallSemesterRecap
o FromIT
§ Buildings were still being built and IT was the last to get in the building, while
studentsweremovingin.
§ One Card switched from serial based system to IP based system. Heartland
equipment did not work, meal plans in Roaring Fork was not working, door
accesswasnotoperatingandroutingwasnot_____
§ Help Desk stayed open until 7 p.m. for the first two weeks and was steady
during regular business hours, 8a-5p. The extended two hours per day only
received5-7tickets.
o FromDepartments
§ DiscussionregardingBlackboardIM
§ All computers in Engineering did not join the network. Had to set them up
individually.
• Exchange(Faculty/StaffEmail)Upgrade
o UpgradetonewserverstartedonSunday.ITiscurrentlytesting,identifyingandfixing
issues. If anyone wants to test (move over to 2013), let Greg Williams know and the
appropriatemailboxwillbemoved.
o Communications will go out in the near future, to the campus, letting everyone know
whenallremainingmailboxeswillbetransferredover.
o AppswillshowupinOutlookandOWAwillhaveadifferentfeel.OWAiswheretheapps
canbemanaged.
o Upgradeisessentialaswearestartingtorunlowondiskspace.
• WebExUpdate
o Faculty/staffwebsite:uccs.webex.comandloginusingUCCSlogincredentials.
o Studentwebsite:uccs.student.webex.comandloginusingUCCSlogincredentials.
o Stillworkingonthetoolsandbrandingtobesupportedcorrectly.Oncethisisdoneand
integrated,informationwillbepushedouttocampus.
o DiscussionofJabbervsSkypeforcampususe.ITisstilldeterminingwhichIMapplication
theywillsupportandwhichismoreappropriateforUCCSuse..
• ITSecurityBadges
AllITemployees,studentsincluding,willnowbewearingbadges.Thisismandatoryfor
staff and communication will be going out to campus providing awareness. This is for
securityandidentificationpurposes.
ITProjects
o CUSystemProjectManagementTeammeetlastweek.
o UISwillbehostingasiteforallITprojectswillbestored.AnyCUemployeecanusetheir
credentialstologinandseewhatprojectsareinprogress,acrossallcampuses.
BackupInternet
o 3weekdeadlineforbackupinternettobeat2Ginsteadof160M.
o AfterSaturday,September19th,communicationsthatweareonbackuplink,willnotgo
out,asusersshouldnotnoticeanyswitch.
ClassroomSupport
o VillageatAlpineValleyCucharas
§ Classrooms have a full touchscreen board, short throw projectors, whole wall
whiteboardandprogressivetechnology.
§ Thiswillbethenewstandardfornewclassrooms.
o ColumbineHall3rdFloorremodel
§ 8roomshavebeentakenofflineduringtheappropriatebreaksforremodel.
o CUSouthDenver
§ KirkwenttoameetingFriday,September11,2015,toseethefacilities.Denver
hasbeenprovidingthetechnologyforthiscampus.Negotiationsareinworksof
howdifferentcampuswanttousethebuilding.Kirkwouldlikeinformationfrom
differentdepartmentsofhowtheywouldliketousethecampus.
§ CampusislocatedoffofLincoln,ontheeastsideofParker.
§ Eduroam is being implemented and should be completed in about 6 months.
Thiswillhelpwithcampuslogin.
ITAccessibilityTaskForce
o Kirk is on the ADA Task Force and will be meeting with Jeanne Durr on Monday to
receiveachargeforthecommittee.Oncedirectionhasbeenprovided,committeewill
meettomoveforwardwithchanges.
o Training,moneyandawarenessarethebiggestpieces.
CUSISAdvisoryandElevateUpdates
o ISIShasofficiallychangedtheirnametoCUSIS
o DuetoElevateupgrades,CUSISupgradeshavebeenpushedback.
IT/CampusAffiliations
o Sales Force is being used for eCommunications. Each campus will need to supply
affiliations for each employee (ex. Staff, faculty, alumni, student, parents and donors).
(Shibboleth)
ITProcessesforEmployeeOnboarding,SeparationandTermination
o Working with HR for new onboarding process. Once Elevate upgrade has been done,
feedswillbehappeningsooner.
o Separationprocesshasbeendefinedbutneedstobetightenedup.
o Involuntaryterminationprocessneedstobedefinedanddocumented.
§ UISnotificationsforterminatedemployees
§ Studentworkerswhohaveterminatedbutstillhaveaccess
§ Cherwellandphoneaccess
ITNewsletter
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o Willbegoingouttocampusthisweek.
o InformationregardingITbadgesandOpenHousewillbeincluded.
IT/LibraryOpenHouse
o October14,201511a-2p
o Officeswillbeopened,drinks,snacks,breakout15min.informationsessions,toursof
themachineroom,howIThasinvolved(machineevolution)
CIO/AssistantViceChancellorRetirement/Search
o JerryreceivedpromotionofAssistantViceChancellorandhasannouncedretirementfor
endofJanuary2016
o Committee,chairandjobdescriptionhasbeencreated.
Questions/Comments/Feedback
o UHALLpodiumsarefallingapart.
o NomoreVGAconnectors,onlyHDMIconnectionsfornewequipment/construction.
o TimerlockswillbeinstalledonallofthelabsforEngineering.ENG136,doesITwanta
lockonit,aswell?
Homework/FeedbackforITIXmembers
October-CurrentandFutureDepartmentDataStorageNeeds
November-DisasterRecoveryITNeedsforDepartment
December-ITWish-list(Hardware,SoftwareandSupport)
MeetingminutesforITIXarefoundat:www.uccs.edu/itix
EndTime:11:50a.m.